Cachero, Angelika Rose V.

June 11, 2021

CLJLAW6/ 5-8:00pm M-F

I. Process of commitment of person in the BJMP

A. Gater - He or she checks the credentials of the person bringing the inmate/the committing
officer to determine his/her identity and authority. Also, he or she reviews the completeness
of the following documents before the person bringing an inmate/the committing officer is
allowed to enter the facility. The documents mentioned earlier refer to the:
1. Commitment Order;
2. Medical Certificate – recent medical certificate taken within 24 hours prior to admission;
3. Complaint/Information;
4. Police Booking Sheet; and
5. Certificate of Detention from PNP and/or NBI.
Additionally, the "gater" shall subject the person to be committed and his/her escorts for
search and inspection as prescribed. Finally, he or she (gater) refers the person to be
committed and his or her escorts to the Records Unit.
B. Records Unit- This unit examines the completeness and authenticity of the requirements
for Commitment (Commitment Order, Booking Sheet, Arrest Report and Information) before
it refers the inmate for physical examination by the Health Unit.

C. Health Unit:
1. Checks the authenticity of the entries in the medical certificate; conducts thorough
physical examination of the inmate to determine his or her true physical condition; and
asks searching questions to determine injury/injuries found to have been sustained by
the inmate after the conduct of medical examination or those injuries not diagnosed prior
to commitment in jail. Inmate is required to undress while undergoing medical
examination. A female inmate shall be examined by female health personnel. A male
inmate may be examined by either male or female health personnel;
2. In case of any discrepancy found during physical examination but same discrepancy is
not indicated in the medical certificate, the committing officer shall be required to secure
another medical certificate of the inmate. The commitment of an inmate shall be held in
abeyance pending the submission of a new medical certificate with findings congruent to
the medical findings of the jail physician/nurse. The reason for the deferment of
commitment shall be recorded in the jail blotter. In case the committing officer fails to
return the inmate to jail within twenty-four (24) hours, the reasons for the deferment of
commitment and the grounds thereof shall be reported immediately to the court that
issued the commitment order;
3. In the absence of a jail nurse/medical personnel, the receiving officer shall refer the
person to be committed to the nearest government health facility for medical evaluation
(check the medical certificate and observe the mental alertness, physical abnormalities
and the overall appearance of the inmates); and
4. If no discrepancy is found during physical examination, the inmate shall be referred back
to the Records Unit.
D. Records Unit -Receives the inmate and the documents from the committing officer and
conducts the following:
1. Start the booking procedures:
a. Accomplish the jail booking sheet;
b. Strip-search the inmate to check for any birth marks, tattoos, etc;
c. Encode the inmate's information to the NIMS;
d. Fingerprint and photograph the inmate with mug shot background; and
e. List the names of the visitors authorized by the inmate.
2. Apprise the inmate in a dialect that he/she understands of the provisions of Art 29 of the
RPC which was further amended by R.A. 10592; (Refer to ANNEX “A”)
3. Facilitate the signing of the Detainee’s Manifestation if he/she agrees to abide by the
same disciplinary rules imposed upon convicted inmates. Otherwise, the warden issues
a certification under oath manifesting that the inmate was apprised of the provision of
Art 29 of the RPC as amended and refused to abide by the same; and
4. Store all documents in the Inmate’s Carpeta.

E. Property Custodian
1. Checks the inmate’s belongings for presence of contraband. Discovery of any
contraband shall be treated in accordance with existing policies.
2. Takes all cash and other personal properties from the inmate, lists them down on a
receipt form with duplicate, duly signed by him/her and countersigned by the inmate.
The original receipt should be given to the inmate and the duplicate be kept by the
Property Custodian.
3. Keeps all cash and other valuables of the inmate in a safety vault. Said cash and
valuables may be turned over to any person authorized by the inmate.
4. Refers the inmate to the desk officer.

F. Desk Officer - books the newly committed inmate in the jail blotter; assigns the inmate to a
reception area, if any, where he/she shall be scheduled for orientation on jail rules and
regulation, and shall undergo risk assessment and classification, evaluation and conduct of
further medical evaluation/screening by the Medical Officer.

G. Assistant Warden or Officer of the Day - Orients the newly committed inmates on jail
rules and regulations using the Inmate’s Orientation Sheet.

H. Jail Warden - Coordinates with concerned agencies regarding the case of inmate for
speedy disposition and to furnish them with copies of the available needed documents. The
jail warden shall see to it that all concerned agencies and persons will be informed of the
commitment of the inmate in his/her jail by submitting a written report. Through his/her
paralegal officer, he/she shall ensure that the courts and prosecutors’ office are attending to
the case of the inmate by constantly coordinating with them for the purpose of speeding up
the disposition of the case. For this purpose, the sharing of non-confidential information with
the concerned agencies is encouraged.