SAP – Customizing Guide

Define Screen Layout at Document Level

For all external purchasing documents and purchase requisitions, you can specify the input attributes of
fields by using field selection keys.

A field selection key determines whether a field is:

A mandatory-entry field (input required)

An optional-entry field (input possible)

A display field (field displayed only, input not possible)

Suppressed

When the screen is assembled in the dialog transactions, for example, Change Purchase Order, certain
field selection keys are combined.

Combination of field selection keys

When the screen is assembled, the dialog program combines up to six different field selection keys.

The successive combination of the field selection keys listed below according to the link rules determines
which input characteristics the fields have in the document.

Two field selection keys are combined according to the link schema in the table below. The following key is
used:

+ For mandatory fields

. For optional fields

* For display fields

- For suppressed fields

Link rules for field selection

keys
Field selection key
2
+. *-
Field selection key 1

+ + + * -
. + . * -
* * * * -
- - - - -

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Example

When you change a purchase order, the following field selection keys are combined for the field Terms of
payment:

In field selection key 1 (transaction), this field is an optional field

In field selection key 2 (activity type - Change ACTV), this field is an optional field

In field selection key 3 (purchasing document type), this field is a display field

The combination of field selection keys 1 and 2 results in this field being an optional field.

The combination of an optional field with field selection key 3, in which the field is a display field, results in a
display field.

Field selection key

YOu should not delete the field selection keys listed below, which the dialog program uses for control
purposes, otherwise the dialog may terminate during processing:

1. Field selection key: transaction

The field selection key that corresponds to the transaction code: for example, field selection key
ME22 for the transaction "Change Purchase Order". For the Enjoy Purchase Order transactions
(creating, changing, displaying), there is only field selection key ME21N.
2. Field selection key: activity type
Is set from the activity type as follows:
o AKTH In creation mode

o AKTV In change mode

o AKTA In display mode

o AKTE With PO extension

You should note that you can also add items in change mode (for example, transaction ME22).
Field selection key AKTH would be used for this item.
3. Field selection key: purchasing document type
The field selection key that you have assigned to the document type for the purchasing document.
For example, field selection key UBF is assigned to document type UB, which is used for stock
transfer orders (within a company code). In this key, the fields Price and Price unit are suppressed.
4. Field selection key: item category/document category
This is determined from the item and document categories as follows: The first two characters
consist of the letters 'PT', the third character of the item category (internal representation), and the
fourth of the document category:

o A for RFQs,

o B for purchase requisitions

o F for purchase orders

o K for contracts

o L for scheduling agreements

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Accordingly, field selection key PT3F would be used for a subcontracting item in a purchase order.

Field selection key: function authorization/release status

o Purchasing documents: Used for authorization control. If the user parameter EFB
(function authorizations in Purchasing) has been assigned and a field selection key has
been assigned to the relevant value, this field selection key is used. Otherwise, field
selection key $$$$ is used if the user has insufficient authorization to display prices.

o Purchase requisitions: If the purchase requisition is subject to a release strategy and a

field selection key has been assigned to the current release indicator, this field selection
key is used.

Field selection key: subitem/creation indicator

o Purchasing documents: Is only used in the case of subitems. The field selection key is
put together in the same way as for the item categories (field selection key 4), with the
string 'UP', the subitem category, and the document type.

o Purchase requisitions: the field selection key that is derived from the creation indicator in
the purchase requisition, that is, ESTV, ESTF, or ESTD, is used in the case of purchase
requisitions generated from within Sales and Distribution, from a production order, or
through direct procurement.

5. Field selection key: purchase requisition

In addition to the available field selection keys, you can define a field selection key at function
authorization level to influence the input characteristics of fields in the Enjoy Purchase Requisition.
You can use this field selection key to set up groups of users that have certain restrictions when
editing purchase requisitions.

SAP Recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.

Activities

1. Check the predefined input attributes.

2. Change the field input control facility in accordance with your requirements

If you create your own field selection keys you can enter these at the following points:

In the step "Define document types" for the relevant document:

o RFQ/Quotation

o Purchase Requisition

o Purchase Order

o Contract

o Scheduling Agreement

In user parameter EFB in the step Define Function Authorization for Buyers.

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Under the release indicator in the step Set Up Release Procedure with Classification for
purchase requisitions.

Texts for Purchase Requisitions

In this step, you can:

Check the available text types

Create your own text types

Define copying rules for adopting texts from other objects (such as the material master record or
other purchasing documents)

Define Text Types

In this section, you can:

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Check the available text types

Create your own text types

Define Tolerance Limit for Archiving

In this step, you specify the period that must expire before

a purchase requisition item is deactivated

a deactivated purchase requisition item is archived

Activities

Maintain the minimum period in days for the archiving of purchase requisitions.

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