Legal and Other Requirements Register April 45001

Process Reference HD01D
Process Owners Health and Safety Manager
Pages
Revision Date Revised by Process Initial Release date Dec 2017
04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith
Surface technology holdings Ltd have identified a number of health & safety acts, Regulations and other requirements that either directly or
indirectly relate to Company activities.
Information regarding updates to relevant legislation is sourced from the following providers, reviews are conducted periodically, and at least
annually:
www.hse.gov.uk
www.legislation.gov.uk
www.IOSH.org.uk
The table below contains the following details:
 Regulation / Act Title & Date

 Brief Summary of duty imposed
 Internal Supporting Evidence
 How Compliance is Evaluated
 Date of last update check
Pages
Re Internal Supporting How Compliance is

Legislation/Regulation Title Summary of Duty Imposed Updated
f Evidence Evaluated
Pages
Health & Safety at Work Under this Act, employers have a duty to ensure a safe
Act 1974 C.37 working environment for their employees, to ensure Health & Safety Policy
Site & System Audits as per
1 The Occupational that they are properly trained and competent to carry Training records
HSE Audit schedule
Safety and Health out the tasks allotted to them. They are also required
Act 1984 (WA) to have a suitable H&S Policy
Management of Health &
Safety at Work Regulations
1999 SI1999/3242 plus The legislation sets obligations for employers to ensure
Health & Safety Policy
Amendment 2006 the safe management of H&S at work through System Audits
2 Training Schedule
the Occupational communication, assessment of risk and ensuring Training Feedback
Risk Assessment Procedure
Safety and Health adequate controls are in place
Regulations 1996
(WA).
3 Work Place (Health, Safety Employers must ensure adequate welfare facilities on Health & Safety Policy Site Audits
& Welfare) Regulations sites such as access to toilets and clean water. Suitable HSE Notice Boards Safety Meetings
1992 SI 1992/3004 ventilation, lighting, workstations etc Safety Meeting Minutes
ACOP L24 2013
the Occupational
Safety and Health
Regulations 1996
(WA).
The Work Health and

Safety (WHS) Bill
2019 was passed by
the Western
Pages
Australian
Parliament on 3
November 2020.
Work to develop
further associated
regulations from
the bill are
underway and will
continue in 2021
Employer’s Liability This is visual on display,

(Compulsory Insurance) when this is due to expire
Appropriate insurance must be in place to insure
Regulations 1998 SI Certificate on display on the the PA to the CEO will send
4 against accidents and ill health to employees. The
1998/2573 + Employer’s safety boards us all the renewal letter
certificate must be displayed
Liability (Compulsory and once received the new
Insurance) Act 1969 copy
Health & Safety
(Consultation with Health & Safety Meeting
Employees) Regulations Employers are required to establish methods of Group H&S meeting Site Audits
1996 SI1996/1513 communication with employees either through Minutes Notice Boards
5 INDG 232 representatives or Union officials to communicate on HSE Notice Board Training
the Occupational
Health Safety and welfare issues. Bulletins Minutes
Safety and Health
Regulations 1996
(WA).
Pages
Displaying the HSAWA

Health & Safety
poster on the HSE Notice
information for Employees The legislation sets out requirements for employers to
Board
6 Regulations 1989,SI provide information on contacting H&S representatives Site Audits
Safety Meetings and
1989/682 + Amendment and the local HSE
minutes
2009
Bulletins
Corporate Manslaughter &
Imposes punishment where there is a failing in the Management Systems
7 Corporate Homicide Act Site Audits
duty of care or management which results in a fatality Training
2007, Amdt Order 2011
Control of Noise at Work
Regulations 2005
SI2005/1643 Training
ACOP L108 2005 To try to eliminate any noise at source and protect Induction Training
8 Health Surveillance
the Occupational employees from the hazards associated with noise Risk Assessments
Site Audits
Safety and Health
Regulations 1996
(WA).
9 Control of Substances An employer shall not carry on any work that is liable Safety Data Sheets Site Audits Jan 2020
Hazardous to Health (COSHH) to expose any employee to any substance hazardous to COSHH Assessments Training Feedback
Regulations 2002 SI health, unless he has made a suitable and sufficient Training Records
2002/2677+ 2004 Amdt assessment of the risks created by that work to the Health Surveillance
ACOP L5 2013 -EH40 /2005
health of those employed by him. All waste is to be stored in a
third edition -update Aug
2018 To ensure all waste on site is stored in containers manner not likely to cause
EH40 / 2005 fourth edition suitable for the specific waste type. All waste should be harm to human health or
2020 labelled correctly as to its true contents, any previous the environment and
Pages
the Occupational
Safety and Health disposed of in the correct
Regulations 1996
labels should be removed or defaced to avoid
manner according to the
(WA). confusion.
MSDS
Places a responsibility on the person(s) commissioning Compliance Testing

Electricity at Work electrical maintenance work and those performing the Certificated Site Audits
10
Regulations 1989 maintenance work to ensure safe systems of work are Qualified Personnel
introduced and adhered to. Works permits
The electrical equipment The legislation requires that portable electronic
Regular testing schedule Audits
11 ( Safety) regulations 1994 SI equipment is tested for safety ( electrical insulation) to
Competent company Visual checks before use
1994/3260 minimise the risk of shock or fire
12 Regulatory Reform (Fire The Regulations are designed to provide for a Fire Risk Assessment Site Audits
Safety) Order 2005 SI minimum fire safety standard in places where people Fire Emergency Action Plan HS Manager has sat the
2005/1541 work, including: shared areas; work place facilities; Fire warden Training NEBOSH fire risk
and, the means of access to that work-place. Fire safety awareness management course Aug
Fire (Scotland) Act All emergency routes must be signed and illuminated training for all staff 2019
2005, supported by and all fire precaution measures shall be maintained in Signage
the Fire Safety an efficient working order and in good repair Fire drills
(Scotland)
Regulations 2006.
Weekly alarm tests
External fire extinguisher
the Occupational checks, alarm servicing
Safety and Health Waste collection /
Regulations 1996 prevention of build up
Pages
(WA).
Health & Safety (First Aid)

Regulations 1981
SI1981/917
ACOP L74 2013 As Employers shall provide, or ensure that there is
amended 2018 provided, a sufficient number of suitably qualified Training
12 wk Ext applied to all persons who can render first-aid to employees if they HSE Notice Board
13 Site Audits
certs expiring on / after 16th are injured. Consideration also given for staff absences Accident Incident Log
March due to COVID19 and holiday cover. A suitably stocked first aid box AED on site
the Occupational should also be provided along with an accident log
Safety and Health
Regulations 1996
(WA).
14 Reporting of Injuries, Under this regulation companies have a statutory duty to Accident Incident Log Site Audits April 2020
Diseases & Dangerous report certain accidents and incidents to their local Enforcing Investigation Reports
Occurrences Regulations Authority within the time frames laid out in the regulations.
(RIDDOR) 2013
SI2013/1471 COVID19 You must only make a report under RIDDOR (The
Update to include COVID19 Reporting of Injuries, Diseases and Dangerous Occurrences
April 2020 Regulations 2013) when:
the Occupational
Safety and Health
Regulations 1996  an unintended incident at work has led to someone’s
(WA). possible or actual exposure to coronavirus. This must
Pages
be reported as a dangerous occurrence.

 a worker has been diagnosed as having COVID 19 and
there is reasonable evidence that it was caused by
exposure at work. This must be reported as a case of
disease.
 a worker dies as a result of occupational exposure to
coronavirus.
For Australia
Employers, principle contractors and contractors must notify
a case of COVID-19 to the Department of Mines, Industry
Regulation and Safety, WorkSafe where it is the cause (or
suspected causes) of a death at a workplace.
Employers, principal contractors and contractors are not

required to notify non-fatal incidents of COVID-19 to the
Department of Mines, Industry Regulation and Safety,
WorkSafe as WA Health are already notified of confirmed
cases by medical practitioners.
Notification is made by calling 1800 678 198
15 Social Security (Claims and The Regulations require every employed earner who We currently use the Audits
Payments) Regulations SI suffers personal injury by accident in respect of which statutory accident book
1979/628 along with an online
benefit may be payable to give notice of the accident
Pages
either in writing or orally as soon as practicable after reporting system

the accident.
We investigate all
recorded accidents, and
keep records for a
minimum of three years.
Working Time Regulations These Regulations govern the time that people HR management systems to Monitor the overtime
SI 1998/1833 in the UK may work. The Regulations apply to all include monitoring of Persuade personnel to take
Amdt 2 workers (not just employees) and stipulate Rest breaks, Holidays holidays and reminders to
Amendment to WTR minimum rest breaks, daily rest, weekly rest and managers for those staff
1998/1833 to provide an the maximum average working week.
who haven’t. HR Look
16 exception to enable New system installed 2018
workers to carry forward These Regulations came into force on 26 March 2020 after this
should hopefully remove
leave they are unable to and apply to England, Scotland and Wales.
the manual side of this and
take as a result of the flag up any outstanding
coronavirus pandemic holidays.
Health & Safety (Safety

Signage displayed where
Signs & Signals) Regulations Signs must be displayed where necessary:
17 necessary Site Audits
1996 SI 1996/341 Mandatory, Prohibited, Warning, Pictograms etc….
Training
ACOP L64
18 Lifting Operations and All equipment and attachments utilized in a lifting inspection certificate Site Audits
Lifting Equipment capacity must be fit for purpose and inspected Training Schedule with Zurich
Regulations 1998 SI regularly Equipment Checks carried
1998/2307(LOLER) out by Zurich
Pages
ACOP L113 Crimson portal with all test

the Occupational
certs and information
Safety and Health
Regulations 1996 6 month visual inspection on
(WA). ladders
Manual Handling
Operations Regulations
1992 SI 1992/2793(as
amended) Training Training Records
ACOP L23 Health and Safety All employers have a duty under this regulation to
Risk Assessments Site Audits
19 (Miscellaneous Amendments) undertake an assessment on all operations that involve
Mechanical lifting aids Review Incident/Accident
Regulations 2002 manual handling where there is a risk of injury.
available Reports
the Occupational
Safety and Health
Regulations 1996
(WA).
20 Personal Protective All equipment (including clothing affording Training Site Audits
Equipment at Work protection against the weather) which is Induction
Regulations 1992 intended to be worn by a person at work which Signage
SI1992/2966 protects them against risks to their Health & Risk Assessments
Safety are suitable and are provided free of
ACOP L25
charge at all times
EU regulation 2016/425 The overall aim of the new regulation is similar
applies after 21 April 2018 to that of the directive, ie to ensure common
standards for PPE in all Member States in terms
the Occupational of protection of health and the safety of users,
Safety and Health while enabling the free movement of PPE within
Pages
the union.
However, while the directive focused on ensuring

Regulations 1996 manufacturers’ products placed on the market
(WA). are compliant, the new regulation makes any
economic operators in the supply chain, eg
importers or distributors, also responsible for
ensuring that PPE meets the requirements and in
doing so enhances end user safety
This regulation sets out important Health and Safety
requirements for the provision and safe use of work
Provisions & Use of Work equipment and includes mobile work equipment such
Equipment Regulations Training
as Fork Lift Trucks (FLT) covers all equipment that may
1998 (PUWER) SI1998/2306 Risk Assessments
be routinely used by employees – items such as power
ACOP L22 Regular scheduled
21 tools etc are covered. Site Audits
the Occupational inspection by Zurich
The company must ensure that all personnel who
Safety and Health Crimson portal
Regulations 1996 operate mobile work equipment have adequate
(WA). training. Equipment should be inspected at regular
intervals this is in addition to PAT testing of power
tools
22 Working at Height The legislation sets out requirements for working at Risk Assessments Site Audits
Regulations 2005, SI height to ensure the safety of employees Training Permit to Work System
2005/735 Amended Permits to Work
Regulations 2007
INDG401
Pages
the Occupational
Safety and Health
Regulations 1996
(WA).
INDG455 - Safe use of
ladders and stepladders This is specific guidance to be read in accordance with Training Audits
23 (Revision 1) the Work at Height Regulations SI 2005/735. Working at height permits Permit to Work System
Health & Safety(Display

Screen Equipment) Companies have to assess the risks to the Health &
Regulations 1992 SI Safety of their employees who use a display screen for
1992/2792 a significant part of their working day. These Display Screen Risk
24 ACOP L26 Site Audits
assessments should identify any preventative or Assessments
the Occupational
protective measures that need to be taken for the
Safety and Health
Regulations 1996 employees’ protection.
(WA).
The Confined Space
All work conducted in Confined Spaces has been fully Training
Regulations 1997 SI Site Audits
25 Risk Assessed and avoided where possible. If Risk Assessment
1997/1713 Risk Assessments
conducted process is fully controlled Permit to Work
ACOP L101
The Control of vibration at Where employees are exposed to vibration at work e.g Hand Arm vibration Regular review
work regulations 2005 SI Grinders / drills etc then a risk assessment must be syndrome (Hav`s ) Health surveillance checks
26 2005/1093 performed to establish the level of exposure and assessment
frequency. The legislation sets limits on maximum
exposure and time periods for exposure
Pages
The Construction (Design and Management) Not always relevant to us

Regulations 2015. Whatever your role in construction, but are capable and have
The construction design & CDM aims to improve health and safety in the industry been assessed to be carry
27 management CDM by helping you to: sensibly plan the work so the risks out principle contractor role
regulations 2015 SI2015/51 involved are managed from start to finish & have the by BAE SYSTEMS.
right people for the right job at the right time. Training
The Health Act 2006 C.28

Restricts smoking to defined areas for the health Designated Smoking Areas
28 (The Smoke Free Site Audits
benefit of all Clear Signage
Regulations 2007)
Smoke Free (Signs) Requirement to display appropriate signage in non-
29 Display signage Site Audits
Regulations 2012 smoking areas and company vehicles where necessary
30 Gas safety (installation and The Regulations cover accommodation, shops, offices Annual gas safety check Audits August
use) regulations 1998 SI and public buildings and relate to pipe work and carried out by competent Annual servicing / checks 2018
1998/2451 – Amendment appliances. Employers must make sure equipment is company. Heaters in the
2018-139 installed correctly and inspected. Installation must workshops
ACOP L56 conform to the standards in the Regulations.
Employers must ensure that gas appliances, flues, pipe
work and safety devices are maintained in a safe
condition. They should be inspected by a competent
person in accordance with current industry practice.
31 Pressure Systems Safety The Regulations deal with pressure equipment, Regular servicing carried out Management Audits
Regulations SI 2000/128 including pipe work. Written scheme of
Pages
The definition includes pressure equipment that examination is conducted by

the Occupational contains a relevant fluid that would have a vapour Zurich, and is available via
Safety and Health pressure greater than 0.5 bar above atmospheric the Crimson platform
Regulations 1996 pressure when in equilibrium with its vapour at either
(WA).
the actual temperature of the liquid or 17.5 degrees
Celsius.
The Regulations require that all pressure equipment is
correctly installed and operated within the safety
limits. The equipment should be regularly examined
and maintained.
The Regulations also cover the action to be taken in
case of imminent danger, the provision of operating
instructions and the keeping of records.
The user of an installed system and owner of a mobile
system shall not operate the system or allow it to be
operated unless he has a written scheme for the
periodic examination, by a competent person, of the
following parts of the system, that is to say–
(a)all protective devices;
(b)every pressure vessel and every pipeline in which (in

either case) a defect may give rise to danger; and
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(c)those parts of the pipework in which a defect may

give rise to danger,
32 REACH enforcement REACH is a European Union regulation concerning the  Active monitoring of regs Dr Fiona Knight monitors July 9,2020
regulations 2008 Registration, Evaluation, Authorisation and restriction of both manually and by
SI2008/2852 Chemicals. It came into force on 1st June 2007 and replaced membership of regulatory
a number of European Directives and Regulations with a forums
single system. REACH has several aims:To provide a high  Reviewing effect of
AICIS WA
level of protection of human health and the environment changes for impact on
from the use of chemicals.To make the people who place products and supply chain
chemicals on the market (manufacturers and importers to identify and implement
responsible for understanding and managing the risks necessary actions
associated with their use.)To allow the free movement of  Preparation of
substances on the EU market. To enhance innovation in and international SDS using
the competitiveness of the EU chemicals industry. regulatory software
REACH applies to Scotland and leeds totally differently to

Coventry as they use SOVHC, which are awaiting
authorisation approval, Chromium Trioxide, and NMP which
is subject to restriction this year. The candidate list is
continuously monitored.
The Australian Industrial Chemicals Introduction Scheme
(AICIS) and Assessment Scheme is the Australian
government’s regulatory body for the importation and
manufacture of industrial chemicals in Australia.
Pages
33 Control of Asbestos The Control of Asbestos Regulations 2012 came  Asbestos register and Each site that has Asbestos
regulations 2012 into force on 6 April 2012, updating previous monitoring records has monitoring procedure
asbestos regulations to take account of the where applicable in place.
European Commission's view that the UK had not  Asbestos surveys carried Site audits
fully implemented the EU Directive on exposure to out on applicable sites
asbestos (Directive 2009/148/EC).
34 Section 9 – COSHH, EH40, Process - Spray Application See relevant sections above Site audits
Env Permit. & & Management Review
Section 32 – Haz waste. Housekeeping Survey
Section 36 – REACH. Risk assessment
Worksafe WA Code of Occupational Health Service
practice Spray Painting
35 Section 9 – Coshh, EH40, Process – Grit Blast See relevant sections above Site audits
Env Permit & & Management Review
Section 32 – Haz waste Housekeeping Survey
Section 36 - REACH  Risk assessment
Section 25 – HAVS
Worksafe WA Code of
practice Abrasive Blasting
36 Section 9 – Coshh, EH40, Process - Immersion See relevant sections above Site audits
Env Permit & & Management Review
Pages
Section 32 – Haz waste Housekeeping Survey

Section 36 - REACH Risk assessment
Worksafe WA Code of  Occupational Health
practice Control of Service
Workplace Hazardous
Substances NOHSC 2007
37 The Dangerous Substances What is DSEAR  Zoned areas Site audits

and Explosive Atmospheres Dangerous substances can put peoples’ safety at risk
Regulations 2002 (DSEAR) from fire and explosion. DSEAR puts duties on DSEAR assessments carried
employers and the self-employed to protect people out
from risks to their safety from fires, explosions and
similar events in the workplace, this includes members
of the public who may be put at risk by work activity.
What does DSEAR require?
Employers must:
 find out what dangerous substances are in
their workplace and what the fire and explosion risks
are;
 put control measures in place to either remove
those risks or, where this is not possible, control
them;
 put controls in place to reduce the effects of
any incidents involving dangerous substances;
Pages
 prepare plans and procedures to deal with

accidents, incidents and emergencies involving
dangerous substances;
 make sure employees are properly informed
about and trained to control or deal with the risks
from the dangerous substances;
 identify and classify areas of the workplace
where explosive atmospheres may occur and avoid
ignition sources (from unprotected equipment, for
example) in those areas.

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Process Reference HD01D

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

The table below contains the following details:

 Regulation / Act Title & Date

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Re Internal Supporting How Compliance is

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

The Work Health and

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Employer’s Liability This is visual on display,

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Displaying the HSAWA

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Places a responsibility on the person(s) commissioning Compliance Testing

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Health & Safety (First Aid)

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

be reported as a dangerous occurrence.

Employers, principal contractors and contractors are not

Notification is made by calling 1800 678 198

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

either in writing or orally as soon as practicable after reporting system

Health & Safety (Safety

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

ACOP L113 Crimson portal with all test

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

However, while the directive focused on ensuring

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

Health & Safety(Display

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

The Construction (Design and Management) Not always relevant to us

The Health Act 2006 C.28

Process Owners Health and Safety Manager

Revision Date Revised by Process Initial Release date Dec 2017

04 09.07.2020 L Myers Legal and other requirements Register Originator L Arrowsmith

The definition includes pressure equipment that examination is conducted by

(a)all protective devices;