Create a New SOP

SOPs (Safety Operating Procedures)

1. Click on the “Create New SOP” command button on the Main Options form.

The New SOP form will be displayed (as shown on the next page).

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2. Enter a title for the SOP.

3. Enter a Warning Notice, if needed.

4. Enter a Secondary Warning Notice, if needed.

5. Click on the “Continue with SOP Creation” button. At this point, the SOP will be created with the
SOP Number automatically assigned as the next number in sequence. Note that the SOP Numbers
are in 3 character format so if the number is less than 3 characters then leading zeroes are used, i.e.
006.

The revision number (rev) is 0 but may be modified later.

The SOP form will be displayed next, as shown on the next page. The sample shown already has
data but a new SOP would be mostly blank.

The relationship between the SOP form and a printed SOP (report) may be seen in the help file
“SOP form and printed report relationship”.

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6. Pre Ops Checks (Section)
This section is used to enter Pre-Operational Checks steps.
Adding a new step is accomplished by typing into the “New Pre Ops Check” field then pressing
the <enter> key. Steps are automatically numbered but you may move a step up in the
numbered list by clicking on the “Move Up” button to the left of the step number.

A step may be deleted by clicking on the “Delete” button to the left of the step number.

7. Ops Procedures (Section)

This section is used to enter Operational Procedure steps.
Adding a new step is accomplished by typing into the “New Ops Procedure” field then pressing the
<enter> key. Steps are automatically numbered but you may move a step up in the numbered list
by clicking on the “Move Up” button to the left of the step number.

A step may be deleted by clicking on the “Delete” button to the left of the step number.

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8. Housekeeping (Section)
This section is used to enter Housekeeping steps.
Adding a new step is accomplished by typing into the “New Housekeeping” field then
pressing the <enter> key. JSEAsy maintains a list of Housekeeping items and if you enter a
Housekeeping item that is not in the list, then it is automatically added to the list.
When you start typing into the “New Housekeeping” field, a housekeeping item will be displayed
that has the same starting characters. For example, if you type “Keep” then the first item in the
Housekeeping list starting with the word “Keep” is “Keeps cords off the ground” so that item
will be displayed. If that is not the item you want simply keep typing until the one you want is
displayed or if none are displayed then it is considered a new item for the list.
You may also click on the triangle to the right of the “New Housekeeping” field and a list of
housekeeping items from the list will be displayed. Scroll down the list then click on an item and
it will be added to the Housekeeping items for the current SOP.
Steps are automatically numbered but you may move a step up in the numbered list by clicking
on the “Move Up” button to the left of the step number.
A step may be deleted by clicking on the “Delete” button to the left of the step number.

Clicking on this button will display the “SOP Housekeeping Keyword Search” form where you
may enter a keyword. Any Housekeeping item containing that word will be displayed. Click on
the item desired and it will be place into the Housekeeping items for the current SOP. See the
“SOP Housekeeping Keyword Search Results” form in the JSEAsy Users Guide for details.

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9. Potential Hazard (Section)
This section is used to enter Potential Hazards.
Add a new Potential Hazard by typing into the “New Potential Hazard” field then pressing the
<enter> key. JSEAsy maintains a list of Potential Hazards and if you enter one that is not in the
list, then it is automatically added to the list.
When you start typing into the “New Potential Hazard” field, a Potential Hazard will be displayed
that has the same starting characters. For example, if you type “C” then the first item in the
list starting with “C” is “Crushing” so it will be displayed. If you enter “Cu” then “Cuts” will be
displayed. If that is not the item you want simply keep typing until the one you want is displayed
or if none are displayed then it is considered a new item for the list.
You may also click on the triangle to the right of the “New Potential Hazard” field and a list of
Potential Hazards from the list will be displayed. Scroll down the list then click on an item and it
will be added to the Potential Hazards for the current SOP.
Potential Hazards are not step numbered but are simply listed with no regard to position.
A Potential Hazard may be deleted by clicking on the “Delete” button to the left of it.

Clicking on this button will display the “SOP Potential Hazards Keyword Search” form where you
may enter a keyword. Any Potential Hazard containing that word will be displayed. Click on the
item desired and it will be place into the Potential Hazards for the current SOP. See the “SOP
Potential Hazards Keyword Search Results” form in the JSEAsy Users Guide for details.

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10. Forbidden (Section)
This section is used to enter Forbidden items.
Add a new Forbidden item by typing into the “New Forbidden” field then pressing the <enter>
key. JSEAsy maintains a list of Forbidden and if you enter one that is not in the list, then it is
automatically added to the list.
When you start typing into the “New Forbidden” field, a Forbidden Item will be displayed that has
the same starting characters. For example, if you type “C” then the first item in the list starting
with “C” is “Cutting Steel” so it will be displayed. If that is not the item you want simply keep
typing until the one you want is displayed or if none are displayed then it is considered a new
item for the list.
You may also click on the triangle to the right of the “New Forbidden” field and a list of Forbidden
items from the list will be displayed. Scroll down the list then click on an item and it will be added
to the Forbidden items for the current SOP.
Forbidden items are not step numbered but are simply listed with no regard to position.
A Forbidden item may be deleted by clicking on the “Delete” button to the left of it.

Clicking on this button will display the “SOP Forbidden Items Keyword Search” form where you
may enter a keyword. Any Forbidden itrems containing that word will be displayed. Click on
the item desired and it will be place into the Forbidden items for the current SOP. See the “SOP
Forbidden Items Keyword Search Results” form in the JSEAsy Users Guide for details.

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11. Select PPE by clicking on the “Select PPE” button at the bottom left of the SOP form.

Click on the triangle on the right side of the New PPE field then select the desired PPE by clicking on it
and it will be added to your list of PPEs for this SOP.

Note that the PPE picture is not shown in the selection list, but will be placed into the PPE list for this
SOP.

This completes the basic creation of a new SOP. See the JSEAsy Users Guide for more details.

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