Cost Accounting – New CO posting period Fiori App, Changes and Configuration

Until Now, we were using transaction code OKP1 (in GUI) or SAP Fiori APP (APP ID: 2293)
Manage Posting Periods app, to lock co posting periods for co business transactions to make
sure that postings to the accounts happen in proper posting periods.

Fiori APP – Manage Posting Periods (APP ID – F2293)

But in S4HANA release 2020, SAP has given a new business where by SAP has introduced the
new functionality –Open and close Postings Periods for CO transactions by company code. This
functionality is Fiori App based and for maintenance purpose SAP has given a new FIORI APP
(APP ID 4684) - Manage Posting Periods - Cost Accounting

With the activation of business function, the following Cost Accounting related functionalities
changes are observed in Manage Posting Periods app –

1.The CO (Cost Accounting) period status is no longer displayed in the Open Period row for
account type + (valid for all accounts). Business can now access the CO period status by
selecting CO Period Status in the footer bar, which will navigate to the new Manage Posting
Periods - Cost Accounting app

2.Business Transaction Type related periods are no longer displayed, if business select the
posting period variant for account type + (valid for all accounts) and then chooses Set Posting
Periods -> Open Periods in the footer bar and then go to the CO-Related Periods tab
With activation of new business function, this part of the app is now available in the
new Manage Posting Periods - Cost Accounting app.

Note:

When the business function is inactive, the new Manage Posting Periods – Cost Accounting app
will not be displayed.

Manage Posting Periods - Cost Accounting

This New Fiori App enables business to open and close fiscal periods for cost accounting
transactions. Following are the main features of this app:

(i) Open or close fiscal periods by company code

This allows business to open or close posting periods for specific company codes or a range of
company codes
(ii) Open or close fiscal periods for specific business transactions types by company code

Similar to erstwhile GUI transaction OKP1, this allows business to open posting periods for
specific business transaction types while keeping them closed to others

(iii) Open or close fiscal periods by filtered criteria

This app also has the filter functionality and allows business to filter down and open or close posting
periods based on company code, fiscal year, fiscal period, business transaction type, and ledger
Note:

This app replaces the cost accounting period control functionality that was part of the existing
app Manage Posting Periods.

Configuration User Guidance:

SAP is following its innovation policy with each release and following the same, this time SAP
has enhanced the CO period close user experience. We will cover this new app enabling process
in the following steps:

Step 1. Activate Business Function

In order to use the new FIORI APP, Manage Postings Periods – Cost Accounting, SAP has
given the new business function FINS_PERIOD_CTRL_BY_BTTYPE which must be activates at the
first step.
To activate the business function either follow the Path IMG-> Activate Business Function, or
directly execute transaction code – SWF5 (Switch Framework)

Now search the business function FINS_PERIOD_CTRL_BY_BTTYPE and activate it.

Note:
If you have any doubt or unaware of activation process, please take help from Technical Team
(basis or ABAP development team)
Step 2. Open and Close Posting Periods for CO Transactions by Company Code

The activity, open and close posting periods for controlling business transaction by company
code, basically means activate CO period control by ledger and company code.

Activating CO period control by ledger and company code will have the following effects:

 CO transactions and business authorization will be controlled at ledger and company

code level.
 Replacing transaction OKP1, with the Fiori app Manage Posting Periods, which
otherwise is used to lock posting periods for CO business transactions
 The Fiori app Manage Posting Periods is used to define the open posting periods for CO
business transactions

Configuration Steps:

To activate this function, select the Period Control by Company Code option by following the
below path:

IMG->Controlling->General Controlling->Organization->Open and close Posting Periods for CO

transactions by company code
Note:

If we will choose the option of activating CO period control by ledger and company code, it will
make transaction OKP1 to become obsolete.

Step 3. Migration of CO open periods to new SAP Fiori APP (Manage Posting Periods - Cost
Accounting)

You cannot use new Fiori APP directly. Apart from above activation of Period Control by
Company Code, you are also required to move co open periods to be used through the app. SAP
has provided a standard report FIN_MANAGE_POSTING_PERIOD_OP to migrate open periods
from transaction OKP1.

This report will be used to import converted existing data from table KAPS used in transaction
OKP1. Records in this table are only for closed periods. New table OPENPOSTGPERIOD stores
only open periods. Therefore, values need to be reverted. Table OPENPOSTGPERIOD is used in
new FIORI app Manage Posting Periods – Cost Accounting, which is used to define the open
posting periods for CO business transactions.
This report is required to be run only once before users start to use app Manage Posting Period
– Cost Accounting. Afterwards all data need to be handled in app Manage Posting Period – Cost
Accounting and import of previous data does not make sense.

Business Benefits: In my opinion business may get below benefits -

 Opening and closing posting periods for CO transactions is controlled by ledger and
company code
 Authorizations for managing open and closed posting periods are granted at the ledger
and company code level.
 Need not to use GUI transaction OKP1 any more (Best-in-Class Fiori Apps – all app
based)

Reference:

 This document is based on SAP S4HANA release 2020. Please refer to What’s New document
https://help.sap.com/doc/b870b6ebcd2e4b5890f16f4b06827064/2020.000/en-
US/WN_OP2020_EN.pdf for more details

 To know more about SAP Fiori Apps, visit

https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/