Enterprise Resource Planning

Birla Group

Birla Soft

Financial Procurement

Money Financials
Man Power Human resources
Material Procurement and Sales(SC
Machinery Manufacturing

ERP Systems
SAP
People Soft
MD
JD Edwards
Oracle EBS
Oracle Applications Cloud
Sieble
100+ Products
1

1 SAAS Software as a service

1 All the services and resources are maintained nby Vendors(oracl
2 Does Not Support Customizations
3 Supports Personalizations
4 Can Develop New Reports and Customiza Eisting Reports
5 Auto Upgrade
 Birla Motors Birla Ins

Sales Manufactoring Human Resources

n resources
rement and Sales(SCM Supply Chain Management Procurement Process
facturing
Inv

Planning
1 Modules 100+Modules
2 Business Process Planning Reports

PO

Requisition

Approve

HR

Approved
d nby Vendors(oracle
Request fro Qutations

sting Reports Supplier(s1,s2,s3)(Suuplier

curement Process

ning Reports

uest fro Qutations

plier(s1,s2,s3)(Suuplier Portal
 6 No New Third Party Integration
2 PAAS Plaform as a service
1 All the services and resources are maintained nby Vendors excep
2 Supports Customizations at Applications level
3 Supports Personalizations
4 Can Develop New Reports and Customiza Eisting Reports
5 Does Not Support auto Upgrade
6 No New Third Party Integration

3 IAAS Infrastructure as a service

1 All the services and resources are maintained by Vendors except
2 Supports Customizations at Applications level
3 Supports Personalizations
4 Can Develop New Reports and Customiza Eisting Reports
5 Does Not Support auto Upgrade
6 New Third Party Integration is Possible

Course Agenda

Financials Suite
1 General Ledger
2 Accounts Payables
3 Accounts Receivables
4 Fusion Expenses(Expense Resports)
5 Fixed Assets
6 Cash Management
7 Fusion Taxes

Business Processes
1 Procure to pay Process
2 Order to Cash Process
3 FA to GL
 Quations

d nby Vendors except Applications Quote Analysis

Award the Best Quote

sting Reports
Create PO

Goods Receipt

d by Vendors except Applications and Middleware AP

Invoice
sting Reports
Matching

Payments(Manual/Automa

CM

Bank Statement Reconcillat

Create Accounting

GL

Journals

Post

Ledgers
 te Analysis

ard the Best Quote

ds Receipt

2way Invoice->PO
3way Invoice->PO->Receipt
4way Invoice->PO->Receipt->Accepted

ments(Manual/Automatic)

k Statement Reconcillations

ate Accounting
Technical
1 ADFDI(Application Development Framework Desk top Integrator
2 FBDI(Dada
File Conversion
Based Data and
Import
Migration
3 BPM(Business Process Management) Approvals
4 Reports
1 BI Reports
2 OTBI
3 Smart Views
4 FRS(Financial Reporting Studios)
5 Personalize Pages

Enterprise Structure

1 Business Axis
2 Legal Axis
3 Functional Axis Tata Motors

India
TM TCS TS

Cars Trucks Dev Os

Hyd B.'lore

B1
B2

Application

1 Enterpise Structure
 Financial Statements

Birla

External System Customers 20 10

text File

FBDI Templates

Oracle Applications Cloud 30 15

Tata Group

Tata Motors TCS T.Steels Tata Capital

US SG
TC TM TCS TS TCS

CONS

Tata Group We Secure Human Resources Information

ncial Statements

Resources Information
 2 Legislative Data Group
3 Legal Entities
4 Primary Ledgers
1 Calendar
2 Currency
3 Chart of Accounts
4 Subledger Accounting
5 Business Units
6 Inventory Organizatons
7 Sub Inventories
8 Locators

101.000.000.000.1001

101.101.101.101.1001
ta Group We Secure Payroll Policies
WE Secure Direct and Indirect Taxes and P
We Secure Journals and Ledger Balances

of Accounts
dger Accounting
We Secure Sales and Purchase Transaction
ganizatons we Secure Material and Material Transact
Physical partitions on the inventory organ
used ti Identify the Materil in Subinventor
nd Indirect Taxes and Prepare tax Reports
s and Ledger Balances

nd Purchase Transactions
l and Material Transactions
on the inventory organizations
Materil in Subinventories
 Business

Retail
Automobiles
RTA
Banking

Architecture of Oracle Applications Cloud

Applications Financials,Procurement,Order Management,HCM

Middleware
1 Security Console Manage Users and Roles
2 BPM Business Process Management(wo
3 SOA Service Oriented Architecture
4 BPEL Business Process Execution Langu
5 FBDI File Based Data Import
Data Base
1 Oracle Database Transactions
2 Essbase Database Reporting

server
1 Web Logic Server

RBAC(Role Based Access Contol)

Types of Roles

1 Job Roles
2 Duty roles
Features(Business Functions
3 Data Roles Job role+Data Object
4 Abstract Roles Buyer,Worker,Sales Person,Employee
 Branch
Country
State
Company

s and Roles
ess Management(workflows for Apporvals
ted Architecture
ess Execution Language
ta Import

User Main Menu General Accounting Manager(GL)

Sub Menu Journals
1 Create Journals
2 Post Journals
Person,Employee 3 Reverse Journals
Budgets
ate Journals
Journals
erse Journals
 General Accounting Manager+India PL
General Accounting Manager+US PL
Accounts Payables Manager+Cars
Accounts Payables Manager+Trucks

Roles for Implementation

1 Application Implemetation Consultant(Functional Setup Manager)
2 Applicaion Implementation Manager

Role To Perform System Adminitration

1 IT Security Manager

Roles for End Users and Superusers

1 General Accounting Manager GL
2 Accounts Payables manager AP
3 Accounts Receivables manager AR

EBS Oracle Cloud

Product Families Offerings

1 Financials 1
Modules 1 GL

2 AR

3 AP

4 FA
 Manager+India PL 1 Create Budgets
Manager+US PL 2 Create Budget Journals
Manager+Cars
Manager+Trucks Reports

Allocations

Intercompany

Ledgers

Birla(Client) Oracle(Vendor)

End Users Process Transactions 1 Consultants

Superusers Maintenance

Oracle Cloud

Offerings
Financial Procurement, Order Management,HCM,Projects
Options
1 GL
1 Features

2 AR

3 AP
ate Budgets
ate Budget Journals

Configuring the Product as per clients business Requirements

Offerings
Options
Features

Implementaation Setups

1 Create Users and Assign Roles

1 Application Implementation Consultant(to Enable Setup and Maintenan
2 It Security Manager(Create Users and Assign Roles)
2 Enable Offerings
3 Enable Options
4 Enable Features
GL_Setups
1 Create Accounting Calendar
2 Chart of Accounts
1 Create Chart of Accounts Value Sets
2 Create Chart of Accounts Structure
2 Create Segments
4 Assign Value sets
5 Set Segment Labels
6 Create Chart of Accounts structure Instances
7 Deploy Chart of Accounts
8 Create Values to the Value Sets
4 Create Currency
5 Enterpise Structure
6 Legislative Data Group
7 Create Legal Addresses
8 Legal Entities
9 Primary Ledgers
1 Calendar
2 Currency
3 Chart of Accounts
4 Subledger Accounting
10 Specify Ledger Options
etup and Maintenance)
11 Assign Legal Entities to Primary Ledgers
12 Assign Balancing Segment Values to Legal Entities
13 Submit "Review and Submit Accounting Configuration"
14 Assign the Job roles for General Ledger
1 General Accounting Manager
2 General Accountant
3 Financial Analyst
15 Create Data Access for Users
16 Open the Period in GL
17 Cross Validation Rules
1 Create Cross Validation Rules
2 Create journal and test rules
18 Data Access Sets
1 Create Data Access Set
2 Manage Data Access for Users
3 Test Data Access Set
** when we define a primary ledger Application internally generates a default
** the default data access set will give access to all the BSV's
**we Can Also Deifne Our own Data Data Access sets to restrict specific bsv's
**we cannot perform period maintenance activities under restricted data acce
**to perform period maintenance activities one should have access to full ledg
19 Ledger Sets
1 Create Ledger Sets
** when we define a ledger set application internally generates a data access s
2 Define Data Access for Users
3 Run " Open General Legder period"
20 Account Code Combinations
1 Create Account Code Combinations
2 Disable Dynamic Combinations Creation Allowed
3 Deploy Flexfields
4 Create a Journal and Test Code Combinations
21 Shorthand Alias
1 Enable Short Hand Alias Option at Char of Accounts Instance
2 Create Shorthand Alias
generates a default data access set with same name as Primary Ledger

strict specific bsv's

restricted data access sets
ve access to full ledger data access set

rates a data access set with same name as ledger set

s Instance
 3 Create a journal and Test Short hand Alias
22 Journals
1 Create Journal Sources
2 Create Journal Categories
3 manual Journals
1 Create Journals
2 Post Journals
3 Run Trial balance report
4 Reverse Journals
4 Suspense Journals
1 Create Suspense Account
2 Specify Ledger Options for Suspense Account
3 Create Unbalanced Journal Entry and Post
5 Intercompany Journals
1 Define Intercompany Payables and receivables Accounts
2 Enable Intercompany segment label to company segment
3 Define Intercompany Payables and receivables Accounts
4 Define Intercompany Balancing rules
5 Enable Intercompany Balancing option at ledger options
6 Create intercompany journals and Post
7 Review intercompany journals
6 Foreign Currency Journals
1 Define Conversion types
2 Define Daily rates
1 Download adfdi add in
2 Install Adfdi
3 Change Browser settings(Internet Explorer)
4 Change MSExcel Options
5 Create Daily Rates in spread Sheet
3 Create foreign currecy journals and Post
7 Revaluation
**Revaluation process is used to update current assets and liabilities
**we generallly sun this revaluation process as month end process
**revaluation process used to convert foreign currency balances into fu
 Dr Cr
101.000.000.000.2000 1000
101.000.000.000.3000 999
101.000.000.000.3030 1

les Accounts
pany segment
les Accounts

dger options USD INR 72

INR USD 0.01388888889

Foreign Exchange

Download Conversion Rates

Convert into .csv file

t Explorer)
USING ADFDI(Application development framework desktop integrator)/

Import Conversion rates

sets and liabilities GL_Daily_Rates

nth end process
ency balances into functionl currency
ork desktop integrator)/FBDI(File Based Data Import
 **revaluation process uses unrealised gain/loss accounts to create reva
**By Default Unealised g/L accounts will be Accounted on balancing seg
** in case if we want to account for realised g/l accounts on any other s
1 Define Unrealised Gain/Loss Accounts
2 Create Revaluation Batch
3 Generate Revaluation Batch
4 Review Revaluation Journals
5 Inquire and Analyze Balances
8 Auto Reversal Criteria Sets
1 Create Reversal Criteria sets
2 Specify ledger options for reversal
3 Open Next period
4 Review Journals
8 Reporting Currencies
1 Balance Tenders/Bids
2 Journal Method Subsidaries
3 Sub Ledger listed in any foreign exchange

1 Balance Method
1 Define Period end and Average Conversion types
2 Define Period end and Average Conversion Rates
3 Create CTA Account in the Natural Account segment
4 Define Reporting Currency With Balance Method
5 Specify Ledger Options
6 Run "Publish Chart of Account Dimesion Members Hi
6 Run Translation
7 Review Balances in Reporting Currencies
2 Journal Method
1 Create Reporting Currency with Journal Method
2 Create data Access for users
3 Open The Periods in RCL
4 Run "Create Open Balance Journals in Reporting Curr
 ounts to create revaluation journals
nted on balancing segment
ounts on any other segment enable that segment as second balacing segment

oreign exchange

onversion types
onversion Rates
al Account segment
Balance Method

mesion Members Hierarchies to Balance Cubes

ournal Method

als in Reporting Currency" Process

GL_Setups
1 Create Accounting Calendar
2 Chart of Accounts

Rents
Dr Cr
1-ఏ ి -19
30-ఏ ి -19
2019 1 Apr 10000
1- -1931- -19
2019 1 May 10000
1- -19
30- -19
2019 1 Jun 10000
1- లౖ-19
31- లౖ-19
2019 2 Jul 10000
1-ఆగ-1931-ఆగ-19
2019 2 Aug 10000
1- ం-19
30- ం-19
2019 2 Sep 10000
1-అ -19
31-అ -19
2019 3 Oct 10000
1-నవం-19
30-నవం-19
2019 3 Nov 10000
1- ం-19
31- ం-19
2019 3 Dec 10000
1-జన-20
31-జన-20
2019 4 Jan 10000
1- ిబ -20
29- ిబ -20
2019 4 Feb 10000
1-మ 31-మ
-20 -20
2019 4 Mar 10000
1-ఏ ి -20
30-ఏ ి -20
2019 4 ADJ 10000

2020 1 Apr
2020 1 May
2020 1 Jun
2020 2 Jul
2020 2 Aug
2020 2 Sep
 Oracle
EBS(R12) Oracle Applications Cloud

r8
r9
r10
Payables r11
Dr Cr r12
10000 r13
10000 Amount types
10000 PTD Period to Date
10000 QTD Quarter to Date
10000 YTD Year to Date
10000 PJTD Project to Date
10000
10000
10000
10000
10000 Financial Reports
10000
10000 Amount Type
Period
Applications Cloud

Period Start Date and Period End date

Qurater Start Date and Period End Date
Year Start Date and Period End Date
Project Start date and period End date

PJTD
20- లౖ
 2020 3 Oct
2020 3 Nov
2020 3 Dec
2020 4 Jan
2020 4 Feb
2020 4 Mar

Chart of Accounts(US)
PBS
Company Division Location Branch
Vs1
101-TM 000-No Div 000-No Loc 000-No Branch
102-TCS 101-Cars 101-NYC 101-NYC East
103-TS 102-Trucks 102-CA 102-NYC-West
104-TC 201-Dev 103-WDC
202-Cons

101.101.101.101.1001
Dr Cr

Flexfields
1 Key Flexfields are Used to Capture Mandatory or Ke
2 Descriptive Flexfields are Used to Capture Additional or Extr

Dr Cr
101.001.000.000.1001 1000
101.000.000.000.1002 1000

Segment Labels(Qualifiers)
 NAS
Branch Account
Account Type
000-No Branch 1001-Rents Paid expense
101-NYC East 1002-Payables lIabilities
102-NYC-West 1003-Salaries expense

200+Accounts

pture Mandatory or Key Business Information 40+ Key Flexfields

pture Additional or Extra Business Information 10000+

2019
Close 2019
Closing Journal
40+ Key Flexfields

Tot Expenses Tot Revenues Tot Assets Tot Liabilities

Dr Cr Dr Cr Dr Cr Dr Cr
450000 700000 1000000 650000
Close 2019
Closing Journal
Dr Cr
1 Primary Balacing Segment
1 Unique and mandatory
2 to Which segment this label is assigned application balances the journa
3 it is used to account for Retained Earnings
4 it is also Used to Account for Unrealised G/L and Cummualtive Translati
2 Second Balancing Segment
1 Unique and Optional
2 it is not used for balancing journals
3 it is Used to Account for Unrealised G/L and Cummualtive Translation A
3 Third Balancing Segment
1 Unique and Optional
2 it is used for balancing the journals along with pBS
3 it not going to account for any accounts
4 Natural Account Segment
1 Unique and Mandatory
2 It Enables Account types to that segment values
3 Account types are
1 Assets
2 Liabilities
3 Expenses
4 Revenues
5 Ownership/Stockholders equity/Retained Earnings

Chart of Accounts(US)
PBS
Company Division Location
Vs1 US_LOC
101-TM 000-No Div 000-No Loc
102-TCS 101-Cars 101-NYC
103-TS 102-Trucks 102-CA
104-TC 201-Dev 103-WDC
202-Cons
 Tot Rev
tot exp
on balances the journals on that segment to Retained earnings
2020
Cummualtive Translation Adjustment

mmualtive Translation Adjustment

d Earnings

NAS
Location Branch Account
US_LOC US_BRANCHES Account Type
000-No Loc 000-No Branch 1001-Rents Paid expense
101-NYC 101-NYC East 1002-Payables lIabilities
102-CA 102-NYC-West 1003-Salaries expense
103-WDC
 700000
450000
to Retained earnings 250000
0 0 0 0 1000000 650000

Account Type

lIabilities
 INSTANCES(INDIA)
PBS
Company Division Location
Vs1 IND_LOC
101-TM 000-No Div 000-No Loc
102-TCS 101-Cars 101-HYD
103-TS 102-Trucks 102-B'lore
104-TC 201-Dev 103-Pune
202-Cons
4 5 4

101.000.000.000.0001

year Close
101 .000.000.000.0001 Valid
102 .000.000.000.0001 Valid
103 .000.000.000.0001 Valid
104 .000.000.000.0001 Valid

Period Statuses

Enter Post Financial

Journals Journals Reports
 200+Accounts

CES(INDIA)
NAS
Location Branch Account
IND_LOC US_BRANCHES Account Type
000-No Loc 000-No Branch 1001-Rents Paid expense
101-HYD 101-Ampt 1002-Payables lIabilities
102-B'lore 102-Hi-tech 1003-Salaries expense
103-Pune

3 200 48000

1 First opened period Jul

2 No of Future Periods 2
AABGPL
AACAL
2019 Apr Never Opened
May Never Opened
Jun Never Opened
Jul Closed
Account Type

lIabilities
Never Opened No No No
Open Yes yES Yes
Future Yes No No
Closed No No Yes
Permanantly Closed No No Yes

Canada

US

SA

Period Maintenance Acitivies

Ledger Set
1 Revaluations
2 Translation
3 Auto Posting
4 Allocations
5 Closing
6 Opening the Periods

Ledger Book
 Aug Open
Sep Future
Oct
Nov
Dec
Jan
Feb
Mar
2020

Canada

Mexico

Ledger Set
US
Cananda
Mexico
SA
 48000 Accounts

AP Dec
Invoices and Payments
INV
Materail issue and Material Receipt
SLA

Payroll GL
Salary

PO
goods Receipts Project Billing and Costing
PPM

AP (Subledgers)

Inv1 1000

Inv2 1500

Inv3 Create Accounting

Pay1

Pay2
s and Payments
AR
Trasnactions and Receipts

FA
Additions,Depreciation,Retriments and Adjustments

Billing and Costing

SLA

Inv Item Exp 1000

to Payables 1000

Inv2 Item Expense 1500

to Payables 1500 Transfer Journals to GL
GL
AP(Invoices)
Dr Cr
Item exp 2500
to payables 2500
 Batches(Source+ Date

Source is used to determine Origin of the journal Entry(AP,AR,FA)

Category is used to determine the purpose of the journal Entry(Payment,Invoice,Recei

Dr Cr
101.000.000.000.machinery 10000
102.000.000.000.machinery 10000
101.000.000.000.i/c pay 10000
102.000.000.000.i/c rec 10000

Intercompany Setups at 4 levels

1 Chart of Accounts
2 Primary Ledger
3 Legal Entity
4 Primary Balancing Segment

15-ఏ ి -19
Apr AP INVOICE(INR) 10000 USD-INR-72

Apr Ending Bal for Payables

30-ఏ ి -19
Apr Revalue Balances USD-INR-70
 Batches(Source+ Date and Time)

Journals(Category+Currency)

Lines

(Payment,Invoice,Receipt)

AABGINS(Chart of Acounts Insta

PL1 PL2

Le1 Le2 Le3

101,102,103 201,202

INR USD

GL Item Exp 10000 138.8888889

to Payables 10000 138.9

10000 138.9
10000 142.8571429
NS(Chart of Acounts Instance)

PL3
Apr Revaluation Journal

Apr Ending Balance

May Open
Beginning Bal
Reverse Realuation Journal

Net Payables

5- -19
May AP Payment(INR) 10000 USD-INR-74

Balance Method Journal Method

PL(USD) PL(USD)

Journals Journals

Post Post
2
GL_Balances
Gl_Balances
Translation

RCL(Reporting Currency Ledger) INR

 -4
Unrealised Loss 4
to Payables 4
142.8571429

10000 142.9
Payables 4
to Unrealised Loss 4
138.9

GL Payables 10000 138.9

to Cash 10000 135.1351351
Realised Gain 3.8

Journal Method Sub- Ledger Method

PL(USD) AP
Invoice &
Journals GBP Payments

1 RCL(SGD) Journals Create Accounting

RCL(GBP) Journals
SLA
Gl_Balances
Transfer Journal Entries to GL

PL(USD)

Journals
dger Method

AR FA
Transactions & Additions
Receipts depreciations

Accounting

r Journal Entries to GL

RCL(AUD) RCL(SGD)

Journals Journals
 Translation process

PTD Rule
1 All Assets and Liabilities are converted with Period End rates
2 All Expenses And Revenue are converted with Period Average Ra
3 Retained Earnings uses Historical Rates

YTD
1 All the Accounts except Retained earnings are converted with Pe
3 Retained Earnings uses Historical Rates
USD-INR
P.Avg P.End Rents
Apr 70 68 Dr Cr
May 72 74 Apr 1000
Jun 68 72 May 1000
Jun 1000

Ending Balances for Expense And Revenues = Beg Bal+PTD Trans Ba

Ending Balances for Assets and Liabilities is = YTD Translated Balanc
Rate Adjustement = Ytd Trans Bal - PTD Trans Bal - Beg Bal
6000
-4000

Rents
Dr Cr
Beginning Bal For Apr 0 0
Trans Bal for Apr 70000
Ending Bal Apr 70000
th Period End rates
with Period Average Rates

s are converted with Period End Rates

PL(USD)
Payables USD P.End Rate YTD(Converted)-INR
Dr Cr YTD(Payables)
1000 1000 68 68000
1000 2000 74 148000
1000 3000 72 216000

Beg Bal+PTD Trans Balance

YTD Translated Balances
s Bal - Beg Bal

Translation(INR)

RCL(INR)
Payables CTA(Cummulative Translation Adjustment)
Dr Cr Dr Cr
0 0 0 0
68000 2000
68000(YTD) 2000
YTD(Converted)-INR

Adjustment)
Beg Bal For May 70000
Trans Bal For May 72000
Ending Bal For May 142000

Beg Bal for Jun 142000

Trans Bal for Jun 68000
Ending Bal for Jun 210000

PL(USD)

10 Apr
15 May
20 Jun
10 Jul Open
Aug Future
Sep Future
Oct Future
Nov Future
Dec Future
Jan Future
Feb Future
Mar Future
 68000 2000
74000 2000+6000(Rate Adj)
148000 6000

148000 6000
72000 4000+(-4000)
216000 6000

RCL(INR)

Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar