TENDER NOTICE

Reference No.: SU/ET/2021-22/02 Date: 15/04/2021

E-Tender Notice for supply and installation of various equipment required by

Department of Geology, Sikkim University

E-Bids are invited by Sikkim University from eligible and authorized agencies for the supply
and installation of Equipment required by Department of Geology, Sikkim University as per
the details given below:

Sl.
Item Desired Specification Qty
No.
1 Automati System should consist of Snow Precipitation Gauge, Rain 01
c Weather Gauge, Air Temperature, Relative Humidity, Barometric
Station Pressure, and Irradiance Sensor along with Data Logging
System. System will be installed in high altitude area so should
be able to withstand harsh climatic condition. The entire
system should be solar powered. Manufacturer certificate is
required from OEM
Temperature:
● Measurement Range: -40 to +70°C or better
● Accuracy: ±0.4°C (over the range -40 to +70°C) / ±0.3°C (over
the range -20°C to +60°C) or better
● Resolution: 0.001° C or better
Relative Humidity:
● Measurement Range: 0 – 100 %
● Accuracy: ±1.8% (at 25°C, over the range 0 to 80% RH) / ±3%
(at 25°C, over the range 80 to 100% RH) or better
Barometric Pressure:
● Measurement Range: 600 – 1100 hPa or better
● Accuracy: ±0.5 hPa (@ +20°C) / ±1.0 hPa (@ 0° C to 40°C) /
±1.5 hPa (@ -20° C to +50°C) / ±2.0 hPa (@ -40° C to +60°C or
better
● Resolution: 0.01 hPa or better
Snow Precipitation Gauge:
● Recordable precipitation: Liquid, solid.
● Collecting area: 200 cm² or better
● Recordable precipitation amount: 1500 mm or better
● Measurement Principle: Weighing Measurement
● Sensor element: Sealed Load Cell
● Precipitation Intensity: 50 mm/min or better
● Accuracy: 1% or better
● Resolution: 0.01 mm or better
● Output data Interfaces Digital interfaces: SDI-12,
RS485
● Power supply: 8 to 24 VDC
● Power supply: 12/24 VDC
● Power consumption: < 55 W
● Temperature, in operation: - 40 °C +60 °C or better
● Relative humidity: 0 to 100 % (non-condensing)
● Degree of Protection: IP65
Wind Speed & Direction:

Digitally signed by
NISHAD NISHAD SUBBA
Date: 2021.04.15
SUBBA 16:32:09 IST
● IP Protection Rating 65
● Wind Speed:
▪ Measuring Range: 0-100 m/s or better
▪ Accuracy: <1% of measured value or better
▪ Resolution: 0.1m/s or better
● Wind Direction:
▪ Measuring Range: 0 to 360°
▪ Accuracy: 3° or better
▪ General Specifications:
▪ Starting Wind Speed :1 m/s. or better
▪ Survival Wind Speed:>90m/s (324kph, 200mph)
▪ Distance constant (Delay distance) :<3m
▪ Operating temperature: -50°C to +50°C
Rain Gauge:
● Principle: Tipping Bucket
● Resolution: 0.1 mm.
● Protection: IP65
Net Radiometer (4 component):
● Response Time: 1 s
● Pyranometer:
▪ Spectral Range: 385 to 2105 nm
▪ Uncertainty in Daily Total: < 5%
▪ Irradiance: 0 to 2000 W/m².
● Field of view:
▪ Upper detector: 180º
▪ Lower detector: 150º
▪ Directional error: < 35 W/m²
● Pyrgeometer:
▪ Spectral Range: 5 to 30 µm
▪ Uncertainty in Daily Total< 10%
▪ Output Range: ±24 mV (The output range is typical for
atmospheric applications.)
Data Logger Specification:
• Data Sampling Rate: 1000 Hz
• Analog Input Channels:16 Nos
• Analog Input Range: The datalogger should have multiple
input ranges along with “Auto-Ranging” facility to measure
the sensors accurately without any loss of accuracy. The
datalogger should these input ranges: ±5000mV, ±1000mV,
±200mV
• Analog Resolution: 0.05 Micro Voltage
• Analog Input Accuracy: Voltage measurement accuracy no
less than ± (0.04% of reading + offset) over temperature
range of 0° to 40°C, no less than ± (0.06% of reading + offset)
over temperature range of -40° to 70°C
• Voltage Excitation: at least four independently configurable
voltage sources that can operate in at least one of two
modes. Switched Excitation Mode, a single 16-bit digital-to-
analog converter (DAC), provides a user-specified voltage
during measurement only. Switched Regulated Voltage
Supply Mode, provides continuous 3.3 Vdc or 5 Vdc.
• Pulse Counting Channel: At least two inputs individually
configurable for switch closure, high-frequency pulse, or low-
level AC measurements. Independent 32-bit counter for each
input.
• Switch Closure Inputs with Minimum Switch Closed Time: 5
ms, Minimum Switch Open Time: 6 ms, Maximum Bounce
Time: 1 ms open without being counted.
• Digital: At least eight ports configurable for digital input and
 output including status high/low, pulse width modulation,
external interrupt, edge timing, switch closure, pulse
counting, high-frequency pulse counting, UART, RS-232,
RS-485, SDI-12, I2C.
• Resistive Ground. At least two resistance-to-ground inputs
that can be used for non-isolated 0-20 mA and 4-20 mA
current loop measurements or for terminating the ground
refence of an RS-485 serial connection.
• Analog to Digital Conversion Bits: 24 Bit or Better
• Analog to Digital Conversion Accuracy +/-1 LSB
• User selectable average time of 1 min/10minutes,
independently for each channel.
• Minimum Parameters to be recorded for Each Channel:
Average, Standard Deviation, Minimum, Maximum, Wind
Vector.
• The DCP should have watchdog timer to reset the system
and restore the previous set-up case of microprocessor resets
and power glitch.
• The normal time clock of the system should be derived from
TCXO with accuracy of 3.0 ppm/yr.
• In addition the system should also have battery backed real
time clock so that the time is updated even during power
failure.
• The accuracy of this clock should be better than 3 minutes
in six-months periods.
• Communication Interface : USB: Micro-B, RS-232, RJ-45:
Ethernet
• Communication Protocols: SDI-12, Modbus,
RTU/ASCII/TCP, DNP3, NTCIP, NMEA 0183, I2C, SPI,
Custom user definable over serial, TCP, UDP.
• Communication port (for configuration) : Ethernet port/SD
card/USB port/Device key pad
• Real Time Data Acquisition Mode: Through Local Intranet
and RS485 Mode
• Data Storage: Internal memory should be capable of storing
minimum 1 Week data at 20 Hz interval.
• Data Storage Expansion: Removable micro SD Flash
memory; up to 16 GB
• Data File Formats: CSV, XML, JSON, binary, encrypted,
custom user definable.
• Power Requirements: Typical Current Drain in Sleep Mode:
~2 mA or better 1 Hz Scan (8 diff. meas. 60 Hz rej., 2 pulse
meas.): 3 mA. 12 V switched DC with maximum current
supplying capacity of 1.0A during measurement period for
powering up the sensors. Short circuit and over load
protection.
• Temperature Range: -40 to +70° C. Operating Humidity
Range: 0 to 100% relative humidity non-condensing
• Weight: ≤2 Kg
• Supply Voltage: 9 to 36 V DC
• Voltage Input Protection: Reverse polarity protected;
overvoltage protected up to 30 Vdc.
Installation:
• Installation Altitude: 5500-6500 msl
• Trekking time: 6-7 days (one way) from nearest motorable
head.
2 Discharge Combined Water level and Surface velocity measurement 01
Station sensor for Discharge measurement System. System will be
installed in high altitude area so should be able to withstand
harsh climatic condition. The entire system should be solar
powered.
● Output from the sensor should be total water discharge. The
Sensor mounting should be capable.
for discharge calculation.
● Cantilever Structure and Civil Works supply, and
commissioning will be on supplier scope.
● Manufacturer Authorization required from OEM
● Water Discharge Module:
● Beam Angle - Radar Surface Velocity
Sensor:12°Azimuth
24° Elevation
● Beam Angle - Radar Level Sensor:12°Azimuth
12° Elevation
● Detection Distance:30meters
● Frequency: 77-81 GHZ Microwave
● Speed Range:0.02 m/s to 15 m/s
● Blank Zone:0.2m
● Resolution:0.001 m/s
● Accuracy:1%
● Level Accuracy: +/-3 mm
● Serial Protocols: ASCII-S, Modbus
● Digital Outputs:1x open collector, max 50 V 200 mA
(supports pulse and alarm mode)
● Serial Interface:1x serial RS-485 half-duplex
● 1x serial RS-232 (two wire interface)
Data Logger Specification:
• Data Sampling Rate: 1000 Hz
• Analog Input Channels: 16 Nos
• Analog Input Range: The datalogger should have multiple
input ranges along with “Auto-Ranging” facility to
measure the sensors accurately without any loss of
accuracy. The datalogger should these input ranges:
±5000mV, ±1000mV, ±200mV
• Analog Resolution: 0.05 Micro Voltage
• Analog Input Accuracy: Voltage measurement accuracy
no less than ± (0.04% of reading + offset) over
temperature range of 0° to 40°C, no less than ± (0.06% of
reading + offset) over temperature range of -40° to 70°C
• Voltage Excitation: at least four independently
configurable voltage sources that can operate in at least
one of two modes. Switched Excitation Mode, a single 16-
bit digital-to-analog converter (DAC), provides a user-
specified voltage during measurement only. Switched
Regulated Voltage Supply Mode, provides continuous 3.3
Vdc or 5 Vdc.
• Pulse Counting Channel: At least two inputs individually
configurable for switch closure, high-frequency pulse, or
low-level AC measurements. Independent 32-bit counter
for each input.
• Switch Closure Inputs with Minimum Switch Closed
Time: 5 ms, Minimum Switch Open Time: 6 ms,
Maximum Bounce Time: 1 ms open without being
counted.
• Digital: At least eight ports configurable for digital input
and output including status high/low, pulse width
modulation, external interrupt, edge timing, switch
closure, pulse counting, high-frequency pulse counting,
UART, RS-232, RS-485, SDI-12, I2C.
 • Resistive Ground. At least two resistance-to-ground
inputs that can be used for non-isolated 0-20 mA and 4-
20 mA current loop measurements or for terminating the
ground refence of an RS-485 serial connection.
• Analog to Digital Conversion Bits: 24 Bit or Better
• Analog to Digital Conversion Accuracy +/-1 LSB
• User selectable average time of 1 min/10minutes,
independently for each channel.
• Minimum Parameters to be recorded for Each Channel:
Average, Standard Deviation, Minimum, Maximum, Wind
Vector.
• The DCP should have watchdog timer to reset the system
and restore the previous set-up case of microprocessor
resets and power glitch.
• The normal time clock of the system should be derived
from TCXO with accuracy of 3.0 ppm/yr.
• In addition, the system should also have battery backed
real time clock so that the time is updated even during
power failure.
• The accuracy of this clock should be better than 3
minutes in six-months periods.
• Communication Interface: USB: Micro-B, RS-232, RJ-45:
Ethernet
• Communication Protocols: SDI-12, Modbus,
RTU/ASCII/TCP, DNP3, NTCIP, NMEA 0183, I2C, SPI,
Custom user definable over serial, TCP, UDP.
• Communication port (for configuration): Ethernet
port/SD card/USB port/Device keypad
• Real Time Data Acquisition Mode: Through Local
Intranet and RS485 Mode
• Data Storage: Internal memory should be capable of
storing minimum 1 Week data at 20 Hz interval.
• Data Storage Expansion: Removable micro–SD Flash
memory; up to 16 GB
• Data File Formats: CSV, XML, JSON, binary, encrypted,
custom user definable.
• Power Requirements: Typical Current Drain in Sleep
Mode: ~2 mA or better 1 Hz Scan (8 diff. meas. 60 Hz
rej., 2 pulse meas.): 3 mA. 12 V switched DC with
maximum current supplying capacity of 1.0A during
measurement period for powering up the sensors. Short
circuit and overload protection.
• Temperature Range: -40 to +70° C. Operating Humidity
Range: 0 to 100% relative humidity non-condensing
• Weight: ≤2 Kg
• Supply Voltage: 9 to 36 V DC
• Voltage Input Protection: Reverse polarity protected;
overvoltage protected up to 30 Vdc.
Cantilever Drawing:
 Installation:
• Installation Altitude: 5000-6500 msl
• Trekking time: 6-7 days (one way) from nearest
motorable head.
3 Echo Echo Sounder must be able to measure the depth of glacial 01
Sounder lake. It must be able to log the data in desired interval.
• Working Mode: Echo sounder / Altimeter
• Acoustic Frequency:450 Khz
• Beam Width: 5° (-3dB) Conical Beam
• Transmit Pulse Duration: 10 Microsecond to 200
Microsecond in 10 Microsecond steps
• Ranges: 0. 15 m to 100 m
• Temperature Resolution: 0. I °C
• Temperature Accuracy: 0.5°C (— I0°C to +50°C)
• Sample Rate: 100 kHz
• Water Column Resolution: Up to 7.5mm
• Repetition (Ping) Rate: Up to 10 HZ
• Range Resolution: Up to 1mm
• Tilt sensor Dual-axis, Horizontal Operation: (+, -) 90°
(up, down}
• Inclination Data Accuracy: 0. 1°
• PC Interface: USB 2.0 (Bluetooth v2, I optional)
• Data Storage Media: Micro SD Card (up to 32GB,
SDHC)
• Downloading Media: Removable Micro SD card, USB,
Bluetooth
• Activation: Bluetooth Magnetic Switch or Activation
Button
• Operation Mode Indication: Dual Color LED
• Power Supply: 3 D-type Alkaline Batteries
• Operation Temperature: - 10°C to 50°C
• Maximum Operating Depth: Up to 100 meters
• Manufacturer Authorization required from OEM.
Installation:
• Installation Altitude: 5500-6500 msl
• Trekking time: 6-7 days (one way) from nearest
motorable head.
4 Portable Portable Weather Stations for recording climate data 07
Weather Features:
Station • Full-featured weather stations measure temperature,
humidity, rain, and wind.
• Accurate, real-time weather information directly from
field
 • Monitor, record and analyze over a dozen important
growing conditions.
• Log data in fail-safe, non-volatile memory
• Choose measurement intervals option from 1 to 60
minutes.
• (holds 183 days of data with a 30-minute interval)
• Multiple PCs can access the station without impacting a
master data collection plan.
• LCD Display to check current and daily high/low
readings without a PC.
• Power source: Four AA alkaline batteries which can be
able to last at least one year without replacement. No
AC Power is required.
• Communicate via wireless, cellular, shuttle, or direct
connect.
Sensor:
Wind Speed
Range: 0.2 to 150 mph (0.3 to 241 km/h)
Accuracy: ±2 mph (±3 km/h), ±5%
Wind Direction
Range: 1˚
Accuracy: ±4˚
Air Temperature
Range: -32˚-100˚C:
Accuracy: ±0.6˚C
Relative Humidity
Range: 10% - 100% @ 5˚ - 50˚C
Accuracy: ±3%
Rainfall
Range: 0.01 in (0.25mm)
Accuracy: ±2%
Dew Point
Range: -40˚C to 60˚C
Accuracy: ± 2 ˚C
Should have provision to upgrade with additional sensors (at
least 6 nos.)
Authorization from Manufacturer Required.
Installation:
• Installation Altitude: 3500-6500 msl
• Trekking time: 6-7 days (one way) from nearest motorable
head.

The offers, in the prescribed format, shall be submitted online at

https://mhrd.euniwizarde.com/ as per the tender document. No tender will be accepted
in hard copy, fax, e-mail or any other such means. The intending, bidders must be
registered with Public Procurement https://mhrd.euniwizarde.com/ the tender
document is also available on website: https://mhrd.euniwizarde.com/ and CPP Portal
https://eprocure/gov.in/epublish/app.
a. Availability of tender document on CPP portal/ 15/04/2021
website: https://mhrd.euniwizarde.com/
b. Request Tender Document from date and time 15/04/2021 & 5.00 pm
c. Request Tender documents till date and time 07/05/2021 & 5:00 pm
d. Technical Bid online submission end date 07/05/2021 & 5:00 pm
e Date & Time for opening online Technical bid 10/05/2021 & 11:00 am
f. Financial bid online submission end date. 07/05/2021
g. Date and time for opening online financial bids Shall be notified after
technical bid is evaluated.
h. Validity of tenders. 90 Days
i. Estimated Value of the Contract Rs. 37,64,573/-

Terms and Conditions

1. The bid should be submitted in compliance to the NIQ at:

https://mhrd.euniwizarde.com
2. In order to participate, the bidding firm should be registered in the online e-tender portal
and should have a valid authorized Digital Signature Certificate – (DSC). Bids submitted
otherwise shall not be accepted.
3. The quoted product should be of reputed make and model.
4. An amount of Rs. 1,000/- (non-refundable cost of downloaded tender form) should be
paid through e-payment gateway available on MHRD portal.
5. The bids shall be uploaded in two cover system consisting of Technical and Financial bid.
5.1 The technical documents required shall be as follows:
I. Annexure I (Company Profile)
II. Annexure II (Technical bid with item details and eligibility fulfillment)
III. Signed and sealed copy of Tender form and authorization letter for signatory
person.
IV. Company registration certificate.
V. Company PAN Card and G.S.T details
5.2 The financial documents required shall be as follows:
I. BoQ – (Financial Bid in prescribed format)
6. Bids are to be submitted through online mode at
https://mhrd.euniwizarde.comonly no hard copy is to be sent to the
University.
7. The bidder registered with Micro and small-scale enterprises (MSEs) are exempted
from submitting bid security/EMD based on guideline issue by department of Micro,
small and medium Enterprises. (MSME). If EMD and Application fees are claimed
for exemption, then the relevant MSME certificate supporting the exemption claim
may be uploaded along with the online tender document with Annexure I.
8. Bid Security/Earnest Money Deposit: - Bidder is not required to submit any Bid
Security as per the Government Office Memorandum No F.9/4/2020-PPD dated 12th
November,2020. However, bidder should submit the Bid Security Declaration form
on the firm’s letter head.
9. The delivery and installation of goods would be done at the risk and cost of the supplier
and all products delivered and installed would be approved only after the examination of
the same is done by the concerned department of the University.
10. The rate should be quoted including all costs such as labor charges, materials, GST etc.
No other extra charges will be entertained under any circumstances over and above the
total cost quoted in the financial bid.
11. The point of delivery and installation is as follows Department of Geology, Sikkim
University, New Science Block, Near Tadong Police Check Post, Tadong, Gangtok,
Sikkim, Pin: 737102. Inspection of the delivered goods will be done by Central Stores and
concerned department.
12. All support related to maintenance and service should be onsite during the warranty
period.
13. The supplier should provide the certificate of originality at the time of delivery of the
goods.
 14. The items should be supplied within 30 days of receiving of the supply order failing
which delay penalty will be charged @ 1% per week subject to a maximum of 10% will be
charged on the total project cost.
15. a) Payment will be made after successful delivery, installation, and inspection of the
goods.
b) Performance security shall be retained @ 3% of purchase order value for minimum
period of 60 days beyond the date of competition of all purchase obligations of the
supplier including warranty obligations.
• Participating firm may contact Dr. Anil Kumar Misra (Email: akmisra@cus.ac.in) or Dr.
Rakesh Kumar Ranjan (Email: rkranjan@cus.ac.in), Department of Geology, Sikkim
University at +91-9873122054/+91-8100420032 for any queries related to the tender.
• Arbitration of all disputes related to the procurement, delivery and service of the goods
would be done in the Gangtok jurisdiction, Sikkim.
• The Registrar, Sikkim University, has the power to reject any tender or all tender or
extend the date of opening of tender without citing any reasons. Decision of The
Registrar, Sikkim University will be final and binding to all tenderers.

Sd/-
Registrar

Note: All page(s) of Annexure I has to be printed in official letter head and have to be
duly signed and stamped by the authorized signatory.
 Annexure-I
COMPANY PROFILE

Supplier’s Ref. No.: ……………………… Dated………………………

Tender Reference No.: SU/ET/2021-22/02 Dated: 15/04/2021

FOLLOWING DETAILS ARE TO BE FURNISHED BY THE BIDDING FIRM

• Name of the Firm:

• Address of the Firm:

• Contact no:

• Email address:

• Registration details:

• Permanent Account Number:

• G.S.T Number:

• Bank Account details including Account Number, Bank name, Branch

name & IFSC code:

Declaration:
I/We hereby declare that I/We have read & understood all the terms & conditions mentioned in
the E-tender notice and I/We undertake myself/ourselves to abide by them. I/We further,
declare that all the information given above is true and the financial bid BOQ has been quoted
in compliance to the item specifications listed above in Annexure II (Technical Bid).

Name:

Designation:

[Official Seal with authorized signature]

Place:

Date:
 Bid Security Declaration Form

Date: ___________________ Tender No. _________________

To

The Registrar

Sikkim University

I/We. The undersigned, declare that:

I/We understand that, according to your conditions, bids must be supported by a Bid
Securing Declaration.

I/We accept that I/We may be disqualified from bidding for any contract with you for a
period of one year from the date of notification if I am /We are in a breach of any obligation
under the bid conditions, because I/We

a. have withdrawn/modified/amended, impairs or derogates from the tender, my/our

Bid during the period of bid validity specified in the form of Bid; or
b. having been notified of the acceptance of our Bid by the purchaser during the
period of bid validity (i) fail or reuse to execute the contract, if required, or(ii) fail or
refuse to furnish the Performance Security, in accordance with the Instructions to
Bidders.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not
the successful Bidder, upon the earlier of (i) the receipt of your notification of the name of
the successful Bidder; or (ii) thirty days after the expiration of the validity of my/our Bid.

Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration)

Name: (insert complete name of person signing he Bid Securing Declaration)

Duly authorized to sign the bid for an on behalf of (insert complete name of Bidder)

Dated on _____________ day of ___________________ (insert date of signing)

Corporate Seal (where appropriate)

 Instructions for Online Bid Submission:

The bidders are required to submit soft copies of their bids electronically on the e-tender
Portal, using valid Digital Signature Certificates. The instructions given below are meant to
assist the bidders in registering on the e-tender Portal, prepare their bids in accordance
with the requirements and submitting their bids online on the e-tender Portal.

More information useful for submitting online bids on the e-tender Portal may be obtained a
https://mhrd.euniwizarde.com/

REGISTRATION

• Bidders are required to enroll on the e-Procurement Portal (URL:

https://mhrd.euniwizarde.com/) with clicking on the link “Online bidder Registration”
on the e-tender Portal by paying the Registration fee of Rs. 2360/- per year charge.
• As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
• Bidders are advised to register their valid email address and mobile numbers as part
of the registration process. These would be used for any communication with the
bidder.
• Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Only Class III Certificates with signing + encryption key usage) issued by
any Certifying Authority recognized by CCA India (eg. Sify / TCS / nCode / eMudhra
etc.), with their profile.
• Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC‟s to others which may lead to
misuse.
• Bidder then logs in to the site through the secured log-in by entering their user
ID/password and the password of the DSC / e-Token.
• The scanned copies of all original documents should be uploaded on portal.

SEARCHING FOR TENDER DOCUMENTS

There are various search options built in the e-tender Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID, Item/work
id, Title, Date, etc.
Once the bidders had selected the tenders in which they are interested, bidder can pay the
processing fee Rs. 4,441/- inclusive of all taxes (NOT REFUNDABLE) by net-banking /
Debit / Credit card then you may download the required documents / tender schedules,
Bid documents etc. Once you pay both fees, tenders will be moved to the respective
“Register” Tab. This would enable the e-tender Portal to intimate the bidders through e-mail
in case there is any corrigendum issued to the tender document.

Please feel free to contact ITI Helpdesk (as given below) for any query related to e-tendering.

• Helpdesk landline No: 011-49606060

• Mr. Amrendra Kumar (8448288980)