Aghosh Alkhidmat Kohat

Proposed Annual Operational Budget

For The Year Ended 2021-2022

Sr. # Budget Head Total Cost

(PKR)

1 Food (Details given in Annexure-A) 4,500

2 Education (Details given in Annexure-A) 3,257

Student Expense
3 (Pocket money, Clothes, Travelling, Eidi, etc) 1,710
(Details given in Annexure-A)

4 Operational Cost (Salaries) 8,758

(Details given in Annexure-A & B)
Utility Bills
5 3,343
(Details given in Annexure-A)
Medical
6 (Details given in Annexure-A)
600

Co-curricular Activities
7 (Details given in Annexure-A)
533

Sub-Total 22,701
Administrative Cost @ 12.5 % 2,838
Monthly Cost Per Orphan 25,539
Annual Cost for Sponsorship of 01 Orphan 306,462.69
Total Cost of Sponsorship for 58 Orphans 17,774,836
 Aghosh Alkhidmat Kohat
Proposed Annual Operational Budget
For The Year Ended 2021-2022

1. Food
No. of Daily Cost Monthly Cost Annual Cost 1- Annual Cost 58-
Sr. # Description Details Child 1-Child 1-Child Child Children %
1 Breakfast Daily @ Rs. 30/- Per Child 30 900 10,800 626,400 0.2
2 Lunch Daily @ Rs. 50/- Per Child 50 1,500 18,000 1,044,000 33%
3 Dinner Daily @ Rs. 50/- Per Child 58 50 1,500 18,000 1,044,000 33%
4 Fruits Daily @ Rs. 10/- Per Child 10 300 3,600 208,800 7%
5 Milk Daily @ Rs. 10/- Per Child 10 300 3,600 208,800 7%
Total Educational Exps 150 4,500 54,000 3,132,000 100%
2. Education
No. of Daily Cost Monthly Cost Annual Cost 1- Annual Cost 58-
Sr. # Description Details Child 1-Child 1-Child Child Children %

1 Monthly School Fee Monthly @ Rs. 1500/- Per Child 50 1,500.00 18,000 1,044,000 43%
2 Annual Books Once in a year @ Rs. 2500/- Per Child 83 6.94 2,500 145,000 6%
3 Note Books Twice in a year @ Rs. 1000/- Per Child 14 166.67 2,000 116,000 5%
Sharpener, Eraser, Pencils, Colors, Pen, Ink
4 & Chart Paper Monthly @ Rs. 150/- Per Child 5 150.00 1,800 104,400 4%

5 School Bags Once in a year @ Rs. 800/- Per Child 2 66.67 800 46,400 2%
6 Uniform (Pent, Shirt, Neck Tie, etc. ) Twice in a year @ Rs. 2500/- Per Child 14 416.67 5,000 290,000 12%
7 Shoes Once in a year @ Rs. 1000/- Per Child 3 83.33 1,000 58,000 2%
8 Shoe Polish & Brush Three time in year @ Rs. 150/- Per Child 1 37.50 450 26,100 1%
9 Winter Coat Once in a year @ Rs. 1000/- Per Child 58 83.33 58,000
3 1,000 2%
10 Jersey Full Sleeve Once in a year Rs. 600/- Per Child 2 50.00 600 34,800 1%
11 Winter Cap Once in a year @ Rs. 50/- Per Child 0 4.17 50 2,900 0%
12 Mufflers Once in a year @ Rs. 50/- Per Child 0 4.17 50 2,900 0%
13 Socks Three time in a year @ Rs. 150/- Per Child 1 37.50 450 26,100 1%
14 Underwear's Three time in a year @ Rs. 250/- Per Child 2 62.50 750 43,500 2%
 15 Pent Belts Three time in a year @ Rs. 250/- Per Child 2 62.50 750 43,500 2%
16 School Transport Monthly @ Rs. 500/- Per Child 17 500.00 6,000 348,000 14%
17 Other Misc Student Exps Once in a year @ Rs. 300/- Per Child 1 25.00 300 17,400 1%
Total Educational Exps 200 3,256.94 41,500 2,407,000 100%
3. Student Expense
No. of Daily Cost Monthly Cost Annual Cost 1- Annual Cost 58-
Sr. # Description Details Child 1-Child 1-Child Child Children %

1 Hair Cutting Expenses Monthly Rs. @ 80/- Per Child 3 80 960 55,680 5%
2 Casual Dress Three time in a year @ Rs. 1000/- Per Child 8 250 3,000 174,000 15%
3 Casual Chappal Twice in a year @ Rs. 200/- Per Child 1 33.33 400 23,200 2%
4 Pocket Money Daily @ Rs. 20/- Per Child 20 600 7,200 417,600 35%
58
5 Landry Expenses (Surf, Soap, Neal) Monthly Rs. @ 150/- Per Child 5 150 1,800 104,400 9%
6 Students Eidi Twice in a year @ Rs. 1000/- Per Child 6 166.67 2,000 116,000 10%
7 Soap+Thootpast & brush, Shampoo & Oil Monthly Rs. @ 180/- Per Child 6 180 2,160 125,280 11%
8 Towel & Nail Cutter Twice in a year @ Rs. 250/- Per Child 8 250.00 3,000 174,000 15%
Total Students Expenses 57 1,710 20,520 1,190,160 100%
4. Operational Cost (Salaries)

0 Sr. # No. of Monthly Cost

Description Details Child Daily 1-Child Monthly Annual %

1 Monthly Salaries Expenses 12,425 6,427 372,745 3,992,940 73%

2 Eid Bonus 1,587 821 47,624 571,490 9%
3 Leave Encashment Total Administrative & Supporting Staff = 19 58 265 137 7,937 95,248 2%
4 Staff Medical Exp 1,861 963 55,833 670,000 11%
5 Gratuity Exp 794 411 23,812 285,745 5%
Total Operational Cost 16,932 8,758 507,952 5,615,423 100%
5. Utility Bills
No. of Monthly Cost
Sr. # Description Details Child Daily 1-Child Monthly Annual %

1 Electricity Bill Monthly @ Rs. 20,000/- 667 345 20,000 240,000 10%
2 Gas Bill Monthly @ Rs. 9000/- 300 155 9,000 108,000 5%
 3 PTCL & Internet Monthly @ Rs. 3000/- 100 52 3,000 36,000 2%
4 Traveling & Conveyance Traveling, Generator & Vehicle Petrol 3,000 1,552 90,000 1,080,000 46%
Building & Office 417 216 12,500 150,000 6%
Furniture & Fixtures 222 115 6,667 80,000 3%
Generator 139 72 4,155 49,860 2%
5 Repair & Maintenance
Sanitary Items 149 77 4,480 53,760 2%
Vehicles, Oil & Lubricants 384 199 11,515 138,180 6%
58
Electrical Items 313 162 9,382 112,584 5%
Promotion & Publicity 152 79 4,554 54,648 2%
Building Rent Expenses - 0%
Gardening Expenses 208 108 6,250 75,000 3%
Mobile & Net Expenses 60 31 1,800 21,600 1%
6 Administrative Expenses
Postage & Couriers 56 29 1,675 20,100 1%
Printing & Stationary 82 42 2,450 29,400 1%
Guests Refreshment 94 49 2,827 33,924 1%
Misc Expenses 122 63 3,654 43,848 2%
Total Utilities Expenses 6,464 3,343 193,909 2,326,904 100%
6. Medical
No. of Daily Cost Monthly Cost Annual Cost 1- Annual Cost 58-
Sr. # Description Details Child 1-Child 1-Child Child Children %

1 Occasional Illness Monthly Rs. @ 200/- Per Child 7 200 2,400 139,200 33%
58
2 Annual Medical Monthly Rs. @ 400/- Per Child 13 400 4,800 278,400 67%
Total Utilities Expenses 20 600 7,200 417,600 100%
7. Co-Curricular Activities

Sr. # Description Details No. of Daily Monthly Cost Monthly Annual %

Child 1-Child
1 Monthly Activities Once in a year @ Rs. 2400/- Per Child 7 3 200 2,400 38%
2 Sports Kit Once in a year @ Rs. 1000/- Per Child 3 1 83 1,000 16%
58
3 Sports Joggers Once in a year @ Rs. 1000/- Per Child 3 1 83 1,000 16%
4 Educational & Recreational Trip Once in a year Rs. 2000/- Per Child 6 3 167 2,000 31%
Total Utilities Expenses 18 9 533 6,400 100%
Grand Total 23,840 22,701 825,614 15,095,487 700%

Operational Cost 21,688.92

Admin Cost 12.5 % 2,711
Per Child Cost Per Month 24,400
 Salaries
Medical Total In Year
S# Description Details Monthly salary Annual Salary Earned Leaves Eid Bounus Allowance Gratuity 2020-2021
1 Administrator 1 30,000 360,000 10,000 60,000 70,000 30,000 530,000
2 RMO 1 30,000 360,000 10,000 60,000 50,000 30,000 510,000
3 Accounts Officer 1 27,000 324,000 9,000 54,000 50,000 27,000 464,000
4 Asst. Warden 1 27,745 332,940 9,248 55,490 50,000 27,745 475,423
6 Office Assistant Cum Admin 1 - - - - -
7 Mentor 1 27,000 324,000 9,000 54,000 50,000 27,000 464,000
8 Security Guard 1 18,500 222,000 6,167 37,000 50,000 18,500 333,667
9 Security Guard 1 18,500 222,000 6,167 37,000 50,000 18,500 333,667
10 Laundry Man/woman 1 17,500 210,000 5,833 35,000 50,000 17,500 318,333
11 Tandorchi 1 17,500 210,000 5,833 35,000 50,000 17,500 318,333
12 Cook 1 18,500 222,000 6,167 37,000 50,000 18,500 333,667
13 Cook Helper 1 17,500 210,000 5,833 35,000 50,000 17,500 318,333
14 Sweeper 1 17,500 210,000 5,833 35,000 50,000 17,500 318,333
15 Driver 1 18,500 222,000 6,167 37,000 50,000 18,500 333,667
16 Part Time Teachers 2 - - - -
17 Office Boy (Daily wages) 1 17,000 204,000 17,000
18 sweeper (Daily wages) 1 15,000 180,000 - 15,000
19 Tauoor Shah (Daily Wages ) 1 15,000 180,000 15,000
Total 19 332,745 3,992,940 95,248 571,490 670,000 332,745 5,051,423

Note :
1--As per Federal Notification mimium salary will be 17,500 for a Regular Employee
2--Medical expenses are proposed as per Aghosh Policy i.e.Rs.50,000 or two gross salaries whichever is higher but paid on the basis of 60% of Actual bills
3--Rent expense is estimated as per agreement i.e.10% after every one years
4--Gratuity is proposed as one gross salary per employee per year
5--All other expenses are estimated on the basis of actual expenses incurred +10% increase as per management decission