Skip to main content

Search
Search this site

Capital Assets Management

Departments
Accounting & Financial Reporting
Capital Assets Management
Financial Analysis
Grant Accounting
Tax Office
You are here
Controller's Office » Capital Assets Management » Forms and Instructions
Print this page
Internal Transfer
Workflow Internal Transfer Form
If you have multiple assets to transfer, please use this Multiple Asset Template
and attach to workflow form. After opening template, you may need to click View,
then Edit.

Submit this form when requesting a transfer of equipment ownership/responsibility

from one department to another within the University of Iowa. Only Workflow forms
(not PDF hard copies) will be accepted after 7/1/2017.

Do Not Use this Form to:

Transfer expenditures for assets within the fiscal year of expense. When a
department CV's expense, the Capital Assets Management Office will then transfer
ownership of the asset to match the CV, no form is necessary.
Move equipment to a different location or change Custodian. For these changes send
an e-mail to Capital Assets Management Office.
Request Surplus Removal. Complete a Surplus Removal Form (Hawk ID login required)
to request that University Surplus pick up equipment.
Form Instructions
For each asset to be transferred, please provide the following information:

Effective Date: enter the date that the transfer will become effective
UI Tag Number or Asset ID
Description: enter a brief description of the item to be transferred (e.g., a noun
with descriptive adjective(s) and vendor name)
Serial #
Reason for transfer
Enter information for the department/sub-department relinquishing the equipment
(Transfer Out information)
Enter information for the department/sub-department receiving the equipment
(Transfer In information), including Department Contact’s information, Custodian,
Location, and valid new MFK elements. Enter Org, Department, and Sub-department.
You may enter a new OACT, DACT, or Cost Center, if appropriate. The new MFK
transfers ownership and depreciation of the equipment. It does not “CV” the
expenditure.
If you have multiple assets to transfer, use the Internal Transfer Template (see
link at top of page) to list them, then attach the file where prompted to Upload
Attachments near the bottom of the workflow form.

When complete, click the Submit to Workflow button.

Questions? Please email the Capital Assets Management office

Main menu
Home
Announcements
Federal Assets
Policies and Procedures
Forms
Frequently Asked Questions
Contact Us
Section menu
Asset Updates
Additions
Deductions
Internal Transfer
Off Campus Use
Surplus Removal
Title Transfer
Federal Assets
Capital Assets Management
2090 UCC (University Capitol Centre), Second Floor
Iowa City, IA 52242
Fax: (319) 353-2574