DYESSEVEL S.

ARQUIO
Bid
- to offer to do work for a particular price.

Construction Bidding
- the process of submitting a proposal to
undertake, or manage the undertaking of a
construction project.
Bidding Process

1. Detailed Engineering
The feasibility or preliminary engineering study made which
establishes the technical viability of the project and conformance to
land use and zoning guidelines prescribed by existing laws.

2. Bidding and Award Committee

3. Invitation to Bid

• Newspaper

• Website
 4. Eligibility Requirements

1. Letter of Intent
2. Legal Documents
(a) Citizenship
(b) PCAB License
(c) Business Permit
(d) BIR tax clearance
(e) Authorization letter to Verify Contractor’s Documents

3. Technical Documents
Statement of all its ongoing and completed government and
private contracts within ten (10) years from the submission of
bids, including contracts awarded but not yet started, if any.
 3. Financial Documents
• Audited financial statements, showing prospective total and current assets
and liabilities.
• Net Financial Contracting Capacity (NFCC)
NFCC = K (Current assets – Current Liabilities) – (Value of all outstanding
works under ongoing contracts including awarded contracts yet to be done)

K = 10 (contact duration of one year or less)

20 (contract duration for more than one year up to two years)
30 (contact duration for more than two years)
*NFCC = Approved Budget cost

*if its Net Financial Contracting Capacity is less than the Approved Budget
for the Contract (ABC), it is submitting a credit line commitment or certificate of cash
deposit from a licensed bank equal to at least ten percent
(10%) of the ABC.
4. Eligibility Check / Pre-Qualification
 used to determine eligibility of prospective bidders, who shall then
be allowed to acquire or purchase the relevant Bidding Documents
from the procuring entity.
 Eligible bidders shall be informed (in writing) within 7 calendar days.

5. Interpretation of Bidding Documents

Bidders may request clarification(s) on any part of the BDs.
-in writing form
-submitted at least ten (10) calendar days before the deadline set for the
submission and receipt of Bids.

PROCURING ENTITY shall respond to the said request by issuing a

Bid Bulletin or Addendum, at least seven (7) calendar
days before the deadline for the submission and receipt of Bids.
5. Pre-Bid Conference

The Pre-Bid Conference shall be held at least twelve (12) calendar

days before the deadline for the submission and receipt of Bids.

The Pre-Bid Conference shall discuss, among other things, the

technical and financial components of the contract to be bid.

The Attendance of the Bidders shall not be mandatory

Minutes of the Pre-Bid Conference shall be recorded and made

available to all participants not later than three (3) calendar days after the
Pre-Bid Conference.
5. Eligible Bidders Responsibilities

(a) examine all of the Bidding Documents;

(a) the location and the nature of the contract, project, or work
(b) climatic conditions;
(c) transportation facilities;
(d) nature and condition of the terrain, geological conditions at the site
communication facilities, requirements, location and availability of
construction aggregates and other materials, labor, water, electric power
and access roads; and
(e) other factors that may affect the cost, duration and execution or
implementation of the contract, project, or work
 5. Submission of Bid and Bid Opening

2 Envelopes
A. Technical Proposal
1. Authority of the Signing official 11. Certification that the
detailed estimate, cash flow by
2. Construction Schedule and S-Curve
quarter and payment schedule
3. Construction Methods are in the second envelope.
4. Organizational Chart
12. Commitment of a credit line
5. List of Contractor’s personnel
13. Construction Safety and Health Program
6. Manpower Schedule
7. Equipment units, owned, lease, or under purchase
8. Equipment Utilization Schedule
9. Certificate of Site Inspection
10. Bid Security
B. Financial Proposal

1. Bid prices in the Bill of Quantities

2. Detailed Estimates
3. Cash Flow By Quarter and Payment Schedule

Sealed Envelopes

(a.) Original Bid

(b.) Copy No.

* A & B are sealed together in a single envelope

5. Determination of Lowest Calculated
Responsive Bid

 Detailed Evaluation of bids

 Bid security * In case there is only one bidder:
 Completeness of Bid either consider the bidder or
conduct a rebidding
 Major Deviations
 Computation Errors

 Post-qualification
 5. Notice of Award

The PROCURING ENTITY shall award the contract to the

winning Bidder whose Bid has been determined, after the
evaluation of bids and postqualification, as the Lowest
Calculated Responsive Bid.