Business Analytics with Excel

Dashboarding
 Learning Objectives

By the end of this lesson, you will be able to:

Understand what Dashboards are

Illustrate the principles of a great Dashboard design

Create interactive charts in Excel and format them

Understand Form Controls such as Combo box, Check box, and

Radio buttons and how to use them

Create an interactive Dashboard

Dashboarding
 Dashboarding : Example

Let’s say a large automobile component manufacturer is looking for a detailed analysis of Profit/Sales across
various regions in a product -wise manner.

The dataset is huge and scattered

across the regions.

Problems
Collating all these datasets and
analyzing the profit and sales
values across various regions is a
difficult task.
Automobile Component
Manufacturer
 Dashboarding : Example

Let’s say a large automobile component manufacturer is looking for a detailed analysis of Profit/Sales across
various regions in a product -wise manner.

Use dashboards to create the

detailed analysis reports.

Solution
Dashboard reports will provide
insights and alert us in case of
negative trends or projections.
 Dashboarding

Dashboards are highly effective in

validating the effectiveness of the
matrices captured over time and
bringing out the leading trends.

Dashboards help consolidate and

organize these metrics through a
summary.
What Is a Dashboard?
 What Is a Dashboard?

A dashboard is generally defined as a real -time tool which has an easy-to -read user interface
showing a graphical presentation of data.
 Dashboard: Properties

Dashboards are an efficient way to

extract data to turn it into
actionable insights.

Dashboard reports are very

popular these days.
 Appropriately Deigned Dashboard

An appropriately designed dashboard can:

Quicken decision -making Provide better coordination for Record the performance
processes your organization’s efforts outcome
Principles of Great Dashboard Design
 Principles of Great Dashboard: Need

A good business dashboard is an indispensable tool when designed appropriately.

Hard to read

Sluggish

Overstuffed

Good Business Dashboard Bad Business Dashboard

Presenting the right datasets in a seamless and understandable manner

 Principles of Great Dashboard : Points to Consider

1 Who is my audience?

The target audience should be taken care of —for whom the Dashboard is being designed.

For managerial -level Dashboards,

associate-level analysis can be
included.
Example
For CEO-level Dashboards,
business - level analysis should be
included.
 Principles of Great Dashboard: Points to Consider

2
What value will the Dashboard add?

It should be decided what Key Performance Indicators need to be added in a

Dashboard.

Management can
see trends and
Example take actions
accordingly.
 Principles of Great Dashboard: Points to Consider

3
What type of Dashboard are we creating?

It should be decided which type of Dashboard is required based on the target

audience.

Operational

Types Analytical

Strategic
 Principles of Great Dashboard: Points to Consider
4 No scrolling
• It is best to be able to see
all the data at once .
• Try to avoid fragmenting
the data.
5 Allow drill -down
capabilities 6 Include actionable
information
• It’s good to add form • It’s good to include
controls in the Dashboard. information that prompts
the user to initiate an action.
• These controls enable users
to drill down the data and
see the result.
Creating Charts in Excel
 What Are Charts?

Charts allow us to represent the data graphically, making it easy to analyze comparisons and trends.

TOTAL
Sindy, Adam,
1,291,203.0 1,254,184.5

Paul, Calvin,
1,189,646.5 1,271,887.3

Justin, Daniel,
1,171,745.0 1,178,009.3

Henry,
1,342,694.0
 Charts: Types

TOTAL
1,400,000.0
Total Sindy
1,350,000.0
Paul

1,300,000.0
Justin

1,250,000.0 Column Chart

Line Chart
Henry

1,200,000.0
Daniel
Total
1,150,000.0 Calvin

1,100,000.0 Adam

1,050,000.0 1,000,000.01,100,000.01,200,000.01,300,000.01,400,000.0
Adam Calvin Daniel Henry Justin Paul Sindy

Sindy, MIDDLE Adam,

Total 414,850. 362,422.
0 8
1,350,000.0

1,300,000.0
Calvin,
1,250,000.0 Paul, 407,584.
381,035. 5 Pie Chart
Bar Chart 1,200,000.0
Total
5
1,150,000.0

1,100,000.0

1,050,000.0 Daniel,
Justin, 402,618.
436,253. Henry, 8
5 469,768.
0
 Charts: Types

Column Chart Line Chart

Work with various data types Depicts trends in data and
and perform comparisons illustrate its progression over
between them time

Pie Chart Bar Chart

Compares proportion of each Compares data by displaying
category, where each category values using horizontal columns
is shown as a slice of the pie
 Demo 1: How to create Charts
Demonstrate how to create Charts in Excel.
 Demo 2: How to apply Chart Formatting
Demonstrate how to apply Chart Formatting in Excel.
Thermometer Chart
Thermometer Chart: Introduction

Percentage
100.0%

98.0%

Thermometer Chart is used to 96.0%

represent data containing the 94.0%
actual value and the target value. 92.0%

90.0%

88.0%

86.0%
This chart shows how much you 84.0%
have achieved from the target . 82.0%

80.0%
1
 Demo 3: How to create Thermometer Chart
Demonstrate how to create Thermometer Chart in Excel.
Pareto Chart
 Pareto Chart: Introduction

A Pareto chart contains both a column chart and a line graph.

60 120%

50 100%

Cu m u la tive
40 80%
to ta l

30 60%

20 40%

In d ivid u a l va lu e s
a rra n ge d in 10 20%
d e sce n d in g ord e r

0 0%
Defect 1 Defect 2 Defect 3 Defect 4 Defect 5 Defect 6 Defect 7 Defect 8 Defect 9 Defect 10
 Pareto Chart: Introduction

60 120%
The purpose of the Pareto chart
is to highlight the most 50 100%

important/crucial factor among

a set of factors. 40 80%

30 60%

20 40%

It is used as a basic tool for

quality control as it allows us to
10 20%

easily determine the common 0 0%

problems and issues. Defect Defect Defect Defect Defect Defect Defect Defect Defect Defect
1 2 3 4 5 6 7 8 9 10
 Pareto Chart

Problem Statement :

The online e -commerce businesses were witnessing a steady decline in

profits. The management assumed that the decline in the profit was due to
customer dissatisfaction with the product they were selling and blamed their
supply chain vendor for this problem. The management decided to do a
customer survey to list down the type and frequency of complaints.
 Demo 4 : How to create Pareto Chart
Demonstrate how to create a Pareto Chart in Excel.
Form Controls in Excel
 Form Controls in Excel: Introduction

Form Controls are objects, which give functionality to interact with your data in Excel.

Checkbox Spin button

Combo box List box

Button Option button

Group box Scroll bar

Labels

Excel provides a number of controls that are useful for selecting items from a list.
 Demo 5: How to install Developer tab.
Demonstrate how to install Developer tab to use various Form Controls in Excel.
 Demo 6: How to create Interactive Dashboard with Combo box
Demonstrate how to create Interactive Dashboards using Combo box in Excel.
 Demo 7: How to create Interactive Dashboard with Checkbox
Demonstrate how to create Interactive Dashboards using Checkbox in Excel.
 Demo 8: How to create Interactive Dashboard with Scroll bar
Demonstrate how to create Interactive Dashboards using Scroll bar in Excel.
Knowledge Check
Knowledge
Check
The plot area in a chart is .
1

a.
• the part of chart bounded by the vertical and horizontal axes and their opposing sides

b.
• vertical axes in the chart

c.
• the entire chart, containing all of the data series, axes, title, and legends

d.
• horizontal axes in the chart
 Knowledge
Check
The plot area in a chart is . The
1

a. the part of chart bounded by the vertical and horizontal axes and their opposing sides

b. vertical axes in the chart

c. the entire chart, containing all of the data series, axes, title, and legends

d. horizontal axes in the chart

The correct answer is a

The plot area in a chart is the part of chart bounded by the vertical and horizontal axes and their opposing sides.
Knowledge
Check The box on the chart that contains the name of each individual record is called the
2 .

a. Cell

b. Title

c. Axis

d. Legend
 Knowledge
Check The box on the chart that contains the name of each individual record is called the
2 .

a. Cell

b. Title

c. Axis

d. Legend

The correct answer is d

The box on the chart that contains the name of each individual record is called the Legend.
Knowledge
Check
You can interact with your data in an Excel worksheet through Form controls.
3

a. • True

b. • False
 Knowledge
Check
You can interact with your data in an Excel worksheet through Form controls.
3

a. True

b. False

The correct answer is a

Form Controls are objects, which give functionality to interact with your data in Excel.
Knowledge
Check
How to update Series as secondary axis in a chart?
4

a. • Right-click the Series > Click Format Data Series > Select Secondary Axis radio button

b. • Right-click the Horizontal Axis > Click Format Axis > Select Secondary Axis radio button

c. • Right-click the Plot Area > Click Format Plot Area > Select Secondary Axis radio button

d. • None of the above is correct

 Knowledge
Check
How to update Series as secondary axis in a chart?
4

a. Right-click the Series > Click Format Data Series > Select Secondary Axis radio button

b. Right-click the Horizontal Axis > Click Format Axis > Select Secondary Axis radio button

c. Right-click the Plot Area > Click Format Plot Area > Select Secondary Axis radio button

d. None of the above is correct

The correct answer is a

To update Series as secondary axis in a chart :

Right -click the Series > Click Format Data Series > Select Secondary Axis radio button.
 Knowledge
Check Which of the following options allows you to set the maximum value of the vertical
5 axis in a Thermometer Chart ?

a.
a. b. c. d.
b.

c.

d.
 Knowledge
Check Which of the following options allows you to set the maximum value of the vertical
5 axis in a Thermometer Chart?

a.
a. b. c. d.
b.

c.

d.

The correct answer is b

The Format Axis option allows you to set the maximum value of the vertical axis in a Thermometer Chart.
Knowledge
Check
is mainly used to depict trends in data and illustrate its progression over time.
6

a.
• Column chart

b.
• Line chart

c.
• Pie chart

d.
• Bar chart
 Knowledge
Check
to used
is mainly depicttotrends
depictintrends
data and illustrate
in data its progression
and illustrate over time.
its progression over time .
6

a. Colu m n ch a rt

b. Lin e ch a rt

c. Pie ch a rt

d. Ba r ch a rt

The correct answer is b

The Line chart is mainly used to depict trends in data and illustrate its progression over time.
Knowledge
Check Which of the following tabs allows you to add Combo box Form control in the
worksheet?
7

a. • Review tab

b. • Insert tab

c. • Developer tab

d. • Design tab
 Knowledge
Check Which of the following tabs allows you to add Combo box Form control in the
worksheet?
7

a. Review tab

b. Insert tab

c. Developer tab

d. Design tab

The correct answer is c

The Developer tab allows you to add Combo box Form control in the worksheet.
Create Interactive Charts and Worksheets with Form
Controls

Problem Scenario :

Now that you have learned the principles of dashboarding , how to create interactive charts and
create worksheets with form controls, let us do a small exercise to reinforce the concepts
learned. We will provide you a step -by-step assistance to do this exercise. Let’s start working on
this together.
 Key Takeaways

Dashboard reports help users to quickly analyze the data and take
action accordingly.

Charts allow us to represent the data graphically , making it easy to

analyze comparisons and trends.

The Thermometer Chart depicts how much you have achieved from
your target.

A Pareto chart contains the line graph representing the cumulative

total and column chart, which represent the individual values
arranged in descending order .

Form Controls are objects, which give functionality to interact

with your data in Excel.