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Standard Operating Procedures

______________________________ (1)

This SOP has been written for the __________________________ (2)

Department/Unit:
Chemical Department’s use of laboratory notebooks.

Purpose:
This procedure is to give instruction for proper lay-out, use and
administration of laboratory notebooks in order to guarantee the integrity
and retrievability of raw data, calculations and notes pertaining to
________________(3).

Who can perform

this SOP? Staff and research personnels

Equipment/Tools Needed:

Personal Protective Equipment:

None

Tools: None

Reference Materials:
_________________________________ (4)
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Requirements

1. Bound notebooks with about 100-150 consecutively numbered pages. Any binding which
cannot be opened is suitable; a ____________ (5) binding is very convenient.
2. Both ruled and squared ____________ (6) can be used. On each page provisions for
dating and signing for entries, and signing for ____________ (7) or inspection may be
made.

Procedures
Issue

1. Notebooks are issued by or on behalf of the Head of Laboratory (HoL) who keeps a
record of the books in ____________ (8).
2. Mark the book with an assigned ____________ (9) and a name of the user or project on
the cover.
3. ____________ (10) the date of issue and sign the notebook. This is done by HoL.
4. Sign the circulation record for ____________ (11) by project leader.

Use
1. Date and write in ____________ (12) all entries. Sign per entry in ____________ (13)
notebooks or at least per page in ____________ (14) notebooks.
2. ____________ (15) or verify entries and sign the pages concerned. This is done by HoL.
3. ____________ (16) all corrected entries with a single line. Initial and date essential
corrections.
4. Do not remove pages. If necessary, delete a whole page by a ____________ (17).
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Withdrawal
1. In fall, ____________ (18) the notebook for a new one. The HoL is responsible for
proper archiving.
2. When the employee leaves the lab for another post, hand the ____________ (19) to the
HoL.

Related SOPs
 Standard Operating Procedures _______________ (20).
 Standard Operating Procedures for Preparing SOPs for Special Investigations.

Prepared by : ______________________________
(Low Boon Wei, Senior Excecutive)
Reviewed by :_____________________________
(Kalarani a/p Krisnamaninam, Manager)
Approved by :______________________________
(Dani Yusuf, Head of Laboratory)