Why A Transportation Management System is

Vital for Schools and Colleges!

Posted On December 19, 2019

  
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Quali ed teaching sta and good facilities are all part of quality education. Transport services have now become just as
important. Gone are the days when parents looked for educational institutions that are close to home. Most schools
o er a pick-up and drop facility through their eet of school and college buses. These yellow buses go far and wide
picking up both students and sta . With such a large eet, student safety becomes paramount. Technology provides
strategic planning, execution and monitoring that ensures reduced risk.
Education institutions that have a bus tracking and management software included within their school management
system have shown a lesser accident rate. This makes it imperative that schools and even colleges opt for such a
transport management system, keeping student safety as their priority. It also increases parent con dence in the
school’s systems.

What is a transport management system?

A transport management system is a database-driven software that helps school admin to more easily and e ciently
manage their complete bus eet. It eliminates most manual interventions and provides instant reports to the school
admin on various metrics. These reports would have taken days if not weeks in normal manual administrative
methods.
The transport management system is integrated into the school management ERP thus creating an integrated end-to-
end management system. The school transport software manages information such as vehicle numbers, driver
allocation to the vehicle on a day-to-day basis. The payment module is also part of the school transport management
system and o ers parents di erent modes of online payment. It allows school and college administration to revise bus
fees and communicate it easily to all parents. Payment history and noti cation of payment dues makes improves
e ciency for the institution’s admin o ce.
`

Advantages of a transport management system

 A transport management system is quickly gaining popularity among schools and colleges because of the advantages
that it o ers. Here are some of the top reasons to consider using a transport management system.

1.Better safety – Helps parents track the bus route

A transport management system equips a school bus with a GPS tracker. Using this, parents can get a real-time view of
exactly where the school bus is. This can help parents understand exactly when the bus will pick up their child and
when it will drop them o after school. This can help parents plan their timing with greater e ciency, ensuring that
children reach the bus on time. The GPS tracking system can also alert parents well in advance in case there is a
change in the drop-o or pick-up point, giving them enough time to accommodate the change in route. All of this
translates into children reaching school on time and without any hassles.
A transport management system can improve the safety of children within the bus by helping parents or school
authorities monitor the entire bus ride. Most schools have an app that is connected to the transport management
  
Share system which gives them real-time CCTV footage streaming from the bus. The app also allows parents and teachers to
monitor the bus route, ensuring that they know where the bus is at all times and can be alerted if the driver is taking a
new or unknown route.

2.More e cient – Allows schools to plan driver schedules

Using a transport management system, schools can maintain records of each driver’s pro les, licenses and schedules.
 
There are two advantages that this feature o ers. One, it gives parents greater transparency into who is driving their
child’s school bus. This can help them feel more assured about their child’s safety. The second advantage of this feature
is that schools can easily move around driver schedules in case they need to accommodate any change. For example, if
one driver will not be available on a certain day, the school administration can clearly check other driver schedules to
nd one that is available during that time slot. This can help prevent delays in bus timings and keeps the school bus
routine running smoothly.

3.Better administration – Schools can modify bus routes with

greater ease
Bus routes often change depending upon changes in demand. With every new school year, new students get added to
the bus route and this can often necessitate a change in the current bus routes. Usually, making such a change can be
complex and tedious. With a transport management system, however, this task becomes much easier and more
e cient. Schools just need to add in the new addresses that need to be covered or remove ones that aren’t required
anymore. The system then automatically creates the best routes that accommodate these changes. Since the whole
process is automated, it reduces the risk of human error, making the bus systems more e cient.

4.Improved maintenance – Save money on repairs

When GPS trackers are enabled on each bus vehicle, the school management gets to know about the real-time
conditions and know where improvements can be made. Reports of driving behaviour correlated with fuel
consumption can provide admin insights to streamline processes and lead to long-term cost e ciency.  Maintenance
schedule reminders can be set to alert admin when each vehicle needs to be sent for servicing and thus improve the
life of each vehicle. Noti cation reminders can also be set for insurance policy expiry as well as driver license renewals
thus bringing everything to do with school transport within one single window.

5.Better nance management – driver payroll and fee payment

School transport management software such as provided by iTech’s Edumate integrates all nancial transactions into
the institution’s nancial module software. It integrates driver payrolls along with attendance records. Fee collection
from students, teachers and other users of the bus services can be collected along with academic fees. Thus,
streamlining all aspects of school transport management system.
 iTech India has been providing customized software solutions since 2003. We specialize in Education ERP with a
product portfolio built on best practices. We have distinct product o erings for di erent segments from schools,
colleges and coaching institutes. With a large team of technically quali ed professionals and mentored by educational
experts and technology architects, we are recognized for our cutting-edge ERP solutions. Speak to us today to know
more about how our solutions can t your needs.

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