NIT ROURKELA

T.I.M.E. Institute
MIS Report

Prepared by – Group 4:

320SM1001 – Atul Anurag

320SM1006 – Saswatee Das
320SM1013 – Bhagyashree Bhabana Patel
320SM1015 – Prasanjeet Pradhan
320SM1018 – Satyajit Rout
320SM1019 – Ankit Routray
320SM10XX – Shruti Ramsaha

i.
CONTENTS:

Serial No. Title Page No.

1 Introduction 1

2 Courses offered by T.I.M.E. 1

3 History of T.I.M.E. Institute 1

4 Business Model of T.I.M.E. 2

5 Achievements of T.I.M.E. 4

6 Traditional technologies used 5

7 Upgrades suggested 5

8 Cost analysis of hardware & software required 6

9 Data flow diagram 7

10 Entity-Relationship Diagram 7

11 Entities & Attributes of the Entity-Relationship Diagram 8

12 Relations in the Entity-Relationship Diagram 9

13 Suggestions for T.I.M.E. 10

14 Details about the suggestions 10

15 Problems faced by T.I.M.E. & the solutions to tackle them 11

16 Benefits of the suggestions for T.I.M.E. 11

17 Benefits of MIS implementation in T.I.M.E. 12

ii.
Introduction:

The Common Admission Test, better known as the dreaded CAT, is a much sought-after exam
that most MBA aspirants wish to crack. Scoring well in this test gets students a seat at one of the
coveted Indian Institutes of Management. The CAT has been administered for 50 years or so.

One institute that has been coaching students to get into the IIMs since 1992 is the Triumphant
Institute of Management Education, or T.I.M.E. It was founded by Manek N Daruvala, who is an
IIM-A alumnus and the director of the institute. Essentially, T.I.M.E. prepares students to crack
the entrance examination.

T.I.M.E. is today acknowledged as a multi-location, multi-programme training specialist run on

corporate lines and offers a wide range of programmes not only for national and state-level
entrance exams like the CAT, MAT, JEE MAIN, and JEE ADVANCED but also for
international exams like GMAT, GRE, IELTS and TOEFL.

Courses Offered:

Through its Campus Recruitment Training conducted at various engineering colleges across the
country every year, T.I.M.E. trains thousands of students in aptitude tests and communication
skills as a part of preparing them for their campus placements. T.I.M.E. offers:

• CAT Coaching • GRE® Coaching

• Bank Coaching • ICET Coaching
• GATE Coaching • CMAT Coaching
• IIT Foundation Coaching • MAH-MBA/MMS-CET Coaching
• MAT Coaching • School Tuitions
• SSC Coaching • CRT Coaching
• XAT Coaching • NEET
• JEE/Engineering • CLAT Coaching
• GMAT® Coaching • IPM Coaching

History of the Organization:

Triumphant Institute of Management Education Pvt. Ltd. (T.I.M.E.) is India's leading test-prep
institute with a pan-India presence and is headquartered in Hyderabad. Established in 1992,
T.I.M.E. today operates out of 237 offices located in 118 towns and cities across the country.
Over 40 IIT/IIM graduates form part of the core team at T.I.M.E.

1
Started in a small room of 120 square feet on 26th May, 1992 in Hyderabad with one center,
T.I.M.E. has just completed 27 years of service to the student community – helping to build a
few hundred thousand careers along the way. T.I.M.E. has expanded from one office to 237
offices in about 28 years.

T.I.M.E. has achieved an important milestone of training more than 22 lakh students since
inception and over 1.5 lakh students in FY 2017-18 for the various entrance examinations.

When it comes to results, T.I.M.E. has always been head and shoulders above the rest. 2429
T.I.M.E. students were a part of T.I.M.E.'s flagship programme, the CAT, made it to the
prestigious Indian Institutes of Management (class of 2017-2019). 12 T.I.M.E. students got 100
percentile in CAT 2016.

T.I.M.E.'s performance in financial terms has been outstanding as well - it has grown from a
brand turnover of Rs. 10 crores in FY 2001-02 to Rs. 313 crores in FY 2018-19. The key drivers
of this success are T.I.M.E.'s commitment to students, its pan-India presence, its highly
committed team of R&D professionals and its well-researched study material and unique
delivery of guidance.

Business model of T.I.M.E.:

T.I.M.E. is acknowledged as a multi location and multi program training specialist. It follows a
business model that is a combination of group coaching and selling physical products. Through
this, it gathers a group of aspirants for different courses and trains them for the course. Aspirants
are provided with TIME study package which is physical product of TIME. Some of the
keystones of their business model are:

1) Advertising:

This is usually one of the most widely known ways to make building an online coaching
business. One brings a lot of targeted users to their web properties. And depending on the
kind of numbers and audience you bring the advertisers.

2) Affiliates:

Affiliation means to promote other people’s content and sell it and making a commission
of it. One can choose how they want to sell other people’s products and services and then
make a commission of it.

3) Selling Physical Products:

Selling physical products is something that used to happen in the world of coaching in its
very early days. There have been times today when some world-class coaches are doing

2
 physical products to keep things as exclusive. People like Tony Robbins & Russell
Brunson are BIG on physical products.

4) Software/ SaaS Offering:

There is another very niche, yet a good way to make money for coaches by developing
software for the target audience or building a SaaS offering where you can charge
recurring commissions to people and that will help you in building a stable revenue
stream for your business.

5) One-on-one Coaching:

This is where most of the coaches start their career. This is the easiest way to hit the
money in the bank. This is the first type of format they teach. It doesn’t involve any
coaching modules or any curriculum to get this format up and running. There is no cap to
the number of fees you can charge to your clients in one on one private coaching, you can
package it up to make your services as a high-end.

6) Group Coaching:

It is the next level of one on one coaching. Group coaching allows you to accommodate
people in bigger numbers like 5-20 and in some cases even more if you can figure out the
way to keep a good coach to client ratio in the program. Group coaching also allows you
to expand in your revenue, from one-person coaching, to many. So technically you’ll be
spending the same hour that you spend on one on one coaching session but holding
coaching sessions for multiple people.

7) Online coaching:

In the world of the global internet, one can find their coaching clients all across the globe.
Using tools like Skype and Zoom, one can easily run coaching sessions by sitting in any
part of the world.

8) Online Coaching Courses:

In the online coaching course you can literally put your skills and expertise in an online
format, and monetize, is year after year by documenting everything in an audio-video
format. The online coaching course format is one of the most popular categories of
courses that are running these days. You can keep the refreshing course and increase their
value over a period of time.

3
Achievements of T.I.M.E.:

a) 2610 of T.I.M.E. students secured 10,556 final admissions from the IIMs in 2019, and
that number has been increasing since:

b) They offer a variety of tests and have adapted very easily with the pandemic era:

4
Technologies Traditionally Used:

• Blackboard/Whiteboard • Videos of single teachers for 1

• Security Guard subject
• Employee Payments through Cheque • Offline mock tests
• Offline Books • Detailed information of students-
• Students Admission-Offline logbook
• Payment Receipt-Paper • List of toppers of previous years-
• Student’s Diary Notice board
• Attendance list of Students • Enquiries related to class-Classroom
• Entry of Teachers notice
• Offline classes • Student id card

Technologies Upgrades Suggested:

• Digital Board for Classroom & Office

• Blackboard/Whiteboard
• Digital Security System
• Security Guard
• Payroll card
• Employee Payments-Cheque
• Pendrive system
• Offline Books
• Online
• Students Admission-Offline
• Message or Mail
• Payment Receipt-Paper
• None
• Students' Diary
• Biometric Scanner
• Attendance list of Students
• Biometric Scanner
• Entry of Teachers
• Offline & online classes
• Offline classes
• Subscription includes more than 1 teacher videos
• Videos of single teachers for 1 subject
• Online mock tests
• Offline mock tests
• DropBox /OCR
• Detailed information of students-logbook
• OCR
• List of toppers of previous years-Notice board
• Message or Mail/website enquiry or Online form
• Enquiries related to class-Classroom notice
• Digital ID – in PDF format
• Physical ID card

5
Cost Analysis of Hardware/Software Required:

Hardware Required for Software Required for

Technologies Upgrades Suggested Cost
Upgrade Upgrade

Digital Board for Classroom & Office Interactive Board (IWB) None ₹26500

Digital Security System CCTV & BlackBox Ozone security solutions ₹2 lakhs

Payroll card Card Swipe Machine Razor Pay Client ₹10000/month

Pen-drive System Pen-drive E-security Planet ₹500/pen-drive

Students Admission - Online Computer Google Services ₹6500/year

Payment Receipt - Message or Mail Card swipe machine Razor Pay Client ₹50000

Biometric Scanner Scanner Bio-Snap-On ₹6000

MS Suite & Google

Offline + online classes PC & Mesh Router ₹30000
Services

Subscription including more than 1 teacher's

Server App+ Added subscription ₹8000
video

Variable, as per
Online mock tests None None
Subscription

Information of students-logbook PC DropBox None

Message or Mail / website enquiry or Online

PC Google Forms Total Cost
form

Digital ID - PDF Scanner QR Code Encrypted ₹4,52,000

6
Data Flow Diagram:

Entity Relationship Diagram:

7
Entities & Attributes of the Entity-Relationship Diagram:

ENTITIES ATTRIBUTES PRIMARY ATTRIBUTES COMPOSITE ATTRIBUTES

Phone, lecturerid, lecturerName, lecturerid Phone

Lecturer Address, Email

SubjectName, Subjectid, Subjectid Fa_name

Subject Duration, Credits

Courseid, Courseid TeachingYear

Course CourseName, TeachingYear

Result ResultID, SubjectID, StudentID,Year Reg_id, SubjectID

Reg_student_id

Student Phone, StudyingYear, Address, Studentid StudyingYear, Phone

Studentid, FirstName, LastName

Studentid, Lecturerid, PaymentDate Fees_id None

Payment

8
Relations in the Entity-Relationship Diagram:

ENTITIES RELATIONSHIP REMARKS

Student - Course Mandatory One to Mandatory Many Each Student must have at least one Course
& Vice Versa

Student - Subject Mandatory One to Optional Many Each Student must have at least one Subject
but each Subject need not have a Student

Subject - Course Mandatory Many to Optional Many Each Course should have at least one
Subject whereas each Subject can exist
without belonging to a particular Course

Subject – Exam Mandatory One to Mandatory Many Each Subject should have at least one Exam
& Each Exam is of a particular subject

Student - Exam Mandatory Many to Mandatory Many Each Exam can be given by Multiple
Students but should be given by at least one
Student & Vice-Versa

Exam – Result Mandatory Many to Mandatory One Each Exam will have a particular result but
Each Result can comprise of various Exams

Student – Result Mandatory Many to Mandatory One Each Student can have many results where
as each Result belongs to one Unique
student

Student - Payment Mandatory One to Mandatory Many Each Student can make various payments &
Each Payment belongs to a particular
Student

Subject - Lecturer Optional Many To Mandatory Many Each Subject can have many lecturers &
Each Lecturer can teach more than one
Subject

Lecturer - Payment Mandatory One To Mandatory Many Each Lecturer can be paid many times but
should be paid at least once & each
Payment should belong to a Particular
Lecturer

9
Suggestions for T.I.M.E:

a. For better communication with students as well as their parents, live interaction can be
used.
b. Using social networking sites as a tool for attracting more students can be very useful.
c. Adding students’ counselling session in their curriculum can help them build a stronger
bond with the students.

Details about the suggestions:

• Digital Board - A smart board (electronic whiteboard) is a classroom tool that allows
images from a computer screen to be displayed onto a classroom board using a digital
projector.
• Digital Security System - Digital security systems are sometimes referred to as IP-based
systems because they rely on high-speed networking to function. Via secure systems, a
network of cameras and sensors ensure that your business is never left unattended.
• Payroll Card - A payroll card is a prepaid card on which an employer loads an
employee's wages or salary each payday. Payroll cards are an alternative to direct deposit
or paper checks. These cards are manufactured by major payment processors, such as
Visa, allowing workers to use them anywhere electronic payment cards are accepted.
• Pen-drive Encryption System – This is used to encrypt courses into a remote pen-drive
which can be accessed only via a particular machine & has a limited access time.
• Biometric Scanner - A biometric scanner is a security identification and authentication
device .They uses automated methods of verifying or recognizing the identity of a person
by their characteristics like fingerprints, facial images etc.
• DropBox - DropBox brings files together in one central place by creating a special folder
on the user's computer.

10
Problems faced by T.I.M.E. & the solutions to tackle them:

1. Problem:
Parent-teachers-student engagement and collaboration is a common factor when it comes
to students’ performance. But most parents don’t have time to visit the institutions every
now and then for updates due to their occupations.

Solution:
Mobile app and parent/student/faculty portal make it easier for everyone to check their
respective information as and when needed. Also with email/SMS notifications, parents
get prompt updates about their children.

2. Problem:
The tiring day-to-day tasks that are done manually take away the enthusiasm and hardly
leave any time for creative thinking and innovation for teachers & staff.

Solution:
Information Technology help academic tasks such as admission & enrolment
management, program & course registration, time-table, attendance record, syllabus
tracking, examination management, etc. Due to this, teachers and staff can save an ample
amount of their valuable time and can focus on education.

3. Problem:
Conducting online tests and timed assignments is another challenges institute face.

Solution:
Greater student capacity and a number of other benefits like reduction in cost due to
economies of scale, and can lead to a better learning environment by the introduction of
MIS and technologies.

Benefits of the suggestions for T.I.M.E.:

• After spending a sum total of ₹ 4,52,000 for the upgrades to its technologies, a better
communication with students as well as their parents can be achieved, live interaction can
be used.
• Using social networking sites as a tool for attracting more students can be very useful.
• Adding student's counselling session in their curriculum can help them build a stronger
bond with the students.

11
Benefits of MIS implementation in TIME:

• Reduction of man power.

• Increase in the efficiency of maintaining the database.
• Conversion of qualitative data into quantitative data for better understanding.
• Reduction in time for the data processing.
• A more user-friendly approach.
• Easily accessible for faculty as well as students.

12