CLUB MED BOARD MEMBER APPLICATION

Deadline for Written Part of the Application: August 16, 2021, at Midnight

Club Med is a high school student organization created in 2019 devoted to spreading awareness
and education of the health sciences as well as caring for the health of our community.

OUR GOAL is to promote the health sciences by organizing fundraising events, activities, and
speakers pertaining to the field through branches of high school clubs in different schools. We
would love for you to be a part of our board, helping us grow this organization and consequently
oversee all club meds across the state.

Our first year as a club at Classen SAS was very successful as we gathered over 100 members
for our club. We brought in professional speakers, organized fundraising events, toured hospitals,
and did numerous activities within our club to educate about the health sciences.

SUBMIT THE APPLICATION BY EMAILING:

Simren Shah: simrenvshah@gmail.com or (405) 933-5659

Shritan Chandupatla: c.shritan@gmail.com or (405) 412-1527

You may handwrite and scan it or you may copy and type directly on it. Please email us the
completed application by the deadline.

If you have any questions or concerns or would like to learn more about us please feel free
to contact us!

For more information about us and what we do please visit our website:
https://clubmedok.weebly.com/

*Double Roles are Allowed (you can have an officer position at a high school club and be a
board member but you may not hold two board member roles at the same time)
Therefore, even though you rank what roles you want, you’ll be only given one.
 Name (first) Name (last)

Email (the one Phone Number

that you check
most often)

Birthday Grade

Street Address

City State

Zip Code

Duties of Board Members for Club Med

Duties of the Secretary:

● Review, prepare and distribute the agenda for meetings in the style that the officers
selected.
● Take the roll of attendees at board member meetings and meetings with other clubs,
written.
● Take minutes of the proceedings of all club meetings.
● Prepare and distribute the written minutes, with the president’s assistance, promptly.
● Maintain a file of original agendas and minutes.
● Maintain the files of the club
● Maintain contact names, addresses, phone numbers, and e-mail addresses of people with
whom the club regularly works.
● Report status to Governors
● Work closely with the director of membership services to accomplish duties

Duties of the Director of Finance

● Work closely with the governors in preparing a workable yearlong calendar and budget.
● Oversee club expenses and revenues.
● Maintain an accurate and detailed financial record.
● Give monetary advice to the club. Prepare cost-benefit analyses of various endeavors
(i.e., will the expense of time, money, or effort be worthwhile in terms of its benefits of
money, improved image, etc.?).
● Understand the policies the school has regarding the use of student finances and explain
to them when necessary.
● Make and interpret monthly financial reports to the membership at the meetings.
 ● Meet with the one-on-one sponsor before and after any activity involving funds or once a
month.
● Strategize fundraising events
● Report status to Governors

Duties of the Director of Communications

● Record the activities of the year through videos, photos, written reports, flyers, and other
materials.
● Prepare a historical document such as a scrapbook, Web site, slide show, video, DVD if
needed for your club.
● Manage social media accounts and our website and post regularly.
● Send emails/announcements when needed
● Report status to Governors

Duties of the Director of Membership Services

● Recruit new members
● Keep track of members and make sure bylaws are followed for each club and its
members
● Resolve member conflicts between any member/club and the main board
● Work closely with the secretary to accomplish duties
● Manage the discord and roles within them
● Report status to Governors

Duties of the Director of Outreach

● Reaches out to the community to find new ideas for events and causes we can implement
inside the club
● Comes up with new ways for Club Med to grow
● Responsible for developing and implementing a multitude of diverse education and
outreach initiatives to achieve our goals
● strengthens the relationship between an organization and the community.
● Responsibilities include organizing outreach campaigns, coordinating events, and finding
speakers
● Report status to Governors

Duties of Risk and Management

● Give monetary advice to the club.
● Prepare cost-benefit analyses of various endeavors (i.e., will the expense of time, money,
or effort be worthwhile in terms of its benefits of money, improved image, etc.?).
 ● Understand the policies schools have regarding the use of student finances and explain to
them when necessary.
● Know all the legal rules for the Club and what steps to take to avoid legal issues
● Advise the Board into making the best possible decisions for the situation.
● Report Status to Governor

(You will select the positions you want in question #7)

APPLICATION QUESTIONS

1. If you could sum up yourself in 5 sentences what would they be?

2. Where do you see yourself in 3 to 5 years?

3. How can you contribute toward the main board of Club Med?
4. What is your greatest strength?

5. What is your greatest weakness? (be honest)

6. What are your hobbies?

7. What position/positions are you hoping to receive?

You can apply for a max of 3 positions - label which one you want the most on a scale of
1-3 (1 being the most wanted) (can apply for 1, 2, or 3 positions)
- Secretary
- Director of Finance
- Director of Communications
- Director of Membership Services
- Director of Outreach
- Risk and Management
Choose and explain why you would like that position?
8. What are some examples that show you are a dependable person?

9. What are some past leadership experiences you have had? Or other experiences that show
you are qualified.
 The Interview Process

Sign up here for a slot (required):

https://www.signupgenius.com/go/8050C49ACA729A6F58-club

All applicants will go through an interview process on August 21-22 on Zoom.

If you are doubling a role with an officer position at your high school the first question
is how they will make time for that double role.

Then you will be given 10 minutes to tell us why you would be good for each role you
are applying for. You may tell about your previous experience, show previous work,
utilize the share screen feature, anything to argue that you are best fit.

Further questions may be asked.

Roles will be given shortly after all interviews are done.

*YOU MUST SUBMIT BOTH THE WRITTEN APPLICATION AND GIVE AN INTERVIEW
TO BE CONSIDERED*