MINISTERIO DAS OBRAS PUBLICAS. DIREGAO GERAL DE ADMINISTRACAO E FINANGAS Diregéio Nacional de Aprovisionamento (DNA) Request for Proposal for Consultant Services for Preparation of Detailed Engineering Design for Dili Urban Road (Re-tender) RFP-MOP-20002 Full Technical Proposal 4 ithLetter of Invitation RFP No. FBS-MOP-20002 ‘The Ministry of Public Works on behalf of the Government of the Democratic Republic of Timor Leste, now invites Eligible Consutants (InterationalNationa) to indicate thr interest in providing the services for the “Consultant Services for the reparation of Detailed Engineering Design (DED) for Dili Urban Road (re-tender)” 1. Interested Consutants must provide information indicating that they are qualified to perform the services such ac description of simiar assignments, experience i similar conditions, avalabity of appropriate coneutans, 2. The Ministry Estimated Amount of Contract is: USD 276,760.00, Proposels that exceed the estimeted amount will be rejected, 3, The Request for Proposal (RFP) document may be purchased beginning 7 July 2020 from the National Directorste for Procurement, Mnist'y of Public Works in Rua 20 de Maio, Di, Timor Leste by eligible bidders/Consulng Firms on the submission of a written application, along with the copy of company registration certificate, and upon payment of a non-refundable fee of Twenty Dollars (USD 20,00) in a form of bank receipt for fee deposted in any reputable bank of ‘Timor Leste, Current Account Number within office hours, 4. Mandatory Pre Proposal Conference will be held on 21 July 2020 at 3:00 HTL to be conducted by the technical representatives from DNEPCC and the Technical Advisors from the Minty of Public Works (MPW) assisted by DNA while the Mandatory Site Visit wil be conducted on 24 July 2020; 5. This Invitation for Expression of interest shall be conducted on a two (2) envelope system, wherein the Technical Proposal, and Financial Proposal shall be submitted in separate sealec ervelopes with markings of “Tecanical Proposal’ and “Financial Proposa' and clearly marked with "Consulting Services for the Preparation of Detailed Engineering Design (DED) for Dili Urban Road (Re-tender)” and shall be further be enclosed in a sealed outer envelopes 5 Sealeo Proposals sion of inlerest must be delivered and addressed to Mr, Quintilano ‘Afonso Belo, Director National Directorate for Procurement, Ministry of Public Works, Rua 20 de Maio, Dili Timor Leste no later than 11 August 2020 at 15:00 HTL Documents received after this deadine shall not be accepted 7. Sealed Proposals wil be opened on 14, August 2020 at 16:30 HTL at the Conference Room of the Minster of Pubic, ‘Works anc shall be valid fr a period of 120 cays. 8. Ifthe last date of purchasing, submission and opening falls on a government holiday then the next working day shall be ‘considered the laet da). in such a case the bid vality shal be recagnized with the effect from the orignal 8d submission deadlines: 1. The Ministry of Public Works reserves the right to acceptor reject, wholly or patly any or all the bids without assigning reason, vhatsoever 2. The RFP includes the following documents: Section 1 — Invitation for Expression of interest Section 2- Instructions to Consullats, Data Sheet, Summary and Personnel Section 3 - Terms of Reference Section 4 - Technical Proposal / FTP] - Standard Fors Section 5- Financial Proposal - Standard Forms Section 8 - Standard Forms of Contract (Lump Sum) ry of Pubic Works reserves the right to acceptor reject, wholly or pany anor alSection 1. Instructions to Consultants DEFINITIONS zane “Client” means the agency with which the selected Consultant signs the Contract for the Services. “Consultant” means any entity or parson that may provide or provides consulting services under contract to the Client. “Contract’ means the Contract signed by the Parties and all the attached documents listed in its Clause 1, that is the General Conditions (GC), the Special Conditions (SC), and the Appendices, “Data Sheet” means such part of the Instructions to Consultants used to reflect specific country and assignment conditions. “Day’ means calendar day “FBS’ means Fixed Budget Selection “Goverment” means the government of the Democratic Republic of Timor Leste “Instructions to Consultants" (Section 1 of the RFP) means the document which provides short- listed Consultants with guidelines for Proposal preparation LCS’ means Lowest Cost Selection, wherein Consultant appointment is determined by the Consultant who achieves or exceeds the minimum score and offers the lowest price “LOI means the Letter of Invitation sent by the Client to the shortlisted Consultants, or otherwise ‘a notice of public invitation Personnel’ means professionels and support staff provided by the Consultant or by any Sub- Consultant and assigned to perform the Services or any part thereof, Proposal means the Technical Proposal and the Financial Proposal ‘QCBS" means Quality and Cost Based Selection, wherein Consultant appointment is determined by the Consultant achieving the technical proposal passing score and subsequently also achieving the highest aggregate score for Technical and Financial Proposals OTL’ means the "Democratic Republic of Timor Leste” RFP" means the Request For Proposals to be prepared by the Client for the selection of Consultants "Score" means numerical value of points awarded in the evaluation of technical and price proposals ‘Selection’ is the process and particular methods for evaluating proposals and appointing a Consultant ‘Services’ means the work to be performed by the Consultant pursuant to the Contract “Sub-Consultant’ means any person or entity with whom the Consultant subcontracts any part of the Services. ‘Terms of Reference’ (TOR) means the document included in the RFP 2s Section 2 Proposal Document which explains the objectives. scope of work, activities, tasks to be performed, respecte responsibilities of the Client and the Consultant, and expected results and deliverables of the assignment, Ait1. 14 12 13 14 18 INTRODUCTION The Client named in the Data Sheet will select a consulting firm/ organization (the Consultant), in accordance with the method of selection specified in the Data Sheet. The Client will be acting on behalf of an RDTL Requesting Agency and in technical matters may be represented by a Supervising Technical Agency Eligible Consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data Sheet, for consulting services required for the assignment named in the Data Sheet The Proposal will be the Dasis for contract negotiations and ultimately for a signed Contract with the selected Consultant. Consultants should be familiar with and take into account local and site conditions in preparing their Proposals. Consuitants are encouraged to visit the Client and the site and to attend a pre-proposal conference before submitting a proposal. Attending the pre-proposal conference and site visit will be optional or mandatory according to requirements stated in the Data Sheet. The Client will ina timely manner provide at no cost to the Consultants the inputs and facilities, specified in the Data Sheet, assist the firm in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports, Consultants shall bear all costs associated with the preparation and submission of their proposals and contract negotiation. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultants. Conflict of Interest 16 Client policy requires that Consultants provide professional, objective, and impartial advice and atall times hold the Client's interests paramount, strictly avoid conflicts with other assignments and their own corporate interests and act without any consideration for future work, 4.6.1 Without limitation on the generality of the foregoing, Consultants, and any of their affiliates, shall be considered to have a conflict of interest and shall not be recruited, Under any of the circumstances set forth below. Conflicting activities (Ait and any ofits affiiates engaged by the Client to provide goods, works or services other than consulting services for a project, shall be disqualified from providing consulting services related to those goods, works or services, Conversely, a firm and any of its affiliates hired to provide consulting services, for the project preparation or implementation, shall be disqualified from subsequently providing goods or works or services other than consulting services resulting from oF directly related to the firm's consulting services for such preparation or implementation, wherein services otner than consulting services are defined as those leading to a measurable physical output; for example, surveys, exploratory driling, aerial photography, and satellite imagery, Conflicting assignments (i) A Consultant (including its Personnel and Sub-Consultants) or any of its affiliates shall not be hired for any assignment thet, by its nature, may be in conflict with another assignment of the Consultant to be executed for the ‘same or for another Client Conflicting relationships (A Consultant (including its Personnel and Sub-Consuttants) that has 3 business or family relationship with a member of the Client's staff who is directly or indirectly involved in any part of (i) the preparation of the Terms of Lib