Empowerment Technologies: ICT

Lesson 3 – Part 1:
Advanced Word Processing Skills
(Integrating Images and External Materials)

Name:
Grade Level & Sec.:
Prepared by Imie B. Omamalin, LPT
Western Mindanao State University
Mabuhay External Studies Unit
Senior High School Department
9. Feature of MS Word that organizes rows and columns.
a. Excel b. box c. table d. text box
10. Keyboard shortcut that copy and paste texts.
a. Ctrl+c and Ctrl+p c. Ctrl+c and Ctrl+v
b. Ctrl+copy and Ctrl+paste d. Ctrl+c and Ctrl+e
11. What image setting does the image applies?
a. In line with text
b. Square
c. top and bottom
d. tight

12. What image setting does the image applies?

a. In line with text

b. Square
c. top and bottom
d. tight

13. What image setting does the image applies?

a. In line with text
b. Square
c. top and bottom
d. tight

14. What image setting does the image applies?

a. Through
b. Tight
c. Square
d. Behind the text
15. What image setting does the image applies?
a. Through
b. Tight
c. Square
d. Behind the text

II. Essay (put it in a ½ sheet of paper)

 When do images or graphic in MS Word hurt the document rather than
help?

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 Post-Test
I. Multiple Choice: Circle the letter that corresponds to the correct
Lesson 3 Advanced
answer. Any erasures will be automatically marked wrong.
1. Where can you find the Start Mail Merge button?
Word Processing Skills
a. File tab c. reference tab
Part 1:  Word Processor (MS Word)
b. Mailings tab d. home tab
 Integrating Images and External Materials
2. What external material allows you to insert organizational or
structural templates like organizational charts and flow charts on Lesson Objectives
your document?
At the end of this lesson, the students should be able to:
a. Chart c. screenshot
b. Pictures d. smart art 1. Use some advanced capabilities of Microsoft Word commonly used
3. When inserting charts on your document, what Microsoft Office to increase productivity and efficiency;
application pops up to allow you enter and manage the parameters 2. Effectively use these features to help improve the productivity of an
of your chart? organization through maximizing the potential of Microsoft Word;
a. Access c. Note 3. Create media-rich documents for printing or publishing.
b. Excel d. Word
4. Under what ribbon group does “Insert--Smart Art” fall? Let’s Test Your Prior Knowledge
a. Apps c. media
b. Illustration d. pages Direction: In a one (1) whole sheet of paper,
5. Which image compression type allows you to display images in full complete the task given. (10pts.)
color just like in digital pictures? Scenario:
a. .bmp b. .gif c. .jpg d. .tiff You are making a report on the positive
6. Among the text wrap options, which one allows you to place an effects of using solar energy to the
image or external material in line with the text, treating the image environment. To make your report more
just like how a text is treated? appealing, you thought of putting a picture of
a. In line with text c. through a solar panel into your report. You also considered presenting graphical data
b. Square d. tight on the trends of worldwide initiative on the use of solar energy.
7. What image compression/file type is capable of displaying simple 1. Describe briefly how you can insert pictures or images in Word
animation? document.
a. .bmp b. .gif c. .jpg d. .png 2. What other kinds of images or materials can be inserted in a Word
8. When you press “Windows logo”+ R then type “winword” then document?
enter, what will happen?
a. It opens the MS Word
b. It will close the MS Word
c. Shut down the computer
d. Minimizes the MS Word

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 Advanced Word Processing Skill

In a ONE (1) whole sheet of paper, answer the following questions.

1. What are some ways you can use to acquire images that can be
inserted in a word document?
2. Describe the steps on how you are able to transfer your pictures
to your computer.

Word Processor Rubrics (for Assignment Part1)

Exemplary Accomplished Developing Beginning
Category 4 3 2 1
Score
WORD PROCESSOR is an electronic device or computer software application
All skills in Most skills in Some skills in Few skills in
that performs the task of composing, editing, formatting, and printing of Advanced Advanced Advanced Advanced
documents. Skills Word Word Word Word
Examples of Word Processors: Processing are Processing are Processing are Processing are
applied. applied. applied. applied.
The output The output is The output is The output is
 OPENOFFICE WRITER Content exceeds the complete. somewhat incomplete.
expectations. complete.
 LIBREOFFICE WRITER The output is The output The output The output
free from contains has several contains many
Correctness
errors. minimal errors. errors.
 POLARIS OFFICE errors.
Individually Individually Individually Individually
 KINGSOFT WRITER able to finish able to finish was able to used the least
the task in the the task in the complete the efficient
most effective projected task but used method in
 WORDPERFECT Efficiency
way without amount of methods that finishing the
wasting time time consumed task
 WORDPAD and effort. more time or
resource

 MICROSOFT WORD Average Score

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 MICROSOFT WORD is a word processor developed

E xploration by Microsoft. It was first released on October 25,

1983. It is also known as MS Word.

 Press “Windows Logo” + R then type “winword” then enter.

In MS Word, complete the following task given. Submit only the

SOFTCOPY through flash drive or device memory or memory card.
1. Document Format
Margins: 1” all sides
Orientation: Landscape
Size: Letter or 8.5”x11”
2. Find out what is a Text Box is and how it is used. Type it in the first
page of your document.
3. Create a screenshot of the Microsoft Word Home screen and put a
label on each part of the screen. Put it in the second page of your
document.
4. Take some pictures of yourself (selfie) using a digital camera or a
cellphone. Transfer the pictures to your computer and create a
collage of your pictures using Microsoft Word.
5. Refer to the rubrics on next page to see how you will be graded in
this activity.
 SOME FEATURES OF MS WORD:
 AutoCorrect – corrects common spelling errors as well as
capitalization mistakes
 AutoFormat – applies formatting to text, e.g. number
listing, bullet, hyperlinks
 Grammar Checker – proofreads documents for grammar,
writing style, sentence structure errors and reading
statistics
 Template – a document that contains the formatting
necessary for a specific document type
 Thesaurus – provides synonyms for a word in a document
 Tables – organize information into rows and columns
 Mail Merge – a feature that allows you to create a
document and merge them with another document or data
file
 Text Wrap – adjusts how the image behaves around other
objects or text

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  Keyboard Shortcuts in Word Processing Software
 Ctrl + A – Select All
 Ctrl + B – Bold Text
 Ctrl + C – Copy Text
 Ctrl + D – Show Font Dialog Box
 Ctrl + E – Align Text to Center
 Ctrl + F – Display Find Dialog Box
 Ctrl + G – Display Go To Dialog Box
 Ctrl + H – Display Replace Dialog Box
 Ctrl + I - Italicize Text
 Ctrl + J – Justify Text
 Ctrl + K – Create a hyperlink
 Ctrl + L – Align Text to Left
 Ctrl + M – Tab
 Ctrl + N – Create a new document
 Ctrl + O – Open a document
 Ctrl + P – Display Print dialog box
 Ctrl + R – Align Text to Right
 Ctrl + S – Save a document
 Ctrl + U – Underline Text
 Ctrl + V – Paste a copied text
 Ctrl + X – Cut a selected Text
 Ctrl + Y – Redo the last undone action
 Ctrl + Z – Undo the last action
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C. Tight
This is almost the same as the Square
setting, but here the text “hug” or conforms to the
general shape of the image. This allows you to get
more creative effect on your document. This
setting can mostly be achieved if you are using an
image that supports transparency like a .GIF or
.PNG file.
D. Through
This setting allows the text on your
document to flow even tighter taking the
contours and shape of the image. Again, this can
be best used with .GIF or .PNG type of image.
E. Top and Bottom
This setting pushes the texts away vertically
to the top and/or the bottom of the image so that
the image occupies a whole text line on its own.
F. Behind Text
This allows your image to be dragged and placed
anywhere on your document but with all the texts floating
in front of it. It effectively makes your image look like a
background.
G. In Front of Text
As it suggests, this setting allows your image to
be placed right on top of the text as if your image was
dropped right on it. That means whatever part of the
text you placed the image on, it will be covered by the
image.
 Image Placement
A. In Line with Text
This is the default setting for images that are
inserted or integrated in your document. It treats
your image like a text font with the bottom side
totally aligned with the text line. This setting is
usually used when you need to place your image
at the beginning of a paragraph. When placed
between texts in a paragraph or a sentence, it
distorts the overall appearance and arrangement
of the texts in the paragraph because it will take up the space it needs
vertically, pushing whole lines of texts upward.
B. Square
This setting allows the image you inserted
to be placed anywhere with the paragraph with
the text going around the image in a square
pattern like frame.
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Integrating Images
Let us consider the interesting aspects of inserting or integrating
images and other external materials which is categorized as an advance
feature.
Kinds of Materials
Figure above. The Illustrations group menu under the Insert tab showing the kinds of materials
you can integrate with Word 2010
The screenshot shows the kinds of materials that can be integrated
or inserted in your Microsoft Word document. One can easily get excited
and instead create a collage of what is generally called images and arts
rather than an enriched text document. One important thing to remember
is that images and other materials are not to be inserted as images for
design purposes only, but they are used to enhance or improve the
effectiveness of the message you want to convey. Let us describe each of
them.
1. Pictures. Generally, these are electronic or digital pictures or
photographs you have saved in any local storage device. There are
three commonly used types of picture files. You can identify them
by the extension on their file names.
 a. .JPG/.JPEG
This is pronounced as “jay-peg“ and is the short
form of .jpeg or Joint Photographic Experts Group. Like all
the rest of the image file extensions, it identifies the kind of
data compression process that it uses to make it more
compatible and portable through the Internet. This type of
image file can support 16.7 million colors that is why it is
suitable for use when working with full color photographic
images. Unfortunately, it does not support transparency
and therefore, images of this file type can be difficult to
integrate in terms of blending with other materials or
elements in your document. But if you are looking for the
best quality image to integrate with your document then
this is the image file type for you. .JPG does not work well
on lettering, line drawings, or simple graphics. .JPG images
are relatively small in file size.
b. .GIF
This stands for Graphics Interchange Format. This
type of image file is capable of displaying transparencies.
Therefore, it is good for blending with other materials or
elements in your document. It is also capable of displaying
simple animation. Apparently, this may not be too useful on
a printed document but if you are sending documents
electronically or through email, or even post documents
into a website, then this could be quite impressive. The
downside is that it can only support up to 256 colors so it is
good mostly on logos and art decors with very limited and
generally solid colors. .GIF is much better for logos,
drawings, small text, black and white images, or low-
resolution files.
c. .PNG
This is pronounced as “ping“. It stands for Portable
Network Graphics. It was built around the capabilities of
.GIF. Its development was basically for the purpose of
transporting images on the Internet at faster rates. It is also
good with transparencies but unlike .GIFs, it does not
support animation but it can display up to 16 million colors,
so image quality for this image file type is also remarkably
improved. .PNG allows the control of the transparency level
or opacity of images.
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2. Clip Art
This is generally a .GIF type; line
art drawings or images used as generic
representation for ideas and objects
that you might want to integrate in
your document. Microsoft Word has a
library of clip arts that is built in or can
be downloaded and used freely. There are still other clip arts that
you can either purchase or freely download and use that come from
third-party providers.
3. Shapes
These are printable objects or materials that you can integrate
in your document to enhance its appearance or allow you to have
some tools to use for composing and representing ideas or
messages. If you are designing the layout for a poster or other
graphic material for advertising, you might find this useful.
4. Smart Art
Generally, these are predefined sets of different shapes
grouped together to form ideas that are organizational or structural
in nature. If you want to graphically represent an organization,
process, relationships, or flow for infographic documents, then you
will find this easy and handy to use.
5. Chart
Another type of material that
you can integrate in your Word
document that allows you to
represent data characteristics and
trends. This is quite useful when you
are preparing reports that correlate
and present data in a graphical
manner. You can create charts that
can be integrate in your document either directly in Microsoft Word
or imported from external files like Microsoft Excel.
6. Screenshot
Sometimes, creating reports or manuals for training or
procedures will require the integration of a more realistic image of
what you are discussing on your report or manual. Nothing can get
you a more realistic image than a screenshot. Microsoft Word even
provides a snipping tool for your screen shots so you can select and
display only the part that you exactly like to capture on your screen.