Control of Work Boards

Visual Management and Control

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Control of Work Boards

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HEINEKEN & UK Overview

• HEINEKEN Globally:
• >165 breweries in over 70 countries
• >85,000 employees
• >Consolidated Beer Volume: approximately 200 million hl

• HEINEKEN in the UK:

• 5 UK sites for Cider and Beer production:
• Tadcaster, Manchester, Hereford, Ledbury,
Edinburgh

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Background

• Control of Work Boards were a Control of Work Hierarchy

Critical part of UK Control of Work
Project to:
• Develop best practice for control of
all work activities including
• Permit systems

• Field Based Risk Assessment

• Control of Contractors
(Authority to Work)
• LOTO and Process Isolation

• Visual management and

Communication

• This Project involved representatives

from all department areas and all UK
sites.

Effective Visual Management and real time Communication is vital to successful and safe
Control of Work activity which involves everyone in every area. Control of Work Boards were
designed to provide a key part of this communication.

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Why not electronic?

• Simple
• Development & Implementation Timescale
• Cost effective
• Primary aim to improve both standard of work control and accessible
visual management

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 Control of Work Boards
Visual Management &
Communication
• Primary function is to provide
visual information on and control
of what work is being carried out
in the department / area so that:
• Employees and Contractors
working in the area are aware
of all activities
• Potential conflict between
concurrent work activities is
identified and eliminated.
• The Control of Work Boards are installed in each
department (or area for larger departments).
• Standard implementation across all departments in
all UK production sites.
LOTO Equipment Authorised Persons
• Provision of basic Lock • List of People who are
Out and Tag Out Authorised to issue
Equipment for general different types of Permit,
isolations along with Contact
• Clear identification of Details
where LOTO equipment
is being used
 Development Process
Identified Best Practice
•Idea developed and implemented by
Hereford site before Control of Work
Project
•Identified as Best Practice in UK and
with external benchmarking
•Used by Control of Work Project to
develop standard boards for all UK sites
Identified Best Practice improved further by cross site development and implemented as agreed
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Further Development Implementation
•Principles of the Hereford Board further •Implemented by sites as part of control
developed including identified good of Work Project Rollout:
practices from other UK sites and •High level of engagement in the
external sources operation of boards implemented.
•Involvement by representatives from all •Now expanded to areas run by 3rd
departments and all UK sites to produce Parties e.g. Effluent Treatment Plants
design
•Full size boards constructed in 5
sections to allow easy replacement of
individual sections if required
•Agreed and signed off by Control of
Work Group
standard
Control of Work Board Sections
Authorised Ongoing
Persons Work
•Details of Persons Visual Information on
Authorised to Issue what work is ongoing in
Permits. the department / area:
•Includes Type of •Daily Control Sheet
Authorisation, photo and •Each pocket contains the
contact details complete information for
an ongoing task, whether
it is controlled by Permit to
Work, Authority to work
etc
•Permit books
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Isolation
LOTO Equipment
Equipment Log
Equipment provided Records the use of locks
comprises: from the board. This
Set of unique keyed and provides the second
coded padlocks component of visual
Valve locking devices information, allowing
Multi hasps for multi party everyone in the
isolations department / area to see
Tags what work is ongoing,
Also Shift Handover particularly for technician
Keysafe activity.
Section for communicating
planned utilities shutdown
Authorised Permit Issuers

• Clear information on each board on who is

authorised to issue which type(s) of Permit
in that area
• Yellow cards indicate “Provisional” Permit
issuers who require Permits to be
countersigned

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Daily Control Sheet

• Displayed in the Ongoing

Work Section
• Gives a summary of
information on the board
• Visibility of what work is
being done in the area and
current status.
• Includes confirmation that
Contractors have received
Area Induction for specific
hazards
• Used in Daily Control Meeting
• Helps to identify potential
conflicts between work
activities

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 Board Types

Department / Area Board

For use in main departments and individual areas

in large departments e.g. Brewing, bottling

Mini Board

For use in smaller individual areas e.g. Wastewater

Treatment Plant

Micro Board

For use in the smallest areas where normal

application would be for Permit to Work /
Authority to Work only. Examples include
laboratory.

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Extension Boards

• Where specialist isolation

equipment is required in an area, or
there is routinely a requirement for
a greater number of padlocks than
is provided by the standard board,
Extension Boards are installed to
accommodate the equipment.
• Developed by one of our Graduate
Engineers at Ledbury Cider Mill, and
adopted as a UK standard.

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Sharing with Colleagues

• HEINEKEN actively encourages and

supports sharing of good and best
practices with colleagues globally
• Control of Work Boards shared
through HEINEKEN One 2 Share
site which provides global access.
• Control of Work Boards also
shared at Global Safety
Conference in Paris in 2013,
where it won Safety Award

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Summary

• Critical component of Control of Work,

enabling standardised :
• Visual management for all persons
in each area
• Communication of Work Activities

• Control of activities through Permit

and supporting systems
• Supports TPM PM and AM activity and
development through standardised
systems
• Risk Reduction / Prevention through
transparent and robust control of work
activities
• Developed through identification of
existing UK best practice and external
benchmarking, further developed with
the involvement of all departmental
areas and all UK sites.

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