Invitation to Bid for Catering Services

Vicente Patricio Memorial Elementary School

INVITATION TO BID FOR CATERING SERVICES

1. The Vicente Patricio Memorial Elementary School, District III, Division of Cadiz City
through the 2019 MOOE intends to apply the sum of Php 2,400.00 being the approved
budget for the contract (Meals for World Teachers Day Celebration). Bids received in excess
of meals shall be automatically rejected at bid opening.

Select this for lot-procurement:

The Vicente Patricio Memorial Elementary School, District III, Division of Cadiz City
through the 2019 MOOE intends to apply the sum of Php 2,400.00 for meals 001, being
approved budget for school supplies on October 2019 to payments under the contract of lot
item 001. Bids received in excess of the meals each lot shall be automatically rejected at bid
opening.

2. The Vicente Patricio Memorial Elementary School, District III, Division of Cadiz City
Now invites bids for meals for World Teachers Day Celebration. Delivery of the meals is
required on October 5, 2019. Bidders should have completed, within October 1-4, 2019 from
the date of submission and receipt of bids, a contract similar to the project. The description
of an eligible bidder is contained in the bidding documents.

3. Bidding will be conducted in accordance with relevant procedures for open competitive
bidding procedures using a non-discretionary “pass/fail” criterion as specified in the
Implementing Rules and Regulation (IRR) or Public Act (RA) 9184 otherwise known as the
government procurement report act “with some amendments, as stated in this bidding
documents and is open to all bidders form the eligible source. The contract shall be awarded
to the Lowest Calculated Responsive Bidder (LCRB) who was determined as such during
post – qualification.

4. Interested bidders may obtain further information from Vicente Patricio Memorial
Elementary School and inspect the Bidding Documents at the address given below during
September 30, 2019, 9:00 o’clock in the morning.

5. A complete set of Bidding Documents may be acquired by interested Bidders on September

23- 30, 2019 from the address below Vicente Patricio Memorial Elementary School, Purok
Zone 6 Brgy. Magsaysay, Cadiz City Negros Occidental and upon payment of the applicable
fee for the bidding documents, pursuant to the latest guidelines issued by the GPPB1 , in the
amount of 16, 000.00.
6. It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) {[insert and the website of the Procuring Entity,
as applicable]} provided that Bidders shall pay the applicable fee for the Bidding Documents
not later than the submission of their bids.

7. The VPMES will hold a Pre-Bid Conference2 on September 27, 2019, 9:00AM at the
Principal’s Office of Vicente Patricio Memorial Elementary School, which shall be open to
prospective bidders.

8. Bids must be duly received by the BAC Secretariat at the address below on or before
September 30, 2019 9AM. All Bids must be accompanied by a bid security in the amount of
1, 000. 00 in [insert the acceptable form].

Bid opening shall be on September 30, 2019 9AM at Principal’s Office of VPMES, Brgy.
Magsaysay Cadiz City. Bids will be opened in the presence of the Bidders’ representatives
who choose to attend at the address below. Late bids shall not be accepted.

9. Please see attach bidding form for your reference.

10. The Vicente Patricio Memorial Elementary School reserves the right to accept or reject any
bid, to annul the bidding process, and to reject all bids at any time prior to contract award,
in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any
liability to the affected bidder or bidders.

11. For further information, please refer to:

MARY GRACE A. QUIACHON

BAC Chairperson
Vicente Patricio Memorial Elementary School
Purok Zone 6, Brgy. Magsaysay Cadiz City
09498654878

MICHELLE GRACE D. ORBITA

BAC Secretariat
Vicente Patricio Memorial Elementary School
Purok Zone 6, Brgy. Magsaysay Cadiz City
09508910202
________________________________
2
May be deleted in case the ABC is less than one million pesos (Php 1, 000, 000.00) where the Procuring entity may not
hold a pre-bid conference.
 Republic of the Philippines
Department of Education
DIVISON OF CADIZ CITY
VICENTE PATRICIO MEMORIAL ELEMENTARY SCHOOL
Brgy. Magsaysay, Cadiz City

BIDDING FORM
PR. NO.____
Package : Meals for world teachers day

Supplier :
Address :
Tel. No.
Name of Authorized ______________________________________________
Representative ___________________________________________________
In accordance with your Invitation for Sealed Quotations for the above mentioned
package and subject to all conditions and requirement thereof, we/ I will perform the
above service at a total cost in Philippine Pesos of _____________________ down as
follows: ( P _________________) broken down follows:
Bidders
QTY Agency Specifications Specifications Unit Cost Total Amount
8 packs Meals/ main dish 300.00 2,400.00

conformity with the specifications and at the price/s we have quoted above.
We understand that you are not bound to accept the lowest or any quotation
that you received date this _______ day of ________________, _______________.

Note: Budget 2,400.00 Printed Name & Signature

MICHELLE GRACE D. ORBITA

Canvasser
This form to be submitted
not later than __________________
Date of Opening: ___________________ MARY GRACE A. QUIACHON
NOTE: for ______________________ BAC-CHAIRMAN