Partner Technical Services Product Release Training: Microsoft Dynamics AX 2012 Financials Management New Features - Financials Part 1

Partner Technical Services
Product Release Training:

Microsoft Dynamics AX 2012
Financials Management New
Features – Financials Part 1
Lab 4: Financial Statements
V1.1 Released: June 1, 2011

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Table of Contents
About This Lab............................................................................................................................................... 5
Lab Sessions ...............................................................................................................................................................6
Lab 1: Execute a Financial statement to Excel .............................................................................................. 7
Exercise 1.1: Run a Financial statement to Excel .......................................................................................................8
Exercise 1.2: Only one Excel file is repeatedly used ................................................................................................13
Exercise 1.3: Display 2 reports simultaneously .......................................................................................................16
Lab 2: New dimension framework reflected in Financial statement .......................................................... 22
Exercise 2.1: Financial dimension sets ....................................................................................................................23
Exercise 2.2: Filtering on Select button ...................................................................................................................30
Exercise 2.3: Element renamed to Dimension ........................................................................................................36
About the Authors
Author: Helge Arntsen
Bio: Helge is a Senior support engineer who has 3 years of experience with Microsoft
Dynamics AX specializing in Financials management. He has been working at
Microsoft for 10 years.
V1.1
About This Lab

This lab manual describes the environment required to perform practice exercises in this
course and complete lab sessions included in this manual.
Before You Begin

Before starting this course, you should:
 Be familiar with Financial statements in Microsoft Dynamics AX® 2009.
Practice exercises are performed on physical and virtual machines on one computer per
participant. To complete the exercises, the computer hardware and software must be
configured as described in this section.
For additional details, refer to the Classroom Setup Guide that accompanies this course.
Critical: Lab sessions that accompany this course use a preconfigured virtual machine environment. If
a user starts or modifies VMs in any way prior to use in lab exercises, exercise tasks and steps
will not work as intended. DO NOT start or modify any VM until instructed to do so in the lab
exercises.
Preconfigured VMs use lab environment scripts to complete certain steps at first launch
based on the computer name entered in mini-setup. Failure to enter computer names
specified in the lab exercises exactly as shown will incorrectly configure VMs, which will
cause lab exercise tasks and steps to fail.
What You Will Learn

After completing the labs in this course, users will be able to:
 Execute Financial statements to Microsoft Office Excel or Excel viewer.
 Have an overview of the minor changes in Financial statement as a result of the new
dimension framework in Microsoft Dynamics AX® 2012.
Microsoft Corporation
Microsoft Partner - See Terms of Use [NDA REQUIRED] 5
Lab 4: Financial Statements V1.1
About This Lab
Lab Sessions
This manual includes the following lab sessions. Each lab includes step by step instructions to
complete the exercises. A user can use the problem solving lab exercises in their workbook to
challenge your understanding of course material and refer to the Lab Manual for detailed
steps if needed.
Lab 1: Execute a Financial statement to Excel

During this lab, users will get familiar with how to run Financial statements to Excel.
Estimated time to complete this lab: 30 minutes
Lab 2: New dimension framework reflected in Financial statement

During this lab, users will get an overview of the minor changes in Financial statement
because of the new dimension framework in Microsoft Dynamics AX 2012.
6 © 2011 Microsoft Corporation. All rights reserved.

V1.1

During this lab, users will become familiar with how to run Financial statements to Excel.
Before You Begin

To complete this lab:
 Verify the lab environment
What You Will Learn

After completing this lab, users will be able to execute a Financial statement to Excel.
After completing the exercises, users will be able to:
 Exercise 1: The goal of this exercise is to run a Financial statement to Excel.
 Exercise 2: Users will learn that Save to tab is filled only once, and that it is common
for all Financial statements. Users will also learn that the Financial statement will
always appear in Sheet1 in Excel. This means that the next time a user runs a Financial
statement, it will overwrite the previous Financial statement in this excel file on Sheet1.
 Exercise 3: In this exercise users will learn that they can save the Excel file to another
file name in order to display two Financial statements in Excel at the same time, for
example if users want to compare two Financial statements.
Exercise 1.1: Run a Financial statement to Excel

The goal of this exercise is to run a Financial statement to Excel.
Scenario
The user would like to run a Financial statement Balance report for a particular reporting
period.
Challenge Yourself
On the Financial statement report, click Output type = Excel, fill in Save to tab and then run
the Financial statement.
Step by Step
1. Select company CEU.
a. In the bottom-right corner of Microsoft Dynamics AX, the Current company is
shown.
Figure 1: Microsoft Dynamics AX current company

V1.1
o Make sure this field is showing ceu.

o If it is not showing ceu, double click on this field and click ceu from the
list.
o Click OK.
2. Select the Financial statement report
a. From the left menu, click General ledger.
Figure 2: General ledger
b. If the user is having trouble finding the General ledger, notice General ledger
might appear in one of the three places as illustrated by the three arrows in
Figure 2.
c. In General ledger, click Reports, click Transactions, and then click Financial
statement.
3. Run Financial statement BS with Output type Excel and date 9/9/2010.
Figure 3: Financial statement BS
a. Use the following selections:
Setting | Parameter Value

Financial statement BS
Output type Excel
Reference date 9/9/2010
Primary dimension set ACC
Row definition for primary dimension set BS
b. Output type is Excel. This is new in Microsoft Dynamics AX 2012.

c. Main focus and Secondary focus has been renamed to Primary dimension set
and Secondary dimension set.
d. Do not fill in anything on Save to tab.
e. Click OK.

V1.1
f. Notice that you will get an error message: File name is not specified. This error
message occurs if a user has not filled in a file name on Save to tab.
Figure 4: Infolog error message
4. On the Financial statement, select Save to tab and fill in a file name.
a. Click General ledger, click Reports, click Transactions and then click
Financial statement.
b. Click Save to tab.
c. File name = C:\MyFiles\MyFinSatementExcelFile.xlsx.
Figure 5: Financial statement file name
d. Click OK.
e. The balance report will appear in Microsoft Office Excel.
Figure 6: Balance report in Microsoft Office Excel
f. Close Microsoft Office Excel.
Review
In this exercise, users ran a Financial statement into Excel.
Users will receive an error message if they have not filled in a File name to be used for saving
the file. This file name is common for all Financial statements. The user will need to fill this in
only once. The user can change the file name and location at any time.

V1.1
Exercise 1.2: Only one Excel file is repeatedly used

In this exercise, users will discover the Save to tab is filled only once. This is common for all
Financial statements. Users will also learn the Financial statement will always appear in
Sheet1 in Excel. This means the next time a user runs a Financial statement, it will overwrite
the previous Financial statement in this excel file on Sheet1.
Scenario
A user will want to run another Financial statement named IS for the same reporting period
as the previous exercise.
Challenge Yourself
Run Financial statement IS and notice that same Excel file is overwritten and that the report
always appears in Sheet1.
Step by Step
1. Click the Financial statement report.
2. Run Financial statement IS with Output type Excel and date 9/9/2010.
Figure 7: Financial statement IS
a. Use the following selections

Financial statement IS
Output type Excel
Row definition for primary dimension set IS
b. Click OK.
c. The income statement report will appear in Microsoft Office Excel.
Figure 8: Income Statement
d. The user did not have to fill in the Save to tab, because this needs to be filled in
once and it is common for all Financial statements in this company. It is using
the same file name as used in the previous exercise. A user can change the file
name at any time.
e. The report will always appear on the first sheet in the excel file. See Figure 8.

V1.1
f. The balance report from the previous exercise has been overwritten in file
MyFinStatementExcelFile.xlsx on Sheet1.
g. Do not close the Excel file, as this will be used in the next exercise.
Review
The Save to tab is filled only once, and is common for all Financial statements. The Financial
statement will always appear in Sheet1 in Excel. This means the next time the user runs a
Financial statement, it will overwrite the previous Financial statement in this excel file on
Sheet1.
Exercise 1.3: Display 2 reports simultaneously

In this exercise, users will save the Excel file to another file name in order to display two
Financial statements in Excel at the same time. Example: If a user would like to compare two
Financial statements.
Scenario
A user would like to compare the Financial statements IS and BS, so they need to be able to
view both at the same time in Excel.
Challenge Yourself
Try to run Financial statement IS while the BS report is still open in Excel. The user will get an
error message because the file is open and in use. Save the existing BS excel file with another
file name and run IS again. Now a user can display IS and BS reports simultaneously.
Step by Step
1. Make sure the IS Financial statement still open in Excel.
Figure 9: IS Financial statement
a. If you do not see Figure 9, repeat previous exercise without exiting the file.

V1.1
2. Select the Financial statement report.

a. In General ledger, click Reports, click Transactions and, and then click

Output type Excel
b. Click OK.
c. Notice the following error message:
Figure 11: Infolog error message
d. In Microsoft Office Excel, click File and then click Save As.
Figure 12: File

V1.1
Figure 13: Save As
e. Save as c:\MyFiles\MyIncomeStatement.xlsx.
Figure 14: Save As File Name
4. Select the Financial statement report.


Output type Excel
b. Click OK.

V1.1
c. Notice the Income statement and Balance sheet reports are open
simultaneously in two Excel files. This allows a user to compare the reports:
Figure 16: Income Statement and Balance Sheet Excel files
Review
An error message will appear if a user tries to run another Financial statement to Excel while
another Financial statement is open in Excel.
Users can save the Excel file to another file name in order to show two Financial statements
in Excel at the same time. Example: If a user would like to compare two Financial statements.
Lab 2: New dimension framework reflected in

Financial statement
During this lab, users will get an overview of the minor changes in Financial statement as a
result of the new dimension framework in Microsoft Dynamics AX 2012.
Before You Begin

To complete this lab:
 Complete lab 1.
What You Will Learn

After completing the exercises, users will be able to:
 Create Financial dimension sets. This was previously known as Dimension focuses in
Microsoft Dynamics AX 2009.
 Use the Select button to choose a specific account or department. Users will also learn
that there can be several department dimensions on the Select button. A user will learn
how to verify which dimension is correct in this legal entity by looking at which
dimension is being used on existing transactions.
 Learn that Element has been renamed to Dimension in the Row definition.

V1.1
Exercise 2.1: Financial dimension sets

In this exercise, users will learn where to create Financial dimension sets. This was
previously known as Dimension focuses in AX 2009.
Scenario
Users want to modify the existing Financial statement IS to list all departments on account
401110.
Challenge Yourself
Create a Financial dimension set ACC+DEPT. Use this Primary dimension set on a new
Financial statement IS2, which the user copies from IS.
Step by Step
1. Click Financial statement setup.
a. In General ledger, click Setup, click Financial statement, and then click
2. Click Financial statement IS.
3. Click on the drop-down-list for Primary dimension set on Financial statement IS.
Figure 17: Financial statement IS
4. Notice in this drop-down list there is not a combination ACC+DEPT, Ledger account and
Department.

V1.1
5. Create a Financial dimension sets for ACC+DEPT.

a. Click General ledger, click Financial dimensions, and then click Financial
dimension sets.
Figure 18: Financial dimension sets
b. Click New and use the selections from Figure 19.
Figure 19: Financial dimension sets selections

Financial dimension set ACC+DEPT
Name Ledger account & department
Selected financial dimensions Main account:
Department-System
6. Select the Financial statement setup:

a. In General ledger, click Setup, click Financial statement, and then click
7. Create a copy of Financial statement IS and name it, IS2.
a. Click Financial statement IS.
b. Click Copy.
Figure 20: Financial statement copy

V1.1
c. Make the following selections:

From IS
To IS2
d. On IS2 change, Primary dimension set to ACC+DEPT.
Figure 21: Financial statement Primary dimension set
e. On Setup tab on top of the form set Row definition for primary dimension
set to blank.
Figure 22: Financial statement setup tab
8. Execute the Financial statement IS2 for account 401110 only.

b. Make the following selections:

Financial statement IS2
Output type Excel
Select button - Field Ledger account.Main account
Criteria 401110

V1.1
c. Click OK to execute the report.
Review
In this exercise, the user created Financial dimension sets. These were previously known as
Dimension focuses in Microsoft Dynamics AX 2009.
Ledger account.Main account is the reference being used for the Main account on the Select
button.
Exercise 2.2: Filtering on Select button

In this exercise, users will learn how to use Select to choose a specific account or department.
Select can have several department dimensions. Users will learn how to verify which
dimension is correct in this legal entity by looking at which dimension is being used on
existing transactions.
Scenario
Users will want to use the Select button to filter a Financial statement by account or
department.
Challenge Yourself
 Run the Financial statement IS with the following selections:
o Primary dimension set: ACC
o Row definition: left blank
o Select: Main account 401110
 Run the Financial statement IS with the following selections:
o Primary dimension set: DEPT
o Row definition: left blank
o Select: Department OU_4773
 Try to verify if Department Shared or Department System is being used by legal entity CEU.
Step by Step
1. Open the Financial statement report
a. Click General ledger, click Reports, click Transactions, and then click
2. Select Financial statement IS and make the following selections:

Output type Excel
Row definition for primary dimension set Blank

V1.1
3. On Select, make the following selection:

Field Ledger account.Main account
Criteria 401110
Figure 23: Inquiry
a. Click OK to execute the Financial statement.
Figure 24: The report shows account 401110
4. Open the Financial statement report.

5. Select Financial statement IS and make the following selections:

Output type Excel
Primary dimension set DEPT
Row definition for primary dimension set Blank
6. Select makes the following selection:

Field Ledger account.Department-System
Criteria OU_4773
Figure 25: Inquiry Select

V1.1
7. Click OK to execute the Financial statement.
Figure 26: The report shows department OU_4773
8. There were several Department dimensions to choose from on the Select button in step
6 above. There were Department Shared, Department System, Department cee, etc.
a. How can a user be sure they selected the right one?
One tip is to look at an existing transaction and see which Department
dimension it uses. This can be done by following these steps:
o Click General ledger, click Common and then click Main accounts.
o On the first column right-click to select Filter by field, and then select
401110.
a. Click on Posted.
Figure 27: Posted
b. Select one of the transactions that has a department. Example: The transaction
above has department OU_4773.
Figure 28: Select a transaction
c. Click Voucher.

V1.1
d. Hold the pointer over the field Ledger account on one of the lines:
Figure 29: Ledger account
e. Information will pop-up in a separate window displaying what type of segment

the value is. Example: The above screenshot shows that OU_4773 is
Department System.
Review
Users can use Select to choose a specific account or department. There can be several
department dimensions on Select. Users can verify which dimension is correct in this legal
entity by looking at which dimension is being used on existing transactions.
Exercise 2.3: Element renamed to Dimension

In this exercise users will learn that Element has been renamed to Dimension in the Row
definition.
Scenario
Users will want to use Select to filter a Financial statement by account or department.
Challenge Yourself
Open the Row definition and insert a new line. Type Element, as in Microsoft Dynamics AX
2009, has been renamed to Dimension in Microsoft Dynamics AX 2012.
Step by Step
1. Click General ledger, click Setup, click Financial statement, and then click Row
definition.
2. Select Row definition SA and click on Structure designer.
3. Click on Create.
4. In the Type drop-down-list, Element has been renamed to Dimension.
Figure 30: Structure designer
Review
Element has been renamed to Dimension in the Row definition.

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V1.1 Released: June 1, 2011

Copyright and Trademarks

About This Lab

Before You Begin

What You Will Learn

Lab 1: Execute a Financial statement to Excel

Lab 2: New dimension framework reflected in Financial statement

6 © 2011 Microsoft Corporation. All rights reserved.

Lab 1: Execute a Financial statement to Excel

Before You Begin

What You Will Learn

Exercise 1.1: Run a Financial statement to Excel

Figure 1: Microsoft Dynamics AX current company

8 © 2011 Microsoft Corporation. All rights reserved.

o Make sure this field is showing ceu.

Figure 2: General ledger

Figure 3: Financial statement BS

a. Use the following selections:

Setting | Parameter Value

b. Output type is Excel. This is new in Microsoft Dynamics AX 2012.

10 © 2011 Microsoft Corporation. All rights reserved.

Figure 4: Infolog error message

Figure 5: Financial statement file name

Figure 6: Balance report in Microsoft Office Excel

f. Close Microsoft Office Excel.

12 © 2011 Microsoft Corporation. All rights reserved.

Exercise 1.2: Only one Excel file is repeatedly used

Figure 7: Financial statement IS

a. Use the following selections

Setting | Parameter Value

Figure 8: Income Statement

14 © 2011 Microsoft Corporation. All rights reserved.

Exercise 1.3: Display 2 reports simultaneously

Figure 9: IS Financial statement

16 © 2011 Microsoft Corporation. All rights reserved.

2. Select the Financial statement report.

Figure 10: Financial statement BS

a. Use the following selections:

Setting | Parameter Value

c. Notice the following error message:

Figure 11: Infolog error message

Figure 12: File

18 © 2011 Microsoft Corporation. All rights reserved.

Figure 13: Save As

Figure 14: Save As File Name

4. Select the Financial statement report.

Figure 15: Financial statement BS

a. Use the following selections:

Setting | Parameter Value

20 © 2011 Microsoft Corporation. All rights reserved.

Figure 16: Income Statement and Balance Sheet Excel files

Lab 2: New dimension framework reflected in

Before You Begin

What You Will Learn

22 © 2011 Microsoft Corporation. All rights reserved.

Exercise 2.1: Financial dimension sets

Figure 17: Financial statement IS

24 © 2011 Microsoft Corporation. All rights reserved.

5. Create a Financial dimension sets for ACC+DEPT.

Figure 18: Financial dimension sets

b. Click New and use the selections from Figure 19.