TENDER NO.

P4CCC19034 ANNEXURE-V

SUPPLY AND INSTALLATION & COMMISSION OF RO WATER MAKER

SPECIAL TERMS AND CONDITIONS

1.0 Delivery Period for supply of Material:

i) For Indian Bidders

Lot-1: F.O.R. destination delivery of 1st lot of 02 Nos. of R.O. Water maker within 45 days
from the date of issuance of Notification of Award (NOA).

Lot-2: F.O.R. destination delivery of 2nd lot of balance 04 Nos. of R.O. Water maker within 45
days from the date of intimation from ONGC subsequent to completion of supply, Installation &
Commissioning of 1st Lot.

Order will be placed on F.O.R., ONGC Stores Nhava (Maharashtra) basis.

The date of dispatch as evidenced on L.R. shall be considered as date of delivery for the
purpose of imposing Liquidated Damages (L.D.).

Delivery Period is defined at Clause 1.7 of “General Terms and Conditions” at Annexure-II
(General Terms & Conditions) of ONGC Standard Booklet (ONGC/MM/01)

ii) For Foreign Bidders

Lot-1: F.O.B. delivery of 1st lot of 02 Nos. of R.O. Water maker within 45 days from the date
of issuance of Notification of Award (NOA).

Lot-2: F.O.B. delivery of 2nd lot of balance 04 Nos. of R.O. Water maker within 45 days from
the date of intimation from ONGC subsequent to completion of supply, Installation &
Commissioning of 1st Lot.

Order will be placed on CFR, Sea port, Nhava Sheva (JNPT),Raigad (Maharashtra) basis.

For the purpose of imposing Liquidated damage (L.D.), delivery shall be reckoned from the
date of handing over the material at Sea port of dispatch by the supplier to shipping
forwarding agent subject to production of receipt by the supplier from the shipping /
forwarding agent for having handed over the material at the port of dispatch.
Delivery Period is defined at Clause 1.7 of “General Terms and Conditions” at Annexure-II
(General Terms & Conditions) of ONGC Standard Booklet (ONGC/MM/01)

2.0 Man Power, Time limit of stay at Each Rig and completion of Installation & Commissioning :

(A) Pre-installation survey:

Successful Bidder shall be permitted to survey each Rig individually for joint Pre installation
Survey so as to broadly ascertain the requirement for each Rig regarding piping and
structural modification required if any.

Structural modification required and as indicated by the successful bidder will be done by
ONGC for fitment of the Equipment. The steel/ pipes required external to the Equipment
supplied, pertaining to structural modification, will be arranged by ONGC

One Authorized representative of the supplier will be allowed to visit the respective Rig for
maximum of two (02) days to assess the requirement at the site. Transportation from ONGC
Helipad Juhu / Rajahmundry Airport/ nearest boarding point for going to Rigs & back,
Lodging & Boarding at the rigs will be to the ONGC account. The supplier will have to give at
 TENDER NO. P4CCC19034 ANNEXURE-V

SUPPLY AND INSTALLATION & COMMISSION OF RO WATER MAKER

least 5 days’ notice to ONGC for arranging their visit. ONGC is not liable for any other charges
or fee for the above.

(B) For Installation and commissioning:

Successful Bidder will be responsible for installation and commissioning of the RO water
maker to be supplied. Bidder to depute Service engineer along with special Tools, if any, for
installation and commissioning.

Maximum 4 persons are to be deputed to the respective Rigs for the installation and
commissioning of the RO water Maker. Bidder to quote for installation and commissioning
separately in Price Bid.

Note: Successful Bidder should apply for Non-Employee Duty (NED) passes for the Service
Engineer receipt of order. Before applying for NED pass, all the required documents
like Police Clearance Certificate (PCC), and other valid certificates as under are:

Personnel (Service Engineer) going to Offshore should have the following valid certificates:

a) Personal Survival Techniques.

b) Personal Safety and Social Responsibility.
c) Emergency First Aid.
d) Fire Fighting and Prevention.
e) Helicopter Underwater Escape Training.

In addition he should also have valid Police clearance for going to offshore.

3.0 Charges for Bidder’s scope

All charges viz. mobilization/ demobilization of service engineers to/ from Mumbai/ Nearest
Boarding city and back, local conveyance, Lodging, Boarding at Mumbai/ Nearest Boarding city
shall be borne by the supplier.

4.0 Charges for ONGC’s Scope

a) After receipt of Equipment at Rig, ONGC shall give notice to the supplier for deputing service
engineer/ Personnel for completing Installation and commissioning within 45 days of the said
notice.

b) The transportation of Service engineers/ personnel from Helibase, Mumbai, India/ nearest
Boarding City in India to offshore (site) & back. Accommodation at offshore (site) will be
provided by ONGC free of cost.

5.0 Liquidated Damages

Liquidated Damages (LD) shall be applicable under two situations:

1) Delay in lot-wise delivery of R.O. Water maker.

2) Delay in completion of Installation & Commissioning of R.O. Water maker from the date of
intimation by ONGC.

Situation 1 (Delay in supply of Lot-wise material)

If complete material of the lot is not delivered within 45 days of NOA (for 1 st lot) / intimation from
ONGC( for 2nd lot), Liquidated Damages shall be levied amounting to a sum equivalent to 1/2 % of
total value of material of the lot subject to maximum of 10% of material value of that lot.

Situation 2 (Delay in completion of Installation, Commissioning)

 TENDER NO. P4CCC19034 ANNEXURE-V

SUPPLY AND INSTALLATION & COMMISSION OF RO WATER MAKER

If installation & commissioning on the individual rig are not completed within 45 days from the
date of intimation by ONGC, Liquidated Damages shall be levied amounting to a sum equivalent to
1/2 % of total value of installation & commissioning charges for that rig only subject to maximum
of 10% of installation & commissioning charges of that rig.

Rest of the conditions related to LD shall be as per standard condition vide clause No.13 & 14 of
Annexure- II of ONGC bidding document.

6.0 Inspection

Pre-dispatch inspection of the material will be carried out at Manufacturer’s works by the third
party inspection (TPI) agency nominated by ONGC as per the QAP provided by the supplier and
approved by ONGC. The TPI Charges shall be paid by ONGC, not by supplier.

7.0 Payment Terms:

1 Lot wise Supply of RO The payment terms for Indian & Foreign bidders shall be as
water Maker as per under:
scope of work.
i). Indian Bidders

50% of Lot wise payment of F.O.R. value of material inclusive

of taxes for Indian bidders shall be governed by the clause
13.2, 13.3 & 13.4 at Annexure-I and 39.1 (A) & 39.1(B) of
Annexure-II of ONGC standard booklet ONGC/MM/01

Bidder to clearly indicate whether they will opt for payment

against negotiation of dispatch documents through bank
(clause 39.1 (A) or payment after receipt of material in good
condition at ONGC stores, Nhava, Raigad, Maharashtra
(clause No. 39.1 (B) of Annexure-II of tender document.

ii). Foreign Bidders

50% of Lot wise payment of CFR value of material for foreign

bidders shall be governed by clause 13.1 of Annexure-I &
clause 31 of Annexure-II of ONGC standard booklet
ONGC/MM/01
Bidder should clearly indicate the payment option i.e. on
collection basis or through Letter of Credit.

2 On successful Applicable for both Indian & Foreign Bidder

completion of
installation, Remaining 50% of balance payment of material cost inclusive of
commissioning of RO taxes plus 100% of the charges towards the installation &
water maker as per commissioning cost shall be paid rig wise on successful
scope of work completion of installation & commissioning of the equipment at
the rig(s)

8.0 Submission of Invoice / Bill

A) For Supply of Material

i) Invoices / Bills in triplicate shall be prepared in the name of:

 TENDER NO. P4CCC19034 ANNEXURE-V

SUPPLY AND INSTALLATION & COMMISSION OF RO WATER MAKER

Manager (Finance), ONGC Offshore, ADM Office, Plot No. C69, A AND B, G BLOCK, NBP
Green Heights, 6th Floor, BKC, Bandra East Mumbai- 400051

ii) Invoice / Bills shall be submitted under a covering letter addressed to following:

CM(F&A), DS, 2nd floor, 11 high, ONGC Office complex, Bandra-Sion Link Road, Mumbai
400017

B) For Installation & Commissioning & balance material cost:

The following documents are required for making payment by ONGC for Installation &
Commissioning & balance material cost

i) Invoices / Bills in triplicate shall be prepared in the name of:

Manager (Finance), ONGC Offshore, ADM Office, Plot No. C69, A AND B, G BLOCK, NBP
Green Heights, 6th Floor, BKC, Bandra East Mumbai- 400051

ii) Invoice / Bills shall be submitted under a covering letter addressed to following for onward
submission to finance after verification / certification.

I/C Operation, Room No 321, 11High, Bandra Sion Link Road, Mumbai 400017

iii) Satisfactory work Completion certificate from the authorized representative of I/C of
respective Rigs Drilling Services, MR, ONGC, Mumbai after completion of the works at
respective sites.

9.0 Security Deposit/PBG

The successful Bidder, within 15 (fifteen) days from the date of issue of LOA/NOA from the
Purchaser, will be required to send Performance Security in the form of Bank Draft or in lieu
thereof, Performance Bond for 12.2% of the contract value in the form of Bank Guarantee (or in the
form of Letter of Credit,) as per tender condition. Detailed P.O. shall be placed only after receipt of
acceptable Contract Security (i.e. Security Deposit/Performance Bond).

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