1.

Click tab “File” On Outlook to open “Access Information” Menu

2. On Account Information, Click “Mailbox Cleanup” tab. It will show up drop down menu, click “Archive”
 3. Pop up Archive dialog box will be appear, do as follow

Bold the username parent folder to archived all the

1 subfolder this will archive Inbox, Sent Item and other
2
folders under the parent folder.

Drop down date menu can be set to choose which e-

mail to be archive on outlook the last e-mail that will
3 be archive are under this date

This menu is for changing the name of .pst file and

4 where the file is save, please save on your local
directory.

Press OK to run the archive process

4. Make sure the process is running by check the progress bar (Bottom right on outlook page) and the archive shown up On Outlook
5. Check the e-mail Storage capacity on webmail by go to http://gmail.com, then login by Merdeka account credential username & Password

The credential now are deferent from windows / computer login. After login, You can check the capacity on the bottom of the page, if You still find the size
is too large please go to the next action.
6. Makesure all the archive process has finished by verifying the e-mail already on the Archive Folder on outlook, then go to the webmail (gmail) under “All
Mail” folder delete e-mails that has been confirmed that archived before. This will ensure to reduce the email size on the storage.