Arta Hand Book Sdo Camsur

I.
MANDATE
The Department of Education was established through the Education
Decree of 1863 as the Superior Commission of Primary Instruction under
a Chairman. The Education agency underwent many reorganization
efforts in the 20th century in order to better define its purpose vis a vis
the changing administrations and charters. The present day Department
of Education was eventually mandated through Republic Act 9155,
otherwise known as the Governance of Basic Education act of 2001
which establishes the mandate of this agency.
The Department of Education (DepEd) formulates, implements, and
coordinates policies, plans, programs and projects in the areas of formal
and non-formal basic education. It supervises all elementary and
secondary education institutions, including alternative learning systems,
both public and private; and provides for the establishment and
maintenance of a complete, adequate, and integrated system of basic
education relevant to the goals of national development.
II. VISION
We dream of Filipinos
who passionately love their country
and whose values and competencies
enable them to realize their full potential
and contribute meaningfully to building the nation.
As a learner-centered public institution,

the Department of Education
continuously improves itself
to better serve its stakeholders.
III. MISSION
To protect and promote the right of every Filipino to quality, equitable,
culture-based, and complete basic education where:
Students learn in a child-friendly, gender-sensitive, safe, and motivating
environment.
Teachers facilitate learning and constantly nurture every learner.

Administrators and staff, as stewards of the institution, ensure an
enabling and supportive environment for effective learning to happen.
Family, community, and other stakeholders are actively engaged and
share responsibility for developing life-long learners.
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IV. SERVICE PLEDGE
We, the officials and employees of the Schools Division of

Camarines Sur do hereby affirm our Service Pledge.
Discharge our duties with utmost responsibility, integrity,
competence, and loyalty, act with patriotism, and uphold public interest
over personal interest.
Instill discipline in the performance of our duties at all times.
Generate prompt and quality service to the people with smile justly
and fairly regardless of circumstances.
No to Red Tape. Ensure that Red Tape is eliminated or reduced to
realize transparency and accountability at all times.
Innovate and enrich service delivery by adhering to the standards
set through the Citizen’s Charter.
Treat with utmost respect and value every citizen’s comments,
suggestions, needs especially from persons with disability, pregnant
women, senior citizens and other marginalized groups.
Yield fruitful results through good practices in public service and
continue to listen to our clients and seek opportunities to better serve
them.
These we Pledge because YOU deserve no less and WE AIM to
give you QUALITY and EXCELLENT SERVICE.
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V. LIST OF SERVICES
Office of the Schools Division Superintendent (OSDS)
Schools Division Superintendent------------------------------- p 10-14
1. Signing of Authority to Travel
2. Project Proposal (Trainings, Innovations, Development of
Instructional Materials, Repairs of Equipment and School
Facilities and Building)
3. LBP (LOI) Change of Signatory
4. Division Clearance
5. Letter of Intent (Retirement, Travel Abroad, Permit to Study,
Monetization, Provident Loan, Etc.)
Assistant Schools Division Superintendent (Secondary)--------- p 15-25

1. Signing of Liquidation Reports
2. Signing of Travel Orders
3. Signing of Itinerary of Work Travels
4. Signing of Project Proposals
5. Signing of Action Research
6. Signing of Certifications – Performance Rating
7. Signing of Endorsements/Certifications
8. Signing of Leave Form
9. Signing of Form 7 And DTRs
10. Signing of Recommendations for Appointment
11. Signing of Appointment Papers
12. Availment of ASDSs’ Services of Outside Clients
Assistant Schools Division Superintendent (Elementary)--------- p 26-39

1. Signing of Liquidation Reports
2. Signing of Travel Orders
3. Signing of Itinerary of Work Travels
4. Signing of Project Proposals
5. Signing of Action Research
6. Signing of Certifications – Performance Rating
7. Signing of Endorsements/Certifications
8. Signing of Leave Form
9. Signing of Form 7 And DTRs
10. Signing of Recommendations For Appointment
11. Signing of Appointment Papers
12. Availment of ASDS’ Services of Outside Clients
Accounting Section----------------------------------------------------- p 40-85

1. Processing of Salaries (Newly-Hired, Regular and
Supplementary Salary), Remittances of Government
Contributions, Benefits Such As Clothing Allowance, Mid-Year
& Year-End Bonuses, PBB, Salary Increase Due To
Promotion, Step-Increment, Salary Adjustments, Monetization,
Maternity Benefits, Terminal Leave Benefits, Loyalty Benefits,
Rata, Hazard Pay,Laundry And Subsistence Allowance of
PHW
2. Processing of Special Hardship Pay of Teachers Exposed In
Hardship Post or Difficulty In The Place of Work
3
3. Processing of Travel, Training/Registration Fees, and Mobile
Load Reimbursements
4. Processing of Transportation Allowance and Teaching Aid of
DALSC and Mobile Teachers
5. Processing of Payment to Suppliers of Goods and Services
and Contractors of Infrastructure Projects
6. Granting of Cash Advance/Downloading of School MOOE and
Other Funds
7. Liquidation and Booking-Up of Cash Advances (School
MOOE)
8. Liquidation and Booking-Up of Cash Advances (SBFP)
9. Processing of Provident Loan Application
10. Issuance of Order of Payment
11. Signing of Division Clearance
12. Printing and Issuance of Individual Bir 2316
13. Payment of Honoraria of Bac Members and TWG
14. Payment of Honoraria of Speakers/Resource Persons
15. BIR Tax Remittance
16. BIR FORM 1600 (Monthly Remittance Return of Value-Added
Tax and Other Percentage Tax Withheld)
17. BIR TAX Remittance
18. BIR FORM 0619E (Monthly Remittance Form of Creditable
Income Taxes Withheld (Expanded)
19. BIR FORM 1601-EQ (QUARTERLY Remittance Return of
Creditable Income Taxes Withheld (Expanded)
20. BIR TAX Remittance
21. BIR FORM 1601C (Monthly Remittance Return of Income
Taxes Withheld on Compensation)
22. Filing of BIR Tax Returns
23. BIR Form 1604E (Annual Information of Return of Creditable
Income Taxes Withheld (Expanded)/Income payments
Exempt from Withholding Tax
24. Filing of BIR Tax Returns
25. BIR Form 1604C (Annual Information Return of Income Taxes
Withheld on Compensation and Final Withholding Taxes)
26. Preparation of Division Office Financial Reports and
Supporting Schedules - Regular Fund (Monthly, Quarterly,
Semi-Annual, Annual)
Supporting Schedules - Trust Fund (Monthly, Quarterly, Semi-
Annual, Annual)
Supporting Schedules - Provident Fund (Monthly, Quarterly,
Semi-Annual, Annual)
29. Preparation of Consolidated Financial Reports (Regular Fund,
Trust Fund, Provident Fund)
Administrative Office for Administration----------------------- p 86-96

1. Filing of Fidelity Bonds
2. Loan Verification from the Private Lending Institution
3. As Authorized Approving Officer (AAO) of the Government
Service Insurance System (GSIS)
4. Signing of Forms: PhilHealth/ Pag-IBIG and all other Forms
4
5. Request for Inspection of Repair of School Building
6. Issuance of Division Clearance
7. Signing in the Box A of the ORS, DV and Payroll for claims
(Financial Documents)
8. Provident Loan
9. Issuance of Certification and Endorsements
Bids and Awards Committee (BAC) ------------------------------p 97-152

1. Procurement of Food and Venue For Trainings/Seminars
(Competitive Bidding)
(Competitive Bidding-Rebid
3. Procurement of Services (Amp – Direct Contracting)
(Amp – Np After 2 Failed Biddings)
5. Procurement of Services (Amp-Np Emergency Purchase)
6. Procurement of Services (Amp – Shopping)
(AMP – NP-SVP)
8. Preparation of Annual Procurement Plan (APP)
9. Preparation of Procurement Monitoring Report (PMR)
10. Grant of Honorarium To Bac Members And TWG
Budget Section------------------------------------------------------- p 153-158

1. Payment of Salaries and Wages, Last Salary Payment, and
Terminal Leave Benefits (TLB)
2. Cash Advances of Schools for School MOOE
3. Payment of Claims (MOOE)
4. Request of Funds to DBM and DepED Regional Offices
Cash Section---------------------------------------------------------- p 159-173

1. Approval for GSIS Loans (Conso, Policy, Emergency Loans,
etc.)
2. Approval for GSIS Loans (GFAL/GFAL Top-Up)
3. Signing for Provident Loans
4. Releasing of Checks (charged to PS, Provident, SPHERE,
Trust-MDS and Trust-Current Account)
5. Securing Official Receipt for Collection (Refund, Bid
Security, Performance Bond, Provident Loan Remittance,
Bid Docs, Registration)
6. Securing Official Receipt for Collection (REGISTRATION for
MANCOM/Seminars/Workshop/Trainings – Autonomous
Schools Only)
7. Seeking Signature of Forms (Division Clearance,
Designation Letter for Special Disbursing Officer-Designate,
Letter of Introduction (LOI) for opening payroll account,
Letter of change signatory and Letter of Opening for School
Account.)
8. Various Claims “Paid Thru LDDAP-ADA”
9. Various Claims “Paid Thru Check”
Human Resource Management Office ---------------------- p 174-193

1. Hiring of Applicants for Non-Teaching Position
5
2. Reclassification of Teacher Position to Master Position
(Elementary and Secondary – JHS)
a. Gathering of Data and Computation of Ratio of the
Total Number of T1, T2, T3, and MTs
b. Pre-evaluation of Documents of Teachers Applying for
Reclassification for Deliberation
c. Deliberation of Qualified Teachers for Reclassification
d. Evaluation of Required Documents of Teachers for
Reclassification
3. Evaluation of Equivalent Record Forms (ERF)
4. Application for Leave of Absence
5. Application for Transfer (Initial Phase)
6. Application for Transfer (For Implementation)
7. Retirement Claims Processing
8. Terminal Leave Claims Processing
IT Section---------------------------------------------------------------- p 194-198
1. Creation/Resetting of DepEd Email Address for Teachers
2. Installation of the Project CAMSUR (Laptop/Desktop)
3. Providing Technical Assistance (TA) to Schools
4. Securing DepED CamSur Identification (ID)
Legal Office------------------------------------------------------------- p 199-202

1. Filing an Administrative Complaint
2. Submission of Incident Report
3. Request for Administrative Clearance
4. Request for Contract and other Agreements for Review
Payroll Service Unit (PSU)---------------------------------------- p 203-222

1. Payment of First Salary for Newly Hired Employees (New)
2. Payment of Salary for Casual Employees and Job Order
3. Payment of Salary for Substitute Teachers
4. Payment of Proceeds Form The Certificate of Last
Payment/Last Salary Received of Retired, Resigned,
Deceased and Transferred Employees
5. Payment of First Salary for Transferred Employees From
Autonomous School & From other Division
6. Payment of Maternity Leave Benefits
7. Request for Issuance of Agency Remittance Advice (Ara)
8. Request for Issuance of Gsis Business Partner No. (for
Newly Hired Personnel)
9. Payment of Salary for Employees Cut From Regional Payroll
(Supplementary Payroll)
10. Payment of for Terminal Leave Benefits of Retired, Resigned
and Deceased Employees
11. Payment of Overtime Pay and Monetization
12. Inclusion from Regular Monthly Payroll
13. Salary Adjustment Due to Regular Promotion, Reclass, Step
Increment
14. Payment for Salary Differential
15. Payment for Loyalty Pay
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16. Payment for Regular Salary/Benefits
17. Payment for Other Benefits thru Supplementary Payroll
18. Payment of Hardship Allowance
19. Request for Certificate of Premium Remittance
20. Request for Loan Verification for Private Lending Institutions
Records Section---------------------------------------------------- p 223-224

1. Request of the CAV Application Form
School Management Monitoring and

Evaluation (SMME)------------------------------------------------- p 225-238
1. Endorsement for Certification, Authentication and
Verification (CAV-Red Ribbon)
2. Endorsement for Application For Government Permit to
Operate A Private School (For New and Renewal of
Permits)
3. Endorsement for Application for Government Recognition
(New and Renewal)
4. Request for Endorsement for Application for Tuition Fee
And other Fee Increase/No Increase)
5. Request for Endorsement for Application for Special Order
(SO)
6. Request for Endorsement for Application For Government
Permit for Public Schools
Endorsement of Requests, and other Documents to The
Regional Office (Sec, Change of Name, etc)
7. Release of Certificate of English Proficiency Test (EPT)
Rating and other Test Results
8. Reviewing of The School Improvement Plan (SIP)
9. Reviewing of The Activity Report (AR)
Supply Section------------------------------------------------------- p 239-258

1. Signing of Division Clearance (Division Office
Personnel/Non-Teaching)
2. Signing of Division Clearance (Teaching)
3. Procurement
4. Issuance of Property Forms
5. Procurement of Common Use Supplies
6. Issuance of Common Use Supplies & Equipment
7. Condemnation of Unserviceable Property
8. Demolition of School Building
9. Processing of Payment Due to Supplier/Dealer
Planning----------------------------------------------------------------- p 259-277
1. Provides Government and Non-Government Agencies and
Other Qualified Users With Basic Education Data
2. Resolves Specific data issues and concerns
3. Renders regular reports and updated school directories to
Planning Units of
a. Central Office
b. Regional Office
c. LGU
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d. Deped officials and non officials
4. Provide trainings and technical skills enhancement seminars
5. Answering Phone calls, receiving visitors/clients
6. Submission of Schools forms (print out)
7. Submission of Schools forms Google Classroom
8. Approval of Learners Information System (LIS) Concern
(LRN Approval)
9. Takes appropriate action on the requests for educational
data available in the EBEIS at Planning
10. Provides EBEIS Generated reports in printed form
11. Request of School ID/SHS Track Offered
12. Troubleshoot Learners Information System (LIS) Enrolment
Concern
Research Unit-------------------------------------------------------- p 278-281

1. Reviewing and Signing of Action Research Proposals
2. Provision of Technical Assistance on Research
3. Signing of Annual Action Plan on Research
Human Resource Development (HRD)----------------------- p 282-285

1. Review of Division-Based Training Proposals
2. Review of School-Based Training Proposals
Office of the Curriculum Implementation Division (CID)-------- p 286-288

Chief Education Supervisor----------------------------------------------
1. Signing of the Proposals
2. Signing of Authority to Travel
3. Reviewing and Checking of Monthly Accomplishment
Reports
4. Annual Instructional Supervisory Plan/ Annual
Implementation Plan
5. Signing of IPCRF/ OPCRF
6. Signing of IPR/ OPR
7. Signing of Class Program (Intermediate, Junior and Senior
HS)
8. Signing of Application for Leave
9. Signing of Research Proposals
Schools Governance Operations Division (SGOD)

1. Chief Education Supervisor---------------------------- p 289-290
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VI. LIST OF OFFICES
Office Address Contact

Information
Schools Division Superintendent SDO Camarines Sur (054) 8713540
Office (SDS) Loida N. Nidea
Asst. Schools Division Superintendent SDO Camarines Sur (054) 8713351
Office (ASDS) (Secondary) (Collano)
Office (ASDS) (Elementary) (Ferro)
Office (ASDS) (Elementary) (Padillo)
Commission on Audit SDO Camarines Sur (054) 8713349
Planning and Research SDO Camarines Sur (054) 8713356
Health and Nutrition Section SDO Camarines Sur (054) 8713692
CID Office SDO Camarines Sur (054) 8713355
SGOD Office SDO Camarines Sur (054) 8713350
Accounting Office SDO Camarines Sur (054) 8713353
Legal Section SDO Camarines Sur (054) 8713347
Records Section SDO Camarines Sur (054) 8713357
HRMO Section SDO Camarines Sur (054) 8713345
Budget Section SDO Camarines Sur (054) 8713358
Cashier Section SDO Camarines Sur (054) 8713354
Administrative Office SDO Camarines Sur (054) 8713346
IT Section SDO Camarines Sur (054) 8713512
Supply Section SDO Camarines Sur (054) 8713339
PFU Section SDO Camarines Sur (054) 8713698
SMME Office SDO Camarines Sur (063)
09293268313
LRMDS Office SDO Camarines Sur (054)
09106008808
PSU SDO Camarines Sur (054) 8713344
BAC Section SDO Camarines Sur (054) 8713342
ALS office SDO Camarines Sur (054) 8713421
Library Hub SDO Camarines Sur (054) 8713343
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Office of the Schools Division Superintendent
SIGNING OF AUTHORITY TO TRAVEL
This service is provided to ALL teaching and non-teaching personnel who are
seeking approval of travel.
Office of the Division Office of the Schools Division Superintendent

Classification G2Individual
Type of Transaction Simple
Who may avail Teaching and Non-Teaching Personnel
Checklist Where to Secure
Duly-accomplished and Respective Offices
initialed Authority to
Travel
HOW TO AVAIL OF THE SERVICE

APPLICANT/ SERVICE FEE DURATION OF PERSON
CLIENT PROVIDER ACTIVITY IN
(Under Normal CHARGE
Circumstances)
Teachers, School Receives / reviews None 5 SDS/SD
Heads, Principal, the completeness of S Staff
Supervisors and accomplished Travel
Non-Teaching orders (TO) from
Employees receiving unit and
ASDS Offices
SDS approves None 3 minute SDS

and signs the
document
SDS staff None 2 seconds SDS
releases the Staff
signed document
10
PROJECT PROPOSAL (Trainings, Innovations, Development of Instructional
Materials, Repairs of equipment and school facilities and building)
This service is provided to the ALL employees with more than 50 Thousand
budgetary requirement charged to government funds.

Classification Simple
Type of Transaction G2Individual
Who may avail Teaching and Non-Teaching Personnel in the
SDO
Reviewed and initialed Project Respective SDO Offices
Proposals Schools

APPLICANT/CL SERVICE FEE DURATION OF PERSON IN
IENT PROVIDER ACTIVITY (Under CHARGE
Normal
Circumstances)
Submits SDS Staff None 5 minutes SDS Staff
reviewed receives / reviews
proposals the completeness
of documents if
with initial of CID,
SGOD chief and
ASDS's. to the
ASDS
SDS approves None 3 minutes SDS
and signs the
documents
SDS Staff None 2 minutes SDS Staff
releases the
acted documents
to releasing
section
Total Turnaround Time (TAT) – 10 minutes
LBP (LOI) CHANGE OF SIGNATORY
11
This service is provided to the School Heads who are seeking signature for the
change in bank signatory
Office of the Division Schools Division Superintendent

Who may avail Elementary and Secondary School heads
Duly-accomplished Form Respective Offices
Cashier’s Office

DURATION
OF
ACTIVITY
APPLICAN SERVICE PERSON IN
FEE (Under
T/CLIENT PROVIDER CHARGE
Normal
Circumstanc
es)
Fills out SDS Staff None 1 minutes SDS Staff
log-in receives / reviews
information the completeness
of documents.
SDS for approves None 3 minutes SDS
and signs the
documents
releases the acted
documents to
releasing section
Total Turnaround Time (TAT) – 6 minutes
12
DIVISION CLEARANCE
This service is provided to the teachers, school heads, non-teaching personnel and
SDO employees who are working on their clearance on specific purpose.

Who may avail Teachers, School Heads, Teaching and Non-
teaching personnel, SDO employees
Checklist Where to secure
Duly –accomplished and Respective offices
processed Clearance Form

DURATION OF
PERSON
APPLICANT SERVICE ACTIVITY
FEE IN
/CLIENT PROVIDER (Under Normal
CHARGE
Circumstances)
Fill-out log- SDS Staff None 1 minutes SDS
in receives / reviews Staff
information the completeness
of documents.
and signs the
documents
SDS Staff None 2 minutes SDS
releases the Staff
acted documents
to releasing
section
Total Turnaround Time – 5 minutes
13
LETTER of INTENT (Retirement, Travel abroad, Permit to study, Monetization,
Provident Loan, Etc.)
This service is provided to the teaching and non-teaching personnel who are
seeking approval for early retirement, travel abroad, permit to study, monetization,
availment of provident loan and other intent.
Office of the Division Schools Division Superintendent

Who may avail Teaching and Non-teaching Personnel of the SDO
Duly-received Letter of Respective Offices
Intent

DURATION OF
APPLICANT/C SERVICE ACTIVITY (Under PERSON IN
FEE
LIENT PROVIDER Normal CHARGE
Circumstances)
Fill-out log-in SDS Staff None 3 minutes SDS Staff
information receives / reviews
the completeness
of documents if
with initials of
concerned officer.
and signs the
documents
releases the
acted documents
to releasing
section and
concerned
offices.
14
Assistant Schools Division Superintendent – Secondary
SIGNING OF LIQUIDATION REPORTS
This service is provided to the Secondary School Heads who are submitting their
liquidation reports as documents to be submitted to the Accounting Office.
Office of the Division Office of the Assistant Schools

Division Superintendent
Who may avail Secondary School Heads, Disbursing
Officers, Bookkeepers and/or
Administrative Assistants of the
Schools Division of Camarines Sur
Duly-accomplished Liquidation Report Accounting Office
signed by the School Head and all
required documents of the Accounting
Office
CLIENT AGENCY ACTION FEES TO PROCESSI PERSON

STEPS BE PAID NG TIME RESPON
SIBLE
Fills out log- ASDS Staff checks the None 2 minutes ASDS
in completeness of the Staff
information accomplished
Liquidation Reports (LR)
and advises client to
proceed to the ASDS
Presents Receives/ reviews None 1 minute ASDS
Liquidation accomplished MOOE
Reports for Liquidation Reports (LR)
signing and affixes signature on
the LR
Presents Fills out Appearance None 15 seconds ASDS
Appearance Form and affixes Staff
Form signature
Total Turnaround Time – 3 minutes 15 seconds
15
SIGNING OF TRAVEL ORDERS (Recommending Approval)
This service is provided to the Secondary School Heads and other employees and
officials who are seeking approval for their travel within and outside the division and
region.
Office of the Division Office of the Assistant Schools Division

Superintendent
Classification Simple
Type of Transaction G2Individual
Who may avail Chief CID and SGOD, Secondary School
Heads, other officials and employees
Prescribed and Duly- Respective SDO Offices
accomplished Travel Authority School
Form
Memorandum or necessary
document

CLIENT AGENCY ACTION FEES TO PROCESSING PERSON
STEPS PAID TIME RESPONSIBLE
Fills out ASDS Staff checks None 2 minutes ASDS Staff
log-in the completeness
information of the
accomplished
Travel Orders and
advises client to
proceed to the
ASDS
Presents Receives/ reviews None 15 seconds ASDS
Travel accomplished
Orders for Travel Orders(TO)
signing and affixes
signature on the TO
Presents Fills out None 15 seconds ASDS Staff
Appearanc Appearance Form
e Form and affixes
signature
Total Turnaround Time – 2 minutes & 30 sec
16
SIGNING OF ITINERARY OF WORK TRAVELS
This service is provided to the Secondary School Heads, Public Schools District
Supervisors (Secondary) who are required to submit signed Itinerary of Work
Travels.
Office of the Division Assistant Schools Division Superintendent

Who may avail Secondary School Heads and Public Schools
District Supervisors (Secondary)
Duly-accomplished Itinerary of Respective Offices
Work Travels, noted by the
Chief

CLIENT AGENCY FEES TO PROCESSI PERSON
STEPS ACTION BE PAID NG TIME RESPONSIBLE
Fills out log-in
ASDS Staff None 2 minutes ASDS Staff
information checks the
completeness
of the
accomplished
Itinerary of
Work Travels
and advises
client to
proceed to the
ASDS
Presents Receives/ None 3 minutes ASDS
Itinerary of reviews
Work Travels accomplished
for signing Itinerary of
Work Travels
and affixes
signature on
the forms
Appearance Appearance
Form Form and
affixes
signature
Total Turnaround Time – 5 minutes & 15 seconds
17
SIGNING OF PROJECT PROPOSALS & ACTION RESEARCH
This service is provided to the teachers, school heads, non-teaching personnel and
SDO employees who are seeking approval of proposal.
Office of the Division Office of the Assistant Schools Division

Superintendent
Who may avail Teachers, School Heads, Teaching and Non-
teaching personnel, SDO employees
Checklist
Duly signed Project Proposals Respective offices
by the proponent and noted by
the assigned
supervisors/committee

CLIENT STEPS AGENCY ACTION FEES TO PROCESSING PERSON
BE PAID TIME RESPONSIBLE
Fill-out log-in ASDS Staff None 2 minutes ASDS Staff
completeness of
the Project
Proposals and
advises client to
proceed to the
ASDS
Presents Project Receives/ reviews None 1 day ASDS
Proposals for Project Proposals
signing and affixes
signature on the
forms (if complete
and in order)
Appearance Form Appearance Form
and affixes
signature
Total Turnaround Time – 1 Day, 2 minutes & 15 sec.
18
SIGNING OF CERTIFICATIONS – PERFORMANCE RATING
This service is provided to the secondary school heads, teaching and non-teaching
personnel.
Office of the Division Assistant Schools Division Superintendent

Who may avail Secondary Schools Teaching and Non-Teaching Staff
of the Schools Division of Camarines Sur
Duly initialed Records Section
Performance Rating
Certification by the
Records Section

completeness of
the Performance
Rating
Certification and
advises client to
proceed to the
ASDS
Presents Receives/ verifies None 30 seconds ASDS
Certification of Performance
Performance Rating Rating
for signing Certification and
affixes signature
on the
Certification
Appearance Form Appearance Form
and affixes
signature
Total Turnaround Time – 2 minutes & 45 sec.
19
SIGNING OF LEAVE FORM
This service is provided to the SDO employees who are seeking approval for leave
of absence.
Office in the Division Office of the Assistant Schools Division

Superintendent
Who may avail Employees in SDO and in the Secondary
Schools
Accomplished CSC Form No. 6- HR Office
Leave Form by the requestor
and duly processed and initialed
by the Personnel Section

Provides the Receives/checks None 2 minutes ASDS Staff
accomplished the
Leave Form completeness of
the CSC Form 6
–Leave Form
and advised
client to proceed
to the ASDS
Presents Leave Receives/ None 30 seconds ASDS
Form for signing verifies
accomplished
Leave Form and
affixes signature
on the CSC
Form 6
Receives the Releases the None 30 seconds ASDS Staff
approved Leave duly approved
Form CSC Form 6-
Leave Form
20
SIGNING OF FORM 7 AND DTRs
This service is provided to the School Heads of the Secondary Schools.

Superintendent
Classification Government to Individual
Who may avail Secondary School Heads
Accomplished Form No. 7 and Schools
DTR signed by the client and
duly processed and initialed by
the Personnel Section

CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSING PERSON
PAID TIME RESPONSIBLE
Provides the Receives/chec None 2 minutes ASDS Staff
accomplished ks the
Form 7 and completeness
DTRs of the Form 7
and DTRs and
advises client
to proceed to
the ASDS
Presents Form 7 Receives/ None 3 minutes ASDS
and DTRs for verifies
signing accomplished
Form 7/DTRs
and affixes
signature on
the Forms
Receives the Releases the None 2 minutes ASDS Staff
signed Form 7 duly signed
and DTRs Form 7 and
DTRs
21
SIGNING OF RECOMMENDATIONS FOR APPOINTMENT
This service is provided to the applicants for teaching and non-teaching personnel
in the Secondary Schools.

Superintendent
Type of Transaction Complex
Who may avail Applicants who have recommendations for
appointment
Checklist
1. copies of Accomplished HR Office
Recommendation Form Schools
2. Photocopy of Proof of
Eligibility
3. Photocopy of Transcript
of Records
4. Photocopy of
School/Division Ranking

CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSING PERSON
PAID TIME RESPONSIBLE
Submits the Receives/checks None 2 minutes ASDS Staff
accomplished the completeness
Recommendati of the
on Form with Recommendation
attachments Forms and
attachments for
processing
Processor does None 5 minutes ASDS Staff
the following:
 Receives
the
Recommen
dation for
processing
 Attaches
Teacher’s
Need
Analysis
(TNA)
 Forwards to
ASDS for
approval
Waits while the Receives/ verifies None 5 minutes ASDS
requested accomplished
documents are Recommendation
being Form with TNA
22
processed vis-à-vis the
Registry of
Qualified
Applicants (RQA)
and affixes
signature for
‘Recommending
Approval’ portion
Forwards 3 minutes ASDS Staff
approved
Recommendation
Forms to the
Personnel Section
for Assignment
Order Processing
23
SIGNING OF APPOINTMENT PAPERS
This service is provided to the applicants facilitated by the Human Resource Office
in the SDO.
Office in the Division Office of the Assistant Schools

Who may avail Applicants/HR Personnel
Duly-signed Recommendation papers HR Office
Complete required documents by
HR/CSC
CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSI PERSON

PAID NG TIME RESPONSIBLE
Provides the Receives/checks None 3 minutes ASDS Staff

accomplished the completeness
appointments of the
documents with Appointment
transmittal Paper sand
records on the
logbook
Presents the Receives/ verifies None 5 minute ASDS
Appointment accomplished
Papers to the Appointment
ASDS Papers Forms
and affixes
signature under
‘PSB
Chairperson’
portion
Receives the Releases the duly None 2 minutes ASDS Staff
transmitted signed
signed Appointment
Appointment Papers
Papers
24
AVAILMENT OF ASDS’ SERVICES of OUTSIDE CLIENTS
This service is provided to the internal and external clients who want to avail of the
services of the ASDS.
Office in the Division Office of the Assistant Schools
Type of Transaction Simple to Complex
Who may avail Outside DepEd, Camarines Sur
clients who want to seek the services
of the ASDS on various DepEd,
Camarines Sur’s related concerns
Duly-signed routing slip/Appointment Slip ASDS Office Staff

CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
ACTION BE PAID TIME RESPONSIBLE
Accomplishes Receives client None 2 minutes ASDS Staff

appointment and records on
slip/Receives the logbook
routing slip from
the SDS
Presents the Receives None 3 minutes ASDS
Appointment clients and
appointment attends to the
slip/routing slip to client’s
the ASDS concerns
Avails of the Addresses None 2 minutes ASDS Staff
services of the concerns of the
ASDS client
25
Office of the Assistant Schools Division Superintendent (ASDS)
(Elementary)
Office: Assistant Schools Division Superintendent –

Elementary
Classification: SIMPLE
Type of Transaction: G2C - Government to Client
Who may avail: Secondary School Heads, Disbursing Officers,
Bookkeepers and/or Administrative Assistants of the
Schools Division of Camarines Sur.
SIGNING OF LIQUIDATION REPORTS

Schedule of Availability of Service:
Monday – Friday
8:00 A.M. – 5:00 P.M. without noon break
Who May Avail of the Service:
Elementary School Heads, Disbursing Officers, Bookkeepers and/or
Administrative Assistants of the Schools Division of Camarines Sur.
What are the Requirements:
Duly accomplished MOOE Liquidation Report signed by the School Head.
Duration: 3 minutes (under normal circumstances, per transaction)

APPLICANT/ AGENCY FEE PROCESSIN PERSON
CLIENT ACTION G TIME RESPONSIBLE
Fills out log-in ASDS Staff None 2 minutes ASDS Staff
completeness
of the
accomplished
Liquidation
Reports (LR)
and advises
client to
proceed to the
ASDS
Presents Receives/ None 1 minute ASDS
Liquidation reviews
Reports for accomplished
signing MOOE
Liquidation
Reports (LR)
and affixes
signature on
the LR
Form Form and
26
affixes
signature
Total: Turnaround 3 min & 15
Time sec.
SIGNING OF TRAVEL ORDERS

Monday – Friday
27
Chief of SGOD, Chief of CID, Education Program Supervisors, Education
Program Specialists, Elementary Public Schools Division Supervisors,
Elementary School Heads, Elementary Schools Teaching and Non-Teaching
Staff of the Schools Division of Camarines Sur.
Duly accomplished Travel Orders signed by the client and noted by the a
assigned supervisors.
Duration: 2.5 minutes (under normal circumstances, per transaction)

APPLICANT/ SERVICE FEE DURATION OF PERSON IN
CLIENT PROVIDER ACTIVITY CHARGE
(Under Normal
Circumstances
)
Fills out log- ASDS Staff None 2 minutes ASDS Staff
in checks the
information completeness
of the
accomplished
Travel Orders
and advises
client to
proceed to the
ASDS
Presents Receives/ None 15 seconds ASDS
Travel Orders reviews
for signing accomplished
Travel
Orders(TO)
and affixes
signature on
the TO
Form Form and
affixes
signature
Time sec.
SIGNING OF ITINERARY OF WORK TRAVELS

28
Monday – Friday
Program Specialists, Elementary Public Schools Division Supervisors, and
Elementary School Heads of the Schools Division Of Camarines Sur.
Duly accomplished Itinerary of Work Travels signed by the client and noted
by the assigned supervisors.

APPLICANT/ SERVICE FEE DURATION OF PERSON IN
CLIENT PROVIDER ACTIVITY CHARGE
(Under Normal
Circumstances)
in checks the
information completeness of
the accomplished
Itinerary of Work
Travels and
advises client to
proceed to the
ASDS
Itinerary of reviews
Work Travels accomplished
for signing Itinerary of Work
Travels and
affixes signature
on the forms
Form Form and affixes
signature
Time sec.
SIGNING OF PROJECT PROPOSALS

29
Monday – Friday
Elementary School Heads and Teaching Staff of the Schools Division of
Camarines Sur.
Duly signed Project Proposals by the proponent and initialed by the
assigned supervisors and Chief Education Supervisors (CID/SGOD)
depending on the nature of the project.
Duration: 5 minutes to 1 day (under normal circumstances, per transaction)

DURATION OF
APPLICANT/ SERVICE ACTIVITY PERSON IN
FEE
CLIENT PROVIDER (Under Normal CHARGE
Circumstances)
completeness
of the Project
Proposals and
advises client
to proceed to
the ASDS
Presents Receives/ None 8 day ASDS
Project reviews Project
Proposals for Proposals and
signing affixes
signature on
the forms (if
complete and in
order)
Form Form and
affixes
signature
Total: Turnaround 8 min, 2 min. &
Time 15 sec.
SIGNING OF ACTION RESEARCH

30
Monday – Friday
Elementary School Heads and Teaching Staff of the Schools Division of
Camarines Sur.
Duly signed Action Research by the researcher and the Division Research
Committee.
Duration: 5 minutes to 1 day(under normal circumstances, per transaction)

DURATION OF
APPLICANT/ SERVICE ACTIVITY (Under PERSON IN
FEE
CLIENT PROVIDER Normal CHARGE
Circumstances)
in checks the
of the Action
Research and
advises client
to proceed to
the ASDS
Presents Receives/ None 8 hrs. ASDS
Action reviews Action
Research for Research and
signing affixes
signature on
the forms (if
complete and
in order)
Form Form and
affixes
signature
Total: Turnaround 8 min, 2 min. &
Time 15 sec.
SIGNING OF CERTIFICATIONS – PERFORMANCE RATING

31
Monday – Friday
Elementary Schools Teaching and Non-Teaching Staff of the Schools
Division of Camarines Sur.
Duly initialed Performance Rating Certification by the Records Section.

DURATION OF
FEE
Circumstances)
Fill-out log- ASDS Staff None 2 minutes ASDS Staff
in checks the
of the
Performance
Rating
Certification
and advises
client to
proceed to the
ASDS
Certification verifies
of Performance
Performance Rating
Rating for Certification
signing and affixes
signature on
the
Certification
Form Form and
affixes
signature
Total: Turnaround 2 min. & 45 sec.
Time
SIGNING OF ENDORSEMENTS/CERTIFICATIONS
32
Monday – Friday
Personnel Section In-Charge of Endorsements, Elementary Schools
Teaching, Non-Teaching Staff and other authorized individuals of the
Schools Division of Camarines Sur requesting the document.
Duly initialed Endorsements/ Certification by the Personnel Section.
Duration: 3.5 minutes (under normal circumstances, per transaction)

DURATION OF
FEE
Circumstances)
Submits the ASDS Staff None 2 minutes ASDS Staff
Endorsement receives/chec
for signing ks the
completeness
of the
Endorsement
s/Certificatio
n and advises
client to
proceed to
the ASDS
Endorsement verifies
/Certification Endorsement
for signing s/Certificatio
n and affixes
signature on
the
Certification
Receives the Releases the None 1 minute ASDS Staff
signed duly signed
Endorsement Endorsement
/ /Certification
Certification
Total: Turnaround 3 min. & 30 sec.
Time
SIGNING OF LEAVE FORM

33
Monday – Friday
Program Specialists, Elementary Public Schools Division Supervisors,
Elementary School Heads, Teaching and Non-Teaching Personnel of the
Accomplished CSC Form No. 6-Leave Form by the requestor and duly
processed and initialed by the Personnel Section.

DURATION OF
FEE
Circumstances)
accomplished ks the
Leave Form completeness
of the CSC
Form 6 –
Leave Form
and advised
client to
proceed to the
ASDS
Leave Form verifies
for signing accomplished
Leave Form
and affixes
signature on
the CSC Form
6
Receives the Releases the None 30 seconds ASDS Staff
approved duly approved
Leave Form CSC Form 6-
Leave Form
Total: Turnaround 3 min.
Time
SIGNING OF FORM 7 AND DTRs

34
Monday – Friday
Elementary Public Schools District Supervisors and School Heads of the
Accomplished Form No. 7 and DTR signed by the client and duly processed
and initialed by the Personnel Section.

DURATION OF
FEE
Circumstances)
accomplished ks the
Form 7 and completeness
DTRs of the Form 7
and DTRs and
advises client
to proceed to
the ASDS
Form 7 and verifies
DTRs for accomplished
signing Form 7/DTRs
and affixes
signature on
the Forms
signed Form duly signed
7 and DTRs Form 7 and
DTRs
Time
SIGNING OF RECOMMENDATIONS FOR APPOINTMENT
35
Monday – Friday
Applicants for Teaching and Non-Teaching Personnel, Elementary, of the
1. Two (2) copies of accomplished Recommendation Form signed by the
School Head and School Screening Committee
2. Photocopy of Proof of Eligibility
3. Photocopy of Transcript of Records
4. Photocopy of School/Division Ranking
5. Approved Deployment Plan
Duration: 15 minutes (under normal circumstances)

DURATION OF
FEE
Circumstances)
Submits the Receives/chec None 2 minutes ASDS Staff
accomplished ks the
Recommenda completeness
tion Form of the
with Recommendat
attachments ion Forms and
attachments
for processing
Processor None 5 minutes ASDS Staff
does the
following:
 Receive
s the
Recom
mendati
on for
processi
ng
 Attaches
Teacher’
s Need
Analysis
(TNA)
 Forward
s to
ASDS
for
approva
l
36
Waits while Receives/ None 5 minutes ASDS
the verifies
requested accomplished
documents Recommendat
are being ion Form with
processed TNA vis-à-vis
the Registry
of Qualified
Applicants
(RQA) and
affixes
signature for
‘Recommendi
ng Approval’
portion
Forwards None 3 minutes ASDS Staff
approved
Recommendat
ion Forms to
the Personnel
Section for
Assignment
Order
Processing
Time
SIGNING OF APPOINTMENT PAPERS
37
Monday – Friday
Saturday and Sunday (If needed)
Personnel In-Charge of Processing of Appointments (Secondary)
Duly-signed Recommendation papers, Complete required documents
Duration: 10 minutes (under normal circumstances, peer transaction)

DURATION OF
FEE
Circumstances)
accomplished ks the
appointments completeness
documents of the
with Appointment
transmittal Papers and
records on the
logbook
Presents the Receives/ None 5 minute ASDS
Appointment verifies
Papers to the accomplished
ASDS Appointment
Papers Forms
and affixes
signature
under ‘PSB
Chairperson’
portion
transmitted duly signed
signed Appointment
Appointment Papers
Papers
Time
AVAILMENT OF ASDS’ SERVICES of OUTSIDE CLIENTS
38
Monday – Friday
Outside DepEd, Camarines Sur clients who want to seek the services of the
ASDS on various DepEd, Camarines Sur’s related concerns
Duly-signed routing slip/Appointment Slip
Duration: 1-7 minutes (under normal circumstances)

DURATION OF
FEE
Circumstances)
Accomplishes Receives None 2 minutes ASDS Staff
appointment client and
slip/Receives records on the
routing slip logbook
from the SDS
Presents the Receives None 2 minutes ASDS
Appointment clients and
slip/routing attends to the
slip to the client’s
ASDS concerns
Avails of the Addresses None 2 minutes ASDS Staff
services of concerns of
the ASDS the client
Time
ACCOUNTING SECTION
39
Processing Of Salaries (Newly-Hired, Regular And Supplementary Salary),
Remittances Of Government Contributions, Benefits Such As Clothing
Allowance, Mid-Year & Year-End Bonuses, Pbb, Salary Increase Due To
Promotion, Step-Increment, Salary Adjustments, Monetization, Maternity
Benefits, Terminal Leave Benefits, Loyalty Benefits, Rata, Hazard Pay,
Laundry And Subsistence Allowance Of PHW
Office: Accounting Section

Classification: Complex
Type of Transaction: G2G - Government to Government
Who may avail: All personnel of DepEd Camarines Sur
Checklist of Requirements Where to Secure
1. COA Circular 2012-001: Website of COA
Prescribing the Revised
Guidelines and Documentary
Requirements for Common
Government Transactions
2. Checklist from the HR section
AOV office Receives 3
forwards all copies of signed
pertinent ORS, 3 copies of
documents to the DV, 3 copies of
Accounting payroll (if more Admin Assistant II -
None 10 min.
section than 1 payee) Amanda A. Agor
and original copy
of attachments
from the Office of
the AOV
Verifies None Max. of 2 hrs. per Senior Bookkeeper -
completeness DV or payroll Hernane S. Sunga/
and propriety of Florissa P. Bellen
supporting (ave. total no. of
documents and monthly DV or
prepares payroll = 281)
accounting
entries
Sorts documents, None 1 hr. Senior Bookkeeper -
assigns DV No., Eunice B. Borazon/
prepares 6 copies Maricris R. Bruzo
of LDDAP-ADA
and SLIIE,
checks cash
availability and
posts the
disbursement
transactions to
the Registry of
Allotment and
NCA (RANCA).
Retains 1 copy of
ORS, DV and
40
payroll
Checks None 5 min. per DV or Accountant III - Gerlie
accounting payroll V. Canas
entries, reviews
attachments and
signs the payroll,
BOX C of DV,
LDDAP-ADA and
SLIIE
Prepares None 10 min. Admin Assistant II -
transmittal sheet Amanda A. Agor
and forwards
documents to the
SDS office
Total: Turnaround 3 hrs. & 25
Time min
PROCESSING OF SPECIAL HARDSHIP PAY OF TEACHERS EXPOSED IN

HARDSHIP POST OR DIFFICULTY IN THE PLACE OF WORK
41
*(NBC 514 dated December 5, 2007: Guidelines on the Grant of Special Hardship
Allowance)

Who may avail: Qualified DepEd Cam. Sur Teachers and Administrators/School
Heads
Division Memorandum No.390 s.2019: Website of SDO Cam Sur
Submission of Requirements for
Special Hardship Allowance for CY
2019

AOV office Receives 3 copies None 10 min. Admin Assistant II -
forwards all o ORS, 3 copies Amanda A. Agor
pertinent DV, 3 copies
documents to the payroll and
Accounting original copy of
section attachments from
the Office of the
AOV
Verifies None 2 min. per Senior Bookkeeper -
completeness and DTR/claimant Hernane S. Sunga/
propriety of (approx. 4,500 Florissa P. Bellen
supporting claimants are
documents and entitled to hardship
prepares allow. monthly)
accounting entries 19 days to complete
if only one (1) SB
will process or
4 days if to be
processed by 5
Bookkeepers – no
interruption)
of LDDAP-ADA
and SLIIE, checks
cash availability
and posts the
disbursement
transactions to the
Registry of
Allotment and
NCA (RANCA).
Retains 1 copy of
ORS, DV and
payroll
Checks None 5 min. per DV or Accountant III - Gerlie
accounting payroll Canas
entries, reviews
attachments and
42
signs the payroll,
BOX C of DV,
LDDAP-ADA and
SLIIE
transmittal and Amanda A. Agor
forwards
documents to the
SDS office
Total: Turnaround 4 days 1 hr.
Time & 25 min
PROCESSING OF TRAVEL, TRAINING/REGISTRATION FEES, AND MOBILE

LOAD REIMBURSEMENTS

Who may avail: All DepEd Cam Sur Officials and Employees
43
1. COA Circular 2012-001: Website of COA and SDO Cam Sur
2. Division Memorandum No.236
s.2018: Revised Checklist of
Supporting Documents

AOV office Receives 3 None 10 min. Admin Assistant II -
forwards all copies ORS, 3 Amanda A. Agor
pertinent copies DV, 3
documents to the copies payroll
Accounting and original copy
section of attachments
from the end
user/office
concerned
Verifies None 1 hr. per DV/payee Senior Bookkeeper -
completeness Edith D.C. Imperial/
and propriety of (ave. total monthly Julie B. Permito
supporting DV = 88)
documents and
prepares
accounting
entries
of LDDAP-ADA
and SLIIE,
checks cash
availability and
posts the
disbursement
transactions to
the Registry of
Allotment and
NCA (RANCA).
Retains 1 copy of
ORS, DV and
payroll
Checks None 5 min. per DV Accountant III - Gerlie
accounting V. Canas
entries, reviews
attachments and
signs the payroll,
BOX C of DV,
LDDAP-ADA and
SLIIE
transmittal and Amanda A. Agor
forwards
documents to the
44
SDS office for
approval
Time min
PROCESSING OF TRANSPORTATION ALLOWANCE AND TEACHING AID OF

DALSC AND MOBILE TEACHERS

1. DepEd Order No.59 s.2016: Website of SDO Cam Sur
Revised Implementing Guidelines
on the Provision of Teaching Aid
45
and Transportation Allowance to
ALS Mobile Teachers and
DALSC
2. DepEd Order No. 50 s.2017:
Amendments
CLIENT STEPS AGENCY FEES PROCESSING PERSON
ACTION TO BE TIME RESPONSIBLE
PAID
AOV office Receives 3 None 10 min. Admin Assistant
forwards all copies ORS, 3 II - Amanda A.
pertinent copies DV, 3 Agor
documents to copies payroll
the Accounting and original
section copy of
attachments
from the end
user (ALS)
Verifies None 15 min. per Senior
completeness payee Bookkeeper -
and propriety Edith D.C.
of supporting (approx. no. of Imperial/ Julie B.
documents claimants Permito
and prepares monthly = 81)
accounting
entries
Sorts None 1 hr. Senior
documents, Bookkeeper -
assigns DV Eunice B.
No., prepares Borazon/
6 copies of Maricris R.
LDDAP-ADA Bruzo
and SLIIE,
checks cash
availability
and posts the
disbursement
transactions
to the Registry
of Allotment
and NCA
(RANCA).
Retains 1
copy of ORS,
DV and
payroll
Checks None 5 min. per DV Accountant III -
accounting or payroll Gerlie V. Canas
entries,
reviews
attachments
and signs the
payroll, BOX
46
C of DV,
LDDAP-ADA
and SLIIE
Prepares None 10 min. Admin Assistant
transmittal II - Amanda A.
and forwards Agor
documents to
the SDS office
for approval
Total: Turnaround Time 1 hr. & 40
min
PROCESSING OF PAYMENT TO SUPPLIERS OF GOODS AND SERVICES AND

CONTRACTORS OF INFRASTRUCTURE PROJECTS

Type of Transaction: G2B - Government to Business Entity
Who may avail: DepEd Cam Sur Suppliers and Contractors
47
2. Division Memorandum No. 117
Supporting Documents for Public
Bidding
PAID
forwards all copies ORS, 3 II - Amanda
pertinent copies DV, 3 Agor
documents to copies payroll
the Accounting and original
section copy of
attachments
from the
Supply Office
Verifies None 2 hrs. per Senior
completeness DV/payee Bookkeeper -
and propriety Pacifico A.
of supporting (ave. total Basbas/ Francis
documents monthly DV = Romelbert R.
and prepares 60) Guiriba
accounting
entries
Sorts None 1 hr. Senior
LDDAP-ADA Bruzo
and SLIIE,
checks cash
availability
and posts the
disbursement
transactions
to the Registry
of Allotment
and NCA
(RANCA).
Retains 1
copy of ORS,
DV and
payroll
Checks None 15 min. per Accountant III -
accounting DV/payee Gerlie V. Canas
entries,
reviews
attachments
and signs the
payroll, BOX
48
C of DV,
LDDAP-ADA
and SLIIE
and forwards Agor
documents to
the SDS office
for approval
Time min
GRANTING OF CASH ADVANCE/DOWNLOADING OF SCHOOL MOOE AND

OTHER FUNDS
Who may avail: All elementary and secondary non-IU schools
49
PAID
AOV office Prepares 3 None Assigned Senior
forwards all copies ORS Bookkeeper
pertinent and 3 copies
documents to DV together
the Accounting with signed
10 min.
section certification,
copy of POW
and project
proposal (if
applicable).
Verifies the None Senior
eligibiliy of the Bookkeeper -
School Head Crestina L.
to receive Borromeo
cash advance,
2 min. per
checks the
DV/school
completeness
of
(DepEd Cam
attachments,
Sur has 1,006
and validity of
non-IU ES &
promissory
HS)
notes (if any)
and calls the
attention of
concerned SB
if there are
deficiencies.
Prepares 2 None Senior
copies Activity Bookkeeper -
Request and Crestina L.
transmittal Borromeo
sheet then
forwards the
documents to
30 min.
the SEPS for
M&E then to
Budget
section for
approval of
AR and for
Obligation
Receives the None 10 min. Admin Assistant
obligated and II - Amanda A.
signed (by Agor
Budget Officer
and AO)
50
documents
and records in
the logbook
Sorts None Senior
LDDAP-ADA Bruzo
and SLIIE,
checks cash
availability
and posts the
1 hr.
disbursement
transactions
to the Registry
of Allotment
and NCA
(RANCA).
Retains 1
copy of ORS,
DV and
payroll
Checks None Accountant III -
accounting Gerlie V. Canas
entries,
reviews
attachments 5 min. per DV
and signs the or payroll
payroll, BOX
C of DV,
LDDAP-ADA
and SLIIE
and forwards Agor
documents to
the SDS office
Total: Turnaround 2 hrs. & 7 min.
Time
LIQUIDATION AND BOOKING-UP OF CASH ADVANCES (SCHOOL MOOE)

Who may avail: All elementary and secondary non-IU schools
51
PAID
School Heads Receives 2 None
submit copies
Liquidation Liquidation
Report and other Report, 2
pertinent copies Cash in
documents Bank Register
(CIBR)/Cash
Disbursement Assigned Senior
30 min
Register Bookkeeper
(CDR),
Disbursement
Vouchers
(DVs) and
original copy of
the supporting
documents
Sorts None
documents and
verify the
completeness
and propriety
of supporting
Max. of 1 day
documents and
per liquidation
the accuracy of
report
computations.
Assigned Senior
For those
(each Bookkeeper
liquidation with
Bookkeeper is
deficiencies,
assigned max.
SB returns the
of 17 schools)
documents to
the School
Head or
authorized
representative
for compliance.
Receives and None
reprocess the
completeness
and propriety
of supporting
Assigned Senior
documents 2 hrs.
Bookkeeper
(for those LR
with
deficiencies,
documents are
returned to SH)
52
Prepares None
journal entry
vouchers for Assigned Senior
10 min.
the Liquidation Bookkeeper
Reports for
book up
Prepares None
summary/recap
Assigned Senior
entries and 1 hr.
Bookkeeper
transmittal
sheet
Transmits None
liquidation Max. of 5 hrs.
folders to the depending on Assigned Senior
Division the location of Bookkeeper
Accounting school
Office
Total: Turnaround 2 days & 40
Time min.
LIQUIDATION AND BOOKING-UP OF CASH ADVANCES (SBFP)

Who may avail: All elementary schools
DepEd Order No. 39 s.2017: Website of COA and SDO Cam Sur
Operational Guidelines on the
Implementation of School-Based
Feeding Program for SY 2017-
2022
53
PAID
School Heads Receives 2 None
submit copies
Liquidation Liquidation
Report and other Report, 2
pertinent copies Cash in
documents Bank Register
(CIBR)/Cash
Disbursement Assigned Senior
4 hrs
Register Bookkeeper
(CDR),
Disbursement
Vouchers
(DVs) and
original copy of
the supporting
documents
Sorts None Max. of 3 days
documents and per liquidation
verify the report
completeness
Assigned Senior
and propriety (each
Bookkeeper
of supporting Bookkeeper is
documents and assigned max.
the accuracy of of 13 elem.
computations schools)
Receives and None
reprocess the
completeness
and propriety
of supporting Assigned Senior
5 hrs.
documents Bookkeeper
(for those LR
with
deficiencies
returned to SH)
Prepares None
journal entry
vouchers for Assigned Senior
10 min.
the Liquidation Bookkeeper
Reports for
book up
Prepares None
summary/recap
Assigned Senior
entries and 1 hr
Bookkeeper
transmittal
sheet
Transmits None Max. of 5 hrs. Assigned Senior
liquidation depending on Bookkeeper
folders to the location of
Division Office school
54
Total: Turnaround 4 days, 7 hrs.
Time & 10 min.
PROCESSING OF PROVIDENT LOAN APPLICATION

Classification: Simple
DepEd Order No. 37 s.2018: Website of SDO Cam Sur
Amendments and Additional
Provisions to the Revised
Implementing Guidelines for the
DepEd Provident Fund
55
PAID
Provident Fund Receives duly None
borrowers accomplished
submits loan application
application and form signed
other pertinent by HR and
documents Legal Section
with complete
supporting
documents.
Signs in the
completeness
of documents,
signatories,
Senior
age
Bookkeeper -
requirements, 10 min.
Melissa F.
and computes
Parafina
proceeds of
loan.
Returns
application
and
supporting
documents to
borrower or
authorized
representative
for approval of
AAO, AO, and
SDS.
Receives None
approved Admin Assistant
application 3 min. II - Amanda A.
from SDS Agor
office
Checks None
availability of
cash. If
sufficient,
Senior
prepares
Bookkeeper -
Disbursement 5 min.
Melissa F.
Voucher and
Parafina
accounting
entries with
the use of
eFRS
Checks None 5 min. Accountant III -
entries,
reviews
attachments
56
and signs the
box C of the
DV
Prepares None
transmittal
Admin Assistant
and forwards
5 min. II - Amanda A.
documents to
Agor
AOV office for
signing of DV
Total: Turnaround
28 min.
Time
ISSUANCE OF ORDER OF PAYMENT

Who may avail: Concerned internal/external clients
Print-out of Unliquidated Cash Accounting section
Advances for refund/ payment,
Schedule of Cash advances and
Disallowances for reference, other
supporting documents
57
(memorandum for seminar
registration, vouchers, etc.)
PAID
All concerned who Verifies the None 3 min. 1) Assigned
has to pay/remit at amount to be Senior
the Cashiers Office paid by the Bookkeepers
requests for Order payee from per district-
of Payment the accounting excess cash
records and advance and
files. not allowed
Prepares 6 expenses of
copies of School Heads
Order of for CAs granted
Payment for in CY 2015 up
refunds/ to present
disallowances, 2) Senior
registrations, Bookkeeper-
bid documents Charlene
and other Baranda-
concerns for Payment for
payment in COA
Cashier's disallowances,
Office ans registrations,
assigns bid documents
document etc.
series number 3) Task force
staff - Janelyn
Daco - excess
cash advances
and not allowed
expenses for
advances
granted in CY
2014 and prior
years.
Signs the None 1 min. Accountant III -
order of Gerlie V. Canas
payment form or authorized
representatives
1) Team
Leaders (1st
dist - Jerico
Dait, 2nd dist -
Maricel Pena,
3rd dist -
Teresita
Posugac, 4th-A
dist - Ma. Eda
Laiza Bediones,
5th dist -
58
Divinagracia
Morang) 2)
Task Force
Head - Sonia
Lasala
Total: Turnaround
4 min.
Time
SIGNING OF DIVISION CLEARANCE

Who may avail: All concerned DepEd Cam. Sur officials and employees
Accounting clearance slip; Accounting section
Print-out of unliquidated cash advance,
if any
PAID
59
Concerned DepEd Verifies if the None 10 min. Senior Bookkeeper -
Cam Sur Official/ official/employee Arlene V. Besa
Employee presents seeking clearance
his Division has no
clearance form unliquidated cash
advance
Verifies if the None 5 min. Senior Bookkeeper -
official/employee Melissa F. Parafina
seeking clearance
has no
outstanding
provident loan
Signs the None 1 min. Accountant III - Gerlie
clearance form V. Canas
Total: Turnaround
16 min.
Time
PRINTING AND ISSUANCE OF INDIVIDUAL BIR 2316

Who may avail: All DepEd officials and employees
Community tax Certificate (CTC) Accounting section

PAID
60
Print form None 1 day per mun. RPSU and
2316 per district Division Office
employee in Senior
triplicate Bookkeepers
copies and
stamp them
with the
Accountant's
facsimile
signature
Sort 2316 None 1 day per mun. Assigned Senior
forms by district Bookkeepers
municipal
district and
by school
(original
copy,
duplicate,
and triplicate)
Distribute None 1 day per mun. Assigned Senior
copies per district Bookkeepers
district and
retrieves
copies 2 and
3.
Total: Turnaround
3 days
Time
PAYMENT OF HONORARIA OF BAC MEMBERS AND TWG

Who may avail: SDO Cam Sur BAC Members and TWG
1. Office Order creating and Accounting section
designating the composition of
BAC and authorizing the members
to collect honoraria
2. Minutes of the BAC Meetings
61
3. Notice of award to the winning
bidder of procurement activity
being claimed
4. Certification that the
procurement involves competitive
bidding
5. Attendance Sheet for the BAC
meetings
6. 2 BAC Resolutions in case of 2
Failed Bidding
PAID
AOV office Receives 3 None 5 min. Senior
submits pertinent copies DV, 3 Bookkeeper -
documents to the copies payroll Francis
Accounting and Romelbert R.
section original/certified Guiriba
true copy of
supporting
documents
Checks cash None 2 days Senior
availability, Bookkeeper -
processes and Francis
verifies Romelbert R.
completeness Guiriba
and propriety of
supporting
documents and
prepares
accounting
entries. Post
the transaction
to the Check
Disbursement
Journal.
Retains 1 copy
of DV and
payroll
entries, reviews
attachments
and signs the
payroll, BOX C
of DV
Prepares None 10 mins Senior
transmittal and Bookkeeper -
forwards Francis
documents to Romelbert R.
the SDS office Guiriba
for signature
62
Total: Turnaround 3 days and 15
Time min.
PAYMENT OF HONORARIA OF SPEAKERS/RESOURCE PERSONS

Who may avail: Resource persons for training and/or seminars
1. Project Proposal Accounting section
2. Training Matrix
3. Division Memorandum
4. Certification of Salary or payslip of
the speaker
5. Account Number of the Speaker
63
6. BIR TIN of speaker
PAID
transmits copies ORS, II - Amanda A.
documents to the 3 copies DV, Agor
Accounting Office 3 copies
payroll (if
more than 1
payee) and
original copy
of supporting
documents
Verifies None 15 min. Senior
completeness Bookkeeper -
and propriety Edith D.C.
of supporting Imperial/ Julie
documents B. Permito
and prepares
accounting
entries
Sorts None 45 min. Senior
LDDAP-ADA Bruzo
and SLIIE,
and posts the
disbursement
transactions
to the
Registry of
Allotment and
NCA
(RANCA).
Retains 1
copy of ORS,
DV and
payroll
entries,
reviews
attachments
and signs the
payroll, BOX
C of DV,
LDDAP-ADA
and SLIIE
64
sheet and Agor
forwards
documents to
the SDS
office
Total: Turnaround 1 hr. and 35
Time min.
BIR TAX REMITTANCE

BIR FORM 1600 (Monthly Remittance Return of Value-Added Tax and Other
Percentage Tax Withheld)

Who may avail: Bureau of Internal Revenue (BIR)
RA 10963: Train Law BIR website
CLIENT AGENCY FEES PROCESSING PERSON

STEPS ACTION TO BE TIME RESPONSIBLE
PAID
Receives None 2 days Senior
Summary of Bookkeeper-
Purchases from Florisa P. Bellen
Supplier with tax
withheld (BIR
form 2306) for
the month from
assigned
Bookkeepers,
65
Sort and
Summarize all
purchases per
Supplier;
Encode it in the None 1 day Senior
Alphalist Data Bookkeeper-
Entry provided Florisa P. Bellen
by Bureau of
Intenal Revenue
(BIR),
Validate the None 15 mins. Senior
generated DAT. Bookkeeper-
file and send to Florisa P. Bellen
Bureau of
Internal
Revenue (BIR)
thru
ebirsubmission.
Print the None 10 mins. Senior
Alphabertical Bookkeeper-
List of Payees Florisa P. Bellen
from Whom
Taxes were
Withheld for
month and
generate BIR
form 1600 from
BIR Data Entry
File and Pay the None 1 hour Senior
withholding tax Bookkeeper-
to BIR thru Florisa P. Bellen
EFPS(Electronic
Filing and
Payment
System) and
print the copy of
Tax Remittance
Advice (TRA)
and thru BANK
TRANSFER in
the case of
Trust MDS/CA
transactions
and print Bank
Confirmation
Signs and None 15 mins. Accountant III -
certifies the Gerlie V. Canas
correctness of and the Schools
the amount Division
indicated in the Superintendent
printed Tax
Remittance
66
Advice (TRA)
Total: Turnaround 3 days, 1 hr. &
Time 25 min
BIR TAX REMITTANCE

BIR FORM 0619E (Monthly Remittance Form of Creditable Income Taxes
Withheld (Expanded) and
BIR FORM 1601-EQ (QUARTERLY Remittance Return of Creditable Income
Taxes Withheld (Expanded)


PAID
Receives None 2 days Senior
Summary of Bookkeeper-
Purchases from Florisa P. Bellen
Supplier with
tax withheld
(BIR form
2307) for the
month from
67
assigned
Bookkeepers,
Sort and
Summarize all
purchases per
Supplier;
Encode it in the None 1 day Senior
Alphalist Data Bookkeeper-
Entry provided Florisa P. Bellen
by Bureau of
Intenal
Revenue (BIR),
generated Bookkeeper-
DAT. file and Florisa P. Bellen
send to Bureau
of Internal
Revenue (BIR)
thru
ebirsubmission.
Print the None 30 mins. Senior
Alphabertical Bookkeeper-
List of Payees Florisa P. Bellen
from Whom
Taxes were
Withheld for
month and
generate BIR
form 1601E
from BIR Data
Entry
File and Pay None 1 hour Senior
the withholding Bookkeeper-
tax to BIR thru Florisa P. Bellen
EFPS
(Electronic
Filing and
Payment
System) and
print the copy
of Tax
Remittance
Advice (TRA)
and thru BANK
TRANSFER in
the case of
Trust MDS/CA
transactions
and print Bank
Confirmation
68
the amount Division
printed Tax
Remittance
Adv1ce (TRA)
Time 45 min
BIR TAX REMITTANCE

BIR FORM 1601C (Monthly Remittance Return of Income Taxes Withheld on
Compensation)


PAID
Prepare, sort None 5 days Senior
and summarize Bookkeeper-
all personnel Florisa P. Bellen
claims under PS
paid by
Regional Office
and by the
Division Office
for the month
Separate None 30 min Senior
taxable Bookkeeper-
69
Compensation Florisa P. Bellen
from Non-
taxable
compensation.
File and Pay the None 1 hour Senior
EFPS(Electronic
Filing and
Payment
System) and
print the copy of
Tax Remittance
Advice (TRA)
and thru BANK
TRANSFER in
the case of
Trust MDS/CA
transactions
and print Bank
Confirmation
the amount Division
printed Tax
Remittance
Advoce (TRA)
Time 30 min
70
FILING OF BIR TAX RETURNS
BIR Form 1604E (Annual Information of Return of Creditable Income Taxes
Withheld (Expanded)/Income payments Exempt from Withholding Tax

CLIENT AGENCY ACTION FEES PROCESSING PERSON

STEPS TO BE TIME RESPONSIBLE
PAID
Sort and None 3 days Senior
Summarize all Bookkeeper-
purchases per Florisa P. Bellen
Supplier within the
year;
Encode it in the None 2 days Senior
Alphalist Data Entry Bookkeeper-
provided by Bureau Florisa P. Bellen
of Intenal Revenue
(BIR),
generated DAT. file Bookkeeper-
and send to Bureau Florisa P. Bellen
of Internal Revenue
71
(BIR) thru
ebirsubmission.
Print the None 30 mins Senior
Alphabertical List of Bookkeeper-
Payees from Whom Florisa P. Bellen
Taxes were
Withheld for month
and generate BIR
form 1604E from
BIR Data Entry
File the withholding None 10 mins Senior
tax to BIR thru Bookkeeper-
EFPS(Electronic Florisa P. Bellen
Filing and Payment
System)
Confirmation
Total: Turnaround Time 5 days & 55
min.
FILING OF BIR TAX RETURNS

BIR Form 1604C (Annual Information Return of Income Taxes Withheld on
Compensation and Final Withholding Taxes)


PAID
Prepare/update 8 days monthly
working file,
Sort and
Summarize all
personnel
claims under PS
paid by
Regional Office
and by the
Division Office
for the year
Print the 1 day & 4 hrs
Alphabertical
72
List of
Employees
File the None 10 mins Senior
EFPS(Electronic
Filing and
Payment
System)
Confirmation
Time & 10 min.
Preparation Of Division Office Financial Reports And Supporting Schedules -

Regular Fund (Monthly, Quarterly, Semi-Annual, Annual)

Classification: Highly Technical
Who may avail: DepEd RO and CO, COA, DBM
COA GAFMIS CL No. 2003-007 COA and DBM website
COA-DBM JC No. 2013-001
PAID
Receives None 10 min. Admin Assistant
accounting II - Amanda A.
copy of RCI Agor
and RADAI
(with attached
ORS, DV, and
other
supporting
docs), Reports
of Cancelled,
Staled and
Spoiled
Checks,
Report of
73
Collections
and Deposits
and bank
balances from
the Cashier's
Office, as well
as ANCAI,
SARO and
Sub-ARO from
the Budget
Office
Verifies None Senior
completeness Bookkeepers 1)
and propriety Ivy Marie
of Therese J.
attachments, Velasco - RCI;
sorts and 10 min. 2) Rafael U.
maintains Antonio Jr. -
proper filing of RADAI; 3)
received Charlene Anne
documents E. Baranda -
RCD
Checks entries None Senior
in the DVs and Bookkeepers 1
prepares the Ivy Marie
Masterfile Therese J.
Summary of Velasco - RCI;
Transactions 2) Rafael U.
for checks and 5 days Antonio Jr. -
LDDAP-ADA RADAI; 3)
issued; Charlene Anne
Prepares E. Baranda -
entries for RCD
Collections
and Deposits
Prepares None Senior
entries for Bookkeeper -
Cancelled and Ivy Marie
2 hours
Staled Checks, Therese J.
as well as Velasco
NCA Received
Gathers data None 2 days Senior
for LDDAP- Bookkeeper -
ADA Ivy Marie
disbursements Therese J.
, recap of Velasco
liquidated
MOOE
download and
travel,
collection
report, TRA,
74
adjusting
entries, etc.
and ascertain
the
correctness of
the entries
made as basis
for report
preparation
Prepares the None Senior
working paper, Bookkeeper -
Trial Balance Ivy Marie
and FAR 4 to 2 days Therese J.
be submitted Velasco
for
consolidation
Prepares the None Senior
Statement of Bookkeeper -
Financial Ivy Marie
Position, Therese J.
Statement of Velasco
Financial
Performance,
Statement of
Changes in
Net
2 days
Assets/Equity,
Cash Flow
Statement,
Statement of
NCA received
and NCA
Utilization,
Breakdown of
SNG, TRA and
other reports
Prepares None 3 days Senior
Status and Bookkeepers 1)
Aging of Charlene Anne
Receivables E. Baranda -
and Payables, GL/SL and Bank
General Reconciliation;
Ledgers and 2) Arlene V.
subsidiary Besa - Status
ledgers per and Aging of
account, other Receivables; 3)
schedules and Crestina L.
Bank Borromeo - Due
Reconciliation to Officers and
Employees; 4)
Ivy Marie
Therese J.
75
Velasco - Other
Payable
Accounts
Check Bookkeepers 1)
Disbursement Ivy Marie
Journal and Therese J.
ADA Velasco - Check
Disbursement Disb. Journal; 2)
Journal for Rafael U.
2 hours
submission to Antonio Jr. -
COA Check Disb.
Journal; 3)
Charlene Anne
E. Baranda -
Cash Receipts
Journal
Prints all the None Senior
reports and Bookkeeper -
send the soft Ivy Marie
15 mins.
copy to the Therese J.
Division Velasco
Accountant
Reviews the None Accountant III -
Financial Gerlie V. Canas
Statements
and supporting 1 day
schedules and
signs all
reports
Time & 35 min.
76
Trust Fund (Monthly, Quarterly, Semi-Annual, Annual)

PAID
Receives None Admin Assistant
accounting copy II - Amanda
of RCI and Agor
Advice of Check
Issued (with
attached DV, and
other supporting
10mins.
docs), Reports of
Cancelled, Staled
and Spoiled
Checks and
Reports of
Collection and
Deposits
Verifies None 10 mins. Senior
completeness Bookkeeper 1.)
and propriety of Francis
attachments, Romelbert R.
sorts and Guiriba - RCI &
maintains proper Advice of Check
filing of received Issued 2.)
77
documents Charlene Anne
E. Baranda -
Reports of
Collection and
Deposit
Updates and None Senior
Monitors the Bookkeeper 1.)
schedules Francis
consisiting of Romelbert R.
Cash-Trust MDS, Guiriba
Cash in Bank -
Trust CA, Cash-
Treasury Agency
Deposit,
Advances to 3 hours
Special
Disbursing
Officer, Due to
BIR, Due to NGA,
Due to LGU,
Guaranty/Security
Deposits Payable
and Other
Payables
Checks entries in None Senior
the DVs and Bookkeeper 1.)
prepares entries Francis
for Collections Romelbert
and Deposits as R.Guiriba - DV's
6 hours
well as other ; 2.) Charlene
transactions Anne E.
Baranda -
Collection and
Deposits
Prepares entries None Senior
for Cancelled and Bookkeeper -
Staled Checks, 1 hour Francis
as well as NCA Romelbert R.
Received Guiriba
Encodes Trust- None Senior
MDS and Trust- Bookkeeper -
CA transactions Francis
as well as Romelbert R.
Reports of Guiriba
Collections and 6 hours
Deposits in the
Enhanced
Financial
Reporting System
(eFRS)
Generates the None Senior
Statement of 6 hours Bookkeeper -
78
Financial Francis
Position, Romelbert R.
Statement of Guiriba
Financial
Performance,
Trial Balance,
Cash Flow
Statement and
other transactions
in the eFRS
Prepares Cash None Senior
Flow Statement Bookkeeper -
of Division Office Francis
for TRUST Romelbert R.
accounts and Guiriba
Consolidates 4 hours
Cash Flow
Statement of
Implementing
Unit Schools with
Trust Accounts
Prepares Journal None Senior
Entry Voucher Bookkeeper 1.)
that has been Francis
generated in the Romelbert R.
eFRS to be Guiriba - Trust-
attached on the MDS, Trust-CA ;
supporting 2.) Charlene
documents 6 hours Anne E.
(TRUST-MDS & Baranda -
TRUST-CA) & Reports of
Reports of Collection and
Collection and Deposit
Deposit for
submission to
COA
reports and send Bookkeeper -
the soft copy to 15 mins. Francis
the Division Romelbert R.
Accountant Guiriba
Statements and
1 day
supporting
schedules and
signs all reports
Total: Turnaround Time 5 days & 35
min.
79
Provident Fund (Monthly, Quarterly, Semi-Annual, Annual)

CLIENT AGENCY FEES TO PROCESSING PERSON
STEPS ACTION BE PAID TIME RESPONSIBLE
Receives None Admin Assistant
accounting II - Amanda A.
copy of RCI Agor Senior
(DVs, and Bookkeeper -
other Charlene Anne
supporting E. Baranda
docs), Reports
15 mins.
of Cancelled,
Staled and
Spoiled
Checks and
Reports of
Collection and
Deposits
Verifies None 15 mins. Senior
completeness Bookkeeper -
and propriety Melissa F.
of Parafina
attachments,
sorts and
maintains
proper filing of
received
80
documents
Computes for None Senior
the Bookkeeper -
breakdown of Melissa F.
principal and 8 hours Parafina
interest of
collections
and deposits
Checks None Senior
entries in the Bookkeeper -
DVs and Melissa F.
prepares Parafina
entries for
4 hours
Collections
and Deposits
as well as
other
transactions
Encodes None Senior
Provident Bookkeeper -
Fund Melissa F.
transactions Parafina
as well as
Reports of
Collections
4 hours
and Deposits
in the
Enhanced
Financial
Reporting
System
(eFRS)
Generates None 4 hours Senior
reports Bookkeeper -
(Journal Entry Melissa F.
Voucher, Trial Parafina
Balance,
Statement of
Financial
Performance
and Position)
from eFRS to
be attached
on the
supporting
documents
(RCIs and
DVs &
Reports of
Collection and
Deposit for
submission to
81
COA)
Cash Flow Bookkeeper -
Statement of Melissa F.
Division Office Parafina
for Provident
Fund and
consolidates
2 hours
Trial Balances
and other FS
of
Implementing
Units with
Provident
Fund
Updates None 7 days Senior
Schedules of Bookkeeper -
Loans Melissa F.
Receivable Parafina
(quarterly)
reports and Bookkeeper -
send the soft Melissa F.
15 mins.
copy to the Parafina
Division
Accountant
Statements
and
1 day
supporting
schedules and
signs all
reports
Time & 45 min.
82
Preparation Of Consolidated Financial Reports (Regular Fund, Trust Fund,
Provident Fund)

CLIENT AGENCY FEES TO PROCESSING PERSON
STEPS ACTION BE PAID TIME RESPONSIBLE
Gathers data None Senior
from the Bookkeepers 1)
submitted Hernane S.
reports from Sunga - Regular
2 days (5th day
Division Office Fund 2) Francis
of the following
Proper and 62 Romelbert R.
month)
Ius via email. Guiriba - Trust
Downloads Fund 3) Melissa
and saves the F. Parafina -
received files. Provident Fund
Checks the None 3 days Senior
balances and Bookkeepers 1)
ensures that Hernane S.
the amounts Sunga - Regular
reflected in the Fund 2) Francis
Trial Balance Romelbert R.
are Guiriba - Trust
consistent/tally Fund 3) Melissa
with the F. Parafina -
supporting Provident Fund
schedules.
Informs
concerned
School
Accountant/
Senior
83
Bookkeeper of
the
discrepancies,
if any and
follow-ups
unsubmitted
reports
Consolidates None Senior
reports Bookkeepers 1)
Hernane S.
Sunga - Regular
Fund 2) Francis
5 days
Romelbert R.
Guiriba - Trust
Fund 3) Melissa
F. Parafina -
Provident Fund
Total: Turnaround 10 days
Time
84
OFFICE OF THE ADMINISTRATIVE OFFICER V
Filing of Fidelity Bonds

Office: Administrative Office – General Services
Type of Transaction: G2C
Who may avail: School Heads, Property Custodians and other DepEd
Officials
Checklist of Requirements: Where to secure:
FOR RENEWAL:
Application Form Available at the PACD
Confirmation of Previous Fidelity
Bond
Fidelity Bond
SALN
FOR NEW:
Application Form
SALN
Copy of Appointment duly attested
by the CSC
Designation/ Assignment Order.
CLIENT AGENCY ACTION FEE PROCESSING PERSON

STEPS S TO TIME RESPONSIBLE
BE
PAID
85
Checks for the
Submits the correctness and Action Staff
required completeness of None 5 minutes
AOV
documents the documents;
AOV signs and
issue the
documents
TOTAL TURN 5 minutes

AROUND TIME
Loan Verification from the Private Lending Institution

Type of Transaction: G2B/G2C/G2G
Who may avail: Teaching, Non-Teaching Employees and Officials
Original Copy of Latest Pay Slip From the Borrower
1. Applicant 1. Checks
sends email of and computes
the application for the
for leave via qualification
email. of the
borrower per
submitted
email. 2.
Action Staff/ AO
Entry loan None 10 minutes
V
particulars to
the ledger via
Verifier's
DepED log-in
account. 3.
Stamp the
Payslip the
details of the
86
loan. 4.
Return e-mail
the borrower
and the PLI
concerned.
TOTAL TURN AROUND TIME 10 minutes
As Authorized Approving Officer (AAO) of the Government Service

Insurance System (GSIS)

Type of Transaction: G2G/G2G
Application for Loan duly accomplished Available at the PACD Office
and signed
Original Copy of the Latest Payslip From the Borrower
87
1. Applicant 1. Checks
submit required and computes
documents. for the
qualification
of the
borrower. 2.
Approved
loan via log-in
through the
AAO Website None 10 minutes AO V
3. Stamp the
Payslip to
indicate the
loan details.
4. Return the
Payslip to the
borrower.
Signing of Forms: PhilHealth/ Pag-IBIG and all other Forms

PHILHEALTH ER2, CSF and PMR Available at the Division PSU
Forms;
Pag-IBIG Membership Data Form and Available at the Division PSU
all other forms
88
Submission of Verifies Admin Staff/ AO
the official form accuracy of 5 minutes
None V
duly data.
accomplished
Signs and
issue the
document.
TOTAL TURN AROUND TIME

5 minutes
Request for Inspection of Repair of School Building

Who may avail: School Heads and other Officials of SDO, Cam. Sur

Official letter request From the applicant
1. School Admin Staff 4 minutes Administrative
Head/Disbursin checks for the None Officer V
g correctness
89
Officer/Property and
Custodian completeness
of the
documents;
AOV signs
the
documents
Issuance of Division Clearance

Classification: COMPLEX
Who may avail: Teaching/Non-Teaching Personnel, School Heads
and other Officials of SDO, Cam. Sur

Presentation of the Clearance duly From the SDO Personnel Unit
signed by all Units Heads.
90
1. School Issuance
Head/Disbursin after affixing Administrative
None 2 minutes
g countersign Officer V
Officer/Property in the
Custodian Clearance.

2 minutes
Signing in the Box A of the ORS, DV and Payroll for claims (Financial
Documents)

Type of Transaction: COMPLEX
Classification: G2C

As provided Accounting Unit.

91
PAID
1. School 1. The Budget Administrative
None 3 minutes
Head/Disbursing Office/Accountin Officer V
Officer/Property g and Division
Custodian Payroll Service
Unit submits the
documents. 2.
Checks and
validates the
amounts of the
claim if all
documents tally.
3. Sign the
documents
according to the
appropriation/
with the
supporting
documents and
claim allotment
lawful.

3 minutes
Provident Loan

Application for Loan Accounting Unit
Original Copy of Pay Slip From the Applicant
Valid IDs of Applicant and Borrower From the Applicant
PAID
92
All Teaching Action
and Non- Staff/Secretariat
Teaching - Process the
Employees accomplished
form for
loan/Verfies and
validates the
loan. The
Schools Provident Loan
Division None 20 minutes Secretariat/
Superintendent Schools Division
approves the Superintendent
loan.

20 minutes
Issuance of Certification and Endorsement
Classification:
Type of Transaction:

Submission of basic letter Client submit the official request

93
All Teaching Request for
and Non- validation
Teaching In the
Employees system
Concerned Unit
Head/
None 3 minutes
Administrative
Officer V
20 minutes
and other Officials of SDO, Cam. Sur who intent to
be separated from the service or are already
deceased.

Submission of requirements to the HR
Office
Client to submit Verifies and None AOIV – HRMO
documents to process and
the personnel routes
retirement
document 5 minutes
Office of the AO
V receives the If found in AO V
documents order SDS
countersigns None
in the
94
documents for
the final
endorsement
to the GSIS of
the SDS
Office of the AO
V releases the
documents
After the None
signature of
3 minutes
the SDS, the
documents is
released to
the retiree or
his/her
authorized
next of kin for
submission to
the GSIS
8 minutes
Retirement Benefits/Separation from the Service
Handling of Petty Cash Fund
Type of Transaction: G2CBG2C
Who may avail: SDO Employees/Officials and Outside SDO Payee
1. Petty Cash Voucher; 2. Official Office of the AO V
Receipts; 3. Reimbursement Expenses Supply Office
Receipt (RER) and other documents
per COA regulations.

Client to submit Verifies None 3 minutes AO V
documents the completeness
Office of the AO of the 2 minutes AO V
V documents Nove
and the
validity of
claim per
COA rules
95
Pay the exact
amount to the
payee

15 minutes
Bids and Awards Committee (BAC)

Procurement Of Food And Venue For Trainings/Seminars (Competitive Bidding)
Division: Camarines Sur BIDS AND AWARDS COMMITTEE-GOODS & SERVICES
Classification: Highly Technical Transactions
Type of Transaction: G2B & G2G
Who may avail: Section Heads, Education Program Supervisors, Public
Schools District Supervisors, Program Coordinators.
1. APP/SPP BAC Office
2. Procurement Project End User
3. Proposal and End User
attachments/supporting documents
4. Purchase Request Supply Office
5. PMIS related documents End User/SMME/Budget Office
CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSIN PERSON
PAID G TIME RESPON
SIBLE
End user submits BAC Secretariat reviews None 10 mins. BAC
procurement project completeness and Secretariat -
96
proposal and propriety of the documents N. Bricia
purchase request, and submitted. If found
other attachments complete and proper, the
documents will be
received. If not,
documents will be revised.
BAC Secretariat calendars 5 mins. BAC
the received project for Secretariat
action. - N. Bricia
BAC conducts meeting to 1 hours BAC
determine mode of Members,
procurement BAC
Secretariat
-
F. Silerio
BAC Secretariat prepares 20 mins. BAC
resolution recommending Members,
the mode of procurement BAC
Secretariat -
F. Silerio
BAC Secretariat facilitates 20 mins. BAC
approval of the Resolution Secretariat -
Recommending Mode of F. Silerio
Procurement by the BAC
members
BAC Members reviews 1 hour BAC
and signs the resolution Secretariat -
F. Silerio
BAC Secretariat forwards 10 mins. BAC
the Resolution Secretariat -
Procurement to the SDS
Office for approval by the
HOPE
SDS Office receives and 10 mins. SDS Office
records the resolution for Staff
approval by the HOPE
SDS reviews and signs 30 mins. SDS
the Resolution
Recommending Mode of
Procurement
SDS Office releases the 5 mins. SDS Office
resolution for approved by Staff
the HOPE to the BAC
Secretariat
BAC Secretariat receives 5 mins. BAC
the approved Resolution Secretariat -
Procurement.
BAC Secretariat calendars 5 mins. BAC
the project for pre- Secretariat -
procurement conference F. Silerio
97
BAC Conducts pre- 1 hour BAC
procurement conference Secretariat -
for the project F. Silerio
Approved Budget of Secretariat -
Contract F. Silerio
approval of ABC by the Secretariat -
BAC Chair. F. Silerio
BAC Secretariat forwards 5 mins. BAC
the ABC to the Budget Secretariat -
Office for approval. F. Silerio
Budget Officer signs the 20 mins. Budget
ABC. Officer –
E. Tena
Budget Office forwards the 5 mins. Budget
signed ABC to the SDS Office Staff -
Office for approval of the C. Calape
HOPE
SDS Office receives the 5 mins. SDS Office
ABC for approval of the Staff
SDS
the ABC.
SDS Office releases the 5 mins. SDS Office
approved ABC to BAC Staff
Secretariat.
BAC Secretariat receives 5 mins. BAC
the approved ABC. Secretariat -
F. Silerio
notice of the bidding Secretariat -
process M. Ladia
approval of the notices Secretariat -
of the bidding process by M. Ladia
the BAC Chair
BAC Secretariat releases 30 mins BAC
notices to BAC Members and Secretariat -
TWG M. Ladia
CSO receives notice BAC Secretariat releases 4 hours BAC
of bidding notices to CSO observers Secretariat -
M. Ladia
BAC Secretariat prepares 2 hours BAC
advertisement, Invitation Secretariat -
to Bid and the Bidding F. Silerio
Documents of the project
BAC Secretariat facilitates 3 hours BAC
the review and approval Secretariat -
of advertisement, ITB F. Silerio
and bidding documents
by the TWG and BAC
98
Members
BAC Secretariat revises 2 hours BAC
and finalizes Secretariat -
advertisement, ITB and F. Silerio
bidding documents by
the TWG and BAC
Members
BAC Secretariat posts the 20 mins. BAC
advertisement, ITB and Secretariat -
bidding documents in F. Silerio
PhilGEPS , Agency
Website and Bulletin
Board.
BAC Secretariat prepares 1 hour BAC
project documents for Secretariat -
prebid conference – M. Ladia
discussion points and
guide for prebid
conference
Interested bidders BAC conducts prebid 2 hour BAC
attends prebid conference
conference
(7 days after posting of
ITB)
BAC Secretariat 3 hours BAC
documents the prebid Secretariat -
conference, prepares and F. Silerio
posts bid bulletin if there
are changes and
additional information for
the project on bid
Interested bidders BAC Secretariat facilitates 30 mins. BAC
submits letter of intent sale of bidding documents Secretariat -
for the bidding project to interested bidders F. Silerio
and buys bidding
documents
for the bid opening Secretariat -
conference - discussion M. Ladia
points, guide and forms
for bid opening conference
Bidders submit BAC Secretariat receives 1 min BAC
bidding documents and stamps bidding Secretariat -
documents M. Ladia
BAC conducts bid opening 2 hours BAC
conference (12 days after members
prebid TWG
conference)
BAC conducts bid 2 hours BAC
evaluation conference members
TWG
99
documents and forms for Secretariat -
post qualification M. Ladia
BAC conducts post 1 hour BAC
qualification activity to the TWG
supplier with LCRB
BAC reports the post 30 mins. BAC
qualification activity result
BAC Secretariat prepares 20 mins. BAC Sec
abstract of quotations, Staff –
resolution to award and A. Pesico
notice of award
BAC Secretariat facilitates 20 mins. BAC Sec
approval of the abstract of Staff –
quotation, resolution to A. Pesico
award and notice of
award by the BAC
Members
BAC Members reviews 3 hours BAC
and signs the abstract of Members
quotations and resolution
to award
BAC Secretariat forwards 5 mins. BAC Sec
resolution to award and Staff –
notice of award to the A. Pesico
SDS Office for approval
SDS Office receives the 5 mins. BAC Sec
resolution to award and Staff –
notice of award for A. Pesico
approval by the SDS
the resolution to award
and notice of award
SDS Office releases the 5 mins SDS Office
approved resolution to Staff
award and notice of award
BAC Secretariat receives 5 mins. BAC Sec
the approved resolution to Staff –
award and notice of A. Pesico
award
Winning supplier BAC Secretariat releases 5 mins. BAC Sec
receives and signs the the notice of award to the Staff –
notice of award winning supplier A. Pesico
BAC Secretariat notifies 5 mins. BAC Sec
bidders of the result of the Staff –
bidding process A. Pesico
BAC Secretariat prepares 1 hour BAC Sec
contract agreement Staff –
A. Pesico
BAC Secretariat facilitates 20 mins. BAC Sec
the approval of the Staff –
contract agreement A. Pesico
100
the contract of agreement Staff –
to the budget office for A. Pesico
ORS
Budget Office receives 5 mins. BAC Sec
the contract of agreement Staff –
to the budget office for A. Pesico
ORS
Budget Officer reviews 20mins. Budget
and certifies the ORS Officer
Budget Office releases the 5 mins Budget
ORS to the BAC Office Staff
Secretariat
the Purchase Order and or Staff –
Contract Agreement for A. Pesico
Signature of Accountant
Accounting Office receives 5 mins. Accounting
the Purchase Order and or Office Staff
Contract Agreement for
Signature of Accountant
Accountant reviews and 15 mins. Accountant
signs the Purchase Order
and or Contract
Agreement
Accounting Office releases 5 mins. Accounting
the Purchase Order and or Office Staff
Contract Agreement
BAC Secretariat receives 5 mins. BAC Sec

the Purchase Order and or Staff –
Contract Agreement from A. Pesico
the Accounting Office
the award documents to Staff –
the SDS Office for A. Pesico
approval
SDS Office receives and 5 mins SDS Office
records the award Staff
documents by the HOPE
the award documents
SDS Office releases the 5 mins SDS Office
approved award Staff
documents to the BAC
Secretariat
BAC Secretariat receives 5 mins BAC Sec
approved award Staff –
documents A. Pesico
Winning bidder posts BAC Secretariat receives 5 mins BAC Sec
performance bond performance bond from Staff –
the winning bidder A. Pesico
Winning bidder BAC Secretariat releases 10 mins BAC Sec
101
receives and signs contract to the supplier to Staff –
the contract the winning bidder A. Pesico
agreement
Winning bidder 5 hours Supplier
facilitates the
notarization of
contract agreement
and submits the same
Winning bidder BAC Secretariat receives 5 mins Supplier
submits the document and records the notarized
to the BAC Secretariat contract
Winning bidder BAC Secretariat releases 5 mins BAC Sec –
receives and signs the the Notice to Proceed to D. Belo
Notice to Proceed the winning bidder
BAC Secretariat furnishes 5 mins BAC Sec –
copy of the award D. Belo
documents to COA
COA receives and stamps 5 mins BAC Sec
the award documents Staff –
A. Pesico
BAC Secretariat furnishes 5 mins COA Staff
copy of the award
documents to SO
SO receives and stamps 1 min BAC Sec
the award documents Staff –
A. Pesico
End user receives BAC Secretariat furnishes 5 mins SO Staff
the award documents copy of the award
documents to end user
TOTAL 26 days
102
Procurement Of Food And Venue For Trainings/Seminars (Competitive
Bidding-Rebid
Division: Camarines Sur BIDS AND AWARDS COMMITTEE-GOODS &
SERVICES
Who may avail: Section Heads, Education Program Supervisors,
Public Schools District Supervisors, Program
Coordinators.
3. Proposal and End User
attachments/supporting
documents Supply Office
4. Purchase Request End User/SMME/Budget Office
5. PMIS related documents
CLIENT STEPS AGENCY ACTION FEES TO PROCES PERSON
BE PAID SING RESPONSIBLE
TIME
End user BAC Secretariat None 10 BAC Secretariat -
requests for the receives and mins. N. Bricia
rebid of the failed calendars the
bidding project. received project
for action.
BAC conducts 1 hour BAC Members,
meeting for BAC Secretariat -
103
mandatory review F. Silerio
of the failed
bidding project
BAC Secretariat 20 BAC Members,
prepares mins. BAC Secretariat -
resolution F. Silerio
recommending
the rebid of the
project
BAC Secretariat 20 BAC Secretariat -
facilitates approval mins. F. Silerio
of the Resolution
Recommending
rebid of the project
by the BAC
members
BAC Members 1 hour BAC Secretariat -
reviews and signs F. Silerio
the resolution
BAC Secretariat 5 mins. BAC Secretariat -
forwards the F. Silerio
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
SDS Office 5 mins. SDS Office Staff
receives and
records the
resolution for
approval by the
HOPE
SDS reviews and 30 mins. SDS
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
HOPE to the BAC
Secretariat
receives the F. Silerio
approved
Resolution
Recommending
Mode of
104
Procurement.
prepares notice of M. Ladia
the bidding
process
facilitates approval M. Ladia
of the notices of
the bidding
process by the
BAC Chair
releases notices to M. Ladia
BAC Members and
TWG
CSO receives BAC Secretariat 3 hours BAC Secretariat -
notice of bidding releases notices to M. Ladia
CSO observers
BAC Secretariat 2 hours BAC Secretariat -
prepares F. Silerio
advertisement,
Invitation to Bid
and the Bidding
Documents of the
project
facilitates the F. Silerio
review and
approval of
advertisement,
ITB and bidding
documents by the
TWG and BAC
Members
revises and F. Silerio
finalizes
advertisement,
ITB and bidding
documents by the
TWG and BAC
Members
posts the F. Silerio
advertisement, ITB
and bidding
documents in
PhilGEPS ,
Agency Website
and Bulletin Board.
prepares project M. Ladia
105
documents for
prebid conference
– discussion points
and guide for
prebid conference
Interested BAC conducts 1 hour BAC
bidders attends prebid conference
prebid
conference (7 days after
posting of ITB)
BAC Secretariat 1 hour BAC Secretariat -
documents the F. Silerio
prebid
conference,
prepares and
posts bid bulletin
if there are
changes and
additional
information for the
project on bid
Interested BAC Secretariat 10 mins. BAC Secretariat -
bidders submits facilitates sale of F. Silerio
letter of intent for bidding documents
the bidding to interested
project and buys bidders
bidding
documents
prepares for the M. Ladia
bid opening
conference -
discussion points,
guide and forms
for bid opening
conference
Bidders submit BAC Secretariat 2 mins BAC Secretariat -
bidding receives and M. Ladia
documents stamps bidding
documents
BAC conducts bid 1 BAC members
opening h TWG
conference
(12
days
after
prebid
confere
nce)
BAC conducts bid 2 hours BAC members
evaluation TWG
conference
106
prepares M. Ladia
documents and
forms for post
qualification
BAC conducts 1 hour BAC
post qualification TWG
activity to the
supplier with
LCRB
BAC reports the 30 mins. BAC
post qualification
activity result
BAC Secretariat 20 mins. BAC Sec Staff –
prepares abstract A. Pesico
of quotations,
resolution to award
and notice of
award
facilitates approval A. Pesico
of the abstract of
quotation,
resolution to award
and notice of
award by the BAC
Members
BAC Members 1 hour BAC Members
reviews and signs
the abstract of
quotations and
resolution to award
forwards A. Pesico
resolution to award
and notice of
award to the SDS
Office for approval
SDS Office 5 mins. BAC Sec Staff –
receives the B. Pesico
resolution to
award and notice
of award for
approval by the
SDS
signs the
resolution to
award and notice
of award
SDS Office 5 mins SDS Office Staff
releases the
107
approved
resolution to award
and notice of
award
receives the A. Pesico
approved
resolution to award
and notice of
award
Winning BAC Secretariat 10 mins. BAC Sec Staff –
supplier receives releases the A. Pesico
and signs the notice of award to
notice of award the winning
supplier
notifies bidders of A. Pesico
the result of the
bidding process
BAC Secretariat 30 BAC Sec Staff –
prepares contract mins. A. Pesico
agreement
facilitates the A. Pesico
approval of the
contract
agreement
forwards the A. Pesico
contract of
agreement to the
budget office for
ORS
Budget Office 5 mins. BAC Sec Staff –
contract of
agreement to the
budget office for
ORS
Budget Officer 20 mins. Budget Officer
reviews and
certifies the
ORS
Budget Office 5 mins Budget Office Staff
releases the ORS
to the BAC
Secretariat
Purchase Order
and or Contract
Agreement for
108
Signature of
Accountant
Accounting Office 5 mins. Accounting Office
receives the Staff
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
Accountant 15 mins. Accountant
reviews and signs
the Purchase
Order and or
Contract
Agreement
releases the Staff
Purchase Order
and or Contract
Agreement
Purchase Order
and or Contract
Agreement
award documents
to the SDS Office
for approval
receives and
records the award
documents by the
HOPE
signs the award
documents
releases the
approved award
documents to the
BAC Secretariat
BAC Secretariat 5 mins BAC Sec Staff –
receives approved A. Pesico
award documents
Winning bidder BAC Secretariat 10 mins BAC Sec Staff –
posts receives A. Pesico
performance performance bond
bond from the winning
bidder
109
receives and releases contract A. Pesico
signs the to the supplier to
contract the winning bidder
agreement
facilitates the
notarization of
contract
agreement and
submits the
same
Winning bidder BAC Secretariat 5 mins Supplier
submits the receives and
document to the records the
BAC Secretariat notarized contract
Winning bidder BAC Secretariat 5 mins BAC Sec –
receives and releases the D. Belo
signs the Notice Notice to Proceed
to Proceed to the winning
bidder
BAC Secretariat 5 mins BAC Sec –
furnishes copy of D. Belo
the award
documents to COA
COA receives and 5 mins BAC Sec Staff –
stamps the award A. Pesico
documents
BAC Secretariat 5 mins COA Staff
furnishes copy of
the award
documents to SO
SO receives and 5 mins BAC Sec Staff –
stamps the award A. Pesico
documents
End user BAC Secretariat 5 mins SO Staff
receives the furnishes copy of
award the award
documents documents to end
user
TOTAL 26 days
110
Procurement Of Services (Amp – Direct Contracting)
SERVICES
Coordinators.
Proposal and
attachments/supporting Supply Office
documents End User
3. Purchase Request
4. Market Survey and End-User/SMME/Budget Office
Identified Supplier
CLIENT STEPS AGENCY ACTION FEES PROCE PERSON
TO BE SSING RESPONSIBLE
PAID TIME
submits reviews mins. A. San Luis,
procurement completeness and
project proposal propriety of the
and purchase documents
request, and submitted. If
other found complete
attachments and proper, the
documents will be
111
received. If not,
documents will be
revised.
calendars the A. San Luis
received project
for action.
meeting to BAC Secretariat -
determine mode of J. Euste
procurement
resolution J. Euste
recommending
the mode of
procurement
facilitates approval J. Euste
of the Resolution
Recommending
Mode of
Procurement by
the BAC members
reviews and signs J. Euste
the resolution
forwards the J. Euste
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
receives and
records the
resolution for
approval by the
HOPE
SDS reviews and 30 mins. SDS/HOPE
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
112
HOPE to the BAC
Secretariat
receives the J. Euste
approved
Resolution
Recommending
Mode of
Procurement.
prepares mins. J. Euste
Approved Budget
of Contract
facilitates approval mins. J. Euste
of ABC by the
BAC Chair.
forwards the ABC J. Euste
to the Budget
Office for approval.
Budget Officer 20 Budget Officer - E.
signs the ABC. mins. Tena
Budget Office 5 mins. Budget Office Staff
forwards the - C. Calape
signed ABC to the
SDS Office for
approval of the
HOPE
receives the ABC
for approval of the
SDS
signs the ABC.
releases the
approved ABC to
BAC Secretariat.
approved ABC.
prepares RFQ of mins. J. Euste
the project
of advertisement
and RFQ by the
BAC Chair.
End-user signs BAC Secretariat 10 BAC Secretariat -
and receives releases RFQ to mins. J. Euste
113
RFQ from BAC end-user and
Secretariat Staff canvassers
End-user and 3 hours End users
canvassers
seeks price
quotation for
requested items
to the identified
supplier
End-user and 5 mins End users
canvassers
returns the
accomplished
RFQ to BAC
Secretariat
BAC Secretariat 2 mins BAC Secretariat –
receives and R. Bondalo
records the
returned RFQ by
the end-user
calendars the R. Bondalo
received RFQ for
action.
BAC conducts 1 hour BAC Members
meeting to open BAC Secretariat –
sealed RFQ R. Bondalo
BAC Secretariat 20 BAC Secretariat –
prepares mins. R. Bondalo
resolution to award
and notice of
award
BAC Secretariat 30 BAC Members
facilitates approval mins. BAC Secretariat –
of the resolution to R. Bondalo
award and notice
of award by the
BAC Members
BAC Members 30 BAC Members
reviews and signs mins. BAC Secretariat –
the resolution to R. Bondalo
award and notice
to award
forwards mins. BAC Secretariat –
resolution to award R. Bondalo
and notice of
award to the SDS
Office for approval
receives the
resolution to
114
award and notice
of award for
approval by the
SDS
SDS reviews and 30 SDS
signs the mins.
resolution to
award and notice
of award
releases the
approved
resolution to award
and notice of
award
BAC Secretariat 5 mins. BAC Secretariat –
receives the R. Bondalo
approved
resolution to award
and notice of
award
Winning supplier BAC Secretariat 10 mins. BAC Secretariat –
signs the notice notice of award to
of award the winning
supplier
BAC Secretariat 30 BAC Secretariat
prepares contract mins. Staff -R. Bondalo
agreement
facilitates the mins. BAC Sec Staff -R.
approval of the Bondalo
contract
agreement
BAC Secretariat 5 mins. BAC Sec Staff -R.
forwards the Bondalo
contract of
agreement to the
budget office for
ORS
receives the - C. Calape
contract of
agreement to the
Budget Office for
ORS
reviews and
certifies the
ORS
Budget Office 5 mins BAC Sec Staff -R.
releases the ORS Bondalo
115
to the BAC
Secretariat
BAC Secretariat 5 mins BAC Sec Staff -R.
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
receives the Staff
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
Accountant 15 Accounting Office
reviews and signs mins.
the Purchase
Order and or
Contract
Agreement
Accounting Office 5 mins. Accountant
releases
Purchase Order
and or Contract
Agreement
receives the Bondalo
Purchase Order
and or Contract
Agreement from
the Accounting
Office
award documents
to the SDS Office
for approval
receives and
records the
resolution for
approval by the
HOPE
signs the award
documents
releases the
approved award
documents to the
116
BAC Secretariat
BAC Secretariat 5 mins. BAC Sec - R.
receives approved Bondalo
award documents
Supplier BAC Secretariat 10 mins. BAC Sec - D. Belo
receives and releases contract
signs the agreement to the
contract supplier
agreement
Supplier BAC Secretariat 10 Supplier
facilitates the receives and mins.
notarization of records the
contract purchase
agreement and order/notarized
submits the contract
same
BAC Secretariat 5 mins BAC Sec - D. Belo
furnishes copy of
the award
documents to COA
COA receives and 5 mins. COA Staff
stamps the award
documents
BAC Secretariat 5 mins. BAC Sec - D. Belo
furnishes copy of
the award
documents to SO
SO receives and 5 mins. SO Staff
stamps the award
documents
End user BAC Secretariat 5 mins. BAC Sec - D. Belo
award the award
user
TOTAL 7 days
117
Procurement Of Food And Venue For Trainings/Seminars
(AMP – NP after 2 failed biddings)

SERVICES
Coordinators.
Proposal and
documents End User/SMME/Budget Office
3. Purchase Request

PAID TIME
requests for the receives and mins. N. Bricia
continuance of calendars the
the twice failed received project
bidding project. for action.
meeting for BAC Secretariat -
mandatory review F. Silerio
of the failed
bidding project
118
resolution F. Silerio
recommending
the alternative
mode of
procurement
facilitates approval mins. F. Silerio
of the Resolution
Recommending
alternative mode
of procurement of
the project by the
BAC members
reviews and signs F. Silerio
the resolution
forwards the F. Silerio
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
receives and
records the
resolution for
approval by the
HOPE
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
HOPE to the BAC
Secretariat
receives the F. Silerio
approved
Resolution
Recommending
Mode of
Procurement.
prepares notice of M. Ladia
119
the negotiation
facilitates approval M. Ladia
of the notices of
the negotiation by
the BAC Chair
releases notices to M. Ladia
BAC Members and
TWG
CSO receives BAC Secretariat 3 hours BAC Secretariat -
notice of releases notices to M. Ladia
negotiation CSO observers
prepares F. Silerio
advertisement,
Invitation to Bid
and the Bidding
Documents of the
project
facilitates the F. Silerio
review and
approval of
advertisement,
ITB and bidding
documents by the
TWG and BAC
Members
revises and F. Silerio
finalizes
advertisement,
ITB and bidding
documents by the
TWG and BAC
Members
posts the F. Silerio
advertisement, ITB
and bidding
documents in
PhilGEPS, Agency
Website and
Bulletin Board.
sends invitation to M. Ladia
negotiate to three
(3) eligible
suppliers
prepares project M. Ladia
120
documents for
negotiation
conference –
discussion points
and guide for
prebid conference
Interested BAC conducts 1 hour BAC
bidders attends negotiation
negotiation conference
conference
(7 days after
posting of ITB)
documents the F. Silerio
negotiation
conference,
prepares and
posts bid bulletin
if there are
changes and
additional
information for the
project on bid
prepares for the M. Ladia
completion -
discussion points,
guide and forms
for completion
conference
Bidders submit BAC Secretariat 2 mins BAC Secretariat -
bidding receives and M. Ladia
documents with stamps bidding
their best final documents
offer
BAC conducts 1 BAC members
completion h TWG
conference
(5
days
after
negotia
tion
confere
nce)
BAC conducts bid 1 hour BAC members
evaluation TWG
conference
BAC Secretariat 20 mins BAC Secretariat -
prepares M. Ladia
documents and
forms for post
121
qualification
BAC conducts 1 hour BAC
post qualification TWG
activity to the
supplier with
LCRB
BAC reports the 1 hour BAC
post qualification
activity result
prepares abstract A. Pesico
of quotations,
resolution to award
and notice of
award
facilitates approval A. Pesico
of the abstract of
quotation,
resolution to award
and notice of
award by the BAC
Members
BAC Members 30 mins. BAC Members
reviews and signs
the abstract of
quotations and
resolution to award
forwards A. Pesico
resolution to award
and notice of
award to the SDS
Office for approval
SDS Office 5 mins. BAC Sec Staff –
receives the C. Pesico
resolution to
award and notice
of award for
approval by the
SDS
signs the
resolution to
award and notice
of award
releases the
approved
resolution to award
and notice of
award
122
approved
resolution to award
and notice of
award
Winning BAC Secretariat 10 mins. BAC Sec Staff –
supplier receives releases the A. Pesico
and signs the notice of award to
notice of award the winning
supplier
notifies bidders of A. Pesico
the result of the
bidding process
BAC Secretariat 30 BAC Sec Staff –
prepares contract mins. A. Pesico
agreement
facilitates the A. Pesico
approval of the
contract
agreement
contract of
agreement to the
budget office for
ORS
Budget Office 5 mins. BAC Sec Staff –
contract of
agreement to the
budget office for
ORS
reviews and
certifies the
ORS
Budget Office 5 mins Budget Office Staff
releases the ORS
to the BAC
Secretariat
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
receives the Staff
123
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
Accountant 15 mins. Accountant
reviews and signs
the Purchase
Order and or
Contract
Agreement
releases the Staff
Purchase Order
and or Contract
Agreement to the
BAC Secretariat
receives the award A. Pesico
documents from
the Accounting
Office
award documents
to the SDS Office
for approval
receives and
records the award
documents by the
HOPE
signs the award
documents
releases the
approved award
documents to the
BAC Secretariat
receives approved A. Pesico
award documents
posts receives A. Pesico
performance performance bond
bond from the winning
bidder
receives and releases contract A. Pesico
signs the to the supplier to
contract the winning bidder
124
agreement
facilitates the
notarization of
contract
agreement and
submits the
same
Winning bidder BAC Secretariat 5 mins Supplier
submits the receives and
document to the records the
BAC Secretariat notarized contract
Winning bidder BAC Secretariat 5 mins BAC Sec –
signs the Notice Notice to Proceed
to Proceed to the winning
bidder
the award
documents to COA
COA receives and 5 mins COA staff
stamps the award
documents
furnishes copy of A. Pesico
the award
documents to SO
SO receives and 5 mins SO Staff
stamps the award
documents
End user BAC Secretariat 5 mins BAC Sec Staff –
receives the furnishes copy of A. Pesico
award the award
user
TOTAL 15 days
125
Procurement of Services (AMP(-NP Emergency Purchase)

SERVICES
Coordinators.
Proposal and
documents End User
3. Purchase Request
4. Justification/Certification End User/SMME/Budget Office
of Emergency
PAID TIME
documents will be
received. If not,
documents will be
revised.
126
calendars the A. San Luis
received project
for action.
BAC conducts 20 mins. BAC Members,
procurement
resolution J. Euste
recommending
the mode of
procurement
of the Resolution
Recommending
Mode of
Procurement by
the BAC members
BAC Members 20 BAC Secretariat -
reviews and signs mins. J. Euste
the resolution
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
receives and
records the
resolution for
approval by the
HOPE
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
HOPE to the BAC
Secretariat
127
approved
Resolution
Recommending
Mode of
Procurement.
Approved Budget
of Contract
of ABC by the
BAC Chair.
to the Budget
Budget Officer 20 mins. Budget Officer - E.
signs the ABC. Tena
signed ABC to the
SDS Office for
approval of the
HOPE
receives the ABC
for approval of the
SDS
signs the ABC.
releases the
approved ABC to
BAC Secretariat.
approved ABC.
prepares 1 RFQ mins. J. Euste
of the project
of advertisement
and RFQ by the
BAC Chair.
End-user signs BAC Secretariat 20 BAC Secretariat -
and receives releases RFQ to mins. J. Euste
RFQ from BAC end-user
Secretariat Staff
End-user seeks 1 hour End users
price quotation
128
for requested
items to the
identified
supplier
End-user returns 5 mins End users
the
accomplished
RFQ to BAC
Secretariat
records the
returned RFQ by
the end-user
received RFQ for
action.
prepares mins. R. Bondalo
resolution to award
and notice of
award
of the resolution to R. Bondalo
award and notice
of award by the
BAC Members
the resolution to R. Bondalo
award and notice
to award
BAC Secretariat 5 mins. BAC Members
forwards BAC Secretariat –
and notice of
award to the SDS
Office for approval
receives the
resolution to
award and notice
of award for
approval by the
SDS
signs the mins.
129
resolution to
award and notice
of award
releases the
approved
resolution to award
and notice of
award
approved
resolution to award
and notice of
award
Supplier receives BAC Secretariat 10 mins. BAC Secretariat –
and signs the releases the D. Belo
notice of award notice of award to
the winning
supplier
prepares purchase mins. Staff -R. Bondalo
order/contract
agreement
purchase order/
contract
agreement
contract of
agreement to the
budget office for
ORS
contract of
agreement to the
Budget Office for
ORS
reviews and
certifies the
ORS
to the BAC
Secretariat
130
award documents
to the Accounting
Office for ORS
receives the Staff
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
Accountant 15 Accounting Office
the Purchase
Order and or
Contract
Agreement
Accounting Office 5 mins. Accountant

releases the
Purchase Order
and or Contract
Agreement to the
BAC Secretariat
receives the the Bondalo
Purchase Order
and or Contract
Agreement from
the Accounting
Office
award documents
to the SDS Office
for approval
receives and
records the
resolution for
approval by the
HOPE
signs the award mins.
documents
releases the
approved award
documents to the
BAC Secretariat
award documents
131
receives and releases contract
signs the agreement to the
contract supplier
agreement
Supplier BAC Secretariat 5 mins. Supplier
facilitates the receives and
contract purchase
same
BAC Secretariat 5 mins BAC Sec - D. Belo
furnishes copy of
the award
documents to COA
stamps the award
documents
furnishes copy of
the award
documents to SO
SO receives and 5mins. SO Staff
stamps the award
documents
award the award
user
TOTAL 5 days
132
Procurement Of Services (AMP – Shopping)
SERVICES
Coordinators.
Proposal and
documents Supply Office
3. Purchase Request End User/SMME/Budget Office
4. CNAS, List of Available
CSE,

TIME
documents will be
received. If not,
documents will be
revised.
calendars the mins. A. San Luis
received project
for action.
133
procurement
resolution J. Euste
recommending
the mode of
procurement
of the Resolution
Recommending
Mode of
Procurement by
the BAC members
BAC Members 30 BAC Secretariat -
reviews and signs mins. J. Euste
the resolution
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
receives and
records the
resolution for
approval by the
HOPE
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
HOPE to the BAC
Secretariat
approved
Resolution
Recommending
Mode of
Procurement.
134
Approved Budget
of Contract
of ABC by the
BAC Chair.
to the Budget
signs the ABC. Tena
signed ABC to the
SDS Office for
approval of the
HOPE
receives the ABC
for approval of the
SDS
signs the ABC.
releases the
approved ABC to
BAC Secretariat.
approved ABC.
advertisement and
RFQ of the project
of advertisement
and RFQ by the
BAC Chair.
posts the J. Euste
advertisement in
PhilGEPS (if
project ABC is
above P 50
000.00), Agency
Website and
Bulletin Board.
End-user and BAC Secretariat 10 BAC Secretariat -
canvassers signs releases RFQ to mins. J. Euste
135
and receives end-user and
RFQ from BAC canvassers
Secretariat Staff
canvassers canvassers
seeks price
quotation for
requested items
returns the
accomplished
RFQ to BAC
Secretariat
records the
returned RFQ by
the end-users and
canvassers
received RFQ for
action.
prepares abstract R. Bondalo
of quotations,
resolution to award
and notice of
award
of the abstract of R. Bondalo
quotation,
resolution to award
and notice of
award by the BAC
Members
the abstract of R. Bondalo
quotations and
resolution to award
forwards mins. BAC Secretariat –
and notice of
award to the SDS
Office for approval
136
receives the
resolution to
award and notice
of award for
approval by the
SDS
signs the mins.
resolution to
award and notice
of award
releases the
approved
resolution to award
and notice of
award
approved
resolution to award
and notice of
award
End user and BAC Secretariat 10 mins BAC Secretariat –
non-winning notifies bidders R. Bondalo
suppliers and end-user
receives through text/call/e-
information on mail on the
the winning resolution to award
supplier for the
project
supplier
prepares purchase mins. Staff -R. Bondalo
order
purchase order
purchase order to
the budget office
for ORS
purchase order to
137
the Budget Office
for ORS
reviews and
certifies the
ORS
to the BAC
Secretariat
Purchase Oeder
and or Contract
Agreement to the
Accounting Office
Accounting Office 10 Accounting Office
receives the mins. Staff
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
Accountant 15 days Accountant
reviews and signs
the Purchase
Order and or
Contract
Agreement
releases the Staff
Purchase Order
and or Contract
Agreement to the
BAC Secretariat
Purchase Order
and or Contract
Agreement from
the Accounting
Office
award documents
to the SDS Office
for approval
receives and
records the award
documents for
approval by the
138
HOPE
documents
releases the
approved award
documents to the
BAC Secretariat
award documents
Supplier BAC Secretariat 10 BAC Sec - D. Belo
receives and releases purchase mins.
signs the order to the
purchase order supplier
receives and releases NTP to
signs the NTP the supplier
furnishes copy of
the award
documents to COA
stamps the award
documents
furnishes copy of
the award
documents to SO
stamps the award
documents
award the award
user
TOTAL 15 days
139
Procurement Of Food And Venue For Trainings/Seminars (AMP – NP-SVP)
SERVICES
Coordinators.
Proposal and
documents End User/SMME/Budget Office
3. Purchase Request
TIME
documents will be
received. If not,
documents will be
revised.
calendars the mins. A. San Luis
received project
for action.
procurement
resolution J. Euste
140
recommending
the mode of
procurement
of the Resolution
Recommending
Mode of
Procurement by
the BAC members
BAC Members 30 mins. BAC Secretariat -
reviews and signs J. Euste
the resolution
Resolution
Recommending
Mode of
Procurement to
the SDS Office for
approval by the
HOPE
receives and
records the
resolution for
approval by the
HOPE
signs the
Resolution
Recommending
Mode of
Procurement
releases the
resolution for
approved by the
HOPE to the BAC
Secretariat
approved
Resolution
Recommending
Mode of
Procurement.
Approved Budget
of Contract
141
of ABC by the
BAC Chair.
to the Budget
signs the ABC. Tena
signed ABC to the
SDS Office for
approval of the
HOPE
receives the ABC
for approval of the
SDS
signs the ABC.
releases the
approved ABC to
BAC Secretariat.
approved ABC.
advertisement and
RFQ of the project
of advertisement
and RFQ by the
BAC Chair.
posts the mins. J. Euste
advertisement in
PhilGEPS (if
project ABC is
above P 50
000.00), Agency
Website and
Bulletin Board.
End-user and BAC Secretariat 20 BAC Secretariat -
canvassers signs releases RFQ to mins. J. Euste
and receives end-user and
RFQ from BAC canvassers
Secretariat Staff
142
seeks price
quotation for
requested items
returns the
accomplished
RFQ to BAC
Secretariat
records the
returned RFQ by
the end-users and
canvassers
received RFQ for
action.
prepares abstract mins. R. Bondalo
of quotations,
resolution to award
and notice of
award
of the abstract of R. Bondalo
quotation,
resolution to award
and notice of
award by the BAC
Members
the abstract of R. Bondalo
quotations and
resolution to award
BAC Secretariat 5 mins. BAC Members
forwards BAC Secretariat –
and notice of
award to the SDS
Office for approval
receives the
resolution to
award and notice
143
of award for
approval by the
SDS
signs the mins.
resolution to
award and notice
of award
releases the
approved
resolution to award
and notice of
award
approved
resolution to award
and notice of
award
End user and BAC Secretariat 5 mins BAC Secretariat –
non-winning notifies bidders R. Bondalo
suppliers and end-user
receives through text/call/e-
information on mail on the
the winning resolution to award
supplier for the
project
supplier
BAC Secretariat 20 mins. BAC Secretariat
prepares contract Staff -R. Bondalo
agreement
facilitates the mins. BAC Sec Staff –
approval of the R. Bondalo
contract
agreement
forwards the R. Bondalo
contract of
agreement to the
budget office for
ORS
receives the –
contract of C. Calape
agreement to the
Budget Office for
144
ORS
reviews and
certifies the
ORS
to the BAC
Secretariat
Purchase Order
and or Contract
Agreement for
Signature of
Accountant
receives Purchase Staff
Order and or
Contract
Agreement for
Signature of
Accountant
Accountant 15 Accountant
Purchase Order
and or Contract
Agreement
releases the
Purchase Order
and or Contract
Agreement to the
BAC Secretariat
Purchase Order
and or Contract
Agreement from
the Accounting
Office
award documents
to the SDS Office
for approval
receives and
records the
resolution for
approval by the
HOPE
145
documents
releases the
approved award
documents to the
BAC Secretariat
award documents
Supplier BAC Secretariat 10 BAC Sec –
receives and releases contract mins. D. Belo
signs /contract agreement to the
agreement supplier
Supplier BAC Secretariat 5 mins. Supplier
facilitates the receives and
contract purchase
same
the award
documents to COA
COA receives and 5mins. COA Staff
stamps the award
documents
BAC Secretariat 5 mins. BAC Sec –
the award
documents to SO
stamps the award
documents
End user BAC Secretariat 5 mins. BAC Sec –
receives the furnishes copy of D. Belo
award the award
user
TOTAL 15days
146
Preparation Of Annual Procurement Plan (APP)
SERVICES
Type of Transaction: G2G
Coordinators.
1. ACCOMPLISHED End User/Per Section
PPMP BAC Office
2. APP FORM

PAID TIME
Budget Office BAC Secretariat None 5 N. Bricia
forwards staff receives the minutes
evaluated evaluated PPMP
Project
Procurement
Management
Plan (PPMP)
from the End-
users
BAC Secretariat 8 hours N. Bricia
staff consolidates
the PPMPs to
Indicative APP
BAC reviews the 8 hours BAC members

APP
BAC endorses 1 hour BAC members
Indicative APP for
Approval of the
HOPE
BAC forwards the 5 N. Bricia
Indicative APP to minutes
the Office of the
SDS for approval
OSDS Staff 5 L. Hernandez
receives the minutes
Indicative APP to
the Office of the
SDS for approval
147
HOPE approves 1 hour L. Hernandez
the Indicative APP
BAC Sec Staff 1 hour N. Bricia
uploads the APP
in the GPPB
website.
BAC Sec Staff 1 hour N. Bricia
provides copy of
the APP to end-
users
TOTAL 10 days
148
Preparation Of Procurement Monitoring Report (PMR)
SERVICES
Coordinators.
1. PROJECT FOLDER BAC Office
PAID TIME
BAC Sec staff None 2 mins. F. Silerio
receives project
folder from project
in-charge
TOTAL 2 mins.
149
Grant Of Honorarium To Bac Members And TWG
SERVICES
Coordinators.
1. Memo for BAC BAC Office
Composition BAC Office
2. Designation of BAC
Members/End- BAC Office
users/TWG BAC Office
3. Certification of Bidding BAC Office
Process BAC Office
4. Procurement Schedule
5. Invitation to Bid of the BAC Office
project
6. Attendance of BAC BAC Office
Members/End-
users/TWG
7. Minutes of Meeting for
Competitive Bidding
Activities
8. Copy of Award
Documents
PAID TIME
BAC Secretariat None 1 day L. M. Ladia
accomplishes the
Checklist for the
Grant of
honorarium and
compiles
supporting
documents per
contract awarded
BAC Secretariat 1 hour G. Agravante
Head reviews the
Checklist for the
Grant of
Honorarium and
the supporting
documents
BAC Secretariat 1 hour G. Agravante
150
Head prepares
payroll for the
grant of
honorarium
BAC Secretariat 10 mins L. M. Ladia
Staff forwards
payroll, checklist
and supporting
documents for
grant of
honorarium to the
Accounting
Section
TOTAL 1 day, 2
hrs & 10
mins.
151
BUDGET SECTION
Payment of Salaries and Wages, Last Salary Payment, and Terminal Leave
Benefits (TLB)
Office: Budget Section

Who may avail: 1. All personnel of SDO Camarines Sur Employees
including retired personnel
2. Personnel Services Unit (PSU)
I.a Regular Salary 1. Personnel Services Unit (PSU)
1. Obligation Request and Status
(ORS)
2. Disbursement Voucher
3. Summary Report of Regular
Salary
4. Summary Report of
Disbursement
1.b Subsistence, Laundry and
Hazard Pay (For Medical
Personnel)
1. DTR
2. Certificate of Appearance
II. Supplementary Payroll
(ORS)
3. Supplementary Report
Worksheet and Report of Service
III. Newly-hired (First Salary)
(ORS)
3. Certificate of First Day of
Service
4. DTR
5. PDS
IV. Last Salary Payment
(ORS)
3. Region V Certification of Last
Payment
V. Terminal Leave Benefits
(ORS)
152
3. Payroll

PSU submits all Budget Staff
the pertinent (Dahlia
documents for Hallare/
the payment of Eunice Rito)
salaries and checks the
wages, payment accuracy and
of last salary, completeness
and terminal of the payroll
leave benefits and supporting
documents
and prepares Dahlia Hallare
the Obligation 24 mins Eunice Rito
None
Request and Elmer Tena
Status (ORS);
AOV- Budget
signs the ORS
as to funds
availability;
forward the
ORS and
attached
documents to
AO V -
Administrative
TOTAL TURN AROUND TIME 24 mins
153
Cash Advances of Schools for School MOOE

Who may avail: 1. All Schools
2. Accounting Section
1. Activity Request (AR) 1. Accounting Section
3. Advance copy of Obligation
Request and Status (ORS)

Accounting Budget Staff
Section submits (Jean Asares,
all the pertinent Analyn O.
documents for Nacario,
the granting of Maribel N.
Cash Advances Regullano )
to Schools checks the
(School MOOE) accuracy and
completeness
of the Cash
Advances and
supporting
Jean S. Asares
documents
Analyn O.
and prepares
Nacario
the Obligation 25 mins
None Maribel N.
Request and
Regullano
Status (ORS);
Elmer V. Tena
AOV- Budget
signs the ORS
as to funds
availability;
(Catherine A.
Calape)
forward the
ORS and
attached
documents to
AO V -
Administrative
.

25 mins
.
154
Payment of Claims (MOOE)

Who may avail: 1. OSDS, SGOD, CID
I. Travel 1. OSDS, SGOD, CID
1. Activity Request
2. Disbursement Voucher (DV)
3. Authority to Travel
4. Certificate of Appearance
5. Appendix A and B
6. Memorandum
7. Official Receipt, if applicable
8. Summary of Reimbursement,
if applicable
9. Certificate of no previous Cash
Advance (CA) for CA of travels.
II. OTHERS
1. Activity Request
3. Bills, Receipts, Statement of
Accounts
4. Appointment
5. DTR
6. Computation of Salary
Received
155
Claimants Budget Staff
submits (Catherine
pertinent Calape)
documents: For received and
reimbursement checks the
of Travel & claims for
Other claims: obligation and
Travel Order, encode in the
Appearance, BMS for Catherine
Memo, obligation; 20 mins Calape
Appendix A & B, AOV -Budget None
Elmer V. Tena
PMIS generated sign the
AR/ATC; For Obligation
Cash Advances: Request and
Travel Order, Status (ORS);
Memo, Forward ORS
Appendix A, to AO V -
PMIS generated Administrative
AR/ATC. for Signatures
.
20 mins
Request of Funds to DBM and DepED Regional Offices

Who may avail: 1. All Schools

I.SARO/ANCAI for PS Deficiency 1. Respective schools
1. Letter Request 2. Budget Section
2. Matrix of Funding Deficiency
3. Monthly Disbursement Program
(MDP)
4. FARs 1, 1a, 1b, and 4
II. ANCAI for Trust Liabilities
1. Letter Request
2. List of Deposited Collection
3.Official Receipts
4. Validated Deposit Slips
5. Certification from Bureau of
Treasury
6. Latest Trial Balance
III. Monetization of Leave Credits
1. Letter Request
2. Statement of Leave Balances
3. Approved application for
monetization of leave credits
4. List of Personnel Availing
Monetization of Leave Credits
156
PAID
Schools should 1. Checks for the None 15 mins Catherine
submit letter following: Calape
request for the Request for Elmer V. Tena
release of Sub Cash Allocation
ARO and and / SARO for
ANCAI to the Newly-Filled/
DBM and Sub Hired Positions :
ARO to DepED Special Budget
Regional Request,
Offices Endorsement by
together with the concerned
supporting Division Office,
documents: 1. Copy of approved
Matrix of Fund appointment,
Deficiency, Detailed/Matrix
FAR 1, 1a, 1b, computation of PS
and 4. requirements,
Monthly
Disbursement
Program, FAR 1,
FAR 1-a, FAR 1-
b, FAR 4; Request
for Cash
Allocation for
Trust Division
Office, Pro0f of
Trust/Official
Receipt, List of
Deposited
Collection,
Validated Deposit
Slip, Certification
from the BTr,
Latest Trial
Balance; Request
for Monetization of
Leave Credits:
Special Budget
Request,
Endorsement by
the concerned
Division Office,
List of Employees
with approved
application for
monetization of
leave credits,
Latest
NOSA/NOSI/CSC
- attested
157
appointment;
Approved
application for
Monetization of
leave credits,
Statement of
Leaves Balances.
.
TOTAL TURN AROUND TIME 15 min
1 hr and 24
OVERALL TOTAL TURN AROUND TIME
min.
CASHIER
Approval for GSIS Loans (Conso, Policy, Emergency Loans, etc.)
Office: Cashier Section

Who may avail: Teaching and Non-Teaching of Lagonoy North &
South, Magarao-Bombon, Milaor-Gainza, Minalabac,
Nabua East & West, Ocampo, Ragay, Sangay, San
Fernando, San Jose, Sipocot North & South, Siruma,
Tigaon, Tinambac North & South, and all secondary
schools covered by the foregoing districts.
Gwaps Kiosk GSIS Office or any GSIS Kiosk
Machine
GSIS Application Form *SDO CamSur – Public Assistance
and Complaint Desk (PACD)
* SDO CamSur – Cashiers Website
Original Latest Payslip Client
CLIENT STEPS AGENCY ACTION FEES PROCESSING PERSON
TO BE TIME RESPONSIBLE
PAID
Client needs 1. Received/Properly None 3 minutes Pearlie Pineda
to gwaps to Filled Up GSIS Application
GSIS Kiosk Form with attached
Machine and Original Payslip
Submit GSIS 2. Checks and computes
Application for the qualification of the
Form borrower
158
3.Approved/Disapproved
loan via log-in through the
GSIS AAO Website
4. Stamp the Original
Payslip to indicate the
loan details
5. Transmit all Approved
and Disapproved Loan
Application to the Public
Assistance and Complaint
Desk to return to the
borrower.
Total: Turnaround Time 3 minutes
Approval for GSIS Loans (GFAL/GFAL Top-Up)

Who may avail: Teaching and Non-Teaching of Lagonoy North &
South, Magarao-Bombon, Milaor-Gainza, Minalabac,
Nabua East & West, Ocampo, Ragay, Sangay, San
Fernando, San Jose, Sipocot North & South, Siruma,
Tigaon, Tinambac North & South, and all secondary
schools covered by the foregoing districts.
1. GFAL and TOP-UP Application Form 1-3 GSIS Office
2. GSIS-prescribed Statement of Account 4.-8 Client
(SOA),
3. Borrower Loan Agreement, Loan Voucher
and/or other certified documents indicating
the details of the loan from the accredited
lending institution/s, such as: original loan
amount, net loan, term of loan, Interest
rate, monthly amortization and due date of
first loan amortization
4. Payslip for the last three (3) months
5. Marriage Contact If needed,
6. Authorization Letter of the person/s
/authorized to submit GSIS Application
Form
7. Other Documents as may be deemed
159
necessary
8. Photocopy of all requirements

PAID
Client needs to 1. Received/Properly
presents/submit Filled Up GSIS
s GFAL/GFAL Application Form for
top-up forms for GFAL with attached
the signature of requirements.
Division Cashier 2. Checks and
III computes for the
qualification of borrower
3. Stamp ans signs the
None 3 minutes Pearlie Pineda
Original Payslip to
indicate the loan details
4. Transmit all
Approved and
Disapproved Loan
Application to the Public
Assistance and
Complaint Desk to
return to the borrower.
160
Signing for Provident Loans

Who may avail: All Teaching and Non-Teaching Personnel (1 st-5th
Congressional District)
1. Provident Loan Application, 1. SDO CamSur – Accounting
2. Original Latest Pay Slip, Section
3. Photocopied I.D. Of Borrower and Co- 2.-5. Client
Maker,
4. Letter Request approved by the SDS if the
Loan maximum to Php 100,000.00 with
supporting documents
5. Authorization Letter of the person/s
/authorized to submit Provident
Application Form

PAID
Client presents 1. Receives properly None 3 minutes Pearlie Pineda
properly filled up filled up Provident
Provident Application Form with
Application Form attached Original
Payslip
2. Checks and
computes the
qualification of the
borrower
161
3. Stamp and signs the
Original Payslip to
indicate the loan details
4. Return the
application form and
stamped original pays
lip to the borrower.
Releasing of Checks (charged to PS, Provident, SPHERE, Trust-MDS and Trust-Current

Account)

Who may avail: *All Teaching and Non-Teaching Personnel
*Retired, Resigned, Deployed, Transferred Teachers
*Supplier/Contractors
1. Approved Locator Slip; 2. Two (2) Valid Client
Identification Cards; 3. 4. Leave Form (in lieu of
an approved locator slip in case the claimant is
on leave)
AUTHORIZED REPRESENTATIVES
PSDS/PRINCIPAL/TIC
• 2 Copies of Authorization Letter
• 2 Photocopies of 2 valid ID’s of payee (front to
back)
• 2 Photocopies of 2 valid ID’s of authorized
person (front to back)
HUSBAND/WIFE
back)
• 2 Photocopies of Marriage Contract
MOTHER/FATHER
back)
162
• 2 Photocopies of birth certificate of the payee
CHILD (legal age)
back)
• 2 Photocopies of 2 valid ID’s of the child (front
to back)
• 2 Photocopies of birth certificate of the child
SISTER/BROTHER (legal age)
back)
• 2 Photocopies of birth certificate of the payee
• 2 Photocopies of birth certificate of the
authorized person
Supplier thru LDDAP-ADA

*Official Receipt
PAID
Client presents 1.Receive Signed None 5 minutes Melrod
requirements to Checks to be release Bayta/Leziel
get claims under PS Account & Pesebre/Ezra
MOOE charge to PS, Porteria/Wil-Ann
Provident, SPHERE, Manas/Vaness
Trust-MDS and Trust- Gonzales
Current Account
2.Record in the
Logbook the Check(s)
to be Release
3.Inform Teaching and
Non-Teaching
Personnel with
Unclaimed check(s) of
teachers thru text
messages, phone calls
and or email.
4.Update Unclaimed
Checks @ Cashier's
Office Bulletin Board
5.Prepare and
disseminate Notice of
Unclaimed Checks for
PS, Provident,
SPHERE, Trust-MDS
and Trust- Current
Accounts
6(After 24 hrs. upon
received by the bank,
check will be release
163
and or remitted
Securing Official Receipt for Collection (Refund, Bid Security, Performance

Bond, Provident Loan Remittance, Bid Docs, Registration)

Who may avail: All Teaching and Non – Teaching Personnel
Order of Payment (Refund, Provident SDO CamSur – Accounting Section
Loan Remittance, Registration)
Order of Payment (Bid Security, SDO CamSur – BAC Section
Performance Bond, Bid Docs)
Payment at the SDO Cashier SDO Cashier
Client presents Cashier Staff
payment thru receive
Vanessa
Cash/Check cash/check
Gonzales/Ezra
from payor
Porteria/Melrod
representing None 2 mins
Bayta/Leziel
collection
Pesebre/Wil-
based on the
Ann Manas
Order of
Payment.
Cashier Staff
verifies
Vanessa
correctness
Gonzales/Ezra
and
Porteria/Melrod
completeness None 3 min
Bayta/Leziel
of Cash/Check
Pesebre/Wil-
received as to
Ann Manas
Order of
Payment.
Prepare the Vanessa
Official Gonzales/Ezra
Receipt None 2 min Porteria/Melrod
Bayta/Leziel
Pesebre/Wil-
164
Ann Manas
Issue Official Vanessa
Receipt to Gonzales/Ezra
acknowledge Porteria/Melrod
None 3 min
receipt of Bayta/Leziel
cash/check to Pesebre/Wil-
the Payor Ann Manas
Prepare Cash
and Check
Vanessa
deposit slip
None 35 min Gonzales/Ezra
and List of
Porteria
Collections for
Bank Deposit
Deposit Cash / Wil-Ann
Check Manas/Ezra
Collection to Porteria/Kris
LBP/ AGDB Valeen
Saberon/Pearlie
Pineda
Total: Turnaround 45 minutes
Time
165
Securing Official Receipt for Collection (REGISTRATION for
MANCOM/Seminars/Workshop/Trainings – Autonomous Schools Only)

Who may avail: All Teaching and Non – Teaching Personnel
Registration Form Registration c/o Cashier Section
Payment thru Cash/Check SDO Cashier
Client presents Cashier Staff
payment thru receive
Cash/Check cash/check
from payor
representing Vanessa
collection Gonzales/Ezra
None 2 mins
based on the Porteria/Kris
Registration Valeen Saberon
Form
prepared by
the Cashier’s
Office.
Cashier Staff
verifies
correctness
and
completeness
of Vanessa
Cash/Check Gonzales/Ezra
None 2 min
received as to Porteria/Kris
validity of the Valeen Saberon
participants as
prescribed in
the Memo and
Registration
Form.
166
Prepare the Vanessa
None 2 min
Receipt Porteria/Kris
Valeen Saberon
Vanessa
Fill-in
Gonzales/Ezra
Certificate of None 2 min
Porteria/Kris
Appearance
Valeen Saberon
Attach Official Vanessa
Receipt with Gonzales/Ezra
Certificate of None 2 min
Porteria/Kris
Appearance Valeen Saberon
Release Vanessa
Receipts to None Porteria/Kris
participants Valeen Saberon
Prepare Cash
and Check Vanessa
deposit slip Gonzales/Ezra
None 20 min
and List of Porteria/Kris
Collections for Valeen Saberon
Bank Deposit
Deposit Wil-Ann
Cash / Check Manas/Ezra
Collection to Porteria/Kris
LBP/ AGDB Valeen
Saberon/Wil-
Ann
Manas/Pearlie
Pineda
Time
167
Seeking Signature of Forms (Division Clearance, Designation Letter for Special
Disbursing Officer-Designate, Letter of Introduction (LOI) for opening payroll account, Letter
of change signatory and Letter of Opening for School Account.)

Who may avail: All Teaching and Non-Teaching Personnel
1. Forms of Division Clearance 1. SDO CamSur – Supply
2. Designation Letter for Special Disbursing Section
Officer-Designate 2. SDO CamSur - Public
3. Letter of Introduction (LOI) for opening Assistance and Complaint
payroll account Desk
4. Letter of change signatory and Letter of 3. SDO CamSur - Public
Opening for School Account.) Assistance and Complaint
Desk
4. SDO CamSur – Accounting
Section

PAID
Client 1.Presentation of form/s
presents for signature Melrod
forms for 2.Checks the Bayta/Leziel
signature of completeness/ Pesebre/Ezra
Division correctness of entries in None 2 minutes Porteria/Wil-Ann
Cashier III the documents Manas/Vaness
3.Initinal signing of Gonzales/Pearli
documents and return e Pineda
the forms to the client
168
Various Claims “PAID THRU LDDAP-ADA”

Approved LDDAP-ADA, SLIIAE, OBR, DV and SDO CamSur – SDS Office
originals of supporting documents/sufficient and
relevant documents to establish validity of claim
TO TIME RESPONSIBLE
BE
PAID
1.Receive copies None 1 hour and 45 Melrod
approved LDDAP-ADA, minutes Bayta/Leziel
SLIIAE, OBR, DV and Pesebre/Ezra
originals of supporting Porteria/Wil-Ann
documents/Sufficient Manas/Vanessa
and Relevant Gonzales
documents to establish
validity of claim from
SDS Office.
2.Check/Verify
completeness of
signatories on the
LDDAP, SLIIAE, DV
and OBR with
supporting documents.
3.Stamp "Received",
indicate date of receipt
and initial on the
stamped "Received"
portion of the LDDAP-
ADA, SLIIAE and DV.
4.Recording of Entries
of LDDAP - ADA with
safety measures
169
5.Prepare ACIC of
LDDAP-ADA with safety
measures
6.Prepare Financial
Data Entry (FinDES of
LDDAP-ADA with
attached PACSVAL)
7.Verify FinDES Entries
as to Payroll of LDDAP-
ADA with safety
measures
8.Signing of LDDAP - Pearlie
ADA and ACIC Pineda/SDS/ASDS
9.Sort & Arrange
FinDES in LDDAP -
ADA with attached
safety measures
10.Arrange LDDAP -
ADA with CD's and
USB to be forwarded to
LBP - Naga
11.Transmit LDDAP -
ADA to LBP - Naga by
the Division Cashier III
(Note: Please be
Client verifies advised that the
claims to their claims PAID THRU
respective LDDAP-ADA will be
current atm credited after 48 hours
payroll account upon received by the
bank if has no further
problem encountered
during bank process)
Total: Turnaround Time 1 hour and 45
minutes
170
VARIOUS CLAIMS “PAID THRU CHECK”

Approved OBR, DV and originals of supporting SDO CamSur – SDS Office
documents/sufficient and relevant documents
to establish validity of claim
TO TIME RESPONSIBLE
BE
PAID
1.Receive copies None 1 hour and 27 Leziel
approved OBR, DV, minutes Pesebre/Mercy
Payrolls and originals Palaypayon/Mae
of supporting Ramboyong/Jobelle
documents/Sufficient Nolasco/Kris
and Relevant Valeen
documents to Saberon/Raymond
establish validity of Salcedo
claim from SDS
Office.
2.Check/Verify
completeness of
signatories on the
OBR, DV and Payroll
with supporting Pearlie
documents. Pineda/SDS/ASDS
3.Stamp "Received",
indicate date of
receipt and initial on
the stamped
"Received" portion of
the OBR, DV, and
Payrolls.
4.Prepare and Issue
Check/s
171
5.Prepare ACIC of
Check Issued with
safety measures
6.Signing of
ACIC/Checks
7.Sort & Arrange
ACIC with attached
safety measures and
USB to be forwarded
Client can claim to LBP - Naga
the payment of 8.Transmit LDDAP -
claims in the ADA to LBP - Naga
cashier section by the Division
Cashier III (Note:
Please be advised
that the claims PAID
THRU CHECK will
be released after 24
hours upon
received by the
bank if has no
further problem
encountered during
bank process)
Total: Turnaround Time 1 hour and 27
minutes
172
Human Resource Management Office / Personnel Section
Hiring of Applicants for Non-Teaching Position
An applicant for a non-teaching position who wants to be admitted in the

Division of Camarines Sur must undergo pre-evaluation process.
Personnel Section/Human Resource
Office or Division:
Management Office
Classification: Simple, Complex and Highly Technical

Interested Applicants for Non-Teaching
Who may avail:
positions
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Omnibus Certification 1. Personal
2. Application Letter 2. Personal
3. Comprehensive Resume 3. Personal
4. CS Form 212 (PDS) 4. Downloadable at website
5. Certificate of Eligibility 5. PRC/CSC
6. Performance Rating for the last 6. Records Office/ Previous or recent
three (3) rating periods (with office
numerical rating)
7. Certification of Designations / 7. Personal
Service records as experience
relevance to the position 8. Personal
8. Outstanding Accomplishments,
such as;
- Outstanding Employee Award
- Innovations
- Research and Development
Project/s
- Publication/Authorship 9. School last attended
- Consultancy/ Resource 10. Personal
Speakership in Trainings/
Seminars/ Workshops/ Symposia
9. Transcript of Records
10. Training/s
173
- Participant in specialized training
e.g. Scholarship Program, Study
Grants for more than one (1)
month;
- Attendance to three(3) or more
training activities conducted for a
at least three(3)days not given
credits in the past promotions;
- As participant in one (1) training
conducted for at least three
(3)days in the National and
International level;
- Chair/Co-Chair in a Technical/
Planning Committee
FEES TO PROCESSI PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID NG TIME RESPONSIBLE
within 10
1. Publication None calendar HRM Staff
days
1. Checks 2. Receives None Receiving Staffs
vacancy at application
DEPED Cam.
Sur Website,
CSC website
2. Submit 3. Receives and None 3 minutes Receiving Staffs

application validates the
papers completeness
specifying the and veracity of
position being the documents
applied for submitted
together with
the
requirements
3. Wait for Letter/ 3.1 Prepares pre- None Administrative

Notice for qualification Officer IV-HRMO
Screening / of all
Deliberation applicants
3.2 Prepares and
schedule
interview, pre-
employment
test and other
screening
174
activities
3.3 Send
notification to
the applicants
4. Undergo 4.1 Conduct pre- None 20 HRMPSB

Screening / employment minutes
Deliberation test, interview per
and other applicant
screening s
activities
5. Receive 5.1 Send None Administrative

Notification of notification to Officer IV-HRMO
the results qualified
HRM Office
applicants for
appointment
processing
TOTAL None 20 days
175
RECLASSIFICATION OF TEACHER POSITION TO MASTER POSITION (ELEMENTARY
AND SECONDARY – JHS)
A. Gathering of Data and Computation of Ratio of the Total Number of T1, T2, T3, and
MTs

Office or Division:
Management Office
Who may avail: Applicants
1. District Data Bulletin (Elementary) or 1. Planning Unit
School Form 7 (Secondary)
2. List of Teachers by School in the District 2. District (Elementary) or School
(Elementary) or List of Teachers by (Secondary)
Department in the School (Secondary)
3. Personal Services Itemization Plantilla Of 3. Division Office c/o HR unit
Personnel (PSIPOP) (Elementary) or School (Secondary)
FEES
PROCESSING PERSON
TO BE
CLIENT STEPS AGENCY ACTIONS TIME RESPONSIBLE
PAID
1. PSDS / Principal 1. Gathers, None 15 minutes HR Staff
requests for the computes and
computation of validates data
on the total
available slots for
number of T1,
Reclassification of T2, T3 and MTs
MT (both Elem in the District
and Sec) and HT Data Bulletin /
(for Sec only) thru SF 7 from the
letter-request Planning Unit,
PSIPOP and
the List of
Teachers by
School in the
District (Elem)
or List of
Teachers by
Department in
the School
(Elem)
TOTAL None 15 minutes
176
B. Pre-evaluation of Documents of Teachers Applying for Reclassification for
Deliberation

Office or Division:
Management Office
1. Endorsement 1. PSDS (Elem) / School Head (Sec)
3. Report of Board Rating 3. PRC
4. Current License 4. PRC
5. Certificate of Good Standing 5. PRC
6. Performance Ratings 6. Records Section
7. Service Record 7. Records Section
8. Copy of Latest Appointment 8. Records Section
9. Transcript of Records 9. School last attended
10. SF-7, Class Program and School Program 10. Planning Unit and School
FEES TO PROCESSING PERSON

AGENCY
CLIENT STEPS BE PAID TIME RESPONSIBLE
ACTIONS
1. Teachers are 2. Pre-evaluates None 20 minutes HR Staff
endorsed by their documents of
PSDS / School Head qualified
teachers for
deliberation
177
C. Deliberation of Qualified Teachers for Reclassification
Personnel Section/Human Resource Management

Office or Division:
Office
1. Endorsement 1. PSDS (Elem) / School Head (Sec)
3. Report of Board Rating 3. PRC
4. Photocopy of Current Teacher’s License 4. PRC
5. Certificate of Good Standing 5. PRC
6. Performance Ratings 6. Records Section
7. Service Record 7. Records Section
8. Copy of Latest Appointment 8. Records Section
10. SF-7, Class Program and School Program 10. Planning Unit and School
FEES TO PROCESSING PERSON

AGENCY
CLIENT STEPS BE PAID TIME RESPONSIBLE
ACTIONS
1. Teachers submit 1. Receives None 20 minutes Receiving Staff
required documents documents
for deliberation
2. Conducts 1 day Personnel
deliberation Selection Board
(PSB):
- Chairman
- Members
- HRMO
- President of
the Teachers
Association
3. Records the
minutes during HR Staff
the
deliberation
TOTAL None 1 day
178
D. Evaluation of Required Documents of Teachers for Reclassification

Office or Division:
Management Office
1. Plantilla Allocation List (PAL) 1. Budget Office
2. Matrix for Funding Requirements 2. Budget Office
3. District Data Bulletin 3. Planning Unit and School
4. Duly Accomplished Evaluation Sheet 4. HRMO
5. Duly Accomplished Position Description 5. Personal (Form at Window 3)
Form (PDS)
6. Statement of Functions 6. Personal
7. Justification for the Reclassification of 7. Personal
Position
8. Certification that the Incumbent fully meets 8. PSDS / School Head
the Qualification Standard (QS) set by the
CSC/DepEd for the Position as
Reclassified 9. HRMO Staff
9. Ranklist (for the purpose of reclassification
only) 10. Personal
10. Waiver (if lone candidate) 11. School / District
11. List of Teachers by School in the District
(Elem) or List of Teachers by Department
12. School last attended
in the School (Sec)
13. Records Section
12. Transcript of Records and S.O.
14. Records Section
13. Updated Service Record
15. PRC
14. Copy of the Latest Appointment
16. PRC
15. Report of Board Rating
17. PRC
16. Photocopy of Current Teacher’s License
18. Personal
17. Certificate of Good Standing
18. Certificates of Participation on Relevant
19. HRMO Staff (Elem) / School (Sec)
Trainings attended
19. Copy of the leaf of current plantilla,
indicated therein the name and item
number of the recommendee
FEES
PROCESSING PERSON
TO BE
CLIENT STEPS AGENCY ACTIONS TIME RESPONSIBLE
PAID
1. Teachers who 1. Receives None 3 minutes Receiving
qualifies the documents Staff
2. Evaluates
179
required points documents 3 hours HR Staff
submits the submitted by
required teachers for
reclassificatio
documents for
n
reclassification 3. Endorses and
(reclassification of Submits to
positions depend DepEd
on the number of Regional
slots available) Office if
documents
are complete
TOTAL None 1 day
180
1. Evaluation of Equivalent Record Forms (ERF)

Office or Division:
Office
1. Duly Accomplished ERF 1. Downloadable
Original copy of:
3. Certification for Graduation / 3. Personal
Complete Academic / MA units
earned 4. Personal
4. Sworn Statement 5. Records Section
5. Updated Service Record 6. Personal
6. Photocopy of Latest Appointment 7. Records Section
7. Certification of Performance Ratings 8. Personal
8. Certificates of Participation to
Relevant Trainings attended 9. Personal
9. CS Form 212 – Personal Data Sheet 10. School
(PDS)
10. List of Teachers Supervised with 11. Personal
their Item Number (for HTs only)
11. Marriage Certificate (for applicant
who is a married female teacher
whose documents
(e.g. Transcript of Records,
certificates, etc.) has been issued
while she was still single.
FEES
PROCESSING PERSON
AGENCY TO BE
CLIENT STEPS TIME RESPONSIBLE
ACTIONS PAID
1. Teacher 1 or 1. Evaluates None 20 minutes HR Staff
Teacher 2 documents
and/or Head for upgrading
of position
Teacher 1 or
from T-I to T-
Head Teacher II or T-III of
2 who are from T-II to T-
qualified for III or from HT-
181
upgrading of I to HT-II or
their positions HT-III of from
through ERF HT-II to HT-III
submits the
2. Prepares
required Endorsement 20 minutes
documents and submits
to DepEd
Regional
Office the
ERFs of
Teachers/HTs
for Approval
of the
Regional
Director
TOTAL None 1 day
2. APPLICATION FOR LEAVE OF ABSENCE

Pursuant to CSC Omnibus Rules on Leave, leave of absence is a right granted to
officials and employees not to report for work with or without pay as may be
provided by law and as the rules prescribe. Applications for leave of absence shall
on the prescribed form action five (5) days in advance, whenever possible, of the
effective date such leave.
182
Office or Division: Administrative (Human Resource Management Office)
Type of Transaction: G2C - For services whose client is the transacting public
Permanent, Co-Terminus and Casual Employees of

Who may avail:
DepED-Camarines Sur
1. Application for Maternity Leave 1. Human Resource Management Office

 Application letter for leave (3 copies)
 Leave form (form 6)3 copies
 Medical Certification (form 41)
(3copies)
 School Clearance
2. Application for Vacation Leave (Travel
Abroad)
 Endorsement from the School
 Letter of Intent (Purpose, place to be
visit, inclusive dates of travel)
 Approved Form 6 (Application for
Leave)
 Division Clearance (Property Section)
 Certification of No Pending
Administrative Case (Legal Section)
 Medical Certificate (If nature of travel
is sick leave)
Letter from the host indicating that
subject employee will be submitting
for medical check-up
 Certification that his/her absence
shall not hamper the operational
efficiency of the agency and
indicating there in the name of the
personnel who will take over his/her
place while on travel abroad duly
approved by the School Division
Superintendent. [Two (2) sets]
3. Application for Study Leave
4. Letter of request for study leave duly
endorsed by the PSDS
5. Certification as to who will handle the
School while on leave
6. Properly accomplished CS Form 6
7. Service Records
8. Performance rating for the last 2 rating
periods
183
9. Administrative Clearance
10. Court Clearance
11. Division Clearance
12. Affidavit of no current foreign or local
scholarship grant
13. Affidavit that is no previous scholarship
and training contract
14. Contract between the Agency head and
the employee
15. Certification of enrolment from the
Institution
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Accomplish Leave
Form (CSC Form
No.6) in duplicate
original copies.
2. Submit 1. Checks and None 2 minutes HRM Staff

accomplished reviews if the HRM Office
Leave Form Application for
together with the Leave of Absence
photocopied Form is properly
signed DTR accomplished
2. Waits while the 2.1 Retrieve the None 2 minutes HRM Staff
requested leave records HRM Office
documents are 2.2 If records are not
being processed available, inform
the client that the
requested
documents are
not available
(e.g. non-
submission of
DTR)
2.3 If a record is Administrative
available, fill up Officer IV
the leave credits HRMO
balances and
sign the
document.
3. 3.1 Forward None 5 minutes

Application for
Leave of
Absence form to
Division Chief
(immediate
supervisor) &
184
Administrator for
recommendation
and approval or
disapproval of
leave
4. Get a copy of the 4.1 Release None 1 minute HRM Staff

approved approved HRM Office
Application for Application for
leave of Absence Leave
3. APPLICATION FOR TRANSFER (Initial Phase)

The movement of employee from one position to another which is equivalent rank,
level or salary without gap in the service involving the issuance of an appointment.

Office or Division:
Office
185
Who may avail: Teaching and Non-Teaching Applicants for Transfer
1. Letter Request for Transfer

2. Service Records
3. Voter’s ID/Cert. of Residency
4. Performance Rating
5. 1st Endorsement from School Principal
6. 2nd Endorsement from PSDS
FEES
AGENCY PROCESSIN PERSON
CLIENT STEPS TO BE
ACTIONS G TIME RESPONSIBLE
PAID
1. Writes letter of Receives letter None 1 minute per HRM Staff
application for request document
transfer endorsed
by the school
head / division
office
2. Presents the Checks and None 5 minutes HRM Staff

complete verifies the data
supporting of applicant for
documents to HR transfer as to
staff for processing length of service
and present
school
assignment
Prepares None 5 minutes HRM Staff
endorsement
Forwards the None 5 minutes Administrative

documents to the Officer IV-
HRMO for HRMO
countersign and
SDS for approval
TOTAL None 3 days
4. APPLICATION FOR TRANSFER (For Implementation)

The movement of employee from one position to another which is equivalent rank,
level or salary without gap in the service involving the issuance of an appointment.

Office or Division:
Office
Who may avail: Teaching and Non-Teaching Applicants for Transfer
186
A. FOR TRANSFER (Elementary – within
the same District)
1. Letter Request for Transfer &
Endorsements
2. Approved Ranking & Plotting
3. Transfer Request Report from PSDS
B. FOR TRANSFER TO OTHER
DISTRICT / SECONDARY SCHOOLS
WHICH INVOLVES THE ISSUANCE OF
APPOINTMENT
1. Recommendation Letter
2. CSC Publication of Vacant Item
3. Approved Ranking & Deployment
4. Transfer Request Report
5. Latest Performance Rating
6. TNA (for Secondary Teachers)
C. TRANSFER TO OTHER DISTRICT /
SECONDARY SCHOOLS WHICH
INVOLVES THE ISSUANCE OF
APPOINTMENT
1. Recommendation Letter
2. CSC Publication of Vacant Item
3. Approved Ranking & Deployment
4. Transfer Request Report
5. Latest Performance Rating
6. TNA (for Secondary Teachers)
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Writes letter of Receives letter None 1 minute per HRM Staff

application for request document
transfer endorsed by
the school head /
division office
2. Presents the Checks the None 5 minutes HRM Staff
complete supporting completeness of
documents to HR documents
staff for processing
For transfer that None 5 minutes HRM Staff
involves issuance
of appointment
prepares
recommendation
Prepares final None 5 minutes Administrative
endorsement Officer IV-
HRMO
187
TOTAL None 7 days
7. RETIREMENT CLAIMS PROCESSING

An employee who wants to retire from service in the Division of Camarines Sur must
file the required documents pursuant to COA Circular 2012-2001.
Human Resource Management Office/Personnel

Office or Division:
Section
Classification: Simple, Complex and Highly technical
Who may avail: All retiring employees
188
1. Division Clearance (3 copies) 1. Division Office

2. GSIS duly accomplished 2. GSIS
application form (Form available @
GSIS) (4 copies) 3. Legal Office
3. Declaration of Pendency/Non
Pendency of Case (Form available 4. Elementary - District Office
@ GSIS) (3 copies) Secondary – School
4. Certificate of Last Day of Service (3 5. District clearance for Elementary
copies) teachers/School Clearance for
5. District Clearance (for elementary secondary teacher
teachers)/School Clearance (for 6. SALN submitted to Schools for
secondary teachers) (3 copies) Elementary and Secondary
6. Statement of assets &Liabilities (as 7. Division Office PSU
of retirement date) (3 copies) 8. Land Bank of the Philippines
7. Latest Pay Slip (3 copies)
8. Land bank Certification that ATM 9. Submitted to School for Elementary
Payroll Account had been closed (3 and Secondary
copies) 10. Personal
9. DTR for last two (2) months served
10. Letter of intent to Retire Approved

by SDS (3 copies)
FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Submit letter of 1.1 Receives None 5 minutes Receiving

intent to retire letter of Staff
(endorsed by intent to
school head / retire
PSDS at least six 1.2 HR initials
(6) months before for
retirement date) approval of
SDS
2. Submit complete 1. Checks None 10 minutes HRM Staff

documents at the complete
receiving section documents
and returns
if
incomplete
for
completion
189
8. TERMINAL LEAVE CLAIMS PROCESSING
A retired, deceased or separated employee qualified to claim terminal leave
benefits may file their complete documents with the HRM office pursuant to RA 660,
PD 1146 and RA 5291.
*COA CIR 2012-001
Human Resource Management Office/Personnel

Office or Division:
Section
Classification: Simple, Complex and Highly technical
Who may avail: All retired, deceased or separated employees
1. CS Form 6 (w/ original signature on 1. Division Office
190
all cps.) (3 copies)
2. Latest Approved Leave Special 2. Division Office
Order (for teachers only) (3 copies)
3. Letter of Intent to Retire (3 copies) 3. Personal
4. GSIS Approved Retirement 4. GSIS
Application (3 copies) 5. PSA
5. NSO/PSA Marriage Certificate – for
6. Division Office Records
change of name of Married (3
7. Teaching Personnel (School)
copies)
Non-Teaching Personnel (Division
6. Updated Service Record (3 copies)
Office)
7. Certification of Last Day of Service
(3 copies)
8. Division Clearance (3 copies) 8. Division Office
9. Administrative Clearance (3 copies) 9. Division Office
10. Affidavit of no pending criminal 10. Division Office Legal
case (3 copies)
11. GSIS Clearance (3 copies) 11. GSIS
12. GSIS Voucher (3 copies) 12. GSIS
13. Municipal Treasurer’s Clearance (3 13. Municipal Hall
copies)
14. Statement of Assets & Liabilities (as 14. School
of date of retirement) (3 copies)
15. Division Office
15. Notice of Salary Adjustment (3
16. Regional Office
copies)
16. PSU Certificate of Last Payment (3
17. School & District Office
copies)
18. Place of Residence / City
17. School & District Clearance (3
copies)
18. Fiscal Clearance (3 copies)
1. PSA
Additional Requirement for Deceased 2. PSA
Retiree: 3. PSA
1. Death Certificate (3 copies) 4. GSIS
2. Marriage Contract (3 copies) 5. Any law office
3. Birth Certificate of Legal Heirs (3
copies)
4. Proof of Surviving Legal Heirs (3
copies)
5. Judicial / Extra Judicial Settlement of
State (3 copies)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Submission of the Receives None 8 minutes Receiving

required application for Section
documents for terminal leave
terminal leave benefits
191
benefits
2. Processing by Checking of None 30 minutes HRM Staff

computing service required
credits base from documents
special order by and
leave in-charge computation of
service credits
Encoding of leave
cards (for school
heads)
3. Filling-out Form 6 None 5 minutes HRM Staff
and prepare
endorsements to
RO V for approval
of HRMO and SDS
4. Authentication of None 5 minutes Records

the documents as Section
requested at the
records section
5. Forwarding of None 2 minutes HRM Staff

Individual folders of
terminal leave
benefits to budget
office
Information Technology (IT) SECTION
Creation/Resetting of DepEd Email Address for Teachers

*(Legal Basis: December 3, 2012 DO 85, s. 2012 – Policy on the Establishment of
DepEd Email Service)
DepEd personnel public issuance of the DepEd Email exclusive for DepEd
personnel (public only) and provides services to reset the personnel’s password.
External Services
Office: Information Technology Section

Who may avail: Teaching and Non-teaching client
192
Identification (ID) Client’s ID
Request letter signed by the SH From School
Forms (creation/resetting) IT Section c/o Steve Tesoro
PAID
Teacher or IT officer/Staff None 1 min IT officer-Philip
School Heads verifies if the IT Staff-Steve
submit employee is
requests/Forms official DepEd
employee vs.
masterlist of
employees
(plantilla)
Check online if None 1 min IT officer-Philip
the applicant IT Staff-Steve
has already
acquired
deped email
Creates/Reset None 2 min IT officer-Philip
s email IT Staff-Steve
address of the
applicant
Time
Installation of the Project CAMSUR (Laptop/Desktop)

*(DO 73, s. 1998 – Reclassification of Habitual Tardiness as Light Offense and
Revision of Penalty for Violation Thereof Amended by DO 18, s. 1991 – Policy on
Absenteeism and Tardiness
*DM 160, s. 2008 – Project W.A.T.C.H. An Advocacy Movement for Punctuality and
Honesty, Unnumbered memo dated January 8, 2018)
The computer program managed by the SDO IT section that provides efficient and
quality daily time record in all schools and office in the SDO of CamSur.
193
External Services
Office: Information Technology (IT) Section

Who may avail: All Elementary and Secondary Schools (Public only)
Letter request from the SH From School
Desktop or Laptop From School
Finger Biometric From School
Installation of the Program Ric Perez
PAID
Teacher or IT staff checks Steve Tesoro
School Heads of the
submit requests compatibility
and the required of the
None 30 minutes
equipment Hardware
IT staff installs Ric Perez

necessary
applications None 2 hours
IT staff Ric Perez

configures
None 30 minute
and polishes
the installation
Total: Turnaround 3 hrs.
Time
Providing Technical Assistance (TA) to Schools and Offices

*(Repair and Configurations) of the DCP Packages
Provisions of technical support to DCP packages in schools in offices that answers

technical problems of the employees.
Internal & External Services

194
Who may avail: All Elementary and Secondary Schools (Public only)
Service Request Form (SRF) Office of the IT section
PAID
ICT School IT Officer/staff IT Officer or Staff
Coordinators or checks of the
School Heads possible
submit requests problem of the
None 1 min
(SRF) Hardware
reported
IT Officer/staff
recommends
the repair to
the Division None 1 min
Technical
Team
Division Division Division ICT
Technical Team Technical Technical Team
visits/repairs the Team
reported DCP visits/repairs None 8 hours
problem of the the reported
school DCP problem
of the school
Division
Technical
None
Team in-
charge
Total: Turnaround 8 hrs. & 2 min
Time
Securing DepED CamSur Identification (ID)

*(Division Memo # 215: Guidelines on the Implementation of the DepEd Camarines
Sur Unified Identification Card (UNID)
*Addendum to Division Memorandum 215, s. 2016)
195
Issuance of the school and office identification (ID) for all the employees of the
SDO Camarines Sur.
External Services

Who may avail: All personnel of SDO Camarines Sur Employees
(Public only)
Online request over Website of SDO CamSur
http://www.depedcamsur.com/sdo-id.html
CLIENT AGENCY FEES TO BE PROCESSIN PERSON
STEPS ACTION PAID G TIME RESPONSIBL
E
Client access IT
the the SDO Officer/Staff IT Officer and
CamSur checks on None 3 min
IT Staff
website email
Client IT
downloads and Officer/Staff
accomplishes checks on
the FORM and email
attach picture in IT Officer and
None 3 min
JPG format size IT Staff
2x2 and attach
the scanned
signature of the
teachers
Client submits IT
the FORM Officer/Staff
ONLINE checks on
IT Officer and
attaching all email None 8 hrs
IT Staff
forms
accomplished
and scanned
Client waits
for the
release of
Client Payment the ID to be 25.00/employe
10 minutes Budget Office
of the SDO ID: posted on e
website of
the same
page.
Client claims of For Non- 25.00/employe 10 minutes Accounting
the SDO ID: autonomou e and Cashier
s schools: Office
prepares
transmittal
196
of personnel
(3 copies),
submit the
transmittal
to the
Budget
Section.
Time min
LEGAL SECTION
Filing an Administrative Complaint
197
Internal & External Services
Office: Legal Section

Who may avail: All (both public and private) Clients
CHECKLIST OF WHERE TO SECURE
REQUIREMENTS
Verified Complaint and supporting Client
documents, if any
Client submits a Legal Staff
verified (Kat/Bea)
complaint with all checks the
the supporting compliance of
documents, if the complaint
any, for pursuant to
transmittal to the Sections 4 and
Regional 5 of DepEd
Director or the Order 49,
Katrina Jane C.
Schools Division series 2006;
Hipolito
Superintendent when
Bea Anne P.
compliant, 15 mins
None Baroma
transmit to the
Salvador T.
Regional
Pelingon
Director or to
the Schools
Division
Superintenden
t; if not
compliant,
return to client
with notice of
deficiencies for
compliance.
Submission of Incident Report

Who may avail: All Schools
198
Checklist of Requirement Where to Secure
Incident Report SDO Camarines Sur website; Legal
Section Office
School Head Legal Staff
submits Incident (Kat/Bea)
Report with all checks the
the supporting completeness
documents for of the Incident
transmittal to the Report and all
Katrina Jane C.
Regional the supporting
Hipolito
Director documents, if
any; if 10 mins Bea Anne P.
None
complete, Baroma
forward the
Salvador T.
same to the
Pelingon
Regional
Office; if
incomplete,
informs client
with noted
deficiencies.
Request for Administrative Clearance

Who may avail: All personnel of OSDS, SGOD, CID
199
Request Form Legal Section Office
ACTION BE PAID TIME
Requesting Legal Staff
personnel fills up (Eugene)
request form. requests for
proof of
identity (ID);
checks legal Eugene B.
database; Bolasco
5 mins
encodes, None Salvador T.
prints and/or Pelingon
initials
clearance;
Legal Officer
signs
administrative
clearance.
Request for Contract and other Agreements for Review

Type of Transaction: G2G - Government to Another Government agency,
employee, or official G2C - Government to Client
200
Who may avail: Other Government Agency, employee, or official
All Schools
Checklist if Requirements Where to Secure
Contract, Deed, MOA, MOU, etc. Client
Other SDS referred
government to the Legal
agency, Section
employee, or contract and
official should other
submit letter agreements for
request review of the
addressed to the Legal Officer
Schools Division (LO); if LO 5 working days Salvador T. Pelingon
Superintendent finds the same None
for partnership, to be proper
donation, and and order,
other form of signs with
agreements with his/her initial;
SDO Camarines otherwise
returns the
same with
noted
deficiencies.
TOTAL TURN AROUND TIME 5 working days
5 days and 30
OVERALL TOTAL TURN AROUND TIME
min.
PSU SECTION
PAYMENT OF FIRST SALARY FOR NEWLY HIRED EMPLOYEES (NEW)

*COA CIR. 2012-001
Office: Payroll Services Unit (PSU)

201
Who may avail: All personnel of SDO Camarines Sur Clustered Schools
(Public only)
1. Daily Time Records 2. Approved Payroll Services Unit - SDO Cam. Sur
Appointment 3. Certificate
of First Day of Service (Original Copy)
4. Assignment Order 5. Copy of ATM
Current Account and Validated Deposit
Slip 6. Oath of Office 7. SALN 8. BIR
Form 1902/1905 9. HDMF NO.,
PHILHEALTH NO. 10. Copy of Plantilla
for Secondary (All photocopied
documents must be duly authenticated)
(For succeeding Salaries pending to
the submission of Documents for
Inclusion, the newly hired Employee
must submit only the DTR on or before
5th day of the following month)

Newly Hired PSU-Cam. Sur
Employee receives and
submits processes the
Officer In Charge
requirements to submitted
and
requirements None 2 days
the Payroll Administrative
for first salary
Services Unit- (Transaction
Staff
Cam. Sur (PSU- received with
Cam. Sur) in the day)
Total: Turnaround 2days

Time
PAYMENT OF SALARY FOR CASUAL EMPLOYEES and JOB ORDER

*COA CIR. 2012-001

Who may avail: All personnel of SDO Camarines Sur Clustered
202
Schools (Public only)
For Casual 1. Daily Time Records 2. Payroll Services Unit - SDO Cam. Sur
Plantilla 3. Accomplishment 4. Copy of
ATM Account and Validated Deposit
Slip 5. BIR Form 1905/1902 (c/o
Accounting Section 6. HDMF NO.,
PHILHEALTH NO. (All photocopied
For Job Order 1. Daily Time Records
2. Approved Recommendation 3.
Accomplishment 4. Copy of ATM
Account and Validated Deposit Slip 5.
BIR Form 1905/1902 (c/o Accounting
Section 6. HDMF NO.

PAID
Employee PSU-Cam.
submits Sur receives
requirements to and
the Payroll processes the Officer In
Services Unit- submitted Charge and
None 2 days
Cam. Sur (PSU- requirements Administrative
Cam. Sur) for first salary Staff
(Transaction
received with
in the day)

Time
PAYMENT OF SALARY FOR SUBSTITUTE TEACHERS

*COA CIR. 2012-001

203
Appointment 3. Certificate of
First Day of Service (Original Copy) 4.
Assignment Order 5. Copy of ATM
Savings Account and Validated Deposit
Form 1902/1905 9. HDMF NO.,
PHILHEALTH NO. 10. Approved
Recommendation (All photocopied
Per COA Cir.2012-001

PAID
Teacher submits PSU-Cam.
requirements to Sur receives
the Payroll and
Services Unit- processes the Officer In
Cam. Sur (PSU- submitted Charge and
None 2 days
Cam. Sur) requirements Administrative
for first salary Staff
(Transaction
received with
in the day)

Time
Payment of Proceeds Form The Certificate of Last Payment/Last Salary

Received of Retired, Resigned, Deceased and Transferred Employees
*COA CIR. 2012-001

204
1. Certificate of Last Payment/Last Payroll Services Unit - SDO Cam. Sur
Salary Received 2. Certificate of
Deletion from Master File

Retired, PSU-Cam.
Resigned, Sur receives
Deceased and and
Transferred processes the
Employees File CERTICATE
documents for OF LAST
Certificate of PAYMENT Officer In
Last Payment ENDORSED Charge and
None 2 days
BY Administrative
REGIONAL Staff
PAYROLL
SERVICES
UNIT (RPSU)
(Transaction
received with
in the day)

Time
Payment of First Salary for Transferred Employees From Autonomous School

& From Other Division
*COA CIR. 2012-001

205
Appointment 3. Certificate
of First Day of Service (Original Copy)
4. Assignment Order 5. Copy of ATM
Current Account and Validated Deposit
Form 2305 (c/o Accounting Section 9.
HDMF NO., PHILHEALTH NO. 10.
Copy of Plantilla for Secondary 11.
Certificate of Last Salary Received
from previous Station; Additional
Requirements if transfer from other
Division; 12. Certificate of Last Day 13.
BIR 2316 15. Personal Data Sheet 16.
Service Record From Previous Division
17. Agency Remittance Advice (ARA)
18. Certificate of Benefits Received 19.
Proportional Vacation Pay Report (if
applicable) (All photocopied documents
must be duly authenticated) (For
succeeding Salaries pending to the
submission of Documents for Inclusion,
the transferee must submit only the
DTR on or before 5th day of the
following month) PER COA Cir. 2012-
001
Transferee PSU-Cam.
requirements to and
None 2 days
(Transaction
received with
in the day)
Time
Payment Of Maternity Leave Benefits

*COA CIR. 2012-001

206
1. Special Order for Leave 2. Special Payroll Services Unit - SDO Cam. Sur
Order for Reinstatement 3. Latest Pay
slip 4. Birth Certificate of Child 5. Form
41 - Medical Certificate 6. Form 211
Medical Certificate 7. Form 6 - Leave
Form. PER COA Cir. 2012-001
Employee PSU-Cam.
requirements to and
None 2 days
(Transaction
received with
in the day)
Time
Request For Issuance Of Agency Remittance Advice (Ara)

207
1. Approved Appointment 2. Marriage Payroll Services Unit - SDO Cam. Sur
Contract from PSA for Change Status
3. Special Order for Change Status
Employees with PSU-Cam.
for Salary Sur receives
Adjustment and and
change Status processes the
file documents submitted Officer In
for adjustments. requirements Charge and
None 5 minutes
for Agency Administrative
Remittance Staff
Advice
(Transaction
received with
in the day)
Total: Turnaround 5minutes
Time
Request For Issuance Of Gsis Business Partner No. (For Newly Hired
Personnel)

208
1. Approved Appointment 2. Personnel Payroll Services Unit - SDO Cam. Sur
Data Sheet
Newly Hired PSU-Cam.
Employee Sur receives
submits and
requirements to processes the
the Payroll submitted Officer In
Services Unit- requirements Charge and
None 5 minutes
Cam. Sur (PSU- for Request of Administrative
Cam. Sur) BP No. thru Staff
WEB MSP
(Transaction
received with
in the day)
Total: Turnaround 5minutes
Time
Payment Of Salary For Employees Cut From Regional Payroll (Supplementary

Payroll)
*COA CIR. 2012-001

209
1. Approved Appointment 2. Personnel Payroll Services Unit - SDO Cam.
Data Sheet Sur
STEPS TO TIME RESPONSIBLE
BE
PAID
Employee PSU-Cam. Sur
submits receives and
requirements processes the
Officer In
to the Payroll submitted
Charge and
Services Unit- requirements for None 2days
Administrative
Cam. Sur Supplementary
Staff
(PSU-Cam. Payroll(Transaction
Sur) received with in the
day)
Total: Turnaround Time 2days
Payment Of For Terminal Leave Benefits Of Retired, Resigned And Deceased

Employees
*COA CIR. 2012-001

210
Type Of Transaction: G2C - Government To Client
Who May Avail: All Personnel Of SDO Camarines Sur Clustered Schools
(Public Only)
Checklist Of Requirements Where To Secure
Requirements C/O Personnel Section Payroll Services Unit - SDO Cam. Sur
Retired, PSU-Cam. Sur
Resigned, And Receives And
Authorized Processes The
Representative Documents
For Terminal
(If Deceased)
Leave Benefits
Employees Forwarded
Officer In Charge
Submit And
From None 2days
Requirements Administrative
Accounting
To The Payroll Staff
Office And
Services Unit- SARO From
Cam. Sur (PSU- Budget Office
Cam. Sur) (Upon
Availability Of
SARO)
Time
Payment Of Overtime Pay And Monetization

*COA CIR. 2012-001

211
FOR OVERTIME 1. Daily Time Payroll Services Unit - SDO Cam. Sur
Records 2. Approved Authority to
render overtime 3. Computation 4.
Accomplishment Report
FOR MONETIZATION 1. Approved
Leave Form 2. Approved Letter
Request 3. Leave Card 4. Supporting
documents if the request for
Monetization if 50%.
PAID
SDO Employees PSU-Cam.
file documents Sur receives
for Monetization and Officer In
and Overtime processes the Charge and
None 2days
Pay at requirements Administrative
Personnel for Overtime Staff
Section Pay and
Monetization.
Time
Inclusion From Regular Monthly Payroll

*COA CIR. 2012-001

212
1. GSIS BP NO. 2. Approved Payroll Services Unit - SDO Cam. Sur
Appointment 3. Plantilla 4. Certificate of
First of Service 5. Assignment Order 6.
Land bank Certification for ATM CA
No./Validated Deposit Slip 7. BIR 2305
8. Birth Certificate 9. Marriage Contract,
if applicable 10.Birth Certificate of
Children, if applicable 11. Medical
Certificate for Dependent with mental
and physical defect, if applicable 12.
Notarized Form 212 (Personal Data
Sheet) must be handwritten and original
copy. 13. PVP Report If applicable 14.
Philhealth No. 15. HDMF No. 16. SALN
17. Oath of Office. Additional
Documents for Transferred from other
Agency/Autonomous 1. Certificate of
Last Day of Service 2. Certificate of Last
Salary Received 3. Service Record from
Old Station 4. BIR 2316 5. ARA 6.
Division Clearance 7. Latest Pay slip
Received 8. Certificate of Benefits
Received. (All requirements must be in
3 copies) per COA Cir. 2012-001
PAID
Newly Hired and PSU-Cam.
Documents for
Transferred Sur receives
Inclusion
Employees and
Received on or Officer In
submit processes the
before 20th of Charge and
requirements to requirements. None
current month Administrative
the Payroll
will be included Staff
Services Unit-
the following
Cam. Sur (PSU-
Month.
Cam. Sur)
Total: Turnaround
Time
Salary Adjustment Due To Regular Promotion, Reclass, Step Increment

*COA CIR. 2012-001
213
FOR RECLASS: 1. Approved Payroll Services Unit - SDO Cam. Sur
Appointment 2. Plantilla 3. NOSCA 4.
Service Record 5. Certificate of 1st Day
of Service 6. SARO 7. Latest Payslip 8.
ARA
FOR REGULAR PROMOTION: 1.
Approved Appointment 2. Approved
Appointment of incumbent 4. Service
Record 5. Certificate of 1st Day of
Service 6. Division Clearance 7. Latest
Payslip 8. ARA FOR STEP
INCREMENT: 1. Service Record (from
Record Section) 2. NOSI (All
requirements must be in 3 copies)
Employee PSU-Cam. Documents for
submits Sur receives Inclusion
requirements to and processes Received on or Officer In
the Payroll the before 20th of Charge and
None
Services Unit- requirements. current month Administrative
Cam. Sur (PSU- will be included Staff
Cam. Sur) the following
Month.
Total: Turnaround
Time
Payment for Salary Differential

*COA CIR. 2012-001
214
FOR RECLASS: 1. Approved Payroll Services Unit - SDO Cam. Sur
Appointment 2. Plantilla 3. NOSCA 4.
Service Record 5. Certificate of 1st Day
of Service 6. SARO 7. Latest Payslip 8.
ARA
FOR REGULAR PROMOTION: 1.
Approved Appointment 2. Approved
Appointment of incumbent 4. Service
Record 5. Certificate of 1st Day of
Service 6. Division Clearance 7. Latest
Payslip 8. ARA FOR STEP
INCREMENT: 1. Service Record (from
Record Section) 2. NOSI (All
requirements must be in 3 copies)
Upon PSU-Cam.
Adjustment of Sur receives
Salary to the Latest
Masterfile Masterfile and
based on the processes the Officer In
submitted requirements Charge and
None 2 days
documents of after the Administrative
employees to salary is Staff
the Payroll adjusted.
Services Unit-
Cam. Sur (PSU-
Cam. Sur)
Time
Payment for Loyalty Pay

*COA CIR. 2012-001
215
Service Records Payroll Services Unit - SDO Cam. Sur
Records PSU-Cam.
Section Sur receives
Forwards the Service
Officer In
Service Records from
Charge and
Records to the Records None 2 days
Administrative
Payroll Services Section and
Staff
Unit-Cam. Sur processes the
(PSU-Cam. loyalty.
Sur)
Time
Payment for Regular Salary/Benefits

*COA CIR. 2012-001
216
1. Copy of Division Totals 2. Statement Payroll Services Unit - SDO Cam. Sur
of Account 3. Copy of Master File
Regional PSU-Cam.
Payroll Services Sur receives
forwards the Division
Division Totals Totals and
and Statement SOA for
Officer In
of Accounts for regular salary
Charge and
Teaching and from Regional None 2hours
Administrative
Non-Teaching Payroll
Staff
Employees - Services Unit-
SDO Clustered ROV .
Schools
(15000) to PSU
Cam. Sur
Total: Turnaround 2 hours
Time
Payment for Other Benefits Thru Supplementary Payroll

*COA CIR. 2012-001
217
1. Special Order for Leave 2. Special Payroll Services Unit - SDO Cam. Sur
Order for Reinstatement 3. Certificate
of Non-Payment
Teaching and PSU-Cam.
Non-Teaching Sur verifies
Employees - and
Officer In
SDO Clustered processes the
Charge and
Schools file entitlements None 2 days
Administrative
documents to of the unpaid
Staff
PSU Cam. Sur employees
(New and
Cut) .
Time
Payment of Hardship Allowance

*NBC 514 Dated December 2007
218
Who may avail: All personnel of SDO Camarines Sur Clustered Schools
(Public only)
1. Daily Time Records 2. Templates A-C 3. Payroll Services Unit - SDO Cam. Sur
Certificate from MPDC 4. Certification
From PSDS and From School Head 4. SF
4 for Multi Grade.
Teacher and PSU-Cam. Sur
school receives and
processes the Officer In Charge
administrator
submitted and
submit None 3 weeks
requirements Administrative
requirements for Staff
for Hardship
Hardship Allowance.
Allowance
Total: Turnaround 3 weeks
Time
Request for Certificate of Premium Remittance
219
1. Daily Time Records 2. Templates A- Payroll Services Unit - SDO Cam. Sur
C 3. Certificate from MPDC 4.
Certification From PSDS and From
School Head 4. SF 4 for Multi Grade.
Employees PSU-Cam.
submit letter Sur receives
request for and
certification. processes the
Officer In
submitted
Charge and
requirements None 5 minutes
Administrative
for
Staff
Certification
for Philhealth
HDMF &
GSIS.
Total: Turnaround 5 minutes.
Time
Request for Loan Verification for Private Lending Institutions

(For First and Second Congressional Districts)
220
1. Daily Time Records 2. Templates A-C 3. Payroll Services Unit - SDO Cam.
Certificate from MPDC 4. Certification From Sur
PSDS and From School Head 4. SF 4 for
Multi Grade.
PAID
Teaching and Receives and
Non-Teaching Confirms request
of SDO Cam. thru e-mail from
Sur sends Borrower/employee Officer In
.
request to the None 24 hrs Charge/Loan
verifier thru Verifier
email using
@deped.gov.ph
address
Total: Turnaround Time 24 hrs
221
RECORDS SECTION
Request of the CAV Application Form
Office: RECORDS
Who may avail: Former and Present Students
Student Permanent Record (Form
137) ** School attended
Diploma ** School attended
Certificate of Completion/Graduation
** School attended
Special Order ** Private School
Certificate of Accreditation (for
PAASCU Accredited Schools) ** Private School
Transmittal ** School attended
Documentary Stamp 2 pcs BIR
Requesting Person and/or Authorized
ID
Person
Authorization Letter Requesting Person
PAID
Request for and 1.1 Receives Administrative
completely fill-out and checks the Staff (Records)
the CAV completely filled
Application Form out CAV
from the Records. application form 15 mins.
and all
supporting
dcouments of
the client.
Verifies if
authenticated
by school
principal
Total: Turnaround 15 mins.
Time
222
Office: RECORDS
Who may avail: Teaching and Non Teaching Personnel
Requisition Slip Records Unit
Requesting person and/or Authorized
ID
Person
Authorization Letter Requesting person
PAID
1.1 Provide
client the Administrative
N/A 10 mins
requisition slip Staff (Records)
Client fill up the form.
requisition slip
1.2 Receive the
form.
form and search Administrative
N/A 15 mins
the requested Staff (Records)
document.
Client will receive Print and give

the requested the document to N/A 10 mins
document. the client.
Total: Turnaround 35 mins.

Time
223
SCHOOL MANAGEMENT MONITORING AND EVALUATION (SMME)
ENDORSEMENT FOR CERTIFICATION, AUTHENTICATION AND
VERIFICATION (CAV-RED RIBBON)
This service is provided to students and graduates of private schools who are
applying for CAV and needing endorsement to the Regional Office.
Office of Division School Management, Monitoring & Evaluation

(SMME)
Who may Avail All Elementary and Secondary Private School
students/graduates in the Schools Division of
Camarines Sur.
Photocopy of the School Checklist of Requirements -SMME Office
Diploma, Transcript of Requirements – School where the student was
Records, Special Order enrolled
duly authenticated by the
school registrar.

CLIENT AGENCY ACTION FEE PROCESSI PERSON IN
STEP NG TIME CHARGE
Submits the SMME Staff checks the None 2 minutes Minerva B.
request to completeness of the Buffe
SMME staff requirements for CAV
Presents the Receives/ reviews the None 15 minutes Delfin A.
documents required documents and Bondad,
for Evaluation Prepare the SEPS
and Endorsement Or
Preparation 15 minutes Marilyn S.
of Acquire the signature of Gomez,
Endorsement the Authorized EPS
for CAV Signatory 2 minutes
Recording of the Signed
Endorsement
Receives the Release the None 1 minute Minerva B.

CAV Endorsement to Client Buffe
Endorsement
TOTAL TURN AROUND TIME 35
MINUTES
224
ENDORSEMENT FOR APPLICATION FOR GOVERNMENT PERMIT TO
OPERATE A PRIVATE SCHOOL (FOR NEW AND RENEWAL OF PERMITS)
This service is provided to private schools and organizations who are applying for
government permit to operate a private school in the Schools Division Office of
Camarines Sur. The endorsement of the SDO is needed for the Regional Office to
issue the corresponding permit to operate to the private schools.
Functional Unit School Management, Monitoring & Evaluation

(SMME)
Classification Government to Business
Type of Transaction Highly Technical
Who may Avail Private Schools in the Schools Division Office
of Camarines Sur
Checklist for Renewal of Permit SMME Office
Checklist for Application of New
Permit

CLIENTS STEP AGENCT ACTION FEE PROCESSI PERSO
NG TIME N IN
CHARG
E
Receiving SMME Staff receives None 2 minutes Jumar
Section transmit the Renewal Onan
the documents to Documents
the SMME Office
Private School None 15 minutes Delfin A.
Coordinator evaluates Bondad,
the documents as to SEPS
completeness of the
requirements
Applicants are notified 15

on the schedule of minutes
ocular Visit (Ocular
visit are schedule at
least within 10 days
after the pre-
assessment of the
documents)
Assist the DepEd DepEd Team conducts None 1 day (done DepEd
Representative in Ocular Visit within 10 Inspectio
the Ocular Visit days after n Team
the
documents
is
appraised)
Transmit the 1 day Delfin A.
Endorsement and Bondad,
225
Attached SEPS
documentation to the
Regional Office 15 minutes
Applicants are advised

to pay Permit Fees to
the Regional Office
TOTAL TURN AROUND TIME 12 DAYS &
47
MINUTES
ENDORSEMENT FOR APPLICATION FOR GOVERNMENT RECOGNITION

(NEW AND RENEWAL)
226
This service is provided to the private schools with satisfactory operations and has
full compliance of the requirements of the course. Recognition is issued for the
duration of 50 years and has to be renewed once the given period has been
completed.
Functional Unit School Management, Monitoring &

Evaluation (SMME)
Who may Avail Private Schools in the Schools Division
Office of Camarines Sur
Checklist for Renewal of Permit SMME Office
Checklist for Application of New
Permit

CLIENT’S STEP AGENCY ACTION FEE PROCESSI PERSON
NG TIME IN
CHARGE
Receiving Section SMME Staff receives None 2 minutes Jumar
transmit the the Application Onan
documents to the Documents
SMME Office
Private School None 15 minutes Delfin A.
Coordinator evaluates Bondad,
the documents as to SEPS
completeness of the
requirements
Applicants are notified 15 minutes

on the schedule of
ocular Visit (Ocular
visit are schedule at
least within 10 days
after the pre-
assessment of the
documents)
Assist the DepEd DepEd Team conducts None 1 day (done DepEd
Representative in Ocular Visit within 10 Inspection
the Ocular Visit days after Team
the
documents
is
appraised)
Transmit the 1 day Delfin A.
Endorsement and Bondad,
Attached SEPS
documentation to the
Regional Office
227
Applicants are advised 15 minutes
to pay Permit Fees to
the Regional Office
TOTAL TURN AROUND TIME 12 DAYS &
47 minutes
REQUEST FOR ENDORSEMENT FOR APPLICATION FOR TUITION FEE AND

OTHER FEE INCREASE/NO INCREASE)
228
This services is provided to private school who request for endorsement to the
Regional Office for their application for increase or no increase of tuition fees and
other fees. This is granted to the schools who complied with the requirements as
stipulated in the application checklist.

(SMME)
of Camarines Sur
Checklist for Application of SMME Office
Tuition Fee Increase/ No
Increase

CLIENT’S STEP AGENCY ACTION FEE PROCESS PERSON IN
ING TIME CHARGE
Receiving Section SMME Staff None 2 minutes Jumar Onan
transmit the receives the
documents to the Documents for
SMME Office Application for
TFOF increase/no
increase
Private School None 1 day Delfin A.
Coordinator Bondad,
evaluates the SEPS
documents as to
completeness of
the requirements
Prepares None 2 day Delfin A.
Endorsement for Bondad,
TFOF increase/no SEPS
increase (including
acquiring the
signature of
assigned
signatories)
Applicants are Transmit the 1 day Delfin A.
informed of the Endorsement and Bondad,
transmittal of the Attached SEPS
endorsement to the documentation to
Regional Office the Regional Office
TOTAL TURN AROUND TIME 4 DAYS
AND 2
MINS
REQUEST FOR ENDORSEMENT FOR APPLICATION FOR SPECIAL ORDER

(SO)
229
This service is provided to private Senior High Schools who applied for issuance of
Special Order for their SHS graduates. The SDO processes the compliance to the
requirements and issues endorsement to the Regional Director once all the
requirements are complied with.

(SMME)
of Camarines Sur
Checklist for Application of SMME Office
Special Order (SF-9, Form 137,
Birth Certificates, List of
Graduating Students)

APPLICANT/ SERVICE FEE PROCESSI PERSO
CLIENT PROVIDER NG TIME N IN
CHAR
GE
Submit the SMME Staff receives None 2 minutes Jumar
requirements to the the Documents and Onan
Office Staff of the records in the Log
Private School book
Coordinator for
Curriculum
Private School None 10 days Gerumi
Coordinator for depending Senar
Curriculum evaluates on the
the documents as to number of
completeness of the graduates
requirements
Receives the Final List Return the Final List None 3 minutes Gerumi
of Graduates of Graduates with Senar
corresponding SO
Number to the Private
School for Encoding
to SO Generator
Submits the duly Receives and 3 minutes Gerumi
accomplished Special Records the Senar
Order Form to the PSC accomplished SO
for Curriculum form in the logbook
Reviews the SO None 1 day Gerumi

Forms Senar
Transmit the SO None 1 day Gerumi
Forms and attached Senar
documents to the
230
Regional Office for
Approval
TOTAL TURN AROUND TIME 12 days &
8 mins
REQUEST FOR ENDORSEMENT FOR APPLICATION FOR GOVERNMENT

PERMIT FOR PUBLIC SCHOOLS
231
This service is provided to public schools who applies to open new public school in
the Schools Division Office of Camarines Sur. The endorsement of the SDO is
needed for the Regional Office to issue the corresponding permit to operate to the
private schools.

(SMME)
Classification Government to Government
of Camarines Sur
Document Attachments for SMME Office
Endorsement

CLIENT’S STEP AGENCY FEE PROCESSINGT PERSON
ACTION IME IN
CHARGE
Receiving Section SMME Staff None 3 minutes Jumar
transmits the receives and log Onan
documents to the the documents for
SMME Office opening a public
school.
SEPS for SMME None 25 minutes Delfin A.
evaluates the Bondad,
documents as to SEPS
completeness of
the requirements
SEPS-SMME None 1 day Delfin A.
requests the Bondad,
SGOD-EPS for a SEPS
schedule of ocular
visit to the
applicant school
SGOD-EPS None 1 day (School DepEd
schedules the inspections Inspection
conduct of ocular must be within Team c/o
inspection and 10 days upon William A.
notifies the school receipt of the Villare
of the schedule complete
documents
Assist the DepEd DepEd Team None 1 day DepEd
Validating/Inspectio conducts Ocular Inspection
n Team in the Visit and provide Team c/o
Ocular Visit Technical William A.
Assistance to the Villare
School and
accomplish the
Inspection form
School complies Receives the 3 minutes Jumar
232
with the needed additional Onan
requirements and documents
submit to the SMME needed
Office
School Receives the
SMME Staff 3 mins Jumar
endorsement records and Onan
releases the
endorsement to
the school
TOTAL TURN AROUND TIME 12 DAYS &34
MINS
ENDORSEMENT OF REQUESTS, AND OTHER DOCUMENTS TO THE

REGIONAL OFFICE
(SEC, Change of Name, etc)
233
This services is provided to the private schools who request for endorsement to the
regional office for various transactions, like Endorsement to SEC, Change of Name,
and other private school concerns in the regional office.

(SMME)
Who may Avail Private Schools in the Schools Division Office of
Camarines Sur
Documents Attachment relative to SMME Office
the request

CLIENT’S STEP AGENCY ACTION FEE PROCESSI PERSON IN
NG TIME CHARGE
Submits the SMME Staff checks None 2 minutes Jumar Onan
request for the completeness of
endorsement to the requirements
the SMME Office
Receives/ reviews the None 15 minutes Delfin A.
required documents Bondad,
and Prepare the SEPS
Endorsement MarilynS.
Gomez, EPS
Acquire the signature
of the Authorized 15 minutes
Signatory
Recording of the
Signed Endorsement 2 minutes
Jumar Onan
Receives the Release the None 1 minute Jumar Onan
Endorsement Endorsement to Client
TOTAL TURN AROUND TIME 35 MINS
RELEASE OF CERTIFICATE OF ENGLISH PROFICIENCY TEST (EPT) RATING

AND OTHER TEST RESULTS
234
This Service is provided to clients who requests for the result of English Proficiency
Test (EPT) and other Test Results conducted by the Schools Division Office of
Camarines Sur through the SGOD-SMME functional unit.

(SMME)
Who may Avail Examinees whose EPT exam result will be
used in other division or their result have not
been recorded in the screening committee
Schools heads who are requesting for NAT,

NCAE and ELLNA
Checklist Where to Avail
Request Slip SMME Office

CLIENT’S STEP AGENCY ACTION FEE PROCESSI PERSO
NG TIME N IN
CHARG
E
Submit the request SMME Staff receives the None 2 minutes Minerva
to the SMME Staff request slip Buffe
SMME Staff verifies the None 10 minutes Minerva
request and locate the Buffe
result from the list
SMME staff prepares the None 5 mins Minerva

Certificate of Exam Buffee
Result and acquire
needed signatures
Signs the Records the certification 3 mins Minerva
Receiving logbook to log book and release it Buffe
to the client
REVIEWING OF THE SCHOOL IMPROVEMENT PLAN (SIP)
235
This service is provided to school heads who are requesting for their SIP to be
reviewed and endorsed to the SGOD chief for signature.

(SMME)
Who may Avail All public elementary and secondary schools in
the Schools Division Office of Camarines Sur

NG TIME IN
CHARGE
Submit the SIP SMME Staff receives the None 2 minutes Jumar
for review at the SIP Documents Onan
SMME Staff
SBM Coordinator reviews None 30 minutes Delfin A.
and affix its initial on the Bondad,
documents (if the SEPS
documents meets the
standard)
SMME staff Records the None 3 mins Jumar
SIP and forward to the Onan
Office of the Chief of
SGOD. SMME Staff
notifies the client that the
documents has been
transmitted to the SGOD
Chief’s Office
236
REVIEWING OF THE ACTIVITY REPORT (AR)
This services is provided to the functional units of the Schools Division Office of
Camarines Sur who request for review of the documents needed for the approval of
the activity or fund requisition.

(SMME)
Who may Avail All functional units of the Schools Division
Office of Camarines Sur

NG TIME IN
CHARGE
Submit the AR for SMME Staff receives None 2 minutes Minerva
review at the SMME the AR & needed Buffe
Staff documents
SEPS-SMME reviews None 13 minutes Delfin A.
the AR & attached Bondad
documents
Mark the AR review in

the PMIS website
Signs the AR as
reviewed
SMME staff Records None 5 minutes Minerva
the AR and transmit to Buffe
the Budget Section
237
SUPPLY SECTION
Signing of Division Clearance (Teaching)
Office: Supply Section

Who may avail: Teaching Personnel
1. Appendix 73
Supply Office
2. Approved Order for Inspection
Submits Supply
Division Officer signs
Clearance for the Division
signature of the Clearance
Supply Officer ( For School None 1min. B. Layosa, Jr.
Head, TIC &
PSDS subject
for Inventory
Inspection)
For School For School
Head, TIC & Head, TIC &
PSDS: PSDS:
J. Nolasco, A.
Submits Supply Staff
None 10mins. Oliveros, J.
Appendex 73 checks &
Imperial
and Approved receives
Order for submitted
inspection) documents.
For School
Head, TIC &
PSDS:
J. Nolasco, A.
Notifies the
None 2mins. Oliveros, J.
client of the
Imperial
scheduled
date of
inspection.
For School
Head, TIC &
PSDS :
J. Nolasco, A.
Supply
None 1day Oliveros, J.
Officer and
Imperial
staff conducts
inventory
inspection .
For School
Head, TIC &
PSDS : None 1min.
Supply
B. Layosa, Jr.
238
Officer signs
the Division
Clearance
Total: Turnaround 1 day &
Time 14mins.
Signing of Division Clearance (Division Office Personnel/Non-teaching)
239
Who may avail: Division Office Personnel/Non-Teaching Personnel

Employee's folder for ICS/PAR Supply Office

PAID
Submits Division Supply staff
Clearance for checks if the
signature of the client has
Supply Officer accountability, A. Oliveros/J .
None 15mins.
if none Supply Imperial
Officer signs
the Division
clearance
With
accountability :
Supply Staff
instructs the
A. Oliveros/J .
client to turn- None 2mins.
Imperial
over issued
equipment/semi
-expendable
materials.
Supply Staff
Turns-over receives
issued turned-over
A. Oliveros/J .
equipment/semi- equipment/s or None 10mins.
Imperial
expendable semi-
materials expendable
materials.
Supply Officer
signs the
None 2mins. B. Layosa, Jr.
Division
Clearance
Total: Turnaround 29mins.

Time
PROCUREMENT
240
Who may avail: SDO Cam. Sur Employee’s

1.Soft and Hard Copy of Menu and
Amenities
(Training/Seminars/Workshops)
End-User
2.Sample design of the items (For
End-User
printing/personalized items)
End-User
3. Specifications of the items (for
materials/supplies/equipment)
Supply Office
4. Certificate of non-availability of supplies
Supply Office
5. List of CSE
End-User
6.Approved Project Proposal

ACTION TO TIME RESPONSIBLE
BE
PAID
Submits Supply Office
approved Project Staff checks and
Proposal receives 3mins. Jeserine Tanay
None
APPROVED
Project Proposal
Supply Office
Staff checks and
determines
availability of
stocks at PS-
DBM of the
requested
20mins Jeserine Tanay
supplies/material None
s and prepares
Purchase
Request. (If not
available at PS-
DBM attached
CNAS)
The Supply None 2mins B. Layosa, Jr.

Officer reviews
and signs the
prepared
Purchase
Request
241
Forwards signed
Purchase
2mins. Jeserine Tanay
Request to End None
User
Submits Receives one (1)

approved copy of
Purchase APPROVED None
Request for Purchase 1min. Jeserine Tanay
Supply Office file Request from the
End-User for
office file.
Total: Turnaround Time 28mins.
ISSUANCE OF ROPERTY FORMS

Who may avail: Accountable Officers
242
1. Pictures of supplies/materials
2. Approved Purchase Order Accountable Officers
3. Delivery receipt/sales invoice

BE
PAID
Submits copy of Supply Staff
approved checks the
Purchase Order, approved
Delivery Purchase Order
Receipt/Sales /delivery
J. Nolasco/P.
Invoice, picture receipt/Sales 2mins.
None Pineda
of supplies Invoice of the
supplies/materials
that needs to be
issued with
ICS/PAR.
Supply Staff
prepares
ICS/PAR
J. Nolasco/P.
4mins.
None Pineda
Supply Staff gives

instruction to the
client to have
J. Nolasco/P.
ICS/PAR signed 1min.
None Pineda
by the School
Head/Accountable
Person
Supply Officer
reviews and
approves 5mins. B. Layosa
None
prepared
ICS/PAR
Receives copies Supply Staff 1min.

of approved retains one copy
ICS/PAR of ICS/PAR,
picture of the None
supplies/materials J. Nolasco/P.
for office file and Pineda
issues remaining
copies to the
client.
243
Total: Turnaround Time 13mins.
ISSUANCE OF COMMON USE SUPPLIES & EQUIPMENT


1. Signed Requisition and Issue Slip Form Supply Office
244
2. PPMP

STEPS TO TIME RESPONSIBLE
BE
PAID
Submits RIS Supply Staff
Form receives submitted
( Filled-up and Requisition and
approved by Issue Slip and
Section Head) verifies against 7mins B. Layosa
None
submitted PPMP of
the section/unit
and availability of
stocks.
Supply Officer
approves submitted
RIS
2mins. B. Layosa
None
Signs received Supply Staff issues

portion of the the requested
RIS if supplies/equipment. J. Imperial/A.
applicable : 7mins. Oliveros/J.
None
Accountable Año/P. Pineda
person signs
ICS/PAR
Supply Staff issues

one (1) copy of
Receives approved RIS to the
J. Imperial/A.
duplicate copy client and retains
1min. Oliveros/J.
of the two (2) copies for None
Año/P. Pineda
approved RIS Supply and
Accounting Office
file.
Total: Turnaround Time 17 mins.
245
PROCUREMENT OF COMMON USE SUPPLIES (PS-BM)


1. Breakdown of charging Supply Office
2. List of determined supplies Supply Office
3. APP-CSE Supply Office
4. Agency Purchase Request Concerned Section/Office

BE
PAID
246
Supply Office
staff determines
1 day B. Layosa, Jr.
requested CSE None
of every section
Supply Staff
Prepares
breakdown of
charging of
30mins. B. Layosa, Jr.
supplies/material None
s to be charged
to every
section/unit
Receives copy of Supply Staff

breakdown of transmits
charging and list breakdown of
of determined charging of
supplies supplies/material
s of each A. Oliveros/P.
3mins.
section to None Pineda
prepare Activity
Request for their
requested
supplies/material
s
Submits Activity Supply Staff

Request for their receives Activity
requested Request . 1min. J. Nolasco
None
supplies/material
s
Supply Staff
prepares Agency
5 mins. B. Layosa, Jr.
Purchase None
Request
Supply Officer
reviews and
aprroves the
prepared Agency
Purchase
5mins. B. Layosa, Jr.
Request and None
forwards the
same to SDS
Office for
aprroval.
Supply Staff None 3mins. R. Divina

prepares
Disbursement
247
Voucher
Receives Forwards
forwarded Disbursement A. Oliveros/P.
2mins.
Disbursement voucher to the None Pineda
Voucher Accounting Office
Total: Turnaround Time 1 day &

49mins.
CONDEMNATION OF UNSERVICEABLE PROPERTY

Who may avail: School Property Custodian/School Head

1.Approved Order for Inventory Inspection Supply Office
2. Inventory and Inspection Report for
Unserviceable Property/Semi-Expendable
Supplies (I & I Report) School Property
3. Waste Material Report Custodian/School Head
4. Special Voucher School Property
5. Disposal of Property address to COA, SDS Custodian/School Head
and the Supply Officer School Property
6. Pictures of the items or property subject for Custodian/School Head
248
Condemnation /Disposal
7. Property Acknowledgement Receipt School Property
8. Approved Request for Condemnation Custodian/School Head

PAID
Supply Staff receives
Requests for approved request
condemnation of Order for Inventory
unserviceable Inspection and
property and documents for
submits condemnation of
approved Order unserviceable
for Inventory properties and 2mins. J. Nolasco
None
Inspection and equipment
documents for
the
condemnation of
unserviceable
properties and
equipment
Supply Staff checks

and verifies
submitted
documents for
5mins. J. Imperial
condemnation of None
unserviceable
properties and
equipment
Supply Staff assigns

schedule for the
requested inspection 2mins. J. Nolasco
None
and notifies the
respective client.
Supply Officer, etc. J. Imperial-

conducts on site Property
Inspection of Inspector,
unserviceable Disposal
properties/equipment Committee
to be condemned Accountable
Officer ,
1 day
None G.Cañas, C.
Ferro, P.
Pineda, N.
Rebellon, Jr. B.
Layosa, Jr.,
COA
Representative
249
Supply Officer etc., J. Imperial-
reviews and signs Property
submitted Inspector,
documents of Disposal
condemned Committee
properties Accountable
/equipment Officer ,
1 day
None G.Cañas, C.
Ferro, P.
Pineda, N.
Rebellon, Jr. B.
Layosa, Jr.,
COA
Representative
SDS Personnel Supply Staff

receives forwards submitted
documents of documents of
condemned condemned
2mins.
unserviceable unserviceable None
properties and properties and A. Oliveros/
equipment equipment to SDS P.Pineda/J.
office for approval Nolasco
SDS Personnel Supply Staff receives

transmits approved documents
approved of the condemned
documents of unserviceable
1min.
the condemned properties and None
unserviceable equipment
properties and
equipment J. Nolasco
Receives copy Supply Staff notifies

of approved the client to claim the
documents of approved submitted
the condemned documents and to
5mins.
unserviceable furnish copies to None
properties and SUPPLY,COA &
equipment ACCOUNTING
OFFICE. J. Nolasco
Total: Turnaround Time 2 days &

17mins.
250
DEMOLITION OF SCHOOL BUILDING

Who may avail: School Property Custodian/School Head

1. Approved Order for Inventory
Inspection Report
Supply Office
2. Recommendation of the Building
Supply Office
Official
Supply Office
3. Approved letter request for
Supply Office
demolition
4. Pictures of the building
School Property Custodian/School
5. Certification issued by the School
Head
Head, PTCA/Alumni Association
Clearance (in case schools with
Head
historical value)
6. Indication of probable funding for
Head
replacement
7. Project Locator Map
CLIENT STEPS FEES PROCESSING PERSON
PAID
251
Requests for Supply Staff
demolition of receives
School Building approved
and submits request Order
approved for Inventory
request Order Inspection and None 5mins. J. Nolasco
for Inventory documents for
Inspection and the demolition
documents for of school
the demolition of building
school building.
Supply Staff
checks and
verifies
submitted None 7mins. J. Imperial
documents for
the demolition of
school building
Supply Staff
assigns
schedule for the
requested None 5mins. J.Nolasco
inspection and
notifies the
respective client.
Supply Officer, J. Imperial-

etc. conducts on Property
site Inspection Inspector,
of School Disposal
Building to be Committee
demolished. Accountable
None 1 day
Officer ,
G.Cañas, C.
Ferro, P.
Pineda, N.
Rebllon, Jr. B.
Layosa, Jr.
Supply Officer None 1 day J. Imperial-

etc., reviews Property
and signs Inspector,
submitted Disposal
documents of Committee
the demolished Accountable
school building . Officer ,
G.Cañas, C.
Ferro, P.
Pineda, N.
Rebllon, Jr. B.
252
Layosa, Jr.

receives forwards
submitted submitted
None 2mins.
the demolished the demolished
School Building School Building A. Oliveros/P.
to SDS office Pineda /J.
for approval Nolasco

transmits receives
approved approved
None 1mins.
the demolished the demolished
School Building school building J. Nolasco
Receives the Supply Staff

approved notifies the
submitted client to claim
documents of the approved
the demolished submitted
School Building documents and
None 5mins.
to furnish copies
to
SUPPLY,COA
&
ACCOUNTING
OFFICE. J. Nolasco
Total: Turnaround 2days &

Time 25mins.
253
PROCESSING OF PAYMENT DUE TO SUPPLIER/DEALER

Who may avail: SUPPLIER/DEALER

1. Copy of approved P.O./Contract
Agreement
2. Signed Inspection and Acceptance Report Supply Office
3. Waste Material Report (if applicable) Supply Office
4. Pre-inspection & post Inspection Report (if Supply Office
applicable Supply Office
5. RIS, ICS, PAR (If applicable) Supply Office
6. Distribution list of supplies/materials (if End-User
applicable) End-User
7. Attendance sheets (if applicable) End-User
8. Memorandum/Advisory/Justification for Supplier/Dealer
change of date/s (if applicable)
9. DR/Sales Invoice/SOA
CLIENT FEE PROCESSI PERSON
STEPS S TO NG TIME RESPONSIBL
BE E
PAID
BAC Supply Staff checks and
Personnel receives forwarded billing 7mins. A. Dingding
None
forwards documents of the
254
submitted supplier/dealer.
billing
documents
of the
supplier/dea
ler.
Supplier/De Supply Staff receives

J. Imperial/A.
aler delivers complete delivery of
Oliveros/P.
complete goods/services 15mins.
None Pineda/R.
goods/servi
Divina
ces
Designated Supply Staff notifies

Inspector designated inspector of the
receives delivered goods/services
notification
P. Pineda/A.
for the 5mins.
None Oliveros
delivered
goods or
rendered
services.
Designated Supply Staff assists

Inspector designated Inspector in
conducts checking delivered A. Oliveros/J.
inspection items/services Imperial/R.
30mins.
of delivered None Divina, P.
goods or Pineda
rendered
services.
Supply Staff Prepares six

(6) copies of Inspection and
Acceptance Report and four 5mins.
None
(4) copies of Disbursement
Voucher R. Divina
Supply Staff forwards

Inspection and Acceptance
Report with its supporting
documents for signature of 2 days
None
designated inspector , A. Oliveros/P.
Supply Officer and End-user Pineda/A.Ding
for catering services. ding
None 15mins. A. Dingding/R.

Supply staff checks and Divina
reviews accuracy and
completeness of the
signed Inspection and
Acceptance
255
Report,DR/Sales Invoice
/SOA against approved
contract , if applicable:
RIS, ICS, PAR, Distribution
list for distributed
supplies/materials,
Attendance Sheets,
Memorandum/Advisory/Just
ification for change of
date/s.,Waste Material
Report, Pre-Inspection
&Post Inspection Report to
be attached to the billing
documents.
COA Supply Staff furnish a copy

Personnel of Purchase Order, Original
receives a copy of Inspection and
copy of Acceptance Report, Notice
Purchase of Inspection, photocopied
Order, delivery receipt/Sales
Original Invoice/ SOA to COA Office
copy of within twenty four (24)
Inspection hours upon acceptance of
and the Supply Officer of the 5mins.
None
Acceptance delivered goods/services.
Report,
Notice of
Inspection,
photocopied
delivery A. Oliveros/P.
receipt/Sale Pineda/A.
s Invoice/ Dingding/R.
SOA . Divina
Supply Staff reproduce A. Oliveros./P.

10mins.
documents for filing. None Pineda
AOV Supply staff transmits billing

personnel documents to Administrative
receives Office for review & 15mins
None
billing signature of AOV in the A. Oliveros./P.
documents disbursement voucher Pineda
AOV Supply staff receives billing

personnel documents from AOV
transmits personnel 2mins. A. Oliveros/ A.
None
billing Dingding/R.
documents Divina
AO Supply Staff forwards billing 3mins.

Personnel documents to the None A. Oliveros/P.
Pineda/A.
256
receives Accounting Office for
forwarded processing of payment due
billing to supplier/dealer.
documents
for
processing
of payment
due to
supplier/dea Dingding/R.
ler. Divina
Total: Turnaround Time 2 days 1 hr

& 52mins.
PROVIDES GOVERNMENT AND NON-GOVERNMENT AGENCIES AND OTHER

QUALIFIED USERS WITH BASIC EDUCATION DATA
Office: Planning Unit

Who may avail: All government and Non-government Agencies
Letter Request Address to SDS Thru SDO Cam. sur – Planning Unit
Planning Officer
N/A N/A
Fills out log-in Planning Staff
completeness
of the
accomplished Planning Staff-
Travel Orders Personnel In-
None 1 minute
and advises Charge of the
client to District
proceed to the
respective
congressional
in charge
Go to the Leads the
assigned client to the
personnel In- assigned Planning Staff-
charge personnel In- Personnel In-
None 15 seconds
charge Charge of the
District
257
Presents Receives,
Approved Letter checks the Planning Staff-
Request completeness Personnel In-
None 1 minute
Letter request Charge of the
District
Process by
Planning staff
Planning Staff-
Personnel In-
Personnel In-
charge and None 3 Days
Charge of the
signed by the
District
Planning
Officer
Presents Release Data, Planning Staff-
Receiving produce two Personnel In-
copy (letter copies None 30 seconds
Charge of the
request) District
Planning Staff
Personnel In-
charge files Planning Staff-
the letter Personnel In-
None 1 minute
request Charge of the
together with District
the receiving
copy
Total: Turnaround 3days and 3
Time minutes and
45 seconds
258
Resolves Specific data issues and concerns

Who may avail: LIS/EBEIS Coor., School Head, Class Adviser
Report / Letter Request SDO Cam. sur – Planning Unit
ICT’s Form
Form 137 and Birth cert.
N/A N/A
completeness
of the
accomplished Planning Staff-
Travel Orders Personnel In-
None 1 minute
and advises Charge of the
client to District
proceed to the
respective
congressional
in charge
Go to the Leads the
personnel in- assigned Planning Staff-
charge personnel in- Personnel In-
None 15 seconds
District
259
Asks for Planning Staff
assistance checks the Planning Staff-
(LIS,reports to data on Personnel In-
None 30 minute
submit) his/her Charge of the
computer District
Signs the
Certificate of Planning Staff-
Signs the
Appearance Personnel In-
None Certificate of
Charge of the
Appearance
District

Time and 15
seconds
Renders regular reports and updated school directories to Planning Units of

a. Central Office
b. Regional Office
c. LGU
d. Deped officials and non officials

Who may avail: Central Office, Regional Office, LGU’s and DepEd
Officials/Non-Officials
Letter Request/Memorandum SDO – Cam. Sur Planning Unit
N/A N/A
BE
PAID
Sends letter of Receives, Planning Staff-
request thru checks the Personnel In-
channel (SDS or completeness Charge of the
Planning Office) of letter None 3 to 5 minutes District with the
request verification/signature
of the Panning
Officer
Endorse the
Planning Staff-
letter request
Personnel In-
to Planning
Charge of the
Officer
None 3 minutes District with the
verification/signature
of the Panning
Officer
260
The Planning
Officer
forwards to
Personnel In-
None 5 minutes Planning Officer
charge the
request letter
for further
instructions
The Planning Staff-
personnel In- Personnel In-
process and None 3 days District with the
consolidate verification/signature
the data of the Panning
Officer
The Planning
Officer
validates the None 5 minutes Planning Officer
consolidated
data
The Planning Staff-

charge sends Charge of the
the data to None 2 minutes District with the
the requester verification/signature
of the Panning
Officer
The Planning Staff-
informs the None 1 minute District with the
requester that verification/signature
the data has of the Panning
been sent Officer
Total: Turnaround 3 Days, 1
Time minute and
15 seconds
261
Provide trainings and technical skills enhancement seminars

Who may avail: LIS/EBEIS Coordinator, School Head
None N/A
N/A N/A
PAID
The IT
Personnel
posts the
memo to
deped
Planning Staff-
camsur
Personnel In-Charge
website.
None 30 minutes of the District with the
Also, the
personnel in
of the Panning Officer
Planning
Unit posts in
the
facebook
account.
School head
checks the
deped camsur
website about
None
the memo.
262
School head
informs the
assigned None
coordinator for
the details.
Coordinator Conducts
attends the training Planning Staff-
training posted. Personnel In-Charge
Proceeds to IT None 5 days of the District with the
Personnel for verification/signature
electronic of the Panning Officer
attendance
Provide and Planning Staff-
release Personnel In-Charge
certificate of None 30 minutes of the District with the
appearance verification/signature
Total: Turnaround 5 days and 1
Time hour
263
Answering Phone calls, receiving visitors/clients

Who may avail: All Planning clients
None N/A
N/A N/A
PAID
Calls the The planning
planning unit personnels Planning Staff-
for the answers the Personnel In-Charge
concern. phone calls None 5 minutes of the District with the
and asks the verification/signature
clients of the Panning Officer
concern
Calls the
assigned
Planning Staff-
personnel In-
Personnel In-Charge
charge
None 20 seconds of the District with the
Seeks Acknowledge
assistance for the Concern Planning Staff-
the concern and Provides Personnel In-Charge
technical None 10 minutes of the District with the
assistance/ verification/signature
Solves the of the Panning Officer
concern
Time and 20
seconds
264
Submission of Schools forms (print out)

Who may avail: School Personnel/head
SF Forms and Other Reports Forms N/A
N/A N/A
PAID
Fills out log-in The planning
information personnels
Planning Staff-
answers the
Personnel In-
phone calls None 1 minute
Charge of the
and asks the
District
clients
concern
Go to the Leads the
personnel In- assigned Planning Staff-
charge personnel In- Personnel In-
None 15 seconds
District
Submit the Receives,

school forms checks the Planning Staff-
completeness Personnel In-
None 1 minute
and accuracy Charge of the
of the data District
Signs the
Certificate of Planning Staff-
Appearance Personnel In-
None 30 Seconds
Charge of the
District
265
Total: Turnaround 2 minutes and
Time 45 seconds
Submission of Schools forms Google Classroom

Who may avail: School Personnel/head, LIS/EBEIS Coordinator
None N/A
N/A N/A
PAID
Log in to Google
Classroom
website None 2 minutes
Proceeds to the Receives,

classwork checks the
assigned and completeness Planning Staff-
uploads the and accuracy Personnel In-
None 3 minutes
school forms of the data Charge of the
District
Consolidates
the schools Planning Staff-
who Personnel In-
None 5 minute
submitted Charge of the
and did not District
submit
Visits the Posts the list None 2 minutes Planning Staff-
facebook account of schools Personnel In-
for the who Charge of the
acknowledgement submitted District
of their submitted and did not
school form on submit
google
266
classroom.
Time
Approval of Learners Information System (LIS) Concern (LRN Approval)

Who may avail: LIS Coor., School Head, Class Adviser
Report / Letter Request SDO Camarines Sur – Planning Unit
ICT’s Form
Form 137 and Birth cert.
N/A N/A
PAID
Planning Staff-
completeness
Personnel In-
of the None 1 minutes
Charge of the
accomplished
District
Travel
Authority
Ask the client
on his
concern and Planning Staff-
forwarded to Personnel In-
None 30 seconds
the LIS and Charge of the
EBEIS in District
charge
Present the checks and

Letter Request reviews of the
for LRN papers
Approval with presented by None 5 minute Russel E. Catolico
attached form the
137/ECCD and LIS/EBEIS in
Birth. Cert. charge
If there is Planning Staff-
None 5 minutes
question on Personnel In-
267
eligibility of
the student,
the
LIS/EBEIS in
Charge of the
charge
District
forwarded the
client to the
Planning
Officer
If the
documents
presented is
complete and
give proof that
the learner is
eligible and
no other None 2 minutes Russel E. Catolico
existing LRN
the
LIS/EBEIS in
charge
Approve the
LRN of the
learner
Time 30 seconds
268
Takes appropriate action on the requests for educational data available in the
EBEIS at Planning
Who may avail: School Head, LIS/EBEIS In charge, Class Adviser
LIS Account, LRN of the Student, SDO Camarines Sur – Planning Unit
form 137, Birth Cert.
N/A N/A
PAID
Planning Staff-
completeness
Personnel In-
Charge of the
accomplished
District
Travel
Authority
Ask the client
on his
Planning Staff-
concern and
Personnel In-
forwarded to None 30 seconds
Charge of the
the LIS and
District
EBEIS in
charge
The Client ask The
for the LIS/EBEIS in
particular charge ask for
update of their some
school documents
educational needed for
data in EBEIS the update None 2 minutes Russel E. Catolico
such as
Masterlist
including
School Head,
and Contact
Information
The Planning Staff-
LIS/EBEIS in Personnel In-
charge None 5 minutes
Charge of the
update the District
269
educational
data of the
school based
on the
documents
presented
Time 30 seconds
Provides EBEIS Generated reports in printed form

Who may avail: Planning Client
Letter Request SDO Camarines Sur – Planning Unit
N/A N/A
STEPS ACTION TO TIME RESPONSIBLE
BE
PAID
Planning Staff-
Personnel In-
completeness of None 1 minutes
Charge of the
the accomplished
District
Travel Authority
Ask the client on
his concern and
forwarded to the Planning Staff-
LIS and EBEIS in Personnel In-
None 30 seconds
District
Present Letter The Planning

Address to Officer checks
Planning and reviews of
Raquel A. Papa -
Officer the data
indicated the requested
III
specific data
needed from
EBEIS
If Disapproved
due to
unavailablity or
conflict of data
Raquel A. Papa -
privacy the letter
is returned
III
immediately to
the requestor with
note by the
Planning officer
270
if Approved by the
Planning Officer
the letter with
Russel E.
note and sign None 2 minutes
Catolico
forwarded to the
EBEIS in charge
for process
The EBEIS In
charge
Process/Generate None 15 - 30 Russel E.
the request and minutes Catolico
print
The Printed
Generated
Raquel A. Papa -
reports forwarded
to the Planning
III
Officer for
signature
Received of Released of the
the Documents Planning Staff-
Documents Personnel In-
None 1 minute
Charge of the
District
Total: Turnaround Time 30 - 45

minutes
271
Request of School ID/SHS Track Offered

Who may avail: School Head, LIS/EBEIS Coor.
School Permit SDO Camarines Sur – Planning Unit
N/A N/A
PAID
Planning Staff-
completeness
Personnel In-
Charge of the
accomplished
District
Travel
Authority
Ask the client
on his
None 30 seconds
EBEIS in District
charge
Submit School Received and

Permit validate the
(Photocopy) School Permit Planning Staff-
by the Personnel In-
None 2 minutes
LIS/EBEIS In Charge of the
charge with District
contact
information
Endorse to
the Regional
Office thru Planning Staff-
email the Personnel In-
None 2 minutes
request for Charge of the
school ID/ District
update of
SHS offer
272
Creation of
School
ID/SHS None 2-3 Days Regional Office
Update of
Track offer
A text message Upon

receive from Creation the
Planning Staff-
the Planning LIS in charge
Personnel In-
Office indicated inform the None 1 minute
Charge of the
their new requesting
District
school ID Party in their
new school ID
Total: Turnaround 2 - 3 days, 9
Time minutes and
30 seconds
273
Troubleshoot Learners Information System (LIS) Enrolment Concern

Who may avail: School Head, LIS/EBEIS Coor., Class Adviser
Letter Request, Form 137/138, Birth Cert. SDO Camarines Sur – Planning Unit
ICT’s Form
N/A N/A
BE
PAID
Planning Staff-
completeness
Personnel In-
Charge of the
accomplished
District
Travel
Authority
Ask the client
on his
None 30 seconds
EBEIS in District
charge
Submit Letter If it is None 2 minutes Planning Staff-

request signed by technical Personnel In-
LIS concern and Charge of the
Coordinator/Advise needed the District
r and School Head, assistant of
address to SDS the central
thru Planning office the LIS
Officer Coordinator
will request a
Letter
address to
SDS thru
Planning
Officer for
endorsements
attached with
supporting
274
documents of
the learners
The LIS
Coordinator
will make
endorsement Planning Staff-
letter and Personnel In-
None 20 minutes
forward to the Charge of the
Planning District
Officer for
review and
signature
Planning
Officer review
and sign the
endorsement Raquel A. Papa -
then None 5 minutes Planning Officer
forwarded III
back to
LIS/EBEIS in
charge
LIS/EBEIS in
charge Planning Staff-
forward the Personnel In-
None 5 minute
endorsement Charge of the
to the RDO District
thru email
Waiting time
to resolve the
issue
None 7-30 days Central Office
depending on
the level of
difficulty
Total: Turnaround 1 month
Time
275
RESEARCH UNIT
REVIEWING AND SIGNING OF ACTION RESEARCH PROPOSALS

Deped memo. No 16 s. 2017
Office: Research Unit

Who may avail: Personnel-Researcher/s
2 copies of Approval form SDO Cam. sur – Research Unit
4 copies of evaluation form
Annex 1 and Annex 3 of Deped memo.
No 16 s. 2017
Research proposal in a short folder
N/A N/A
PAID
Submit Receiving Unit
Research receives
Proposal to proposals Receiving
None 30 seconds
Receiving Staff
Unit for
tracking no.
Receiving Planning and
officer in- Research
charge Staff/Research
delivers the In-Charge
research to Review &
the Planning Receives
and Research proposal PRU
Unit. None 30 seconds staff/Research
In-Charge
Research In-
Charge
Record/DOTS
proposals
Receives/ None 3 – 5 Days SEPS -

reviews Action Research
Research and
affixes
signature on
the forms (if
complete and
276
in order)
Record/DOTS
Approved PRU
proposals and None 1 min staff/Research
forward to the In-Charge
Budget Unit
Record/DOTS
Disapproved PRU
proposals and None 1 min staff/Research
forward to the In-Charge
Releasing Unit.
Total: Turnaround Time 3-5 Days
and 5 mins
277
PROVISION OF TECHNICAL ASSISTANCE ON RESEARCH
Division Memo. 398, s. 2018

None N/A
N/A N/A
Fills out SEPS checks
mentoring the
logbook completeness SEPS -
None 1 min seconds
of the Research
Research
Proposal
Ask information SEPS provide
on research TA and
proposal answer
queries 15 minutes SEPS -
None
Research
Presents Fills out

Form Form and SEPS -
None 15 seconds
affixes Research
signature

Time and 15
seconds
278
SIGNING OF ANNUAL ACTION PLAN ON RESEARCH

Action Plan Research Unit
N/A N/A
Fills out log-in Planning and
information Research
Staff checks
the
completeness
of the Action None 30 seconds PRU Staff
Plan and
advises client
to proceed to
the SEPS
Presents Receives/
Annual plan for reviews/
signing approves the
Annual Action
Plan and
2 minutes SEPS -
affixes None
Research
signature on
the forms (if
complete and
in order)
Presents Fills out

Form Form and
None 15 seconds SGOD Staff
affixes
signature

Time 45 seconds
279
HUMAN RESOURCE DEVELOPMENT (HRD)
REVIEW OF DIVISION-BASED TRAINING PROPOSALS
Office: Human Resource Development Section (HRDS)

Who may avail: All Division-Based Personnel in the Schools Division Office
of Camarines Sur.
2 copies of Training Proposal
1 copy Training Package
Enclosures of Training Package:
a. Session Guides
b. Session Slide Decks
c. Training Matrix
d. Speakers Profile
e. Evaluation Tool
f. Needs Assessment Report
g. Breakdown of Expense or
Budget Requirements

PAID
Project Owner or HRDS receives and None 2 minutes Samuel Jerome
representative reviews the VIII M. Benito
forwards completeness as of
Training attachment of the
Proposal and Training Proposal
Training and Training
Package to Package
HRDS
Receives Training 3 minutes Samuel Jerome
Proposal in the VIII M. Benito
Document Tracking
System and encode
entry in the
database.
Forwards document 5-10 minutes Ma. Salve III V.
to SEPS - HRD for Gutierrez,
review as to content SEPS
vis-à-vis its parts.
Records schedule of 2 minutes Ma. Salve III V.
training in the Gutierrez,
Training Calendar SEPS
Returns initialed 1 minute Ma. Salve III V.
documents to HRD Gutierrez,
staff for recording SEPS
280
and release.
Records document 2 minutes Samuel Jerome
in the Document VIII M. Benito
Tracking System
and logbook.
Forwards 3-5 minutes Samuel Jerome
documents to VIII M. Benito
SGOD Chief for
SGOD related
trainings and CID
Chief for CID related
Trainings.
Total: Turnaround Time 18-25 min
281
REVIEW OF SCHOOL-BASED TRAINING PROPOSALS
Office: Human Resource Development Section (HRDS)

Type of
Transaction: G2C - Government to Client
Who may avail: All Division-Based Personnel in the Schools Division
Office of Camarines Sur.
2 copies of Training Proposal
1 copy Training Package
Enclosures of Training Package:
a. Session Guides
b. Session Slide Decks
c. Training Matrix
d. Speakers Profile
e. Evaluation Tool
f. Needs Assessment Report
g. Breakdown of Expense or
Budget Requirements

STEPS TO BE TIME RESPONSIBLE
PAID
Submit Training Proposal None 3 minute Receiving Staff
Training received and
Proposal an recorded by
Training Personnel in
Package to Receiving Section.
Receiving Personnel section
Section. issues a tracking
code or number to
the client.
Receiving Section 3-5 minute Receiving Staff
transmits the
documents to the
HRD Section
Receives Training 2 minutes Samuel Jerome
Proposal in the VIII M. Benito
Document Tracking
System and
encode entry in the
database.
HRDS staff reviews 2 minutes Samuel Jerome
the completeness VIII M. Benito
as of attachment of
the Training
Proposal and
Training Package
Forwards 5-10 minutes Ma. Salve III V.
282
document to SEPS Gutierrez,
- HRD for review as SEPS
to content vis-à-vis
its parts.
Records schedule 2 minutes Ma. Salve III V.
of training in the Gutierrez,
Training Calendar SEPS
Returns 1 minute Ma. Salve III V.
initialed/signed Gutierrez,
documents to SEPS
HRDS staff for
recording and
release.
Records document 2 minutes Samuel Jerome
in the Document VIII M. Benito
Tracking System
and logbook.
Forwards 3-5 minutes Samuel Jerome
documents to VIII M. Benito
SGOD Chief for
SGOD related
trainings and CID
Chief for CID
related Trainings.
Total: Turnaround Time 23-32 min
283
CURRICULUM IMPLEMENTATION DIVISION
Office: CURRICULUM IMPLEMENTATION DIVISION

Who may avail: All personnel of SDO Camarines Sur
Employees (Public only)
Online request over Website of SDO CamSur
http://www.depedcamsur.com/sdo-id.html
CLIENT STEPS AGENCY FEES PROCESSIN PERSON
ACTION TO BE G TIME RESPONSIBL
PAID E
AUTHORITY TO *CID Staff
TRAVEL (internal) checks the
completeness of
the
accomplished
*CID STAFF -
Authority to
Khimberly Ann
Travel, 3 min.
none Tanay
*CID Chief
*CID CHIEF
recommends for
approval of
ASDS
*CID Staff
transmits to
SDS Office
PROPOSALS *CID Staff
*CID STAFF:
(internal & external) checks the
1st, 2nd and
completeness of
5th district -
the Project
Khimberly Ann
Proposal and
Tanay, 3rd and
advises client to
4th District -
proceed to the
Angela Orobia,
EPS In-Charge
none 10 min. Secondary-
for review, CID
Cherry Guinoo
Chief
and Roshyl
recommends for
Robosa,
approval by the
*EPS
ASDSs / SDS,
Concerned
*CID Staff
*CID CHIEF
transmits to
ASDS offices
MONTHLY *CID Staff none 3 minutes *CID STAFF:
ACCOMPLISHMEN recieves Khimberly Ann
T REPORTS Accomplishmen Tanay, Angela
(internal & external) t Report and Orobia, Cherry
checks Guinoo
attachments for *CID CHIEF
notation of CID
284
Chief
*CID Staff *CID STAFF:

records the 1st, 2nd and
Annual 5th district -
ANNUAL Instructional Khimberly Ann
INSTRUCTIONAL Supervisory Tanay, 3rd and
SUPERVISORY Plan / Annual 4th District -
5 minutes
PLAN/ ANNUAL Implementation none Angela Orobia,
IMPLEMENTATION Plan; Secondary-
PLAN *CID Chief Cherry Guinoo
(internal) reviews and and Roshyl
approves. Robosa
*CID CHIEF
IPCRF/ OPCRF *CID staff

(internal & external) Receives/verifie
s
IPCRF/OPCRF
*CID STAFFS -
for review of
KHIMBERLY
concerned
ANN TANAY ,
EPSs/PSDS
ANGELA
Secondary *CID
5 minutes OROBIA,
Chief None
CHERRY
recommends for
GUINOO
approval of
*EPS
ASDS
*CID CHIEF
*CID Staff
Transmits
documents to
ASDS
IPR/ OPR *CID staff

(internal & external) Receives/verifie
s
IPCRF/OPCRF *CID STAFFS -
for review of KHIMBERLY
concerned ANN TANAY ,
EPSs/PSDS ANGELA
Secondary 10 min. OROBIA,
none
*CID Chief CHERRY
recommends for GUINOO,
approval of *EPS,
ASDS/SDS, *CID CHIEF
*CID Staff
transmits
documents to
ASDS
CLASS PROGRAM *CID STAFF; *CID STAFF,
(Intermediate, Receives Class 5 minutes CID STAFF:
Junior and Senior Programs , CID None
1st, 2nd and
HS) CHIEF reviews 5th district -
285
(external) and Khimberly Ann
recommends for Tanay, 3rd and
Approval 4th District -
*CID staff Angela Orobia,
transmits Secondary-
documents to Cherry Guinoo
ASDS and Roshyl
Robosa,
*SARAH
CHRISTINE P.
GODOY,
*CID CHIEF
APPLICATION FOR *Receives/

LEAVE verifies
(internal & external) accomplished
Leave Form and 3 minutes *CID CHIEF
none
affixes signature
on the CSC
Form 6
RESEARCH *CID Staff

PROPOSALS Recieves
(internal & external) Research
Proposals for
reviews of
EPSs-I, CID
*Chief *CID STAFF,
recommends for 20 min. *EPS,
none
approval of *CID CHIEF
ASDS
*CID staff
transmits
Research
Proposals to
ASDS Offices
Total: Turnaround 1 hour and

Time 4 minutes.
SCHOOL GOVERNANCE OPERATION DIVISION (SGOD)
286
Service: Approval of Project Proposal in Projects , Repairs, Researches and

Innovations.
External
Office: School Governance Operation Division

Who may avail: All personnel of SDO Camarines Sur Employees (Public
only)
Approved APP School
Research questionnaire/tools/ Program Project Proponent
of Work
PAID
SGOD Staff
receives, checks
and records
the
completeness SGOD Chief / SGOD
None 1 min
of the Project Staff
Proposal and
Clients seek forwarded to
Signature of the SGOD Chief.
Project Proposals
I(Trainings, Receives,
Innovation, Action reviews and
signs Project None 15 min SGOD Chief
Plans and Proposal
Researches
Documents
forwards to
SDS/ ASDSs None 15 min SGOD Chief
office
Turn Around 31 minutes
287
Service: Approval of Authority to Travel and Accomplishment Report
Internal
Who may avail: All personnel of SDO Camarines Sur Employees (Public only)
Approved APP School
Travel Order and Memo SGOD office
Client seek signature of SGOD staff
Authority/Work Travel forwards the
and Accomplishment documents
Report through DOTS SGOD Chief / SGOD
None 30 seconds
and logbooks to Staff
the ASDS/SDS
office/s.
Receives,
reviews and
15 seconds SGOD Chief
signs Project
Proposal
SGOD staff
forwards the
documents
through DOTS 15 seconds SGOD Staff
and logbooks to
the ASDS/SDS
office/s.
Total I minute
Internal

288
Who may avail: All personnel of SDO Camarines Sur Employees (Public only)
Approved IPCRF Personnel
MOVs of the KRA Personnel
Signing of SGOD Staff
IPCRF/IPR records the
IPCRF/IPR and
SGOD Chief/ SGOD
advises client to None 1 min
proceed to the Staff
SGOD Chief
Receives,
verifies MOVs
of the None 15 min SGOD Chief
IPCRF/IPR
SGOD Chief
signs the
None 15 min SGOD Chief
IPCRF/IPR
Turn Around
31 minute
I. FEEDBACK AND REDRESS MECHANISM
289
FEEDBACKS AND COMPLAINTS MECHANISMS
How to send a feedback Send your feedback through e-mail
camarines.sur@deped.gov.ph or text us at 09989801507
(action@deped.gov.ph) or text us at 09989801507
How feedback is Talk to our Officer of the Day located at the Public
processed Assistance and Complaints Desk (PACD) just beside
Guard House area.
How to file a complaint Talk to our Officer of the Day located at the Public
Assistance and Complaints Desk (PACD) just beside
Guard House area.
How complaints are If you are not satisfied with our service, your written /
processed verbal complaints shall immediately be attended to by the
Officer of the Day at the Public Assistance and Complaints
Desk
Contact Information of
CCB, , PCC, ARTA
FEEDBACK AND REDRESS MECHANISM

Please let us know how we have served you by doing any of the
following:
 Send your feedback through e-mail
(camarines.sur@deped.gov.ph) or text us at
09989801507(action@deped.gov.ph) or text us at
09989801507
 Talk to our Officer of the Day
 If you are not satisfied with our service, your written / verbal
complaints shall immediately be attended to by the Officer
of the Day at the Public Assistance and Complaints Desk.
290
Priority Lane
291
Public Assistance and
Complaints Desk (PACD)
292
Client Friendly Division
293
NON-SMOKING Area
294
No NOON Break
295
Republic of the Philippines
Department of Education
Region V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
Freedom Sports Complex, San Jose, Pili, Camarines Sur
CERTIFICATE OF COMPLIANCE
Pursuant to Republic Act No. 11032: An Act Promoting Ease of Doing Business and Efficient
Delivery
of Government Services, amending for the purpose Republic Act No. 9485, otherwise known as the
Anti-Red Tape Act of 2007, and for Other Purposes
I, (full name), Filipino, of legal age, (position of the Head of Agency) of the (name of agency), the
person
responsible and accountable in ensuring compliance with Section 6 of the Ease of Doing Business and
Efficient Government Service Delivery Act of 2018, hereby declare and certify the following facts:
1) The (name of agency) including its (number of Regional Offices/Branches/Service

Offices/Campuses) has established its service standards known as the Citizen’s Charter that
enumerates the following:
a. Vision and mission of the agency;
b. Government services offered;
i. Comprehensive and uniform checklist of requirements for each type of
application or request;
ii. Step-by-step procedure to obtain a particular service;
iii. Person responsible for each step;
iii. Maximum time needed to conclude the process;
iv. Document/s to be presented by the applicant or requesting party, if
necessary;
v. Amount of fees, if necessary; and
c. Procedure for filing complaints.
2) The Citizen’s Charter is posted as an information billboard through interactive information
kiosks, electronic billboards, posters, tarpaulins standees, or any other readable materials that
could be easily understood by the public.
3) The Citizen’s Charter is posted at the main entrance of the office or at the most conspicuous
place of all the said service offices.
4) The Citizen’s Charter is written either in English, Filipino, and/or in the local dialect and
published as an information material.
5) The Citizen’s Charter is uploaded on the agency’s website through a tab or link specifically for
the Citizen’s Charter, located at the most visible space or area of the website, or as a link under
the Transparency Seal.
6) There is an established Client Satisfaction Measurement per service in the respective offices.
This certification is being issued to attest to the accuracy of all the foregoing based on available
records and information that can be verified.
IN WITNESS WHEREOF, I have hereunto set my hand this (day) of (month), (year) in
(city,
province), Philippines.
______________________________
LOIDA N. NIDEA, CESO I
Schools Division Superintendent
DepEd, SDO of Camarines Sur, Region V
SUBSCRIBED AND SWORN to before me this (day) of (month) (year) in (city, province), Philippines,
296
with affiant exhibiting to me his/her (government-issued ID) issued on (date of issuance) at (place of
issuance).
NOTARY PUBLIC/ ADMINISTERING
OFFICER
Doc. No. ___
Page No. ___
Book No. ___
Series of ___
Region V
FEEDBACK FORM
Name (optional):___________________________ Date/Time: _____________________

Comments / Observations:
Problems Encountered:
Suggestions / Recommendations:
297
Region V
REPORT FORM OF THE PACD OFFICER
Date:_______________________
Name of the PACD Officer of the day: ___________________
Minutes:
Signature: ______________________________
(Officer of the Day)
298
Region V
DIVISION OF CAMARINES SUR
299
CITIZEN’S CHARTER
2019 (1st Edition)
Office
of the
Assista
nt
School
s
Divisio
n
Superi
ntende
nt
(ASDS-
Elemen
tary)
300

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I.

As a learner-centered public institution,

Teachers facilitate learning and constantly nurture every learner.

We, the officials and employees of the Schools Division of

Assistant Schools Division Superintendent (Secondary)--------- p 15-25

Assistant Schools Division Superintendent (Elementary)--------- p 26-39

Accounting Section----------------------------------------------------- p 40-85

Administrative Office for Administration----------------------- p 86-96

Bids and Awards Committee (BAC) ------------------------------p 97-152

Budget Section------------------------------------------------------- p 153-158

Cash Section---------------------------------------------------------- p 159-173

Human Resource Management Office ---------------------- p 174-193

Legal Office------------------------------------------------------------- p 199-202

Payroll Service Unit (PSU)---------------------------------------- p 203-222

Records Section---------------------------------------------------- p 223-224

School Management Monitoring and

Supply Section------------------------------------------------------- p 239-258

Research Unit-------------------------------------------------------- p 278-281

Human Resource Development (HRD)----------------------- p 282-285

Office of the Curriculum Implementation Division (CID)-------- p 286-288

Schools Governance Operations Division (SGOD)

Office Address Contact

Office of the Division Office of the Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

SDS approves None 3 minute SDS

Office of the Division Office of the Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

LBP (LOI) CHANGE OF SIGNATORY

Office of the Division Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

Office of the Division Office of the Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

Office of the Division Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

Office of the Division Office of the Assistant Schools

HOW TO AVAIL OF THE SERVICE

CLIENT AGENCY ACTION FEES TO PROCESSI PERSON

Office of the Division Office of the Assistant Schools Division

HOW TO AVAIL OF THE SERVICE

Office of the Division Assistant Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

Office of the Division Office of the Assistant Schools Division

HOW TO AVAIL OF THE SERVICE

Office of the Division Assistant Schools Division Superintendent

HOW TO AVAIL OF THE SERVICE

Office in the Division Office of the Assistant Schools Division

HOW TO AVAIL OF THE SERVICE

Office in the Division Office of the Assistant Schools Division

HOW TO AVAIL OF THE SERVICE

Office in the Division Office of the Assistant Schools Division

HOW TO AVAIL OF THE SERVICE

Office in the Division Office of the Assistant Schools

CLIENT STEPS AGENCY ACTION FEES TO BE PROCESSI PERSON

Provides the Receives/checks None 3 minutes ASDS Staff

HOW TO AVAIL OF THE SERVICE

Accomplishes Receives client None 2 minutes ASDS Staff

Office: Assistant Schools Division Superintendent –

SIGNING OF LIQUIDATION REPORTS

HOW TO AVAIL OF THE SERVICE

SIGNING OF TRAVEL ORDERS

HOW TO AVAIL OF THE SERVICE

SIGNING OF ITINERARY OF WORK TRAVELS

HOW TO AVAIL OF THE SERVICE

SIGNING OF PROJECT PROPOSALS