PCMA

Overview and Quick Tour

 OVERVIEW
PCMA
Modules
Background vs
in PCMA
PMS

Project and Contract Management Improvement Project

Improve the current project monitoring and contract management
processes

BIIP Team
Chaired by Undersecretary Raul C. Asis
Established in April 2014

Joint Application Design

Started in May 2014
With Process Experts and IT Experts
Based on process improvement recommendations by BIIP Team
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PCMA
Modules
Background vs
in PCMA
PMS / PMO-MS

Project and Contract Management Application or PCMA

• Tool for the Central Office, Regions and DEOs

• Enterprise-wide application
• For effective management and monitoring of all infra projects
• Inclusive of contracts and projects by admin
• Regardless of fund source (GAA, Trust, MVUC, etc.)
• Only for actual projects with work locations
• Includes ROW and Dredging
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PCMA
Modules
Background vs
in PCMA
PMS / PMO-MS
 OVERVIEW
PCMA
Modules
Background vs
in PCMA
PMS

PMS / PMO-MS PCMA

Creation of Project ID BOC-PMD Planning Service (MYPS)

Last calendar day of the

Deadline of Submission Reports
Physical Accomplishment Reports
Per DO 134, s. 2004
Month (Data locks/freezes)
Monthly Target
Accomplishment per Pay Item
Accomplishment

Internal Controls No built-in internal controls With built-in internal controls

Engineer’s Logbook Manually prepared Logbook E-Log

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PCMA
Modules
Background vs
in PCMA
PMS

1. Construction Program Management

2. Contract Administration
3. Contract Management
4. Project by Administration Management
5. Civil Works Monitoring
6. PCMA Administration
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CONSTRUCTION PROGRAM MANAGEMENT

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NYS CW PROJECTS
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CONTRACT SETUP
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CONTRACTS
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BOC APPROVAL
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CONTRACT ADMINISTRATION
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CONTRACT AUTHORITIES
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WORK ITEMS
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PERFORMANCE SECURITY
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EVENTS
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VARIATION ORDER
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CONTRACT MANAGEMENT
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CONSTRUCTION SCHEDULE
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E-Log
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ACTUAL WORK ACTIVITY

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POTENTIAL VO
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TIME VARIANCE
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MILESTONES
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MONTHLY REVIEWS
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ACTUAL OUTPUT
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PROJECT BY ADMINISTRATION MANAGEMENT

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CIVIL WORKS MONITORING

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PCMA ADMINISTRATION
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THANK YOU!