HOTEL – RESERVATION - LETTER

To: [-Name of the Hotel You Are Reserving-]

RE: Room Reservation for [-Your Contact Name-] – [-First Night’s Date to Last Night’s Date -]

I am writing to confirm the details of a reservation I would to make at [-The Name Of the Hotel
You Are Booking With-] after speaking with / telephone / emailing [-The Persons Name-] on the
[-The Date Of Contact(if applicable)-]

As a result of that conversation, I / We would like to reserve[-total number of separate rooms

required-] double/ single/ family rooms at your hotel, with a sea view / balcony / garden view /
cot / disabled access (or whatever was discussed as important to you) for the following dates:

For Shorts Stays:

Day: Date of the Month [- the date of the first night of your stay to the last night-]

And Longer Stays:

Date of First Night – Date of Last Night – (total number of nights)

I would also like to confirm the following amenities are included in the cost of the stay / are
available at the Hotel but at an extra cost:

1) Breakfast / Lunch / Everything Meal / All Meals

2) A Safe in the Room / a Safe at Reception
3) (Free) Internet Access / WiFi in room or Reception
4)Transfers to / from the Airport / Train Station / Bus Station
5)Air Conditioning / Bath or Shower / TV / Other

(As discussed previously) I understand that the total cost will be [-Sum Total for all Nights
Plus Extras Selected-] and is to be paid in advance / on arrival / on departure by credit
card / check / cash. (Some Hotels may ask for a small deposit in advance as well).

I / We look forward to arriving at your hotel around [- The Approximate Time-] on [-Your
Arrival Day-]

Please could you confirm this reservation in writing using the above address, or contact
me/ us regarding any queries or advice.

Thank you for your time, and look forward to your reply.
Kind regards,

[- Your Signature -]