Date:30th October’ 2020

AGREEMENT BETWEEN THE

The Architect(s): & The Client:
XYZ ARCHITECTS Ms. Jahnavi Kakulavaram

Project Description:-
Type: Residential Project
Location- Hyderabad, Telangana
Site- 10,000 smt
Built Up Area proposed- 20,000 smt
Height of Building- 33m

1.Scope of services
That the scope of work to be done by the Architect,as herein authorized by the Owner for the
subject Project herein referred to,consists of professional services for the following:

1.1 Basic(Regular) Detailed Architectural and Engineering Design of the project to be

located at Gandipet,Hyderabad
1.2 Other Ancillary services related to the project including but not limited to:
1.2.1Electrical Plan|Lighting Plan

1.2.2HVAC Drawings and Details

1.2.3Sanitary and Plumbing Drawings and Details

1.2.4Mechanical Drawings and Details

1.2.5Specifications

1.2.6Budgetary Cost Estimates

1.2.7Periodic visits of Construction

2.Architects Basic Services:

The Architect’s Basic(Regular)Services shall consist of the following

2.01 ​Concept Design Phase:
​a.The Architect shall ascertain Owner’s requirements ​ examine site constraints &
potential ; and prepare a design brief for Client's approval.

b. Prepare conceptual designs with reference to requirements given and prepare rough
estimates of cost on area basis.

2.02 ​Schematic Design Phase:

 a.The Architect shall consult with the Owner to ascertain the requirements of the Project
and shall officially confirm such requirements to the Owner:

b.The Architect shall prepare the ​Schematic Design​ proposals leading to a

recommended solution together with a general description of the Project for the
approval by the Owner

c.The Architect shall submit to the Owner a probable Cost Estimation based on current
cost parameters

2.03 ​Design Development Phase​(preliminary stage):

a. The Architect shall prepare from the approved Schematic Design Studies,the next set
of drawings consisting of plans,elevations and other drawings

b. Organize site studies and examinations as deemed fundamental in compatibility of

the clients requirements
c. Design concept and schematic drawings are clarified

2.04​ Detailed Design Development:

a.The Architect shall prepare detailed documents consisting of plans,elevations and other
drawings,and outline specifications,to fix and illustrate the size and character of the entire
project,in its essential as to kinds of materials,type of structure.mechanical,electrical and
sanitary systems and such other work as may be required.

b.The Architect shall submit to the Owner a further Statement of Probable Construction
Cost.

2.05 ​Contract Documents Phase:

​a.The Architect shall prepare from the approved design development documents the
Construction Drawings,Plans,Designs and Specifications setting forth in detail the work
required for the architectural,structural,electrical,electronic,mechanical,plumbing,
Sanitary,service connected equipment and site development work.

b.The Architect shall prepare specifications describing the type and quality of materials,
Finishes,manner of construction.

c.The Architect shall furnish the required set of drawings,specifications and estimates for
the purpose of securing the Building Permit for the project.

d.The Architect shall keep the Owner informed of any adjustments to the previous
Statement of Probable Construction Cost indicated by changes in scope,requirements
or market conditions
2.06​Appointement of Contractors:

​ .The Architect shall invite,receive and analyse tenders;advice Owner on appointment of

a
contractors

2.07 ​Construction Phase:

a. The final approved design work should be completed and checked.

b.The Architect shall approve samples of various elements and components.

​b.The Architect will make periodic visits to the site to familiarize himself with the
progress and quality of the work and determine in general if the work is proceeding in
accordance with the contract documents

c.The Architect shall coordinate with the client, contractor and the consultants when
required

d.The day -to- day supervision will be carried out by a construction manager(appointed
and paid for by the client) shall be guided in the right direction by the Architect.

2.08 ​Completion Phase:

​ .The Architect shall prepare and submit completion reports and drawings for the project
a
as required and assist the Owner in obtaining “Completion/Occupation Certificate” from
statutory authorities.
b.The Architect shall issue two sets of as built drawings including services and structures.

3. ​Architect’s fee and manner of payment:

a.The Architect shall be paid professional fee in the following stages consistent with the work
done plus other charges and reimbursable expenses as agreed upon:

Retainer​On appointment/ Signing of ​5% of the total fees payable

Agreement/ acceptance of offer.

1.On submitting conceptual designs and 10% of the total fees payable.
rough estimate of
cost.

2.On submitting the required schematic 20% of the total fees payable less
design for the payment already made
Client's approval along with the at Stage 1.
preliminary estimate of cost
 3
30% of the total fees payable less
a.On incorporating Client's payment already made at Stages 1 and
suggestions and submitting 2.
drawings for approval from the
Client/ statutory authorities, if
required.

b.Upon Client's / statutory 35% of the total fees payable less

approval necessary for payment already made at Stages1 to 3a.
commencement of construction,
wherever applicable.

4.Upon preparation of working drawings, 45% of the total fees payable less
specifications and payment already made
schedule of quantities sufficient to at Stages1 to 3a.
prepare estimate of cost
and preparation of tender documents.

5.On inviting, receiving and analysing 55% of the total fees payable less
tenders; advising Client payment already made
on appointment of contractors. at Stages 1 to 4.

65% of the total fees payable less

6.On submitting working drawings and payment already made
details required for commencement of at Stages 1 to 5.
work at site.
70% of the total fees payable less
payment already made
at Stages 1 to 6a.
● On completion of 20% of the 75% of the total fees payable less
work payment already made
● On completion of 40% of the at Stages 1 to 6b(i).
work 80% of the total fees payable less
● On completion of 60% of the payment already made
work at Stages 1 to 6b(ii).
● On completion of 80% of the 85% of the total fees payable less
work payment already made
● On Virtual Completion at Stages 1 to 6b(iii).
90% of the total fees payable less
payment already made
at Stages 1 to 6b(iv).

7.​On submitting Completion Report

and drawings for issuance 100% of the fees payable less payment
of completion/ occupancy certificate already made at
various stages and retainer.
by statutory
authorities, wherever required and on
issue of as built
drawings
b.Payments would be released within 15 days of the receipt of bill,only if the above work
activities are completed.

c.Once the client has moved the amount to the architects record, it is the architects
obligation to make the installment to the consultants immediately

d. All expense installments will be done in Rupees only

4 .​Owners responsibilities:
a.The Owner shall provide full information as to his requirements for the project

b.The Owner shall examine documents submitted by the architect and render decisions
promptly to avoid unnecessary delay in the process of Architect’s work.

c.The Owner shall provide for structural,mechanical,soil mechanics or other tests and
reports as may be required.

d..The Owner shall pay for legal,auditing,insurance counselling services and taxes as may
be required for the project or by the govt,

e.The Owner shall not engage anybody to do any work on the project unless the architect so
agrees,as this may have implications for the building contract

f.The Owner shall provide an onsite office .

g.The Owner shall pay the fee as scheduled.

5.​TERMINATION OF AGREEMENT :

​a.Agreement between the Architect and the Client may be terminated by either one
giving the other a written notice of not less than 30 (thirty) days, should either fail
substantially to perform his part of responsibilities/duties, so long as the failure is not
caused by the one initiating the termination.

b.All installments up to the point of end will be cleared by the client.

I agree to the terms of the contract

SIGNATURE

CLIENT /Owner ARCHITECT