Helios Towers Africa and its Subsidiaries

EHS Requirement
Introduction

Suppliers must have achieved OSHSAS 18001 certification for each operation providing services to the customer
within 18 months of the date of this contract. Within 30 days of the date of this contract, suppliers must provide
an action plan and responsibility matrix to the customer setting out the steps to be undertaken, with timeframes,
to achieve OSHAS 18001certification.

On a quarterly or six monthly basis (as determined by each HT operation) the customer will review progress
against this action plan. The supplier shall implement corrective actions but should progress not be in accordance
with the agreed plan, the customer reserves the right to terminate the contract. The supplier is required to abide
by the Customer’s Environmental, Health and Safety Policies at all times. These policies may change from time
to time. This will be communicated to the supplier so that it can adapt. Failure to demonstrate the necessary
desire to achieve OSHAS 18001 certification within the given timeframe or ability to abide by the Customer’s
Environmental, Health and Safety Polices, will lead to termination of this contract.

General

Contractors and suppliers must:

1) Comply with the local HSE laws and regulations

2) Provide a copy of all their valid certificates relating to HSE (ISO 14001, OSHAS 18001 and the like)
from any authorized certifying authority such as BV, DNV or equivalent
3) Provide their HSE manual including their HSE policies and objectives
4) Ensure that their management system is effective in meeting HTA’s or the HT OpCo’s policy and
objectives
5) Have a nominated Environmental, Health and Safety Representative

Risk assessments and method statements

Contractors and suppliers are required to ensure that:

1) the HSE policies have been properly implemented and maintained

2) there is a mechanism in place to identify, address and manage the risks associated with activities
to be undertaken. All have to be documented and kept available for audits
3) measures have been implemented to eliminate the identified risks
4) communication plans to highlight the risks to all those who may be exposed have been developed
and are followed
5) a review cycle to ensure that the control measures in place are adequate

Welfare provisions and Safeguarding of Health

All workers, directly hired or contracted, must undertake a pre-employment and regular approved medical
check-up suitable to their work conditions.

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Work must be organised to ensure working hours and rotation period durations are as per national regulation.
Work at night shall be limited as much as possible. If this is not possible, specific measures must be taken to
decrease the level of risk to a reasonable and acceptable level.
Consideration must be given as to appropriate access to a supply of clean drinking water and toilet facilities for
employees based permanently on site.

It is forbidden to smoke within HTA’s sites.

Manual handling

1) Where the requirement for Manual Handling cannot be eliminated, the provision of mechanical aids
shall be employed.
2) Staff to be provided with appropriate training on manual handling techniques

Use of hazardous materials

The main objectives of projects and activities involving hazardous materials should be the protection of the
workforce, the environment and the prevention and control of releases and accidents.

1) No substances hazardous to health should be used where a substance with no hazard or is less
hazardous is readily available.
2) The use of toxic, explosive or environmentally damaging substances should be prevented wherever
possible.
3) Hazardous materials must be clearly identified and their MSDS available.
4) A hazardous material management plan should be defined for each hazardous material (in
accordance with recommendations made in the MSDS) providing a risk assessment to identify the
hazards, mitigation measures, appropriate storage requirements, waste management, staff
training and awareness needs.

Personal Protective Equipment (PPE)

When undertaking potentially hazardous work contractors and suppliers must assess the requirement to wear
PPE. PPE is considered to be the last resort in terms of worker protection beyond other controls. It is a
requirement that:

1) PPE meets the recognised international standard European Norm (EN), American National
Standards Institute (ANSI), British Standard (BS) or an approved equivalent standard.
2) A PPE register must be kept detailing who PPE has been issued to, when the individual was trained
in its use, the next (certification depending on the PPE) review date
3) PPE must be worn at all times when it has been assessed that it is a requirement
4) On HTA’s sites minimum PPE required for operators to be worn at all times are, but not limited to:
a. Safety Helmets with chin strap
b. Safety shoes/boots with hardened toe caps
c. Coveralls with high visibility bands
d. Safety gloves,
e. Hearing protection shall be worn in areas where the noise level is higher than 85 dB

Equipment Operation and Maintenance

All electrical and mechanical equipment used on site during both the construction and operational phases must:

1) Only be utilised by trained/certified operators

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 2) Be maintained and operated in accordance with the manufacturer’s guidelines with records kept of
previous and scheduled inspection/servicing
3) Have relevant paperwork readily available for inspection
4) Have adequate personnel on site to fulfil required functions (such as banks men)

Lone working

1) No person is allowed to work alone on site where there is or may be a significant risk to their health
and safety. An individual’s medical condition should be part of this assessment.
2) Persons should continually assess the conditions (such as weather and time of day) to determine
whether it remains safe to continue to work alone.
3) An effective means of communication must always be available to lone workers.
4) When tower climbing, two certified climbers must always be on site and the climbing of towers by
lone workers is strictly prohibited.

Working at height

Working at height poses a significant risk to workers if appropriate protective measures are not put in place. To
ensure that such risks are appropriately managed, a 100% fall protection plan must be put in place. The plan
should include a risk assessment of all work carried out at height and provide procedures and method
statements of how the risk should be addressed.

In addition to the plan the following mitigation measures must be implemented:

1) All climbers must be trained, competent and certified through accredited trainers.
2) Each contractor and supplier is required to have a 100 per cent fall prevention plan including an
emergency plan. Procedures must be in place for emergencies and tower rescues. Whenever
climbing is taking place, a minimum of two fully trained personnel must be present, lone climbing
is not permitted.
3) Each site and type of climb (e.g. climbing ladder, working on roof tops etc) must be assessed for its
risks and appropriate measures taken to ensure compliance with the 100 per cent criteria.
4) Exclusion zones should be established below workers working in elevated positions to prevent
unauthorized access and from dangers of falling objects.
5) Up to date medical certification demonstrating fitness to undertake work is required for all persons
using fall arrest equipment, those engaging in rope access work and those working on suspended
scaffold.
6) PPE used for working at height must without exception be a full 3 point body harness. Safety belts
are not acceptable. Double lanyards are required when there is no fall arrest system at that point
on a tower. Helmets with chinstraps are mandatory in all circumstances.
7) Procedures must be in place for the regular inspection, testing and maintenance of all fall
protection equipment.
8) When operating tools at height, workers should use a second backup safety strap to ensure that
tools cannot be dropped.

Any person climbing a tower owned or managed by Helios Towers Africa must adhere to the HTA Work at Height
Policy and Code of Practice. Any breaches to this policy may lead to permanent exclusion from all sites.

Elevated and Overhead

The assembly of towers and installation at height can pose physical hazards to workers using lifts and platforms
and to those located on the ground due to the potential of falling objects. It is therefore essential that:

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 1) Any areas around which elevated work is taking place must be barricaded to prevent unauthorized
access and lifting plan defined.
2) Ground works are forbidden under areas where overhead work is taking place.
3) Hoisting and lifting equipment must be rated maintained and inspected in accordance with the
manufacturer’s instructions. Operators must be trained specifically in its use.
4) For high risk lifts, suitable engineering certifications must be obtained.
5) The use of any elevated platforms must accord with established safety procedures which include
the use of equipment and fall protection measures.
6) Appropriate PPE must be worn including when applicable harnesses, hard hats, boots and gloves.
7) Scaffolding must only be erected in accordance with safe working practices by qualified persons
accredited through a competent training organization. Scaffold inspections must take place and be
recorded weekly and following adverse weather, by a competent person.
8) Scaffold constructions and inspections should take into consideration the following: solid/stable
foundations, safe access, bracing, full working platforms with toe/kick boards, fall protection railing
between 900mm and 1000mm in height, tying at every 3rd tier with the lean towards the structure
not away.

Electrical works

Contractors and suppliers must ensure that with regard to all fixed electrical installations and to all portable
electrical equipment there is a safe system of work in place that ensures:

1) Any installation, use and maintenance of equipment must reflect specific safety requirements with
regard to adverse conditions i.e. weather conditions, exposure to corrosive or flammable
environments, operating in a dusty atmosphere.
2) Connections should always be suitable for the purpose for which they are being used and the use
of electrical tape alone for connections is forbidden.
3) It must be ensured that any protection for electrical installations and equipment e.g. fuses and
residual current devices (RCDs), are suitably rated, sufficient and within safe working limits. In the
case of RCDs the test trip button should be operated regularly.
4) All electrical installations and equipment must have adequate means to enable them to be isolated
from the electric supply in order to prevent danger.
5) All isolator switches should be easily accessible and the passageways kept clear at all times.
6) All switches and fuse ways must be clearly labelled as to indicate the circuit or function controlled
and all switches and distribution covers must be kept closed at all times unless being worked on by
a competent authorized person.
7) Adequate working space, means access and lighting must be provided for all electrical equipment
on or near which work is being carried out that may give rise to danger.
8) There should be adequate arrangements to ensure electrical equipment that has been made
‘dead’, whilst work is being carried out on or near such equipment, cannot be electrically charged
if this could present danger.
9) This can be physically achieved by ensuring that a ‘lock-out’ system is used, i.e. the isolator
controlling equipment is physically locked in the ‘off’ position. Where a ‘lock-out’ system cannot
be used there should be a procedure for ensuring that fuses are removed and held by the
authorized person carrying out the work.
10) Any work being undertaken on an electrical installation or equipment should be subject to a safe
system of work.
11) Where work on electrical equipment is being undertaken, suitable protective equipment must be
provided. Examples of such equipment may be goggles, gloves, insulating mats, insulated tools
and test probes.

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 Only competent authorized persons, i.e. those with sufficient experience and training, should be
engaged in any work on an electrical installation or equipment. Such persons should be aware of
the basic first aid techniques for dealing with a person suffering from an electric shock. Necessary
rescue equipment must be provided.

Minimum level of competence required by each OpCo in:

 Democratic Republic of Congo – Any electrician must be trained to operate the electrical
installation they will intervene on as per the local laws and be authorised by their
employer. The training has to be done by an accredited trainer.
 Republic of Ghana – Any electrician must have a minimum qualification of Electrical
Engineering Technician part 1 with minimum of 2 years working experience or a certificate
of competence in electrical engineering from an accredited company with a minimum of
5 years working experience
 Republic of Congo - Any electrician must be trained to operate the electrical installation
he/she will intervene on as per the local laws and be authorised by their employer. The
training must be carried out by an accredited trainer.
 United Republic of Tanzania – Any electrician must have a minimum qualification of
National Trade Test Grade III with at least 6 months working experience and be
authorised.
 These are the minimum requirements and they could be subject to change in accordance
with local law or further HTA guidance.

12) No live electrical work is to be undertaken which has the potential to cause electrical injury.
13) Electrical equipment must be fit for its intended purpose and environment.
14) The use of low voltage equipment and/or circuit breakers is a requirement in wet or highly
conductive metal areas.
15) Ensure that the necessary controls are in place and that the risk assessment identifies that contact
or flash over may occur when working close to overhead cables.
16) Where maintenance and operation is required within minimum set back distances, specific
training, safety measures, personal safety devices and other precautions should be defined in the
Health and Safety plan.
17) All electrical installations or steel structures, such as masts and towers, should be grounded. In
cases where maintenance work has to be performed on energized equipment, a strict safety
procedure should be in place and work should be performed under supervision.

Excavation and Civil Works

Contractors and suppliers must ensure that with regard to all Ground and Civil Works there is a safe system of
work in place that ensures:

1) During excavation works, cable detection tools and safe digging practices are be used to minimize the
risk from underground electrical services
2) Appropriate mechanisms must be in place to identify, record and communicate buried services. This
must be made available on site and safe digging practices used to minimise the risk from underground
services
3) Detailed site specific risk assessment and method statements must be produced and a copy kept on
site throughout the period of work. A copy must also be included in any handover documentation. The
method statement must clearly state how identified risks will be overcome and how all elements of
the work will be undertaken with appropriate safety measures recorded and considered

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 4) All mechanical tools must be maintained in accordance with the manufacturer’s instructions, inspected
by an accredited organisation (resulting in issuing certificates for future control) and only used by
trained/certified persons
5) Barriers (minimum of 1m in height) and warning signage must be placed around any open excavations
to prevent any falls
6) Appropriate supervision by suitably skilled/qualified persons
7) Appropriate PPE is provided and worn at all times
8) Appropriate dust control methods as required, such as covers, water suppression

Existing above and below ground utilities

1) So far as is reasonably practicable, the siting of new masts close to overhead high tension cables is
not permitted. It is recommended good practice that the safe distance is 110% of the height of the
mast.
2) In the event that projects are already sited close to high tension cables, hazard
assessment/inspection shall be carried out before commencement of each assignment at such
location by the HT OpCo SHEQ Manager or other qualified personnel.

Hot works

1) Only trained and competent persons can undertake any hot works activities
2) Risk assessments and method statements must be produced for each hot works activity. Detailed
site specific risk assessment and method statements must be produced and a copy kept on site
throughout the period of work. A copy must also be included in any handover documentation. The
method statement must clearly state how identified risks will be overcome and how all elements of
the work will be undertaken with appropriate safety measures recorded and considered.
3) No other activities can be carried out on site at the same time as hot work
4) Provision of manual firefighting equipment (adapted and certified) must be made readily available
and workers trained to use them correctly. This additional equipment must be provided by the
contractor
5) Appropriate PPE must be worn
6) Appropriate signage must be in place as well as restricted access to the area of work
7) Gas canisters must be safely stored and protected
8) Structural welding of an existing tower is not permitted.

Waste management

Contractors and suppliers must ensure that:

1) Waste management plans are defined

2) The waste management plans characterise the different waste streams according to composition,
source, types of wastes produced (hazardous, non-hazardous), generation rates and any local
regulatory requirements
3) Contractors and suppliers adopt the strategy of waste prevention, reduction, reuse, recovery and
recycling, and once these options are exhausted, treatment and disposal such that harm to human
health/ environment is minimised
4) Where feasible non-hazardous products should be used as an alternative to hazardous substances to
minimise the generation of hazardous waste
5) Hazardous and non-hazardous waste is segregated and stored appropriately prior to disposal

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 6) Hazardous waste is disposed of via a reputable and legitimate enterprise, licensed by the appropriate
authorities, with the contractor, supplier or supplier maintaining a documented record of the chain of
custody regarding such wastes disposal
7) It is the responsibility of the contractor to leave the sites clean and transport and treat all types of waste
in compliance with local regulation and other applicable standards. The waste has to be
recycled/reused/treated/disposed of by recognised providers (to be communicated to HTA). A system
has to be in place to ensure traceability.
8) Where there is a lack of waste management and disposal infrastructure in a country, the contractor or
supplier will work with the HT OpCo to identify the most appropriate disposal route that causes the
least harm to human health and the environment
9) Contractors and suppliers must report to HTA the quantity of waste in accordance with HTA HSE
management system.

Driving and vehicle safety

It is required that all persons driving vehicles working for or on behalf of Helios Towers or whilst undertaking
work for Helios Towers:

1) Have valid driving licences and insurance for the country in which they are driving
2) Comply with relevant legislation specific to the country
3) Always wear seatbelts (and they must be worn by all passengers). For example, no one can be
transported at the rear of a pickup
4) Never exceed the speed limits
5) Never drive under the influence of alcohol, drugs or some medications
6) Always ensure that the vehicle being driven is appropriate for the task in hand (first aid kit in the car,
spare tyres present and not flat)
7) Vehicles are to be maintained in line with the manufacturers recommendations and maintenance
records kept
8) Never use hand held phones whilst driving
9) Never use vehicles for both professional and personal purposes at the same time
10) Ensure that all loads are adequately tethered and the weight of the load does not exceed the capacity
of the vehicle whilst taking into consideration the road conditions
11) All vehicles must be linked to a GPS tracking system including speed monitoring
12) Use of motorcycles is only acceptable where it is impossible to access the site by other vehicles (Speed
of access is not an acceptable reason to use a motorcycle). In these situations, a helmet must be worn
at all times by the rider (strap attached). Carrying passengers is strictly prohibited as is the carrying of
any items unless they are in top boxes or panniers. All riders must have special training and any other
mitigating measures identified during the risk assessment must be implemented

Training

Contractors and suppliers must ensure and improve the level of competence through appropriate training.
Procedures must include a HSE training matrix. Contractors and suppliers shall maintain records and
certificates of all training and provide them upon HT OpCo’s request. At mobilisation, each individual shall
attend an induction including HSE matters.

Emergency

Contractors and suppliers must have a plan in place for managing emergency situations in all regions where they
operate for Helios Towers. It is required that:
1) A medical evacuation plan is in place to make sure any injured personnel will get appropriate and
efficient medical support as soon as possible. This plan has to be communicated to HT OpCos.

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 2) Communication means are provided so that any emergency can be reported immediately and
assistance provided as soon as possible
3) Emergency plans include system and procedures for mitigating environmental damages as well as the
environmental effects of an emergency situation

Contractors and suppliers must ensure that

1) Drills are organised regularly
2) Arrangements are made for training of personnel
3) Emergency plans cover a minimum of the following scenarios: power failure, fatality, injury, road
accident, pollution, fire/explosion, damage to the structure of the tower, security breach and sabotage
(civil disorder, riots, and war), extraordinary weather conditions.
4) Prior the beginning of the contract, interfaces and coordination will be discussed with HT OpCos

Incident and Flash Reporting

Contractors and suppliers must have a procedure in place for investigating and communicating incidents. Each
Contractor and supplier must also sign up to adhering to the HT OpCo policy. For the avoidance of doubt
incidents include but are not limited to:
1) Death of an individual supplier, employee, visitor, member of public, (which occurred whilst working
on behalf of Helios Towers, or travelling to a place of work to provide a service to Helios Towers, or
caused as a result of any activity being undertaken for Helios Towers)
2) Any injury to any individual, supplier, employee, visitor, member of public, (received whilst working on
behalf of Helios Towers, or travelling to a place of work to provide a service to Helios Towers, or caused
as a result of any activity being undertaken for Helios Towers)
3) Event impacting health/safety or the integrity of Helios Towers assets (i.e.: tower fall) or the integrity
of the equipment use for operations e.g. fire, explosion, structural collapse, collapse of lifting or
construction plant
4) Fall from height (irrespective of whether there were injuries or not)
5) A significant incident involving a public interface
6) Any incident that results in loss time injury
7) All fuel spills of whatever size.

Contractors and Suppliers are required to ensure that:

1) Notification of any incidents to be done as soon as possible and no later than 24h after the event has
occurred
2) All incidents have to be investigated and a report issued within 10 working days unless permitted
otherwise by Group HSE Manager
3) Corrective and preventive actions to be planned and taken in order to limit the gravity of the event as
well as its reoccurrence

Monitoring HSE performance

Contractors and suppliers must aim for continuous improvement in their activities in order to ensure that:
1) Regular audits (internal or external) are taken to make sure HSE requirements are met in all operations
2) Each audit will lead to the design, implementation and follow up of an action plan to remediate any
abnormality and non-conformity
3) Indicators are in place to monitor and measure the HSE performance
4) HSE performance is reported monthly to HT OpCos in compliance with HT OpCos requirements

Contractors and suppliers accept that HTA or HT OpCos will carry out HSE compliance audits during all phases
of the services. HTA or HT OpCos will inform them in time.

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 HTA EHS requirement, compliance form

We hereby acknowledge to have read, understood and confirm to abide by Helios’s EHS requirement.

Company Name:

Full Name:

Position:

Signature and Date:

Witness:

Company Name:

Full Name:

Position:

Signature and Date:

*Please sign and return this form to the Supply Chain Department