Video-Call Speaking (VCS) Flexi – Global Hub

23 August 2021

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✓ Introduction to the Video-Call Speaking (VCS) test
✓ Facilitating the VCS Speaking Test
✓ Pre-test process for working with the Global hub
✓ Test day procedures and impact on test delivery

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• In situations where the center may not have the sufficient number of local
examiners to meet the needs, VCS flexi allows them to request support from
the Global Examiners Hub.
• Chaperones are not required until further notice.
• Teams chat will be created to coordinate during speaking tests (Global Hub
Test day Supervisor & Centre Test day Supervisor).

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Before the test
Once the
is opened for The Global Hub The Global Hub
global hub has
registration, will check their will send the
approved the
centers will capacity to apportionment
request, only
have to allocate the timetable** to
then can
request for examiners and the center 2
centres open
global hub approve the days before
slots for
support via request. the Test Day
registrations
PE*

*Any special requests, should be communicated and agreed with the Global Hub.

**Apportionment timetable will be stored in a USB.

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 • Laptop / desktop set up
• Camera • Laptop / desktop set up
• Headset with microphone • Camera
• Internet connection • Headset with
• Help button microphone
• Stopwatch Test • Internet connection
Examiner • All relevant admin
Taker • Help button
material
Side • Examiner booklet and Side
• Stationery
pencils, etc.)
(paper,
script (online)
• Clear backgrounds

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Test Taker Test Day Test Day Test Taker’s
Test Taker
arrives at staff confirm staff personal Test Taker
is taken to
their Test Taker complete belongings complete
a physical
approved has a test the are stored s IAM
waiting
VCS scheduled attendanc in the check
area
venue for the day e sheet secure area

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 Invigilator
Examiner checks that Invigilator
Invigilator
logs into the takes the
logs into
Zoom (using Examiner is Test Taker
Zoom and Test Taker
starts the
the ready, sits down
provided audio/video to the test
meeting room
link) quality is
good

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Invigilator advises
Test Taker to place
their hands on the
table and not touch
the equipment
Examiner conducts • Invigilator can enter the
Invigilator leaves the Speaking test speaking room during the test
the room (shares the screen in case it is required by the
for Task 2) examiner or the candidate.

• At the end of the session, while

Invigilator ensures Invigilator passes the
Test Taker and headset to Test Taker and
their hands are ensures they are happy
clearly visible to with the volume and set
the examiner up etc.
Invigilator reads out Test
Invigilator wears Taker details, i.e. full name
headphones in the and candidate number, and
presence of the Examiner confirms if the info
Test Taker is correct (discrepancies are
reported to TD Supervisor)
Examiner must formally
end the test by saying
“Goodbye” and ask the
Test Taker to leave the
room
• Disposal sheet for invigilators
the test taker is still in the
room, the Invigilator enters
and ensures that the test taker
has destroyed Task 2 paper
and has thrown it in the bin in
the room. Then, Invigilator
takes all the papers to the
office and shred them
to sign stating that he/she has
ensured that the test takers
have disposed the paper.
8

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 Examiner completes Examiner logs out of Zoom
Test Taker collects their
scoring in the examiner once all scheduled
belongings and leaves the
record sheet (before the interviews for the day are
venue
next test starts). completed

Invigilator should also

Invigilator enters the room, Centre downloads the
check that the stationery
ends the meeting for the speaking scores from Ms
(paper and pencil) are
recording file to be Forms/ collects the
ready for the next Test
generated examiner record sheet
Taker

Invigilator checks and Invigilator ensures that task

ensures that the recording 2 prep sheet is cleared and Test centre completes the
file has been saved on the that the Test Taker has score entry on IWAS
device* collected his/her ID

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 The process is the same as described before, but
the recording must be started manually and the
storage remains the same as before (Invigilator
names the files and store them manually).

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