Project Charter Document Assignment

PROJECT CHARTER
DOCUMENT
PROJECT: Iten Primary School

Classroom Construction
PROJECT CODE:005
Version 1.0
Date: 8-6-2018
HEAD OFFICE ,
Hospital Road, Upper Hill.
Address: P.O. Box 75104-00200,
Nairobi,
Author: Stephen Ochwoto
Kenya
CONFIDENTIALITY DISCLAIMER
THIS DOCUMENT AND THE INFORMATION IN IT ARE PROVIDED IN CONFIDENCE, FOR THE SOLE PURPOSE OF LITERACY INTERNATIONAL
AND MAY NOT BE DISCLOSED TO ANY THIRD PARTY OR USED FOR ANY OTHER PURPOSE WITHOUT THE EXPRESS WRITTEN PERMISSION
OF LITERACY INTERNATIONAL. Any form of reproduction, dissemination, copying, disclosure, modification, distribution and or
publication of this material is strictly prohibited.
The contents of this document have not been independently verified and they do not purport to be comprehensive, or to contain all the
information that a prospective investor may need. No representation, warranty or undertaking, expressed or implied is or will be made
or given and no responsibility or liability is or will be accepted by Literacy international or by any of its directors, employees or advisors
in relation to the accuracy or completeness of this document or any other written or oral information made available in connection
with the Company.
1
PROJECT CHARTER DOCUMENT August 17, 2021
TABLE OF CONTENT
PROJECT CHARTER HISTORY..................................................................................4
Document Location......................................................................................................4
Revision History...........................................................................................................4
Distribution.........................................................................................................................5
Executive Summary...........................................................................................................6
1.0 Introduction.............................................................................................................7
1.1 Business case.........................................................................................................7
1.2 Objectives..............................................................................................................9
1.3 Project Scope.........................................................................................................9
1.4 Critical Success Factors......................................................................................10
2.0 Project Team.........................................................................................................11
2.1 Key Stakeholders and Function...........................................................................11
2.2 Communication plan...........................................................................................11
3.0 Constraints, Assumptions and Risks...................................................................13
3.1 Constraints...........................................................................................................13
3.2 Assumptions........................................................................................................13
3.3 Risks....................................................................................................................14
4.0 Summary Milestone Schedule..............................................................................15
4.1 Project Cost/ Budget............................................................................................16
4.2 Payment Plan.......................................................................................................16
Approvals..........................................................................................................................17
PROJECT CHARTER DOCUMENT 2

©2018 Literacy international - ALL rights reserved. Confidential and Proprietary to literacy
international
5.0 Appendix................................................................................................................18
Appendix 1: Picture of Current classroom.................................................................18
Appendix 2: Expected structure..................................................................................20
Appendix 3: Location of the project...........................................................................21

international
PROJECT CHARTER HISTORY
Document Location
This document is only valid on the day it was printed.
Revision History
Revision Previous Summary of Changes Changes

date revision date marked
31-05-2018 N\A First issue N\A

international
DISTRIBUTION
This document has been distributed to:
Name Title Date of Issue Version
Nathan Buku District Education officer- Iten 1.0

Julius Musiime Head teacher- Iten Primary 1.0
School
Aisha Luyima School board Chairman- Iten 1.0
Primary School
Francis Matete School Board Secretary 1.0
Anthony Kituuka Executive director-Literacy 1.0
International
Samuel Kirubi Managing Director- Literacy 1.0

International

international
EXECUTIVE SUMMARY
This project proposal seeks to solve the problem of lack of school building infrastructures in the
Iten primary school which is an institution of the Education Board of the Kenya ministry of
Education located in Elgeiyo Marakwet County. Four critical issues relating to primary school
infrastructure, as evidenced through field surveys conducted by the Ministry of Education,
Science and Technology (MOES&T) and development partners have been identified as: Major
backlog of infrastructure provision and a shortage of permanent classrooms, existing school
infrastructure is in poor condition, due to lack of investment, poor construction standards and
inadequate maintenance. To that end, the literacy international Project Team will work with the
Iten primary School Board, teachers and the community to design, construct and sustain a four
classrooms to support the education process of Keiyo district 360 students. The goal of the
classrooms project team is to work in cooperation with the School Board and the primary School
administration to properly plan for the addition of this resource while working aggressively to
raise sufficient funds to deliver the project by 2019. The project will be located at Elgeiyo
Marakwet county with an expected cost of Ksh. 5,700,000.

international
1.0 INTRODUCTION
1.1 Business case
The Education Board of the Iten primary school and other public schools in Kenya had been
experiencing serious crisis with the management of schools especially the Nursery/Primary
schools since 1980. It has been identified that the root cause to the problems that schools and
other public schools in Kenya are facing is from poverty. This poverty, couple with high rates of
illiteracy, manifests and affects the economic activities of the country and thus making the
income levels of the public school communities to be very low and they are unable to provide
sufficiently the school needs of their children. This economic crisis has also caused the
government to drastically reduce the subventions that were being paid to the private schools,
while the minimal subvention that is being paid now is irregular. Under these circumstances, the
school administration and parent’s teacher’s associations find it difficult to raise sufficient
resources for a smooth operation and maintenance of their schools.
These circumstances have caused literacy international to resort to seek projects/programmes

sponsorship to address the above stated problem and others, in order to succeed in their
objectives thereby contributing to the attainment of sustainable development goals. With a clear
indication from the community and the current state there was need for classroom
construction recognizing the significance of education as a pillar of the SDG; Ensure inclusive
and equitable quality education and promote lifelong learning opportunities for all. Education
is a fundamental human right and is indispensable for the achievement of sustainable
development. We are only able to empower girls, combat climate change, fight inequality and
end extreme poverty if all stakeholders, including business, commit themselves to advancing
the education goal.
While education needs globally are immense, companies can leverage their resources and core
competencies to support governments in delivering on their promise of education for all.
Strong leadership by business can help unlock the necessary investments to ensure quality
learning opportunities for all children and adults.
international
The business case to invest in education can range from improving brand leadership to
developing the capacity of future employees and building a more diverse employee pipeline.
Education can help address the mismatch between skills of the available workforce and job
vacancies, which is a key problem in many markets. Business can make long-term strategic
investments in education that will lead to a larger, more talented pool of future employees.
Investing in education can be a source of innovation and facilitate access to new markets. The
goal is to construct classroom, helping to create a preeminent facility at the core of the
community’s life.
This problem is the first priority from among five other focused areas which the school is
encountering; the others include professional training for teachers, didactic materials and
equipment’s provision, staff sufficiency/motivation and school beneficiary community supports.
The future of our society and our planet depends on our young people. As such, it is critical to
their overall development as good students and citizens that we provide them with every
opportunity for a better education and their surroundings to facilitate this. A full appreciation of
academics is best developed through a hands-on experience.
1.2 Objectives
Literacy international is a non-profit making organization that exists to provide quality and
affordable or free education to the unprivileged ones; irrespective of religion, race and
nationality; for the social, moral, cultural and economic development of Cameroon.

international
Specific objectives
1. To provide sufficient space and improved classroom buildings for a batch of 302
pupils each six years at Iten primary,
2. To improve the performance of Keiyo district students on KCPE by 5 % by the year
2020.
3. To provide increase classroom space, safe and healthy classrooms building
infrastructure
4. To improve the hygiene/ sanitation conditions in classrooms and as well decongest
seating spaces.
1.3 Project Scope
1. Design and specification for the classroom in support the academic mission of the
primary School
2. Management of the bidding and construction process
3. Funding to support the capital cost for the design and construction of the classroom
4. Funding allowance to support the first 18 - 24 months of operating costs and materials for
the class to coincide with budgeting process
The scope will not include:
Curriculum Ongoing financial support for the maintenance, personnel and equipment required to
support the structure and curriculum.
Proposed Architecture and Site Requirements
1. Access to electricity and water Room

2. To support storage shed and preparation area
3. Convenient access by student

international
1.4 Critical Success Factors
I. At least a batch of 350 Pupils of Iten primary school are provided with durable, safe
and healthy classroom infrastructure, thereby improving on the security and hygiene/
sanitation conditions of the school; in four months after funding is solicited.
II. The quality/standard of the realized classroom building and transfer of school campus
to the new/permanent site will emphasize the importance of education to the ignorant
members of the Iten community and school pupils, thereby effecting an increase in
enrolment of about 30% after 2years when the classrooms have been put into use.
III. Pupils, Teachers and Parents are motivated in the learning and teaching process and as
well in the school needs provision respectively, after the classrooms have been put into
use; thereby effecting indirectly an increase in efficiency of about 50% in the learning
and teaching process and consequently improved examination result.

international
2.0 PROJECT TEAM
2.1 Key Stakeholders and Function
Stephen Ochwoto is the Project Manager for the duration of the Project. Mr. Stephen Ochwoto
responsibility is to manage all project tasks, scheduling, and communication regarding the
classroom project. Mr. Stephen will coordinate all resource requirements through the
organization constitution. Anthony Kituuka is authorized to approve all budget expenditures and
including, the allocated budget amounts. Any additional funding must be requested through the
Project Sponsor, Samuel Kirubi.
Name Title/ Role
Stephen Ochwoto Project Manager
Nathan Buku District Education officer- Iten
Julius Musiime Head teacher- Iten Primary School
Aisha Luyima Board chairperson- Iten Primary School
Francis Matete Board Secretary- Iten Primary
Anthony Kituuka Executive director-Literacy International
Samuel Kirubi Managing Director- Literacy International
2.2 Communication plan
Mr. Stephen will provide weekly updates to the Project Sponsor. The project communication and
cadence plan will include weekly project status updates (reflected in Daptiv) and monthly
Steering Committee meetings that would comprise of the following participants.
Message Objective Audience Distribution Frequency of Sender

Method Distribution

international
Project Status Inform School board, Email before monthly Project
stakeholders project team, monthly Manager
of status, and sponsor, key governance
what is stakeholders meeting;
coming up posted on
SharePoint
with
notification
to project
team; update
on project
website for
stakeholders
Escalations To inform the Project Email As soon as Project

Issues\Risks executive on Sponsors they occur Manager
the project
risks and
issues for
decision
making
Minutes To circulate All project Email\print As soon as Project

the meeting stakeholders outs they occur Manager
minutes

international
3.0CONSTRAINTS, ASSUMPTIONS AND RISKS
3.1 Constraints
The following constraints pertain to the project:
1. A site suitable for constructing the classroom and supporting equipment

2. Support from the School board in regards to space and school resources required in
the development and construction of the project.
3. School administrative personnel to work with the Project team in the planning,
development and construction phases of the project
3.2 Assumptions
The following are a list of assumptions. Upon agreement and signature of this document, all
parties acknowledge that these assumptions are true and correct.
1. The location will be provided at no cost to the project for the purpose of constructing the
greenhouse.
2. The classrooms and associated materials will be gifted to the School by the literacy
international and become an integral part of the school facility.
3. The classroom shall be maintained by the school personnel and school operating budget
after initial startup period.
4. Necessary approvals from the central and local government done.

international
3.3 Risks
The following risks for the project have been identified. The project manager will determine and employ the necessary risk
mitigation/avoidance strategies as appropriate to minimize the likelihood of these risks:
No. Risk Probab Impac Effect on Project Risk Reduction Actions If it happens: Triggers & Actions
-ility t Proposed & Actual Proposed & Actual
(L,M,H) (L,M,
H)
1 Loss to Low High Unable to Emphasise importance of Triggers
project key complete key project within and outside Reports of absence, or diversion of
staff. tasks the University. staff to other work
Actions
Identify alternative resources in case of
unexpected absence. Investigate
whether extra resources could either be
involved or shadow any work
dependent on a single member of staff.
Ensure complete records of work are
available at any point.
2 Costs could High High Stalling of the Ensure tight control of Triggers
rise project costs. Have a ‘pot’ of Project Budget/Project Manager
significantly money available in case Actions
during the risk occurs Use contingency funds.
course of
the project
14
4.0 SUMMARY MILESTONE SCHEDULE
The project Summary Milestone Schedule is presented below. As requirements are more clearly
defined this schedule may be modified. Any changes will be communicated through project
status meetings by the project manager.
Description Duration Start Finish Owner

Approvals 20 days Thu 6/14/18 Wed 7/11/18 Project Manager
Foreman\Project
Design classroom 20 days Thu 7/12/18 Wed 8/8/18
manager
Foreman\Project
Excavations 35 days Thu 8/9/18 Wed 9/26/18
manager
Foreman\Project
Foundation 40 days Thu 9/27/18 Wed 11/21/18 manager
Foreman\Project
Walling 70 days Thu 11/22/18 Wed 2/27/19
manager
Foreman\Project
Roofing 50 days Thu 2/28/19 Wed 5/8/19
manager
Foreman\Project
Plumbing 30 days Thu 5/9/19 Wed 6/19/19
manager
Foreman\Project
Electrical Fitting 20 days Thu 6/20/19 Wed 7/17/19
manager
15
4.1 Project Cost/ Budget
Summary Budget – List component project costs

Project Component Component Cost
Cost of Building materials 1,200,000
Cost of Hardware Materials 2,500,000
Cost of Timber 250,000
Cost Windows and doors 300,000
Foundation digging 70,000
180 Desks, 4tables and 4 chairs 460,000
Skilled labour and building supervisors 920,000
Total KES. 5,700,000
4.2 Payment Plan
Description Details
On Contract signing before construction 30% of all construction material and personnel
1
On completion of construction 70% of the remaining cost
2
3 Maintenance fee Zero shared prosperity
APPROVALS
This document requires the following approvals.
Signed approval forms should be filed appropriately in the project filing system.
Name Signature Title Date of Version

Issue
Stephen Ochwoto Project Manager 1.0
Nathan Buku District Education 1.0
officer- Iten
Julius Musiime Head teacher- Iten 1.0
Primary School
Aisha Luyima School board 1.0
Chairman- Iten
Primary School
Francis Matete School Board 1.0
Secretary
Anthony Kituuka Executive director- 1.0
Literacy International
Samuel Kirubi Managing Director- 1.0
Literacy International
5.0 APPENDIX
Appendix 1: Picture of Current classroom

Appendix 2: Expected structure

Appendix 3: Location of the project

Project Charter Document Assignment

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Project Charter Document Assignment

Uploaded by

Copyright:

Available Formats

PROJECT CHARTER

PROJECT: Iten Primary School

PROJECT CHARTER HISTORY..................................................................................4

1.1 Business case.........................................................................................................7

1.3 Project Scope.........................................................................................................9

1.4 Critical Success Factors......................................................................................10

2.0 Project Team.........................................................................................................11

2.1 Key Stakeholders and Function...........................................................................11

2.2 Communication plan...........................................................................................11

3.0 Constraints, Assumptions and Risks...................................................................13

4.0 Summary Milestone Schedule..............................................................................15

4.1 Project Cost/ Budget............................................................................................16

4.2 Payment Plan.......................................................................................................16

PROJECT CHARTER DOCUMENT 2

Appendix 1: Picture of Current classroom.................................................................18

Appendix 2: Expected structure..................................................................................20

Appendix 3: Location of the project...........................................................................21

PROJECT CHARTER DOCUMENT 3

PROJECT CHARTER HISTORY

This document is only valid on the day it was printed.

Revision Previous Summary of Changes Changes

31-05-2018 N\A First issue N\A

PROJECT CHARTER DOCUMENT 4

This document has been distributed to:

Name Title Date of Issue Version

Nathan Buku District Education officer- Iten 1.0

Samuel Kirubi Managing Director- Literacy 1.0

PROJECT CHARTER DOCUMENT 5

PROJECT CHARTER DOCUMENT 6

1.1 Business case

These circumstances have caused literacy international to resort to seek projects/programmes

PROJECT CHARTER DOCUMENT 8

1.3 Project Scope

The scope will not include:

Proposed Architecture and Site Requirements

1. Access to electricity and water Room

PROJECT CHARTER DOCUMENT 9

PROJECT CHARTER DOCUMENT 10

2.1 Key Stakeholders and Function

Name Title/ Role

Stephen Ochwoto Project Manager

Nathan Buku District Education officer- Iten

Julius Musiime Head teacher- Iten Primary School

Aisha Luyima Board chairperson- Iten Primary School

Francis Matete Board Secretary- Iten Primary

Anthony Kituuka Executive director-Literacy International

Samuel Kirubi Managing Director- Literacy International

2.2 Communication plan

Message Objective Audience Distribution Frequency of Sender

PROJECT CHARTER DOCUMENT 11

Escalations To inform the Project Email As soon as Project

Minutes To circulate All project Email\print As soon as Project

PROJECT CHARTER DOCUMENT 12

The following constraints pertain to the project:

1. A site suitable for constructing the classroom and supporting equipment

PROJECT CHARTER DOCUMENT 13

Description Duration Start Finish Owner

4.1 Project Cost/ Budget

Summary Budget – List component project costs

Total KES. 5,700,000

4.2 Payment Plan

This document requires the following approvals.

Name Signature Title Date of Version

Appendix 1: Picture of Current classroom