CANDIDATE BOOKLET

AIESEC REGIONAL RECRUITMENT 2011

Hochiminh City Region

March - 2011
 TABLE OF CONTENTS

I. APPLICATION PROCEDURE..................................................................... 1

1. AIESEC Member .................................................................................................................. 1

2. Exchange Participant........................................................................................................ 2

3. Exchange Participant and AIESEC Member ............................................................ 3

II. HOW TO APPLY......................................................................................... 5

III. FUNCTION INTRODUCTION .................................................................... 6

1. Outgoing Exchange (OGX) .............................................................................................. 6

2. Incoming Exchange (ICX) ............................................................................................... 7

3. External Relations (ER) ................................................................................................... 8

4. Talent Management (TM) ............................................................................................... 9

5. Communication and Information management (COM& IM) ......................... 10

6. Finance (Fin) ...................................................................................................................... 11

7. Project Based on Exchange (PboX)........................................................................... 12

 Instruction: This candidate booklet is used for students in Hochiminh City
Region only.

Candidates must read the Candidate Booklet including the instruction of

selection rounds and the job description of every functional team carefully.

I. APPLICATION PROCEDURE

AIESEC proudly bring to you three categories for applying for AIESEC in
this March Regional Recruitment
1. AIESEC Member
Applying for AIESEC Member means you are willing to work in our
organization. AIESEC is the international platform for you to explore and
develop your leadership potential so as to have a positive impact on the
society. When becoming an AIESEC member, you will have full access to
our leadership opportunities as well as global learning environment.
Selection process for Membership

1/3 – 31/3

Application Assessment
form Center

9/4, 10/4, 16/4, 17/4

Application Form: The application form is available in Candidate Package.

Fulfill the information and questions in Membership Questions section in
application form and submit to aiesec.regional@gmail.com before
11.59pm, 31st March 2011.

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 Assessment Center: After passing Application round, candidates will be
informed venue and time for Assessment Center (one of 4 days above). This
round includes Activities and Interview to assess candidates’ competencies.
Final result will be announced from 3 to 4 days after closing round.

2. Exchange Participant
Applying for Exchange Participant means you are willing to attend AIESEC
Global Internship Program, which is the most intense learning experience
that we offer and link together our global network. Exchange Participant
will have chances to work abroad in international projects with foreigners,
explore and challenge himself/herself in totally new environments.
Suitable candidates for Exchange Participant must fulfill these conditions:
 Students or fresh graduates not more than 2 years
 Have good command of English
 Good communication skill
 Have financial capability to go abroad
 Be available to take internship abroad in the next 6 months
Selection process for Exchange Participant

16/4 or 17/4
1/3 – 31/3

Student
Application Pre
Review
form Interview
Board

10/4

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 Application Form: The application form is available in Candidate Package.
Fulfill the information and questions in Exchange Participant Questions
section in application form and submit to aiesec.regional@gmail.com
before 11.59pm, 31st March 2011.
Pre-interview: After being informed for passing Application round,
candidates are required to join Pre-interview through which they can show
their suitability with our Global Internship Program.
Student Review Board: Candidates who pass Pre-interview will advance
to the Student Review Board (SRB) which includes both of interview and
group discussion.
Final result will be announced from 3 to 4 days after closing round.

3. Exchange Participant and AIESEC Member

If you are willing to not only become an AIESEC member but also take an
internship abroad, you can apply for Exchange Participant and AIESEC
Member at the same time.
Selection process for Exchange Participant and AIESEC Member

1/3 – 31/3 16/4 or 17/4

Student
Application Assessment
Review
form Center
Board

9/4 or 10/4

Application Form: The application form is available in Candidate Package.

Fulfill the information and questions in both Membership Questions and

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 Exchange Participant Questions sections in application form and submit
to aiesec.regional@gmail.com before 11.59pm, 31st March 2011.
Assessment Center: After passing Application round, candidates will be
informed time and venue for Assessment Center. This round includes
Activities and Interview to assess candidates’ competencies.
Student Review Board: Candidates who pass the criteria of Exchange
Participant in Assessment Center will advance to the Student Review Board
(SRB) which includes both of interview and group discussion.
Final result of Exchange Participant and AIESEC Member will be announced
from 3 to 4 days after the last round.

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 II. HOW TO APPLY

Please choose one of three categories above to apply for. Then fill in the
application form.
If you choose category 1: AIESEC Member, please answer the part:
Membership Questions.
If you choose category 2: Exchange Participant, please answer the part:
Exchange Participant Questions.
If you choose category 3: AIESEC Member and Exchange Participant,
please answer both: Membership Questions and Exchange Participant
Questions.

After that, candidates must name your application form as

[Your university] Your full name_Category you apply for

For example:
[FTU] NguyenVanA_AIESEC Member
Or [UEH] NguyenVanB_AIESEC Member and Exchange Participant

Candidates have to submit the application form via email with the subject:
[Recruitment][Your university] Your full name_Category you apply for
For example:
[Recruitment][FTU] NguyenVanA_AIESEC Member

Please send your application form to the following email address

aiesec.regional@gmail.com
Deadline for submitting application form is on 31st March 2011 at 11:59
p.m.

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 III. FUNCTION INTRODUCTION
This session supports candidates in AIESEC activity understanding and making a
right choice for their future work in AIESEC. The functions listed below are
currently core functions in AIESEC. More activities and functions can be opened in
future based on demand.
1. Outgoing Exchange (OGX)
This team is responsible for recruiting and managing Vietnamese students to
send them to overseas for doing internship.

1. Team Job Description

 Promoting exchange opportunities on campus
 Organizing interview and selection process and taking part in the Selection
Review Board.
 Helping and providing selected students with matching training
 Organizing training events for students to prepare for their internships
 Ensure that EPs (Exchange Participant) are integrated into the AIESEC abroad
before and after returning from their internships.

2. Required Skills/Competencies
 Organizational skills
 Time Management
 Training & Facilitation skills
 Effective Communication
 Resilience
 Stakeholder Focus
 Personal Effectiveness

3. Benefits
 Experience in marketing, event organizing through planning, running
promotion campaign and organizing events for internship program branding
 Having experience in selecting people
 Experience in working with AIESECers in region and country through national
or regional campaign
 Experience in leadership through leading a team of 5 - 10 people to run 3
month campaign
 Make direct impact on people by recruiting them for internship program for
life-changing experience

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 2. Incoming Exchange (ICX)
This team is responsible for marketing AIESEC Exchange Program to external
partners and providing internship opportunities in Vietnam for international
graduates.

1. Team Job Description

 Do market research to segment the market and point out the targeted sectors
 Business calls and business meetings for selling AIESEC internship program to
companies
 Attend Networking events to promote AIESEC internship program to potential
partners
 Facilitate the delivery of interns to companies
 Help organizations and trainees in traineeship preparation
 Help in trainees integration
 First meeting of companies and interns
 Assistance for companies and interns in process of evaluation forms filling
 Follow-up of traineeship
 Re-raising of companies after internship

2. Required Skills/Competencies
 Fluent in English
 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits
 Experience of work in multicultural environment
 New cultures discovery by interacting with international interns
 Experience of work with companies, universities and NGO’s.
 Practice business calls, business meetings and negotiations
 Improve communication and networking skills

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 3. External Relations (ER)
This team is responsible for establishing, managing and capitalizing on the
connections of AIESEC with organizations and individuals, who are capable and
willing to support AIESEC on sponsor, learning activities, external
opportunities….

1. Team Job Description

 Doing market research to look for potential partners
 Contacting companies to build relationship
 Setting meetings with companies’ heads and following up for partnership
realization
 Developing products, creating proposal to get support from partner.
 Positioning AIESEC in market
 Taking part in Networking events to build up and broaden AIESEC network.

2. Required Skills/Competencies
 Fluent in English
 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits
 Experience of work with companies, universities and NGO’s.
 Practice business calls, business meetings and negotiations
 Improve communication and networking skills.

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 4. Talent Management (TM)
This team is responsible for managing and developing human resource of
organization.

1. Team Job Description

 Working on HR management and planning.
 Running selection processes and activities in recruitment.
 Organizing learning activities to support member on their learning and
development.
 Guiding member to do set and fulfill their goals in personal and professional
perspectives.
 Tracking performance to assess member’s development.
 Rewarding and recognition.
 Preparing for people before leaving AIESEC.

2. Required Skills/Competencies
 Effective Communication
 Training & Facilitation skills
 Stakeholder Focus
 Flexible thinking
 Commitment to result
 Developing others
 Resource Management
 Innovation and Creativity
 Organizational Understanding

3. Benefits
 Practical and relevant experience of working in the HR field of the
organization
 Chances to experience in event organizing and high team work environment.
 Designing activities to fulfill the learning need of members at each stage of
their AIESEC Experience.
 Understanding organization throughout and learn how to deliver your
knowledge to others.
 Developing your communication, time management and facilitation skill.

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 5. Communication and Information management (COM& IM)
This team is responsible for external positioning and branding, internal
communication and Local Chapter’s knowledge management.

1. Team Job Description

 Establishing, maintaining and capitalizing on the communication channels
 Coordinating promotion campaigns related to events, recruitments, projects
and annual conferences
 Doing market research and implement the brand strategy and marketing plan
 Managing knowledge and information
 Facilitating the branding management and protection and procedure
 Ensuring the maintenance of internal communication and information cycle
 Delivering education of members on communications, branding and
information management.

2. Required Skills/Competencies
 Fluent in English
 Results Orientation
 Stakeholder focus
 Resource Management
 Effective Communication
 Innovation and Creativity
 Knowledge about Microsoft office, media, making or graphic design software.

3. Benefits
 Learn more about Brand and Knowledge Management through useful training
and self – studying.
 Close interaction with many AIESEC members and AIESEC network.
 Developing IT skills and English writing skills.
 Chance to study and implement knowledge in Marketing field.

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 6. Finance (Fin)
This team is responsible for managing the financial aspects of the exchange
process and ensuring the short and long term financial health of the organization.

1. Team Job Description

 Maintaining a healthy financial situation in LC, through planning, budgeting,
allocating, controlling, reviewing financial activities
 Analyzing on internal (e.g. functional performance, budgets) and external to
identify the opportunities and threats for development of LC
 Coordinating all activities’ resources to ensure a sustainable development for
LC in long-term
 Ensuring a healthy status of LC in legal and regulations.

2. Required Skills/Competencies
 Resilience
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits
 Learning accounting and finance management by executing and controlling
Financial system
 Organizational in-depth understanding by engaging in all functional and
activities Financial planning
 Stakeholder focus development through closely cooperation with all functions
 Overall cooperate finance system and management understanding

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 7. Project Based on Exchange (PboX)
This team is responsible for running projects to raise awareness of students
about the world issues and then create direct impact on society.

1. Team Job Description

 Searching partners to project on venues, trainers…
 Finalizing materials and tools to use on workshop with support from
experienced people
 Setting up workshop with partners
 Recruiting interns to involve in project
 Doing intern’s services to integrate international interns and support them on
their living condition
 Organizing and participate in “Train the trainers” workshop to improve
training skill and knowledge on issues
 Organizing workshops
 Evaluating workshop quality and keep relationship with partners

2. Required Skills/Competencies
 Project planning and management
 Sales Skill
 Account Management Skill
 Resilience
 Effective Communication
 Stakeholder Focus
 Flexible thinking
 Commitment to result

3. Benefits
 Experience of work in multicultural environment
 New cultures discovery by interacting with international interns
 Improving communication, presentation and networking skills
 Challenging yourselves with world issues knowledge

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 THANK YOU FOR READING
CANDIDATE BOOKLET
For further information, please email to
Aiesec.regional@gmail.com

HOPE TO SEE YOU IN OUR RECRUITMENT

GOOD LUCK