M2. Analyzing the use of data and information, both internal and external.

The table given below, shows and elaborates the source of data and data set which includes
required information for the IT system Berimbolo Security.

 Official Data (Internal)

Volume Velocity
Serial Name (size in (data Veracity Variety Value
no. disk or collection
server) speed)

1. Customer’s data. 7GB. 8-10 mins Strongly Contains customer’s 15000

per client. secured requirements & USD
& intact. appointment details.

2. Central record’s 8GB. 3-4 mins per Highly Contains every 70000
data report. intact & important USD
secured information of the
company and people.

3. Engineers’ 3GB. 10-12 mins Secured Contains engineers’ 10000

schedule data. per schedule. in central detailed info. USD
server.

4. Employee’s daily 4GB. 6-8 mins per Secured Combined with the 8000
listed task data. task. & access task’s information. USD
limited.

5. Supplier’s data. 6GB. 12-15 mis Intact & Contains supplier’s 12000
per supplier. welly details. USD
secured.

6. Payments and 7GB. 7-9 mins per Secured Combined with 5000
billing data. person. & access customer’s & USD
limited. employees’ details.
  Managerial Level Data (External)

Serial Volume Velocity

no. Name (size in (data Veracity Variety Value
disk or collection
server) speed)

1. Company’s 9GB. 16-18 days Secured & Contains 60000

budget data per budget access limited company’s USD
plan and to the owners projects &
payroll. only. strategy.
2. Company’s 2-4 days. Secured & Contains staff 4000
payroll data intact. details & USD
tasks.
3. Data of 10GB. 20-25 mins Strongly Contains 50000
communicatio per meeting. secured & supplier’s USD
n & trading access limited. information.
with the
suppliers.
4. Company’s 12GB. 8-10 days Highly secured Contains data 35000
advertisement & intact. of the USD
strategy and security
planning data. market.
5. Suppling info 4GB. 10-12 mins Secured & Combined 60000
with TEC per data set. intact. with USD
security. company &
service data.
Employees and other members of a company utilize several sorts of applications for
communication that aid in data collecting. We can utilize Whatsapp, Viber, Twitter, blogs,
Skype, Google Meet, and a variety of other apps and websites.

Some of the programs include encrypted texting, allowing for secure communication. Such
software also speeds up communication and is utilized by a large number of people.

Software such as "Whatsapp" has whatsapp business app separately and numerous capabilities

that might benefit the company. Broadcasts are one of the most helpful features of the WhatsApp
Business App. A broadcast can be sent to up to 256 consumers at once. This software is
automated, so we can send brief automated messages like "Greeting Message," "Away
Message," and "Quick Replies" when customer help is unavailable, allowing for a lot more
effective data gathering technique. It is even feasible to design personalized labels for our
customers. We can monitor messages sent to clients. This will aid in consumer research and
show us what consumers like and dislike. If implemented appropriately, this is a wonderful tool
that can assist any business progress its products/services and communicate with its consumers.
WhatsApp is a highly recommended tool for communication since it has a nice user interface, is
widely used, is safe, and enables for rapid file transmission.

There are many various forms of communication software. Zoom is commonly used for online
meetings these days, but it can also be utilized for one-on-one meetings. The Zoom basic account
allows you to have a group meeting for up to 40 minutes. Zoom enables data collection from
organization members for group tasks or choices. Zoom also allows to share the screen. Other
communication mediums, such as Google Meet and Skype, can also be used, if necessary,
because phone conversation is not always available or cost efficient. Additionally, contemporary
communication tools allow for quicker data transfer for gathering.

Employees and other corporate members can use different internet sites, websites, and blogs to
manage their work. In some cases, an employee or member of staff may have issues or be under-
informed on a subject; this may be remedied by conducting research and gathering knowledge or
data on the subject. Websites such as Wikipedia and Pinterest can assist in providing accurate
information on a wide range of topics.
In addition, a company may use social networking sites like LinkedIn to acquire information on
suppliers and possible workers. There are specialized forums and blogs with resources on certain
issues as well as a fantastic community that may give beneficial knowledge.