Annex 13-100(D5)

Contractor’s Familiarization
(2021/03/08)
Contractor working onboard this vessel is advised of shipboard safety management procedures and
processes, such as work permits, emergency response plans, incident reporting, any potential job
hazards.

Conduct “pre-job meetings” with contractors prior to start of work.

 Conduct a pre-job meeting whenever jobs are:

– Significant in nature (e.g,, large construction projects, painting and blasting projects, projects
involving explosives, confined-space entry work, rig mobilizations, coil tubing, radiation-related
work)
Or
– High-risk work that poses special hazards (e.g., hydrogen sulfide gas; working from heights; Lock
Out, Tag Out; electrical in classified areas; involvement of multiple contractors or hazardous
materials)

Note: these lists are not all-inclusive, and other projects not listed may need a pre-job meeting as
determined By Master/Company and contractor representatives.

This Checklist to be confirmed and completed by and between Chief Officer or Chief
Engineer and Contractor.

Date of
Ship’s Name
Familiarization
Name of
Contractor
Name of Purpose of visit
contractor’s
company

 Address the following (at minimum):

HES Requirements – Tenets of Safe Operation
 Fuyo-SMM-01 Safety Management Policy
Scope of work and location
_____________________________________________________________________________
Safety and detailed work plan
_____________________________________________________________________________
PPE
 Annex Tool Box Meeting Log
 Annex Use of personal protective equipment
Worker qualification and training

Work permit and safety procedures

 Instruction Procedure for various Safe Shipboard Operations
 Instruction Procedure for Dangerous Works
 Annex ENCLOSED SPACE ENTRY PERMIT
 Annex HOT WORK PERMIT
 Annex COLD WORK PERMIT
 Annex WORKING ALOFT OR OVERBOARD PERMIT
 Annex SMALL CRAFT ALONGSIDE PERMISSION
 Annex PIPE LINE AND PRESSURE WORK PERMIT
 Annex WORKING ON ELECTRICAL CIRCUITS PERMIT
Equipment calibration and condition
Logistics
Communications between parties and emergency contacts
Review of known hazards
Emergency response plan
 Instruction Shipboard Emergency Procedures
Emergency drills
Incident reporting and investigation

Fuyo Kaiun Co., Ltd.

Annex 13-100(D5)
Contractor’s Familiarization
(2021/03/08)
 Instruction Definition and Category of Accident-Incident and Near Miss
Contractor performance evaluation
Cyber security – Personal devices control
 Instruction 05-500 Procedures cyber security / 10. Use of personal device onboard.
- Aware of company procedure Instruction No. 05-500 Procedure of Cyber security.
- Aware of the risk from the cyber-attacks / Restriction of the using of vessel’s internet access and
crew’s personal devices (i.e. Laptop, PDA, Mobile phone, USB, other digital instrument, etc.)
on-board.
- Aware of the company policy on the control of physical access to all shipboard IT (Information
Technology) and OT (Operational Technology) instrument (i.e. Computers, digital navigational
equipment, etc.).
- Aware of the company guidelines on responsible ‘Social Media’ usage.
- Aware that personal equipment and devices can be connected to ‘Crew LAN’, and never be
connected to ‘Business’ or ‘Technical’ LAN.

 Cover the following topics, if applicable:

Stop Work Authority/Responsibility
 Instruction No.05-130 Stop Work Procedure
Operational Excellence Tenets
Management/work owner personal commitment
Incident and near miss reporting requirements
Root cause analysis
Post-job evaluations
Work-in-progress field reviews
Job Safety Analysis
Behavioral based safety observations
Emergency response
Hazard Communication Program
Training documentation on all employees
SSE Policy—2-4 person crews cannot have more than one SSE and 5-or-more person crews, no
more than 20 percent. Identifier and mentor required
Personal protective equipment:
o Eye and face protection
o Hardhats and hard-toe footwear
o Hearing protection
o Specialty items (e.g., gloves, respirators, goggles)
Work permit requirements – Hot Work, Work at height (over 2 meters), Electrical work in classified
areas, Confined-space entry etc.
Lock Out, Tag Out
Drug and alcohol policy
Management support and commitment
Smoking policy
 Annex Smoking Regulation
Fall protection requirements/rescue capabilities
Crane/heavy lifting operation requirements
Back safety/lifting policy
Waste handling plan
 Fuyo-SMM-06 Management of Environmental Conservation
 Annex Garbage Management Plan
Housekeeping
Equipment inspections
Subcontractors
Safety meeting requirements
Trenching/excavation
Instruction Procedure on Shipboard Safe Navigation and Operation
 Sub-chapter B, 4. Safety management,
 Sub-chapter B, 5. Hazards and general guidelines and preventive measures

Fuyo Kaiun Co., Ltd.

Annex 13-100(D5)
Contractor’s Familiarization
(2021/03/08)
 Subchapter B, 7. Control of Drugs and Alcohol

I was made aware of shipboard safety management system and commit myself to keep order on board
vessels and promote the safe and efficient work in compliance with pre-job meetings, shipboard
Regulations and Instructions/Procedures during my working on board this vessel.

Contactor working onboard Safety Officer (as Trainer)

(Chief Officer or Chief Engineer)

Fuyo Kaiun Co., Ltd.