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Electronic Data Interchange

EDI Overview
Electronic Data Interchange (EDI) is the standardized application-
to-application communication of business documents between
organizations. The purpose of EDI is not just to move paper faster, but is
to reduce cycle time and cost therefore improving customer service. Aria’s
new EDI module has now achieved unprecedented ease of use and functionality
through a completely redesigned user interface and new powerful features. Aria
is proud to always be at the forefront of development, always providing the latest
transactions/mappings supported for practically every trading partner that uses EDI.

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About Us
ARIA SYSTEMS INC., a New York based com­pa­ny in­cor­po­rat­ed in 1991, pro­vides soft­ware so­lu­tions to the ap­par­el and re­lat­ed in­dus­tries. Over 450 ap­par­el, ac­
ces­so­ries, home fur­nish­ings, tex­tile and foot­wear com­pa­nies now use Aria as a com­plete so­lu­tion in man­ag­ing their de­sign, sup­ply chain, man­u­fac­tur­ing, sales and
cus­tom­er re­la­tions, fi­nan­cials and hu­man re­sourc­es. With of­fic­es in the U.S., Can­a­da, Eu­rope and the Mid­dle East, Aria Sys­tems, through its di­rect and re­sell­er chan­
nels pro­vides sales and tech­ni­cal sup­port to cli­ents around the world. Aria has since its in­cep­tion gained re­nown for its high qual­i­ty and in­no­va­tive soft­ware as well
as its com­pre­hen­sive cus­tom­er sup­port and con­sult­ing. Aria em­ploys over 120 in­dus­try pro­fes­sion­als with a skill base that ex­tends from soft­ware de­vel­op­ment and
ap­pli­ca­tion train­ing to busi­ness anal­y­sis and man­age­ment con­sult­ing.z

EDI Integration with ERP

Aria’s EDI is fully integrated with Aria ERP, allowing for a streamlined flow of inbound and outbound documents from and to your
trading partners, maximizing efficiency and minimizing double entry.

SAAS
SAAS or Software As A Service is an application delivery model that is rapidly becoming the standard in today’s IT world. The Aria applications are deployed on a
Cloud Platform and are hosted in a state of the art data center; they are accessible via a Web Browser such as Internet Explorer or Mozilla FireFox from any location.
So how is SAAS superior to On-Premise? You pay a one time setup fee and a monthly fee which gives you access to a bundle of applications and related services.
No software to install or maintain, no servers to purchase and maintain, no databases to maintain, no networking to maintain, no remote access rights to maintain,
no large up front costs to pay and no long implementation period. All this adds up to a fantastic value proposition. Join thousands of companies worldwide that are
moving their solutions from in-house to Software as a Service solutions.

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What is EDI? ____________________________________________________________________________4

Aria EDI Application ____________________________________________________________________5

EDI Services _ ___________________________________________________________________________7

EDI VAN Service ________________________________________________________________________7
EDI Compliance Service __________________________________________________________________8
EDI Outsourcing Service _________________________________________________________________9

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 What is EDI?
Electronic Data Interchange [EDI] is a set of standards which
allows for the exchange of electronic business documents between
two companies. EDI provides a common “language” that enables
businesses with dissimilar computer-based systems to communicate
with one another and digitally exchange data. EDI basically
standardizes the exchange format of documents between trading
partners. It also replaces paper based documents with electronic
ones increasing the effectiveness and efficiency of your company.
For these reasons many companies require their business partners
to be competent in their use of EDI and compliant with the widely
accepted EDI standards.
How does EDI work?
EDI extracts information from a business process, e.g. Purchase
Order, Invoice, etc. Then the data is automatically translated by
the EDI system into a standardized “language” after which
it is securely transmitted over a Value Added Network
[VAN] and routed to the final recipient. The EDI system
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automatically translates the standardized data into a format that
can be imported by the trading partners.
Benefits of EDI
EDI enables the automated digital exchange of data which
requires little to no manual intervention and removes the risk of
human error. Key benefits of using EDI are therefore the reduction
or elimination of data entry errors, the increase in business
information accuracy, streamlined transaction processing, the
reduction of business transaction costs and the improvement of
customer satisfaction with faster response times. Ultimately, EDI
will improve your cash flow by saving time and money when
sending and receiving business documents.
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 Aria EDI Application
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Aria Systems EDI software allows the structured transmission of electronic data with your trading partners. Aria EDI contains a user
friendly interface facilitating the management of inbound/outbound EDI communication. In addition we now support over 28 major
standards and transactions and are compliant with 300+ trading partners.

Aria Systems EDI includes the following product features:

Automatic recognition of inbound separators.
Automatic isolation of non-configured documents by the system
enabling easy identification and correction.
Full verification of incoming transactions for format validity
and data integrity with the system.
Ability to check data integrity and audit the database for
missing or incorrect SKU/UPC, price or address information.
Ability to provide audit trail of all sent documents ensuring
your transmissions are successfully received.
Full integration with the Aria Apparel System (ERP).
Automatic verification of EDI orders against bulk orders to prevent
duplicate quantities.
Ability to receive and print the store unit sales and average retail
price.

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In addition, Aria Systems EDI allows manufactures and importers to communicate with the following

Consumer E-Commerce
Retailers Freight Carriers 3PL Factors
Websites

Support of X12, EDI FACT, XML, Fixed Length, Integration with major carriers such Ability to integrate common Ability to send credit requests for Ability to communicate with major
CSV and comma delimited standards. as USPS, FedEx, and UPS. business documents such as approvals for customer orders to e-commerce websites (such as
Advance Ship Notices (856), the factor. Amazon.com, Overstock.com, JC
On-the-fly update of items, stores, DC locations Ability to retrieve freight and Warehouse Shipping Order (940), Penny.com, Kohl›s.com).
and temporary Purchase Orders (850) including insurance charges, verify recipients Warehouse Shipping Advice Ability to receive credit approvals
Purchase Order Changes (860), Text Messages address, update shipment tracking (945), Warehouse Stock Transfer from the factor. Support for custom and proprietary
(864) and Address Listings (816). numbers, automatically generate Shipment Advice (943) and e-commerce platforms (Magento,
tracking numbers and print carrier Ability to send Invoice (810) to the Volusion).
Automatic generation of outbound functional Warehouse Stock Transfer Receipt factor.
shipping labels. Advice (944).
acknowledgments (997) from inbound
transmissions. Ability to manage the routing Receipt of factor›s accounts
information of EDI 753/754 receivable information to support
Automatic generation of UPC codes in order to (Routing Requests). in-house order approvals based
transmit the UPC catalog to customers and print on the customer›s credit line
customer-specific UPC price tickets. established by the factor.
Ability to generate and print the UCC-128 carton
labels and the UPC price ticket (Hang Tags).
Ability to archive EDI transactions for data
storage, retrieval and inquiry, providing enormous
possibilities for data access and manipulation.
Ability to view the original data in its raw format
with EDI Viewer making troubleshooting an error
or problem easier. Some of our
Flexible communication via FTP, FTPs, AS2 and trading partners
Interconnects, with direct linkage to your trading
partner or through a third party VAN.
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EDI VAN Service

Value added Networks [VAN] are private networks where EDI related ANX and ENX. A number of proprietary and regional connectivity
information can securely be exchanged between companies. Aria protocols are also available such as MQ, OFTP and X.400.
Systems is a certified GXS VAN Service reseller. Administration Portal—Obtain real-time insight into your
B2B transactions with Trading Grid Online—our web-
GXS Trading Grid® VAN enables the exchange of business documents based administrative portal. Register online, track
electronically in a secure, fast and reliable manner. Documents can the status of documents and obtain technical support.
be sent in both the latest XML standards as well as traditional EDI Network of Trading Partners—Gain access to the world’s largest
document standards. Trading Grid Messaging Service can then be e-business community. Tens of thousands of companies are connected
accessed via the Internet using a variety of communications options to GXS network exchanging billions of dollars of transactions
such as FTP and AS2. Aria Systems offers direct technical support annually. Chances are your customers or suppliers are already
and customized competitive packages tailored to your specific online with GXS.
needs.

Reliable, Secure, Any-to-Any Document Exchange Worldwide

Exchange EDI and XML Documents—Use EDI (ANSI X12, EDIFACT,

TRADACOMS, EANCOM), proprietary formats (spreadsheets,
SAP IDocs) and XML (RosettaNet, ebXML) standards.
Communications Options—Connect to our service using
a variety of Internet-based and private networking
communications options. Supported IP protocols include
AS2, AS3, HTTP/S, FTP/SSL, SFTP and FTP over private
IP. Private networking options include leased line, frame
relay and MPLS options as well as industry networks such as

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EDI Compliance Service

Nowadays, achieving full EDI compliance with your trading partner is proving
to be a tricky business. Failing to adhere to stringent compliance
requirements, which differ from trading partner to trading partner,
can lead to costly chargeback’s and the potential loss of
business. To avoid this Aria Systems Compliance Service
offers its assistance to companies who do not have the
time, experience, or staff to achieve full compliance. Aria
personnel have the expertise to help you navigate through
the stringent requirements of your trading partner. We will
test run your EDI account and make sure you become a
certified EDI partner. More importantly, we will put a system in
place which will guarantee continued EDI compliance with all your trading
partners. This way you will avoid costly chargeback’s and simultaneously
have more time to focus on your core business – not on EDI compliance.

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outbound transactions for more than 300 trading partners including

retailers, suppliers, freight carriers (USPS, FedEx, UPS), factors, 3PL,
and consumer e-commerce websites (such as Amazon.com, overstock.
com, JCPenny.com, kohls.com). All of our EDI engineers are highly
trained, well versed with EDI technology and are always up to date with
the newest advances. Aria Outsourcing ensures quick EDI compliance
EDI Outsourcing Service and helps you avoid unexpected and costly chargebacks.

Become EDI capable without the need to manage additional software. With Aria EDI Outsourcing there is no need to be afraid of loosing
control of your company’s EDI department. You will still be able to
monitor all of your transactions by logging in and reviewing your billing
Are you looking to avoid costly upfront software fees? Are you a seasonal
information. You will also receive notifications and reports updating you
vendor who only needs to exchange EDI documents during specific
on all activities and transactions. We›re dedicated to providing you with
times of the year? Do you need to meet a retailer’s EDI requirement
world-class customer service and support. Our professional customer
immediately? Or are you simply not able to support the software or
service is personally committed to exceeding your expectations every
personnel required to run an in-house EDI? There are many reasons that
day.
necessitate EDI outsourcing, this is why we offer the cost-effective Aria
Systems EDI Outsourcing Service!

Aria EDI Outsourcing, in conjunction with FY Global, provides you with

an end-to-end solution and will take care of your entire EDI operation.
FY Global is an apparel distribution facility which offers services such
as shipping, long & short term storage, and inventory tracking. FY
Global is an Aria Gold Certified Partner. We support all inbound and

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