Oracle Analytics Partner of the Year

interRel Highlights and Company Overview

Focused on #1 EPM Cloud Partner Awards

170+ Cloud • 2019 Oracle Analytics Partner of Company was founded
EPM & BI specializations, 60+ the Year on Essbase and has
free Cloud webcasts, • 2016 Oracle Global Partner of the the
since year – Cloud EPM & BI most experienced
free Cloud videos, and
1997 • 4-time Oracle Excellence Award Essbase resources.
2 Cloud books!
• 9-time Inc. 5000 – list of fastest
growing U.S. private companies
• Multiple Kscope Top Speaker
awards
Our Industries
consultants Free Education
average 9+ Healthcare, Financial
OTN tours, regional 1,000+ EPM
roadshows, weekly
years of EPM Services, Higher Ed, Retail & webcasts, Play It projects
Wholesale, Tech & Telecom,
experience Consumer Goods, Energy,
Forward videos
(YouTube), newsletters,
completed, 50+ in
Insurance, & Manufacturing and blog posts! EPM Cloud
 Introduction to
Account Reconciliation Cloud (ARC)

Terrance D. Walker, PMP

info@interRel.com
epm.bi/Videos
 Disclaimer
• These slides represent the work and opinions of the
presenter and do not constitute official positions of Oracle
or any other organization.

• This material has not been peer reviewed and is presented

here with the permission of the presenter.

• This material should not be reproduced without the written

permission of interRel Consulting.
 What is a Reconciliation?
• Validation that the balance in an account is “accurate”

• Different types of accounts are validated or reconciled

differently
̶ Cash – Compare the GL balance to the bank balance
̶ AP – Compare GL to sub-ledger
̶ AR – Compare GL to sub-ledger and analyze the aging of receivables
̶ Fixed Assets – Compare GL to sub-ledger and perform a roll-forward
̶ Pre-paids (e.g. Insurance) – Document the composition of the balance and justify
̶ Accruals (e.g. Bonuses) – Document the composition of the balance and justify
̶ Provisions and Reserves – Document the composition of the balance and justify
 Challenges in the Account Reconciliation Process
• #1 non-data related delay in the close process

• Honest questions
̶ What percentage of close time are you spending on account recs?
̶ Is it even happening?
̶ What tools are you using? Excel? Emails back and forth?
̶ Is every account truly being reconciled?
̶ Are we reconciling at the correct level(s)?
̶ Are recs updated as balances change during close?

• The result
̶ Limited visibility into completion status
̶ Limited reporting across recs
̶ Lost reconciliations
̶ Inefficient processes and lost time
̶ High risk and non-compliance
Challenges in the Account Reconciliation Process

Manual process

Incomplete
Limited governance
information

Security/compliance Audit issues

Limited visibility
ARC Addresses these Pain Points and Challenges

Manual process

Incomplete
Limited governance
information

Enables Provides
Addresses
automated governance and
security and risk
account real-time status
concerns
reconciliations reporting

Security/compliance Audit issues

Limited visibility
 Account Reconciliation Cloud (ARC)
• Addresses the global reconciliation process
• Reduces risk, providing real-time visibility into
the performance of account reconciliations
• Ensures all reconciliations are properly
qualified
• Helps companies streamline and optimize
performance by automating certain
reconciliation tasks and supporting risk-based
reconciliation cycles
• Integrated with transaction systems
• Simplified UI for Cloud
• Analytics covering performance
and compliance
Easy To Use SUI for Completing Reconciliations
Profile Properties
Workflow Support for Account Rec Process
 Manage the Overall Process
• Real-time visibility into the progress and status
• Assign resources/teams to specific items to be reconciled
• Analytics to review trending and areas for improvement
 Report and Analyze on the Account Rec Process
• Pre-built reports
• Supports creation of custom reports and report groups
 Fully integrate Account Reconciliation into the Close
• Integrate data from Oracle EBS, ERP Cloud and other ERP systems
̶ General Ledger
̶ A/R, A/P & Fixed Asset Sub-ledgers
̶ Cash Management

• Leverage existing on premise IT investments

• Automate with EPM Automate Routines

o Import Profiles
o Import Balances
o Import Pre-mapped Balances
o Run Auto-match
Oracle Business Processes
 How to subscribe? Part of 4 Main Business Processes
• Available with both EPM Standard and EPM Enterprise
• Oracle is shifting away from Cloud Services to 1 solution that supports 4 primary
business processes:
̶ This does mean that except for legacy customers, the products will not be sold separately
̶ What was a “product” is now just a “business process” inside Oracle EPM Cloud

1. Planning: Planning, Profitability & Cost Management

2. Financial Close: Financial Consolidation & Close, Account Reconciliation, Tax
Reporting
3. Narrative Reporting: Narrative Reporting, Dashboards
4. Enterprise Data Management: Enterprise Data Management / Governance

https://www.oracle.com/applications/performance-management/products.html
 Oracle EPM Standard

Ad Hoc Narration Management Reports Mobile

PLANNING FINANCIAL CLOSE

• Custom Plan Types • Consolidation
• Workforce • Account Reconciliation
• Projects • Task Management
• CapEx • Supplemental Data
• Scenario Modeling DATA
• Financials MANAGEMENT

ERPs Data Warehouses Unstructured Data Excel

 Oracle EPM Enterprise

Ad Hoc Narration Management Reports Mobile

PLANNING Profitability & Cost Management FINANCIAL CLOSE

• Custom Plan Types • Consolidation
• Workforce • Account Reconciliation
• Projects • Task Management
• CapEx ENTERPRISE • Supplemental Data
• Scenario Modeling DATA • Advanced Consolidations
• Financials MANAGEMENT • Transaction Matching
• Freeform (Essbase) • Tax Reporting
• Groovy

ERPs Data Warehouses Unstructured Data Excel

 EPM Cloud Standard vs. Enterprise
Business Processes
Planning
Financial Consolidation & Close
Narrative Reporting
Account Reconciliation
Tax Reporting
Profitability
Enterprise Data Management
EPM Cloud Standard EPM Cloud Enterprise
Planning & Budgeting + Advanced Customization and
Packaged modules: Workforce, modeling (Groovy)
Capital, Financial Project Planning Intelligent Performance Management
Scenario Modeling Intelligent Process Automation
1 Custom Hybrid BSO & 1 Free Form Planning
Custom ASO
Financial Consolidation + Advanced consolidation (on-
Task Management demand business rules, custom
calculations)
Intelligent Performance Management
Intelligent Process Automation
Narrative Reporting + XBRL Reporting
Account Reconciliation + Transaction Matching
Not available Tax Reporting
Not available Profitability and Cost Management
Not available Enterprise Data Management with
5,000 records limit
New Names of EPM Products (“Business Processes”)

• EPBCS/PBCS –> Planning

• FCCS –> Financial Consolidation and Close
• ARCS –> Account Reconciliation
• EPRCS –> Narrative Reporting
• PCMCS –> Profitability and Cost Management
• TRCS –> Tax Reporting
• EDMCS –> Enterprise Data Management
Into the Details of ARC
 ARC Home Screen
• Simplified User Interface (SUI)
across all EPM Cloud products
• Role-based views of ARC
functionality
• ARC Cards:
̶ Worklist
̶ Reconciliations
̶ Matching
̶ Dashboards
̶ Reports
̶ Application
̶ Tools
̶ Academy
 Worklist
• The Worklist Card reflects a listing & the status of reconciliations
• Summary of the status by All, Late, Due Today or Due in 7 days
• Leverage Filter bar to filter by attributes such as name or account type.
 Reconciliations
• Balance Summary
o Source System
& Sub-system balances
o Format Details
• Prior Ending Balances
o Balance Trending
o Imbalance review
• Reconciliation Metrics
o Assignee
o Status
o Attachments
o Commentary
 Matching
The Matching Card notes all
reconciliations created with
Transaction Matching and shows
a description, the name of the
preparer and whether there are
unmatched items.

The process for performing

matching involves:
̶ Importing Transactional Data
̶ Confirming Suggested Matches
̶ Creating Manual Matches
̶ Creating the Reconciliation Balancing
Report
 Application
• Overview displays recent reconciliation activity
by different users, data loads, and the number of
change requests for today, last seven days, and
all
• Profiles used to define reconciliation templates
which are basis for which data points are
reconciled
• Periods allows for opening, closing or locking
periods
• Configuration used to set up, configure, and
maintain ARC application settings, i.e. –
Currencies, Formats, Organizational Units, etc.
• Match Types allows for creating match types
for Transaction Matching and Calendars
Application (cont’d)
• Jobs displays the jobs performed in ARC – Jobs
History maintains a history of the jobs run in
Transaction Matching and allows for: importing
transactions, deleting imported transactions,
importing balances, and running Auto Match
• Services allows a Service Administrator to restart or
run the following: email notifications, open
reconciliations or system maintenance tasks such as
synchronizing users
• Archive allows a Service Administrator to keep the
size of the database in check and help performance
by using archive, restore and purge functionality
• Report Configuration allows for creating custom
reports, creating report queries, and group reports
Academy
Into the Details of the
Reconciliation Process
 Profiles
• Grouping of Account IDs that are subject to reconciliation
̶ Created to meet the reconciliation requirement(s)
̶ Can contain multiple G/L segments – Entity-Account-LOB
• Assigned a type, format, preparer, reviewer, balance, etc.
 Profiles
• Profiles can be updated as business
changes
Profile
• Updated profiles will apply for future
reconciliations
̶ Will not impact or change past
reconciliations

Reconciliation
is created
based on
Profile
 Formats
• Define what the reconciliation will look like

• What information will be required from preparers during

reconciliation

• Formats can also be created

• Pre-built Format are delivered with ARC

̶ AP, AR, Accruals, Bank Reconciliation, Fixed Asset, Tracking Only…
 Standard Formats
• Prebuilt formats for you to use for
reconciliations
• Balance comparison, account analysis
or variance analysis reconciliation
methods
• Prior period balance and net activity
are not displayed across standard
formats
̶ You can clear the hide check box to display
• Simplified definitions for system and
subsystem adjustments but you can
update and change
 Format Design
• Will determine the info presented in the Balance Summary
• Defines the types of transactions, attributes, and rules for the rec,
auto-recs and controls
• Design at the account type level for accounts easily reconciled (e.g.
Sub ledger to GL)
• Create custom formats for accounts that require manual
reconciliation / more complex
̶ Pre-paids, accruals, provisions and reserves
̶ Design formats to reduce risk for these items
̶ Add rules that validate data or require attachments
̶ Add questions to the reconciliation to ensure quality
̶ Target highest risk accounts
• Snapshots of formats are taken with each period’s reconciliations
 Reconciliation Method – Balance Comparison
• Compare balances to a
balance from another source
(sub-ledger, bank balance, or
other)
• Calculates a difference
• If difference exists, user
enters adjustment on source
and/or subsystem to
explain/resolve the difference
 Reconciliation Method – Account Analysis
• Used for accounts that have
no comparative balance
• Preparers enter/load the
Source System Balance
• Preparers enter/load the
items that make up that
balance on the Explained
Balance tab
• Use Adjustments if there are
any unexplained differences
 Account Reconciliation Process

Load
Auto Rec Notify Prepare Review Monitor
Data
 Load Data
• Supports pre-mapped data loads (non-Admins)

• Supports Data Management for mapping source system

data to Account IDs

• FDMEE (on-premises) direct ARC integration with EPM cloud

• Source system balances, sub-system balances, transactions

 Load Data - Balances
• Preparers load from Reconciliations;
admins from the Console or
Reconciliations
• Import for period
̶ Data can be imported for periods that
have pending, open or closed status
• Define the file, source type, and
currency bucket
• Click Import
 Load Data - Import to Any Status
• Data can be imported for periods that have pending, open or closed
statuses

• Balances
̶ If the balances change and the status was Closed or Open with Reviewer,
will be changed to Open with Preparer
̶ If balance doesn’t change, the status does not change

• Transactions
̶ Changed to Open with Preparer
 Data Management
• Data integration tool that provides a single, systematic process for loading data
from disparate systems into target analytical applications
• FDMEE “Lite” (Financial Data Quality Management, Enterprise Edition)
• ETL for the business user
• Provides visibility, traceability, integrity and
verification processes
• Mapping capabilities by end users
• Targets and sources
• File-based
• Drill-through to source data (Landing Page)
• Fully automated with EPM Automate
 Auto Reconciliations
• Configurable for low risk
accounts
• Standard auto rec rules
̶ Authorized zero balance
accounts
̶ Matching G/L to sub-G/L
within tolerance
• Customized auto rec rules
with specific logic for your
organization and compliance
rules
 Notify
• Preparers and reviewers receive email notifications for status
changes, upcoming due dates and delinquencies
 Preparers
• View balances loaded into
reconciliations
• Review executed auto-
reconciliations
• Review executed automated
rules
• Copy forward previous
activity
• Review notifications
• Complete reconciling items
• Provide balance explanations
• Attach supporting information
(doc, xls, pdf) to
reconciliations
• Provide commentary
• Calculate amortizations
 Reviewers
• Review notifications
• Review reconciliations
• Provide feedback through
commentary and flagging
• Approve or Reject reconciliations
• Multiple reviewers are supported
• Monthly, quarterly & yearly
frequencies
• Risk Ratings
• Post reconciliation
̶ Commentary and view only
ARC Dashboards
 Overview Dashboard
• Overview dashboard used to check the status of account
reconciliations:
o Open reconciliation count
o Late reconciliations
o On-time reconciliations
 Compliance Dashboard
• Compliance dashboard to view more details into the reconciliation
process
• View completed, prepared on time, reviewed on time, rejected, and
warnings
• User success tracking
 Match Metrics Dashboard
• Match Metrics dashboard by Reconciliation Type
• Transaction import date
• Sorting by various status
ARC Implementation Methods
 Consider a Phased Approach

Tracking Auto Rec Complex

Only Accounts Accounts
 Phase 1 – Tracking Only
• Every account should be reconciled
• Consider tracking only for first
phase
̶ Continue to use current reconciliation
processes
̶ Only use 1 – 2 formats to attach Excel
reconciliations
• Quickly achieve benefits into rec
process Two formats – Tracking
̶ Centralized database of recs Only and Tracking with
̶ Monitoring / reporting Reconciling Items (Allows
updating spreadsheet /
• Leverage prebuilt tracking formats uploading a spreadsheet with
the ability for preparers to
document reconciling items)
 Phase 2 – Auto Rec Accounts
• Next implement the “easier” reconciliations
̶ Accounts supported by sub-ledger (AP, AR, FA)
̶ Those that can be auto reconciled
• Automate sub-ledger and GL balance loads
• Design at the account type level
• Define auto reconciliations
 Phase 3 – Complex Recs / Manual Recs
• Accounts that require manual reconciliation / more complex
̶ Prepaids, accruals, provisions and reserves
̶ Transaction Matching
̶ Design formats to reduce risk for these items
̶ Add rules that validate data or require attachments, add questions
̶ Target highest risk accounts
 Training & UAT
• Training
̶ interRel Training Division ☺ ☺ ☺
̶ Great training videos provided by Oracle on YouTube
̶ Excellent subject matter videos available in the Academy
̶ Search for the Account Reconciliation Cloud playlist
• https://www.youtube.com/playlist?list=PL6gBNP-Fr8KWAW6NVVTqyFRUCKZHtJBQk

• UAT
̶ Reconciliations have the correct format and balances
̶ Preparer assignments are correct
̶ Review assignments are correct
̶ Reconciliation rules working per expectation
Bringing It All Together
 Ready to Ascend to ARC…
• You are manually reconciling accounts / using Excel or some other
sub-optimal tool for account reconciliations
• You want to make your close process more efficient / spend more
time on value added analysis of results
• You need visibility into accounts that present the most risk
• You need real time status and oversight of the reconciliation process
• Current ARM customers desiring to use ARC functionality

• No brainer if:
X hours per month reconciling * Y cost per hour > $120
Available with both EPM Cloud Standard vs. Enterprise
Business Processes EPM Cloud Standard EPM Cloud Enterprise
Planning Planning & Budgeting + Advanced Customization and
Packaged modules: modeling (Groovy)
Workforce, Capital, Intelligent Performance
Financial Project Planning Management
Scenario Modeling Intelligent Process Automation
1 Custom Hybrid BSO & 1 Free Form Planning
Custom ASO
Financial Consolidation & Financial Consolidation + Advanced consolidation (on-
Close Task Management demand business rules, custom
calculations)
Intelligent Performance
Management
Intelligent Process Automation

Narrative Reporting Narrative Reporting + XBRL Reporting

Account Reconciliation Account Reconciliation + Transaction Matching
Tax Reporting Not available Tax Reporting
Profitability Not available Profitability and Cost
Management
Enterprise Data Management Not available Enterprise Data Management
with 5,000 records limit
Continuing Education
 Best Selling Oracle BI & EPM Books
OAC
• Steps to set up your Oracle
Analytics Cloud instance
• How to build Essbase Cloud
cubes from start to finish
• Maintaining dimensions and
loading data
• Creating calculations and
calculating data
• Assigning security
Planning Narrative Reporting
• Build an Oracle Planning & • Build a report package
Budgeting Cloud • Execute the reporting cycle
• Application from start to finish
from start to finish
• Administer and automate your
solution • Sign off or reject the final
• Migrate from on-premises to the product
Cloud • Assign security
• Best practices for setting up • Migrate objects between
your Oracle EPM Cloud Instance environments

Cloud Essbase Smart View

Admin/End Users Admin Studio Smart View Admin End User Advanced
 Upcoming Webcast

WHAT IS ORACLE ENTERPRISE DATA

MANAGEMENT? TBD: ANALYTICS &
REPORTING
3-13
10-2
10-16

3-6

10-9 10-23
9-25
TBD: ANALYTICS &
WHAT IS ORACLE
WHAT IS ORACLE REPORTING
NARRATIVE REPORTING?
DATA VISUALIZATION?
Thank you!