Monitoring and Supervision Tool Enlarged

Republic of the Philippines
Department of Education
Region III
Schools Division of Bulacan
Sta. Maria East District
SAN VICENTE ELEMENTARY SCHOOL
MONITORING AND SUPERVISION

TOOL
KRA I: INSTRUCTIONAL SUPERVISION
1. Has performed instructional supervision to

achieve learning outcomes.
1.1 Copy of the School Instructional Supervisory

Report
1.2 IPCR Observation form
1.3 TA Plan
Gulod, San Vicente, Santa Maria, Bulacan

sanvicentegulod@gmail.com
044-308-3113
Region III

TOOL
2. Has accounted for learning outcomes of

schools and centers vis-a-vis goals and targets
2.1 Copy of the School Performance Indicators
2.2 Improved Gen. Ave. Result
2.3 Copy of the Consolidated School MPS

044-308-3113
Region III

TOOL
3. Has managed instructional system thru

equitable distribution of teaching loads and
observed teacher-learner ratio
3.1 Copy of the consolidated school/class

program
3.2 Copy of the summary of teaching loads
3.3 School Form 7

044-308-3113
Region III

TOOL
4. Has inspected regularly Daily Lesson Logs

(DLL)/ DLP/Weekly Learning Home Plan (WLHP)
4.1 Checklist/Summary of DLL/DLP/WLHP

inspected

044-308-3113
Region III

TOOL
5. Has enhanced activities for the identified

Least Learned Skills
5.1 Compilation of parallel test questions
5.2 Item Bank
5.3 Item Analysis result Report per subject area

and per grade level

044-308-3113
Region III

TOOL

6.1 Copy of approved school training

designs/program proposals
6.2 Compilation of Literacy and Numeracy Test

Results

044-308-3113
Region III

TOOL

7.1 ACR on Capacity Building on Research
7.2 Compilation of copy of submitted research

proposals/innovations

044-308-3113
Region III

TOOL
8. Has conducted school-based curriculum

review, Contextualization, and Implementation
8.1 ACR on the conduct of curriculum review with

photos
8.2 Budget of Lesson
8.3 Copy of MELCs

044-308-3113
Region III

TOOL
9. Has conducted workshop on the crafting of

MELCs-based Activity Sheets
9.1 ACR on the conduct of workshop on the

crafting of MELCs-based Activity Sheets and
worksheets
9.2 Budget of Lessons per quarter
9.3 Compilation of Sample output of Activity

Sheets and worksheets

044-308-3113
Region III

TOOL

10.1 Copy of the List/Inventory of Instructional

Materials with acknowledgment receipt signed
by the teacher

044-308-3113
Region III

TOOL

11.1 List of committee to assess learning

performance
11.2 Terms and References of Committee
Members
11.3 Minutes of the Meeting

044-308-3113
Region III

TOOL

12.1 Compilation of Certificate of

appearance/participation to various
school/district activities

044-308-3113
Region III

TOOL
KRA II: LEARNING ENVIRONMENT
1. Has adhered to Child-Friendly environment

standards and programs
1.1 Accomplishment on the following:
-CFSS Policy
-Compilation of Reports on CFSS
-Information materials
-Advocacy activities
-ACR on regular meetings with attendance
-Inventory on CFSS

044-308-3113
Region III

TOOL
2. Has prepared the school during Brigada

Eskuwela and Oplan Balik Eskuwela period
2.1 Brigada Eskuwela Report
2.2 Program of work
2.3 ACR
2.4 Financial Report checked & signed by the

internal (PTA) auditor

044-308-3113
Region III

TOOL
3. Has institutionalized Child Protection Mechanism

and processes (per DepEd Oreder No. 40, s., 2012)
3.1 Copy of approved by the PSDS (for elem. And

EPS Caretaker for SH) Program Implementation
on Child Protection and Mechanism
3.2 ACR

044-308-3113
Region III

TOOL
4. Has provided ICT facilities/workshop rooms as

learning support system
4.1 Functional ICT Room
4.2 WIFI Connection for teachers

044-308-3113
Region III

TOOL
4. Has provided ICT facilities/workshop rooms as

learning support system
4.1 Functional ICT Room
4.2 WIFI Connection for teachers

044-308-3113
Region III

TOOL
5. Has a clear DRRM Mobilization Plan
5.1 Approved copy of the DRRM Mobilization

Plan
5.2 ACR (meetings, activities with attendance &

photos)

044-308-3113
Region III

TOOL
6. Has evaluated the school plant, physical facilities

fitness and safety and sufficiency with the
assistance of specialists
6.1 Copy of Validated EBEIS (Physical facilities

management system)
6.2 School Development Plan

044-308-3113
Region III

TOOL
7. Has implemented environmental education

programs such as but not limited to:
- Eco-friendly,
- Child-friendly
- Drug-free
- Smoke-free
- Zone of peace, and
WINS Program
7.1 Signage
7.2 Photo documentation

044-308-3113
Region III

TOOL
KRA III: HUMAN RESOURCE

MANAGEMENT AND DEVELOPMENT
1. Has conducted at least three (3) school-based

trainings with approved training designs.
1.1 Approved Training Designs
1.2 ACR

044-308-3113
Region III

TOOL

2. Has observed 100% punctuality and in all

school-related activities.
2.1 Attendance Log Book/sheet
2.2 Form 48

044-308-3113
Region III

TOOL

3. Has conducted at least 10 conferences/staff

meetings with teachers
3.1 Office/School memo
3.2 Minutes of meeting

044-308-3113
Region III

TOOL

4. Has initiated and compiled teachers’ professional

documents in portfolio
4.1 Teachers’ Portfolio

044-308-3113
Region III

TOOL

5. Has rated all school personnel performance and

recommended for promotion
5.1 Compilation of List of Promoted teachers

within a year
5.2 Portfolio of school personnel/teacher
5.3 Approved IPCRF

044-308-3113
Region III

TOOL

6. Has conducted at least one (1) action research for

a year based on academic and non-academic factors
affecting learning progress with 100% implementation
of the intervention
6.1 Copy of Approved Action research
6.2 ACR

044-308-3113
Region III

TOOL
KRA IV: PARENTS’ INVOLVEMENT AND

COMMUNITY INVOLVEMENT
1. Has conducted quarterly GPTA meeting within a

school year
1.1 School Letter
1.2 ACR
1.3 Minutes of meeting with photos
1.4 Attendance

044-308-3113
Region III

TOOL

2. Has conducted General assembly and SOSA

within a School Year
2.1 Copy of SOSA
2.2 Minutes of Assembly with photos
2.3 ACR
2.4 Attendance

044-308-3113
Region III

TOOL

3. Has generated 100% support from stakeholders in

all school programs and projects
3.1 Compilation of sample Certificates of

appreciation
3.2 List of generated supports
3.3 ACR
3.4 Attendance

044-308-3113
Region III

TOOL

4. Has led in the preparation of E-SIP/AIP and

ensures participation of stakeholders
4.1 Copy of Received Letter invitation for

stakeholders
4.2 Copy of drafts of E-SIP/AIP
4.3 Copy of approved E-SIP/AIP
4.4 Minutes of meetings
4.5 Attendance sheet for every meeting

044-308-3113
Region III

TOOL

5. Has designed programs with stakeholders to

address school needs
5.1 Copy of Received Letter invitation for

stakeholders
5.2 Copy of drafts of E-SIP/AIP
5.3 Copy of approved E-SIP/AIP
5.4 Minutes of meetings
5.5 Attendance sheet for every meeting

044-308-3113
Region III

TOOL

6. Has formulated school policies and promoted

school discipline with stakeholders
6.1 Office/School Memo
6.2 Letter of invitation
6.3 Copy of School Policy involving stakeholders
6.5 Attendance sheet

044-308-3113
Region III

TOOL

7. Harnessed participation of alumni and other

organizations (NGOs, LGUs, PPPs)
7.1 Office/School Memo
7.2 Letter of invitation
7.3 Copy of School Policy involving stakeholders

044-308-3113
Region III

TOOL

8. Has promoted welfare and recognized

accomplishments of stakeholders
8.1 Compilation of copy of certificate of

recognition and appreciation

044-308-3113
Region III

TOOL

9. Has generated school funds in cooperation with

the stakeholders
9.1 School Liquidation
9.2 Audited Financial Statement Report (by the

PTA or school auditor)
9.3 Compilation of generated school funds from

stakeholders (in kind or cash)

044-308-3113
Region III

TOOL
KRA V: SCHOOL LEADERSHIP,

MANAGEMENT AND OPERATIONS
1. Has submitted accurate financial liquidation ON

TIME
1.1 Evaluated Monthly School Liquidation

Report

044-308-3113
Region III

TOOL

2. Has submitted all accurate required reports ON

TIME such as but not limited to:
-School Instructional Supervisory
Accomplishment Report (SISAR)
2.1 TA Plan
2.2 SISAR

044-308-3113
Region III

TOOL

3. Has managed to save 75%

PARDO/SARDO/LARDO
3.1 Zeroed-out or decreased drop-out rate
3.2 School Form of Enrolment of the previous

and current years

044-308-3113
Region III

TOOL

4. Has decreased at least 75% of failure rate for the

present year from the previous year
4.1 Failure Rate
4.2 Copy of SF 6

044-308-3113
Region III

TOOL

5. Assigned teachers as in-charge of ancillary services with signed School

Special Order/Designation duties and functions and such as but not
limited to:
- Clinic Teacher
- School EBEIS Coordinator
- School Property Custodian
- Physical Facilities Coordinator
- Reading Coordinator
- ICT Coordinator
- GPP Coordinator
- Subject Area Coordinator
- School Paper Adviser
- SPG Adviser
- Grade Leader
Others (please specify)
5.1 Compilation of Signed (with conformation) Copy of School

Special Order/Designation

044-308-3113
Region III

TOOL

6. Has provided at least 10% financial assistance

from MOOE to teachers for the purchase of
materials to be used in IMs development and
reproduction
6.1 Annual Procurement Plan

6.2 Budget Matrix
6.3 AIP
6.4 Requisition Slip
6.5 MR

044-308-3113
Region III

TOOL

7. Has tapped the services of at least three (3)

Master Teachers or efficient and dedicated
teachers quarterly on their field of expertise such
as:
-Coaching/Mentoring
-Resource Person/ Speaker
-Demonstration Teacher
7.1 Letter Request

7.2 ACR
7.3 Narrative Report

044-308-3113
Region III

TOOL

8. Has organized functional School Grievance

Committee
8.1 Copy of List of School Grievance

Committee
8.2 Resolutions

044-308-3113
Region III

TOOL

9. Has organized functional School Grievance

Committee
9.1 Copy of List of Child Protection Committee
9.2 Resolutions
9.3 Reports/Log Book

044-308-3113
Region III

TOOL

10. Has improved/sustained SBM Level of

Practice
10.1 Copy of Certificate of Level of SBM

Practice
10.2 SBM Assessment Result

044-308-3113

Monitoring and Supervision Tool Enlarged

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Republic of the Philippines

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

1. Has performed instructional supervision to

1.1 Copy of the School Instructional Supervisory

1.2 IPCR Observation form

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

2. Has accounted for learning outcomes of

2.1 Copy of the School Performance Indicators

2.2 Improved Gen. Ave. Result

2.3 Copy of the Consolidated School MPS

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

3. Has managed instructional system thru

3.1 Copy of the consolidated school/class

3.2 Copy of the summary of teaching loads

3.3 School Form 7

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

4. Has inspected regularly Daily Lesson Logs

4.1 Checklist/Summary of DLL/DLP/WLHP

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

5. Has enhanced activities for the identified

5.1 Compilation of parallel test questions

5.2 Item Bank

5.3 Item Analysis result Report per subject area

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

6. Has enhanced activities for the identified

6.1 Copy of approved school training

6.2 Compilation of Literacy and Numeracy Test

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

7. Has enhanced activities for the identified

7.1 ACR on Capacity Building on Research

7.2 Compilation of copy of submitted research

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

8. Has conducted school-based curriculum

8.1 ACR on the conduct of curriculum review with

8.2 Budget of Lesson

8.3 Copy of MELCs

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

9. Has conducted workshop on the crafting of

9.1 ACR on the conduct of workshop on the

9.3 Compilation of Sample output of Activity

Gulod, San Vicente, Santa Maria, Bulacan

MONITORING AND SUPERVISION

KRA I: INSTRUCTIONAL SUPERVISION

10. Has conducted workshop on the crafting of

10.1 Copy of the List/Inventory of Instructional

Gulod, San Vicente, Santa Maria, Bulacan