Area I – Governance and Administration

List of Documents, Additional Information and Exhibits Suggested Evidences College Level (CTE)
1. Administrative Manual
2. Copy of Charter signed of the BOR/BOT
3. Organizational Chart of the BOR/BOT
4. List of Board Members’ Official Titles and Sectoral
Representations
5. Updated Personal Data Sheet (PDS or CV) of the
BOR/BOT
6. Copy of Appointment/Designation of the officials
7. List of Administrative Officials and Degrees Earned and
Qualification
8. Executive Order by Mayor to identify members of the
Board Administrative Officials
9. Deployment Order/Appointment/Board Resolution/Detail
Order/ Background and Academic Credentials of the
appointed officials.
10. Copy of the Organizational Structure of all Academic
and Non Academic Personnel
11. Official transcript of Records (TOR), Certificates and
Diplomas, Certificate of Attendance/ Participation in
Seminars and Trainings and Commendations of the
designated Deans/ College Heads.
12. Copy of the Duties and Responsibilities of the College
Dean/ Head
13. Appointment/Designation of the College Dean/
Designation of the College Dean Signed by the President
14. List of Deans or College Heads and their Qualification
(c/o HR)
15. Official Transcript of Records (TOR), Certificates,
Diplomas, Licenses, Membership in Professional
Organization and IDs, Certificate of Attendance/
participation in Seminars and Trainings and Trainings
and Commendations of the designated Assistant Dean/
College Heads
16. List of Area Coordinators and their Qualifications
17. Copy of Duties and Responsibilities of Area Coordinators
18. Official Transcript of Records (TOR), Certificates,
Diplomas, Licenses, Membership in Professional
Organization and IDs, Certificate of Attendance/
Participation in Seminars and Trainings and
Commendations of the designated Area Coordinators/
Area Chair
19. Official Transcript of Record (TOR), Certificates,
Diplomas, Licenses, Membership in Professional
Organization
20. Diploma and OFFICIAL Transcript of Records (TOR)
Membership to Professional Organization, Certificate of
Attendance/ Participation in Seminars and Trainings and
Commendations of the designated Dean of Students
Affairs
21. Organizational Chart, By-Laws and Constitution,
Security and Exchange Commission (SEC) Registration,
Officers Profile, Activities and Minutes of Meetings of
the Faculty Federation/ Faculty Club
22. Copy of the Faculty Evaluation by the immediate
superior, students, self and peer.
23. Merit and Promotion Plan.
24. Performance Based Awards, Service Awards of
Excellence
25. ALCU Merit System
26. List of Awardees of Performance Excellence Programs
27. Minutes of the meetings by the board and Board
Resolution regarding the list of awardees
28. Program, Photos, Payroll and other relevant
documentations related to awards/ recognition
29. Copy of Orientation Program for New Non-Academic
Personnel (Photos and Documentation)
30. Training Calendar
31. Training Management Policy
32. Copy of the Duties and Responsibilities of Non-
 Academic Personnel
33. Copy of Development Program for Non-Academic
Personnel
34. Copy of Accomplished Forms for Evaluation for Non-
Academic Personnel
35. Establishment of PERC
36. Copy of Procedure for Promotion of Non-Academic
Personnel
37. CSC-Qualification Standards
38. MC 19 s. 2005 and other pertinent CHED and CSC
provision related to promotion
39. List of employees promoted
40. Copy of Workers Health Certificate
41. Copy of Potable Water Analysis
42. Safety Audits
43. Hazard Payroll
44. Fire Safety Certificate
45. Sanitation Permit
46. Disaster Preparedness Program with proper
documentation (Pictures and Communication)
47. Copy of Grievance Procedure and Complaint Handling
(Grievance Committee Functions) Omnibus Rules Book
V implementing EO 292 of CSC
48. Minutes of Meeting s and Copy of Resolution created by
the Grievance Committee
49. Incident Reports (Sample Cases)
50. Existence of Committee of Decorum and Investigation
(CODI)
51. Flowchart/Procedure of application for leave
52. Copy of Leave Forms, Omnibus rules in Leave CSC
53. Customer satisfaction Survey, Employees Satisfaction
Survey
54. Copy of Organizational Chart of Finance Office
(Existence of Finance Office and Flowchart)
55. Copy of Duties and Responsibilities of Personnel in
Accounting and Finance Office
56. Organizational Chart and Job Description/ Duties and
Responsibilities of each staff
57. Supply Management Procedures with Forms
58. Actual Requisition Procedures/ Approved Request/
Flowchart
59. Inventory Report; Delivery Report; Annual Procurement
Plan
60. Flowcharts; Refund Samples; Student Handbook
61. Collection Procedure/System for Students related
Transactions
62. Copy of Procedure of Budget Preparation Flowchart,
Budget Proposals
63. Copy of Forms Used to Tabulate all Data Needed
64. Copy of Projection, Financial Planning, Annual
Investment Plan
65. Copy of the team members who did the budget
preparation
66. Copy of a Memorandum designating a particular team
who did the Budgeting Process and Minutes of Meeting
67 Copy of Procedures for Quarterly Budget Reviews
68. Copy of Duties and Responsibilities of Accounting
Personnel
69. Copy of Bookkeeping Procedures
70. Communication Letters, Financial Document s, Ledgers
71. Copy of Liquidation/ Reconciliation Policy and
Procedure
72. Samples of Liquidate Reports and COA Reports
73. Copy of Procedures for the Expenditure Control of
Institution Trust and Other Funds
74. Audit Observation Report
75. Copy of Procedures for the Expenditure Control of
Institution Trust and other Funds
76. Expenditure Report
77 Copy of the Total Requirement of the Institutions and the
Priorities
78. Copy of Periodic Inventories Conducted and Procedures
 for Periodic Inventories
79. Memorandum Report
80. Copy of Procedures for Allocating Supplies to Colleges
and Offices
81. Request Forms, Accomplishment Report of SPMO
82. Appointment/ Designation letter of the Appointed
administrative officials
83. Delivery Receipt, ARE/MR, Periodic Inventory Slip,
Requisition Slip, Stock Card
84. Copy of the Records if Inventory
85. Existence of Record Management Office
86. Budget priorities as shown in the approved budget for the
program and actual allocation for the past 2 years
87. College Policies on the Confidentiality/ Security of
Records
88. Copy of the Supervisory Program of the Dean.
89. Development Plans: Strategic Plan, Tactical Plan, and
Operational Plan
90. Guidance/ Procedures in budget preparation
91. List of members of the Administrative and Academic
Councils or their equivalent
92. List of personnel responsible for planning and
development and their respective qualifications
93. Minutes if faculty meetings
94. Minutes if meetings of the Administrative and Academic
Councils
95. Performance Evaluation System/ Scheme for the non-
teaching staff
96. Plantilla of Personnel for the Administrative and
Academic Staff
97. Qualification Standards for the Administrative and
Academic Personnel