Management Information system

Assignment

Name : Ankit Singh

Class : BBA(P)2
 Question : 1
You being the manager of your company ,
design a systematic approach of
implementation of MIS in your organization
.Also enumerate the steps how you will try
your subordinates for using MIS in their daily
work.
I will implement MIS through following –
1. To know the needs regarding information:
First, an analytical study of that information is made which are needed
for the external parties related to the organisation viz., government,
customers, suppliers, labour unions etc.

The needs of information are related with the size of organisation, nature
of business, financial position, state government policies and several
other factors.

There are two methods to judge the needs of the information. First, the
users of the information may be asked as to how much information they
need to accomplish their task. Secondly, they should be asked as to how
they take the decision and then judge what information should be
provided to them.
2. To explain the objectives of MIS:
The second step is to clearly define the objectives. Just monitoring to
increase the efficiency is not sufficient. Objective should be clear in terms
of what one will do with the information received by him. The size of the
objectives is related with the planning, management control and
continuous flow of information.

3. To determine the sources of information:

After estimating the need of information and clearly defining the
objectives. The third step in installation of MIS is to determine the
sources of information. There are several sources. The internal sources of
are accounts, files, statistical papers etc. and external sources are
commercial and government publications. Information can also be
collected by personal interviews and personal inspections.
 4. To set the method of collection can classification of information:
After determining the sources of information, the method of collection
and classification of information is chalked out. It is decided what will be
the source of information, frequency, quantity and time of information?
After collection how it will be classified? Where computers are used the
statistical information is feed into them, for which an outline is prepared?

 5. Method of giving information:

The next step is to determine the method of giving information. It is
decided as to who the information is to be given, how many copies are to
be prepared, when and what will be its frequency and in which form it is
to be given. They can be communicated by reports, charts, statements or
even orally.

6. Cost profit analysis:

Finally, the cost to be incurred in information system should be assessed
and the benefit should be estimated. The cost of information system
includes the cost of its implementation, practicing it and its evaluation.
These costs should be compared with the cost present system of giving
information.

 7. Evaluation:
Three to six months after implementation of management information
system, it should be evaluated, so that, it can be judged whether the cost
incurred in its implementation is less than the benefits derived from it
and, also if it satisfies the needs of the persons using it. If it is not
satisfactory, steps should be taken to make to more effective and useful.

I will convince my subordinates for using MIS in

their daily life by telling them the following
factors-
1.MIS Helps in managing data
MIS helps in maintaining and managing crucial business data for assisting
in complex decision-making by the management. The critical information
is stored in an organized manner, and it can be accessed by the
administration quickly whenever required.

2. Analyses trends
Management needs to prepare forecasts for strategic planning and
determine future goals. Thus, to create such a strategy, it is essential to
have accurate reports on prevailing market trends. MIS uses various
mathematical tools for analyzing the current market trend and predicting
future trends based on such information.

3. Helps in strategic planning

MIS reports play a significant role in the strategic planning of the
company. It helps in determining the future needs of the company and
assists in formulating goals and strategy based on such information.
Management information system report is also helpful in identifying
resources required to meet the company’s objective. Thus, it is vital that
the information provided by MIS and reporting is accurate and reliable.

4. Problems identification
MIS report provides information related to every aspect of activities
taking place in the company. Hence, in case any problem arises in front of
the management, MIS reports are quite helpful in identifying the source
of the problem. Also, MIS and reporting are really useful in finding the
solution to such an issue.

5. Increases efficiency
The relevant information provided by MIS and reporting is utilized in
formulating goals and strategy of the company. Also, the performance of
the business can be assessed with the help of MIS reports. Hence, MIS
plays a vital role in increasing the efficiency of the company.
 Question : 2
Ecommerce has gained more power over brick
and mortor store.Give reasons for
agreement /disagreement.
In my opinion Ecommerce has not gained more power over brick and
mortar store because it’s not hard to conclude that e-commerce will
continue to skyrocket. Convenience and infinite availability continue to
attract consumers. Products are also delivered to homes at a faster speed
each consumer cycle. Trends in e-commerce are unlikely to see a
dramatic reversal. The brick-and-mortar aspect is a bit different. I think
you will see less brick-and-mortar retail in the traditional sense.
Consumers are looking for integrated experiences in their out-of-home
consumption, such as food and beverage establishments. The mix of
brick-and-mortar and e-commerce is becoming more harmonized every
day.

Focusing on the wholesale and retail sector the demand of brick and
mortor is different and hence its supply through e commerce is very
difficult.

Though ecommerce is driving most of the overall retail growth, in-store

sales are up and booming. According to the State of Retail survey
report shared by Time Trade, 75% of buyers prefer shopping in-store, the
top reason being, it allows them to touch and feel their purchases.
brick-and-mortar stores need to enter the online battleground of e-
commerce. As it stands right now, only 28% of small businesses are using
the internet to sell their products. That means the majority of small
businesses are missing out on the power of internet sales , and as the e-
commerce industry continues to grow, these small businesses will start to
feel the limited potential of having a location-based company.