Matrusri Institute of Post Graduate Studies

Sponsored by Matrusri Education Society, Estd:1980

Approved by AICTE & Affiliated to Osmania University
16-1-486, Saidabad, Hyderabad-500059

Project Documentation Guidelines

The final report should be presented in the following sequence:

 Title page
 Student’s Declaration
 Supervisor’s Certificate (College Guide)
 Abstract
 Acknowledgements
 Table of Contents:
 List of Tables
 List of figures
 List of Appendices
 Chapter 1. Introduction: This chapter includes the research problem, need for
study/significance of the project, objectives, hypotheses, methodology – scope, sample
design, sources of information, tools and techniques of analysis, structure of the study with
sound justifications/explanations.
 Chapter 2. Literature Review: This chapter should reflect the student’s understanding of
the relevant theoretical and empirical background of the problem. Focus should be more on
the logical presentation of the empirical evolution of conceptual and methodological issues
pertaining to research problem. Also highlight the methodological clues drawn through this
review for your project.
 Chapter 3. The company/Organisation/System: This chapter should contain a brief
historical retrospect about the entity of your study.
 Chapter 4 & 5: Present your data analysis and inferences
 Chapter 6. Summary and Conclusions: Gives an overview of the project, conclusions,
implications and recommendations. Also specify the limitations of your study. You may
indicate the scope for further research.
 Bibliography: List the books, articles, websites that are referred and useful for research on
the topic of your specific project. Follow Harvard style of referencing.
 Appendices
Your documents should be appropriately numbered. It is usual for Page 1 to start with the
Introduction. The sections prior to the Introduction are usually numbered with small Romans, i.e.
i, ii, iii. It is easier if appendices are numbered in a separate sequence (suggest A, B, C) rather
than as a continuation of the main report.

Bibliography and Referencing

Referencing is necessary to avoid plagiarism, to verify quotations and to enable readers to

follow-up and read more fully the cited author’s arguments. Reference is given within the text of
the project as well as at the end of the project. The basic difference between citation and a
reference list (bibliography) is that the latter contains full details of all the in-text citations.
 Citation provides brief details of the author and date of publication for referencing the
work in the body of the text.
 Reference List is given at the end of the text and is a list of all references used with
additional details provided to help identify each source.
References should be made to sources of material throughout the report. Various conventions are
used for referencing but you must use Harvard Referencing, as shown in Appendix A,
throughout your report.
Proper referencing is a crucial aspect of your project. You are therefore strongly advised to talk
to your supervisor about this, in order to make sure that your project report follows the
appropriate referencing system.

APPENDIX A: Harvard Style Referencing

Referencing is a standardised method of acknowledging sources of information and ideas that
you have used in your report in a way that uniquely identifies their source. Direct quotations and
figures, as well as ideas and theories, both from published and unpublished works must be
referenced.

This appendix provides a brief guide to the Harvard Referencing style.

For Textbooks:

 In the references and bibliography sections of the Project report, the referencing to
material used from text should appear as follows:
The author, year of publication followed by the title of the textbook (in italics), publisher,
location of the publisher.
e.g.
Saunders, M. et al (2003), Research Methods for Business Students (3rd edition), Pearson
Education, Harlow.

 In the text of the Project report the reference would appear as follows:
………………being identified by Saunders (2003) ……………………

 If a direct quote is included in the text the page number where it can be found should also
be included while referencing.
e.g.
“When drafting your literature review you therefore need to focus on your research
question(s) and objectives.” (Saunders 2003, p47)

For journal articles:

 In the references and bibliography sections of the Project report, the referencing to
material used from journals should appear as follows:
The author’s name, followed by the title article, journal name in italics, volume number.
e.g.
Storey, J, Cressy, P, Morris, T and Wilkinson, A (1997) ‘ Changing employment practices in UK
banking; case studies’, Personnel Review, 26:1, pp24-42.
 In the text of the project report the same reference would appear as follows:
………………being identified by Storey et al (1997) and ………….
For websites:
 In the references and bibliography sections of the Project report, the referencing to
material used from websites should appear as follows:
If you are referring to a specific article, it should be detailed as for journal articles as
mentioned above, but with the additional information as to where it is available on the
Internet.
e.g.
Jones A and Smith A (eds) 2001 ‘What exactly is the Labour Force Survey?’ (online) (cited
20 December 2001). Available from URL:
http//www.statistics.gov.uk/nbase/downloads.theme_labour/what_exactly_isLFS1.pdf
 A typical BIBLIOGRAPHY is given hereunder for a better understanding:

Please note that all sources referenced in the main text should also be fully detailed in the
reference and bibliography section.

Technical Specifications of the Project

 The project should be typed on A4 white paper, and be double-line spaced.

 The left margin should not be less than 40 mm and the right margin not less than 20 mm.

 All pages should be numbered, and numbers should be placed at the centre of the bottom
of the page, not less than 10 mm above the edge.

 All tables, figures and appendices should be consecutively numbered or lettered, and
suitably labelled.

 2 hard bound copies & a soft-copy should be handed in to the Principal/Director of

your College/Institute at the time of submission.