Technology Rule Book

Introduction

The Technology General Championships will consist of the following four cups:

1. Knowledge Cup (κ)

2. Application Cup (α)
3. Innovation Cup (ι)
4. Strategy Cup

Each of these cups will encapsulate a set of events, that are mentioned in the sections that
follow. The rulebook comprises of two sets of rules:

1. General Rules: These will apply to a specified set of events.

2. Specific Rules: These will be different for different events.

Table 1 : Points for the events

Cup Event Max. Points Total Points

Knowledge Cup Tech Quiz 75 pts 225 pts

Biz Quiz 75 pts

Math Olympiad 75 pts

Application Cup Case Study 75 pts 250 pts

Chem Quest 75 pts

Open Soft 100 pts

Innovation Cup Product Design 100 pts 275 pts

Hardware Modelling 100 pts

Ad Design 75 pts

Strategy Cup Data Analytics 75 pts 75 pts

• Points division for Gold, Silver and Bronze will be done in the ratio of 5:3:2 of the max.
points. E.g: 75 pts will be awarded to Gold in Tech Quiz, 45 pts for Silver and 30 pts for
Bronze positions respectively.
 • In case of a tie, average of the points of tied positions will be given to each of the tied
teams. E.g: Say two teams got silver in Open Soft. Then, each of them will be given 50
pts(60+40/2) and there will be no Bronze position.

2 General Rules
General rules can be classified into the following sets of rules. These rules to the events are as
specified in of the following sets (of rules).

2.1 Common Rules Set

This set applies to all of the events mentioned in Table 1.The rules are as follows :

1. In case of any unresolved dispute, the decision of the judge(s) will be final and binding.

2. Any appeal (to the judge of the concerned event or to the President, Technology
Students’ Gymkhana) should be filed within 48 hours of the completion of event through
any of the General Secretaries (Technology) of the Gymkhana.

3. Communication to the in-house judge during the time of presentation is not

allowed.For outhouse judge, communication in the course of the event is not allowed. If any
hall violates this rule, 10% of the points will be deducted. More than once if contacted then
that hall will be disqualified from the event.

4. Presentation time limit for an event can be increased or decreased as per the
judges’ discretion. However, the time limit must be decided and finalize prior to the
commencement of the event. In case of a modified time limit, penalties as mentioned in
Table 3 shall still apply.

5. During the presentation by a team, only judge(s) can interject or ask questions. The
interjection time will be excluded from the total presentation time taken by the team.

6. The final mark sheets given by each of the judges have to be to be displayed after
the completion of the event.

7. The judge(s) for a particular event shall be decided in a Technology

Sub-Committee meeting held prior to the event.
8. In the entire rule book time of completion of an event means, time at which results
are announced. Any standing appeal should be made within 48 hours from that moment.

9. Median marking rule shall be applied to the Ad Design, Product Design, Chem
Quest, Hardware Modelling, Case Study, Open Soft, Data Analysis.

10. Judges will be decided according to the priority order given in the subcom.

11. For every event, before the day of submission the sample mark sheet containing
the judging parameters and weightage will be displayed in the sub-com meetings.

12. For the events which contains report submission, reports should be evaluated
and judges should handover the mark sheet to one of the secretary/ General Secretary.
However marks won’t be displayed till the presentation completes.

13. Report format rules are not applicable to cover page, Index and annexure.

14. Quantifiable quantities for an event should be decided prior to the event in sub-
com meetings.

15. All the events will have closed room presentation except Ad design and
Hardware Modelling. All the rules pertaining to closed room presentations are
applicable here.

16. Templates for reports are allowed, however one inch margin should be maintained
on all sides.

17. Font rules are not applicable to equations in the report. Font rules are not applicable
to images also. One A3 page is equivalent to two A4 pages.

18. Code of conduct:- "If quorum is not attained (2/3rd ) within 15 min of the scheduled
commencement of sub-committee meeting, gymkhana office bearers' decision will be
final and binding in this regard. If any hall representative fails to come to sub-com by 15
minutes they will just be spectators of that particular sub-com meeting. If any hall
representative is going to be late for the sub-com he/she should inform either Secretary
or General Secretary Gymkhana.

19. The name of hall/participants/hall logo/Identification marks cannot be mentioned

anywhere on the entire submission/report/PPT. In case of any discrepancy with this rule,the
hall shall stand disqualified.
 20. Anybody/participant or audience if takes the name of any hall during any
presentation, the hall to which the individual belongs will be disqualified.

21. Only one representative from each hall will be allowed in the subcom (whether it
be after or before the event).

2.2 Pre-Event Submission Rules Set

This set applies to

• Case Study (σ)

• Open Soft (ω)

• Product Design (π)

• Ad Design (δ)

The rules are as follows :

1. Each team must submit a soft copy of all the material it intends to use during its
presentation. In case of Ad design and Product design, this time is between (t-90) and
(t-75) minutes. Only the submitted copy can be used during the presentation.

2. 10% of total marks obtained will be deducted in case a hall submits between t-45
to t-30. After t-30 disqualification. For ad design and product design, 10% of total marks
will be deducted if the submission is done between t-75 and t-60 minutes. Disqualification
in ad design and product design occurs after t-60 minutes.

3. Laptops /Central Processing Units/ Any other gadgets that a team intends to use
during its presentation must also be submitted during the Submission Time Slot.

4. In Hardware Modelling, all the participating halls should bring their hardware model
to the venue of presentation at the prior decided time. This is similar to report submission
deadline in Product Design, Case Study and Chem Quest. If the hall exceeds this time by 5
minutes -> 10% of the marks obtained in the total score will be deducted. If the hall exceeds
this time by 10 mins -> 20% of the marks obtained in the total score will be deducted. After
mins halls will be disqualified from the event.
2.3 Slot Selection Rules Set

This set applies to all events mentioned in table 1 except Chemical Quest(χ) and Math
Olympiad (¹). The rules are as follows:

1. Slots will be decided by picking of lots in a meeting 24 hours prior to the

commencement of the event.

2. The General Secretary (Technology), Gymkhana will pick lots for a hall with any
representative during the picking of lots.[In case of vacant time team decides to participate
or not, except hardware]
All presenters of the team allotted the ’(n + 2)’ th slot must be physically present at the
venue of the event, within five minutes of the completion of presentation and
question-answer session of the team allotted the ’n’ th slot. Failure to do so will lead to a
deduction of at least 15% of the total marks obtained by the team. Additional penalty may
be imposed upon the team as per the discretion of the judge(s).
3. A team that fails to comply with the above rule will be automatically transferred to
the last slot.
4. Exchange of slots between any two senior halls can be done by informing the
General Secretary (Technology), Gymkhana. Exchange of slots with a first year hall can be
done by consent from all of the remaining halls after informing the General Secretary
(Technology), Gymkhana about the same.

2.4 Time Limit Rules Set

This set applies to, and as per, the table 2. Teams failing to comply with the presentation time
limits as specified in table 2 will be penalized according to the marking scheme specified
in Table 3.[Note: Secretaries(Gymkhana) keep track of the time during the presentation]

Table 2 : Time Limit Table 3 : Penalties for exceeding time limits

Event Max. Time limit If Exceeded by % of total marks deducted

Case Study 20 min. 0 - 1 min. 10%

Open Soft 15 min. 1 - 2 min. 20%

Product Design 15 min. 2 - 3 min. 50%

Ad Design 12 min. More than 3 min. 100%

Data Analytics 12 min.

3 Specific Rules

3.1. and 3.2 Tech Quiz and Biz Quiz

1. Max number of participants from each hall is 4.

2. The quiz will be having a prelims round and top six teams will go to final round, which

will be of infinite bounce format. [Quiz master’s discretion]

3. Sitting allocation will be decided by a draw of lots.

4. All questions should be in the form of a single multimedia presentation.

5. If a participant leaves the stage in the middle of the quiz he/she can only return
after a question has been answered and before the quiz master asks the next question.

6. Total points to be allotted, bonus points, etc is on quiz master’s discretion.

7. In case of prompting, the course of action depends upon the quizmaster [only on

regards to questions and answers.]

8. Quiz master’s decision is final and binding on all participating teams.

9. Tie breakers – question is written and given. [rule to be consulted with quizmaster

before the event begins.]

3.3. Hardware Modelling
1. Maximum of 20 participants per hall are allowed and maximum of four of them are
free to speak at the time of presentation.
2. There is 30 min time for the presentation, followed by a questionnaire round.
3. Two chances for presentation will be given (if the model doesn't work in first chance
the team can opt for second chance). Combined time for both the chance is 30min. If opted
for second chance, there will be a deduction of 10% of marks obtained.
4. Deduction of marks in case time limit is exceeded:

• 0-2 min : 10% of marks obtained

• 2-4 min : 20% of marks obtained

• 4-5 min : 50% of marks obtained

• If exceeded beyond 5 min, the team will be disqualified.

5. Presentation will be a continuous process, i.e. in case of vacant slot, the next
team will have to give the presentation to fill the vacant slot.
6. This rule of vacant slot is only valid for Hardware Exhibition. Rule 2.3.3 does
NOT apply for Hardware Exhibition.
7. Slot picking is not 24 hrs before the event, it will be at the time of event- 30 to 45
min prior to the commencement of the event.
8. There should be mutually dependent exhibits with single integrated purpose and the
purpose should be demonstrated.
9. At the time of slot picking,model should be present.

10. In case of multiple exhibits, there can be maximum of one single

independent exhibit and it should be demonstrated physically.

11. If judges interrupt during the 30 min presentation of a team, then the
interruption time will not be counted in the allotted 30 min.
12. The team should define the utility of their model which requires defining your
problem statement and justifying the solution.
13. A 32 bit processor can be used. In case a 32 bit processor is used, it can only be
ARM processor (Use of Intel processors is not allowed).
 14. The marks allotted previously for design (20 marks) are being divided as
Mechanical Design (10 marks) and Electronic Architecture (10 marks).
15. The teams have to submit a report as a part of the submissions and the report is
allotted 5 marks.
16. The final marks distribution is :

PARAMETER MARKS

Working Demonstration 25 M

Innovativeness 20 M

Utility 25 M

Mechanical Design 10 M

Electronic Architecture 10 M

Presentation 10 M

Report 5M

These points are not equivalent to the points of General Championship. Whichever team gets
the maximum score will be awarded 100 GC points (Gold) , the next will be awarded 60 GC
points (Silver) and the third will be awarded 40 GC points (Bronze). In case a tie occurs, the
general rules will be applied.
17. Team numbers will be allotted to the participating halls before report

submission and slot picking will be done 30-45mins before the presentation.

Report Making Rules:

18. Report Making Rules:

➔ Font Size: Minimum 12
➔ Font Type: Times New Roman
➔ Line Spacing: 1.15 cm (minimum)
➔ Margin: 1 inch all sides(Minimum)
➔ Report should be done in A4 sheets only.

Number of Pages in Report:

➔ a) Title - 1(Max)
➔ b)Index - 1+
➔ c)Report Content - 20 (Max)

19. Penalty for crossing the report limits:

● If exceeds less than or equal to one Page then 20% of the report marks will be
deducted
● If exceeds more than one page then team will be awarded no marks for the report.

20. Regarding font size and font type, if the team

Breaks the rule for % of report marks deducted

0-10 words No penalty

11-50 words 10%

51-100 words 20%

more than 100 No marks for report

Font Size,font type,margin,line spacing rules are applicable only for the report content.The font
rules will not be applicable for Equations,images,graphs,tables,maps.

21. The soft copy of the report has to be submitted in the following formats:(both) ●

.docx● .pdf

22. Number of copies will be equal to number of judges. If we have two judges then two
copies will be submitted.
23. If the submission doesn’t contain both of the above mentioned formats, then the hall
remains disqualified.(.pdf & .docx)
24. Font Rule includes font size and font type.
25. Violation of line spacing shall result in a penalty as follows : Number
of times this rule is violated, if this number (n) is
● n equal to one then no penalty.

● n less than three then 10% of report marks.

● n less than than five then 20% of report marks.

● n more than five times then no marks will be awarded for report.

26. In case of any anomaly concerned with Word to PDF conversion (margins), if a hall is
able to justify its point, then it'll be rebated from penalty relating the anomaly (margin).
Otherwise the penalty rules apply!

27. On the first page of the Submission, only the team numbers will be mentioned in the
format, “Team <number>”. No restriction on this as far as the font size is concerned. In case
anything else is written on the first page, the submission can be disqualified.

28. The above discussed rules shall be valid under all conditions, irrespective of the
Judge’s ruling over the matter. Any penalty will only be imposed after judge has released
the marks, in the Sub Committee meeting.

29. No emails from any halls related to the event can be sent directly or indirectly to the
Judge. If the rule is broken, submission shall be disqualified.

3.4. Ad Design

1. Maximum of 20 participants per hall is allowed and maximum of four of them

are free to speak at the time of presentation.

2. Any given quantifiable specification in the problem statement, if exceeded will

result in the following penalty:
• If exceeded by up to 10% → 10% of the marks obtained by the team in that section
is deducted.
• If exceeded by up to 20% → 20% of the marks obtained by the team in that section
is deducted.
• If exceeded by more than 20% → team is awarded no marks in that section.

3. The criteria for evaluation will be revealed along the problem statement.

4. Any other Rules pertaining to the event will be question specific and decided by
the Judge.

5. The video Adaptation of 20 seconds should be a subset of 60seconds video ad,

only sound can be changed.

6. Problem statement should be released at least 10 days before the day

of Presentation.

7. A standing appeal (if any) should be filed within 48 hrs from the event.

8. Entire frame in any deliverable cannot be plagiarized from internet. Definition of

Plagiarism: “exactly same frame” . Definition of “exactly same” : “same frame or entire
frame with changed colour or entire frame with changed font size”. In case if plagiarism
is detected in any section, no marks will be awarded in that section .Sound music of any
sort is allowed.

9. No existing logos, tag lines, Print media Ads, or posters can be used. But
the Elements can be modified.

10. As a part of print media there will be only one screenshot of the Ad in .jpeg/.png
format , be it colored or black and white , and the exact same screenshot is to be used
in adaptation during presentation except in cases :-
(a) Aspect ratio can be changed.

(b) Brightness and contrast can be changed.

11. No other deliverables other than the mentioned deliverables in the

problem statement should be shown, breaching of rule will lead to
disqualification.

12. Division of marks for all the ad-entities should be mentioned by the judge in the

Problem statement.

13. No product features can be added or modified. Any extra information

provided should not be inconsistent with the problem statement.

14. The G.Sec.Tech(gymkhana) and the Secretary tech gymkhana shall be allowed
to Participate in the event if he/she is not contacting the judges.

15. If any rule is violated in regards a particular entity, then no marks for that entity
will be awarded(unless it’s a quantitative definition).

16. Any handouts, T shirts or any hard copy material cannot be used for thead
campaign, pamphlets, shirts etc. can be included only in the soft copy form in the ppt.
itself, to be submitted during the submission time.

17. Before the event, G Sec Gymkhana needs to approach the judge and convey that
the Judges shall not accept anything from the participants

18 . Deliverables (can be portrait or landscape wherever required) : -

a. Video Ad 16x9 60seconds

b. Video Adaptation 16x9 20 seconds
c. Print Ad 25x16
d . Radio Ad -- 30 seconds
e. Billboard 2x1(file can be .fla/.flv/.gif) 30 seconds
f. Innovative Tactic

19. Billboard if made dynamic, should be provided with *.fla / *flv / *gif file and
should not included in video ad length.

20. Music could be included only in video ads and not in the billboard and
the presentation.

21. Advertising strategies can be verbally presented. No objection will be raised in

sub committee meeting regarding this.

22. It is not compulsory to compose music for video and FM ad.

23. The following record to be kept of score sheet:

• Signed sheet
• Photo Snap
• Excel sheet

24. In case of (n+2) rule at least one presenter should be present, in case of breach
of (n+2) rule , 15% of the total presentation marks will be deducted.

25. In case of absence of the presenters, 100% of total presentation marks will
be Deducted.

26. PPT will be submitted along with all other deliverables but slide order could
be changed at the testing time.
27. There will be no marks for Adaptation Ad.If Adaptation Ad is missing , then no
marks will be awarded for video ad . In case of breach of quantifiable information rule
for adaptation ad , marks will be deducted from video ad.

28. Any extra information about the product is not allowed. If rule is breached, marks
will be deducted from that section according to judges discretion.

29. In case of any change in aspect ratio 10% of the marks in that section will
be deducted.

30. There should be only one innovative tactic & it can be executed in as many ways
as possible . The judges discretion on this point will be final .

31. No subtitles for Radio Ad. If breached, No marks will be awarded for Radio Ad.

32. Plagiarism definition will be specified in the Problem Statement and conveyed
to judge.

33. Office 2013 will be used for PPTs if Microsoft Office is used.
3.5. Maths Olympiad
1. Maximum number of participants from each hall is 4.

2. Any number of rough sheets can be asked for, by the teams.

3. Each team will be given one answer booklet with the number of pages as specified

by the judge(s). There will be no provision for supplementary ​sheets.

4. The answer booklets should bear the Gymkhana Stamp.

5. The booklets will be coded and the codes sealed with transparent cellotape.

6. After the event ends, the booklets will be enclosed and sealed with signatures of

one representative from each hall on the seal.

7. The scripts, after evaluation by the judge(s), will be enclosed and sealed with the

judges’ signature on the seal.

8. The evaluated answer booklets will be decoded and the results compiled in a

Technology Committee Meeting. Also question wise marks given will be displayed.

9. Use of cell phones or calculators during the event will lead to immediate

disqualification of the team.

10. The participating teams are not allowed to leave any identification marks on the

scripts. If detected, it would lead to disqualification of the hall.

11. No one is allowed to contact any team member from the hall, during and after the
printing of question paper. If violated there is a penalty of 5%.

12. If the judge says that a question can only be solved by calculus, then the particular
question will be cancelled and will not be considered for final marking.

13. Marks of all the teams would be mailed by the judge.

14.The teams should reach the respective venue 45 minutes before the mentioned time of the
event.
3.6. Data Analytics

Rules:

1. Marking parameters:

a) Accuracy – 20%

b) Approach (Report +Model)-50%

c) Visualization- 20%
d) d)Presentation-10%
2. Maximum of 20 participants are allowed and 4 to speak at the time of presentation.

3. No limit for Online Presentation and Question & Answer session

4. Presentation time is a quantifiable quantity.

5. Deliverables:- .CSV file, Report and ZIP file (All the supplementary material won’t

be evaluated), PPT(Presentation shall be submitted later after the submission of Report).

6. On the first day of event, it should be decided in the sub-com the time at which the test data

shall be released.. The size of the test set will be released at the starting of the event along

with the PS.

7. After report submission output data shall be released by the company. No extra data
should b e used from any other source except the data provided by the company.
8. In case of violation, of the above mentioned rule,10% of the total obtained marks shall

be deducted.

9. Data Analytics presentation will be a closed room event and all the rules of closed

room presentation are applicable here.

10. The n+2 rule shall be applicable at the time of presentation.

11. .For any loss in connection or interruption by the Judge,timer will be stopped.

12.The score sheet and the interruption issue will be informed to Judge.

13.The Presentations of all the teams should be submitted in a window of 8:45 A.M to 9:00 A.M
14. The deadline of PPT submission, if exceeded by a hall, will result in the following
penalty being imposed upon it:

➔ if exceeded by up to 10 minutes → 10% of the points is deducted.

➔ if exceeded by up to 15 minutes → 20% of the points is deducted.
➔ if exceeded by more than 15 minutes → hall shall be disqualified.

15. Each team will be assigned a serial number (decided by draw of lots during the release
of the problem statement). Teams should use only the serial number to identify themselves in
the submitted reports. Any other identification mark, if detected, will lead to disqualification of
the hall.Identity of hall shall not be revealed by any means,for both Report and
Presentation,Violation leads to Disqualification.Presenters cannot take each others name
verbally during Presentation,Violation leads to 15% penalty on total marks.

16. The Submissions, after being collected, will be enclosed and sealed with signatures of
one representative from each participating hall on the seal.

Report Rules:
1. Maximum 15 pages for the main content.

2. Maximum 7 pages for the annexure’s content.

3. Title: Greater than/equal to 1 page

Index: Greater than/equal to 1 page

Annexure title: 1 page(optional)

4. The above three(title,index and annexure title) are not included in (15+7) pages.

5. No Penalty on spellings.

6. Number of pages in the report is treated as Quantifiable parameter.

7. Number of pages in the report from 15+7 pages:

exceeded up to 1 page: 10% of the report marks are deducted.

exceeded up to 2 pages: 20% of the report marks are deducted.

More than 2 pages: 100% of the report marks are deducted.

3.7. Open Soft

1. Maximum of 20 participants per hall are allowed and maximum of four of them are free
to speak at the time of presentation.

2. Any given quantifiable specification in the problem statement, if exceeded will result in
the following penalty:{ None in Problem Statement for 2016-2017 }

● If exceeded by up to 10% → 10% of the marks obtained by the team in that section is
deducted.

● If exceeded by up to 20% → 20% of the marks obtained by the team in that section is
deducted

● If exceeded by more than 20% → team is awarded no marks in that section.

3. The criteria for evaluation will be revealed along the problem statement.

4. Any other Rule pertaining to the event will be question specific and decided by the
judge.

5. The input will be given by the Judge. [Problem specific]

6. Same questions should be asked to all the halls for the input.

7. The Standard libraries/API used must be mentioned during the presentation.

8. Problem statement should be released at least 21 days before the day of

presentation
3.8. Chem Quest

1. Maximum of 20 participants per hall are allowed.

2. This will be a 3 day event. Submission time will be decided in SubCom.

3. The deadline of submission, if exceeded by a hall, will result in the following

penalty being imposed upon it:

● if exceeded by upto 10 minutes → 10% of the points is deducted.

● if exceeded by upto 20 minutes → 20% of the points is deducted.

● if exceeded by more than 20 minutes → hall is disqualified.

4. Any given quantifiable specification in the problem statement, if exceeded

will result in the following penalty: { There are no Quantifiable Parameters in
Problem statement of year 2016-17 }

● if exceeded by upto 10%, then 10% of the marks obtained by the

team in that section is deducted.

● if exceeded by up to 20%, then 20% of the marks obtained by the

team in that section is deducted.

● if exceeded by more than 20%, then the team is awarded no marks in that
section.

5. The criteria for evaluation will be revealed by the judge(s) along with the
problem statement.[Judge will mention how to quantify charts & diagrams ]

6. Each team will be assigned a serial number (decided by draw of lots during the
release of the problem statement). Teams may use only the serial number to
identify themselves in the submitted submitted report. Any other identification
mark, if detected, will lead to disqualification of the hall.

7. The Submissions, after being collected, will be enclosed and sealed with
signatures of one representative from each participating hall on the seal.

8. The Submissions, after evaluation by the judge(s), will be enclosed and sealed
with the judges signature on the seal.
9. The evaluated reports will be decoded and the results compiled in a
Technology sub-committee Meeting.

10. In case of any discrepancy, reference shall be made to the soft copy.

11. Report Making Rules:

➔ Report should be done in A4 sheets only.

➔ Number of Pages in Report:

a)Title - 1(Max)

b) Index - 1+

c) Report Content - 15 (Max)

d) Annexure - 1+10 (Max)

In the first page of annexure nothing should be written except “Annexure”.

Watermark, header, footer can be added anywhere in the report including
title pages provided the identity of the hall is not revealed.

12. Penalty for crossing the report limits:

● If exceeds less than or equal to one Page, then 20% of the

report marks will be deducted

● If exceeds more than one page then team will be awarded no marks for the
report.

13. The soft copy of the report has to be submitted in the following
formats : Docx ( optional )
. pdf (Compulsory )

14. Number of copies will be equal to number of judges. If we have two judges
then two copies will be submitted.
15. If the submission doesn’t contain PDF, then the hall remains disqualified.
16. The time limit for presentation is 15min (12+3 mins) which means the halls
can give their presentation for 12mins maximum and 3 mins will be for
discussion.
17. The name of the Hall/participants/Hall Logo/Identification Marks cannot me
mentioned anywhere on the entire submission. In case of discrepancy with
this rule, the submission shall stand disqualified.

18. The above discussed rules shall be valid under all conditions, irrespective of
the Judge’s ruling over the matter. Any penalty will only be imposed after
judge has released the marks, in the Sub Committee meeting.

19. No emails from any halls related to the event can be sent directly or
indirectly to the Judge. If the rule is broken, submission shall be disqualified.
3.9. Case Study

1. Maximum of 20 participants per hall are allowed and maximum of four of

them are free to speak at the time of presentation.
2. Any given quantifiable specification in the problem statement, if exceeded
will result in the following penalty:

● if exceeded by up to 10%, then 10% of the marks obtained by the

team in that section is deducted.

● if exceeded by up to 20%, then 20% of the marks obtained by the

team in the section is deducted.

● if exceeded by more than 20%, then the team is awarded no marks in that
section.
3. The criteria for evaluation will be revealed by the judge(s) along with the
problem statement.
4. The other rules pertaining to the event will be question specific and will be
decided by the judge(s).
5. Problem statement should be released at least 10 days before the day of the
submission.
6. The evaluation by judge(s) will be on the basis of both the Presentation and the
Submitted Report.
7. The weight-ages of the parameters will be decided by the judge.
8. The Submitted Reports will be enclosed and sealed with signatures of one
representative from each hall on the seal, and the sealed envelope will be handed over to
the judge(s) prior to the commencement of the event. In case of an external judge, the
reports are to be submitted in soft copy and mailed to the judge from Gymkhana.The sent
files will be deleted. The backup files(password protected) are saved in the gymkhana
computer.

9. The judge(s), after evaluating the Submitted Reports will declare the compiled
results (based on both, the Presentation and the Submitted Report) in the presence of
representatives of all participating halls. Simultaneously the Submitted Reports must be
handed over to representatives of the respective halls, directly by the judge(s).
10. Teams will not mention the names of their Halls of Residence on the report.
Identities of individual participants shall, however, not be disclosed in anyway on the
report. If detected, the hall’s team shall be disqualified.

Report Making Rules:

● Report should be done in A4 sheets only.

 ● Number of Pages in Report:

Title - 1(Max)

Index - 1+

Report Content - 15 (Max)

Annexure - 1+10 (Max)

In the first page of annexure nothing should be written except “Annexure”.

11. Watermark, header, footer can be added anywhere in the report including
title pages provided the identity of the hall is not revealed.
12. Penalty for crossing the report limits:

● If exceeds less than or equal to one Page, then 20% of the report marks will
be deducted
● If exceeds more than one page then team will be awarded no marks for the
report.

13. The soft copy of the report has to be submitted in the following formats:
● Docx (Optional)
● .pdf (Compulsory)

14. Number of copies will be equal to number of judges. If we have two

judges then two copies will be submitted.
a) If the submission doesn’t contain PDF, then the hall remains disqualified.
15. The time limit for presentation is 15min (12+3 mins) which means the
halls can give their presentation for 12mins maximum and 3 mins will be for
discussion.
16. The name of the Hall/participants/Hall Logo/Identification Marks cannot
me mentioned anywhere on the entire submission. In case of discrepancy with
this rule, the submission shall stand disqualified.
17. No emails from any halls related to the event can be sent directly or
indirectly to the Judge. If the rule is broken, submission shall be disqualified.

18. During Presentation, presenters cannot take each other name.

19. On violation of the above rule –

● If violated one time – 5% Penalty ( for presentation marks )

● If violated two times- 10% Penalty ( for presentation marks )
● If violated more than two time – 100 % Penalty ( For Presentation marks )
3.10. Product Design

1. Maximum of 20 participants per hall are allowed and maximum of four of

them are free to speak at the time of presentation.
2. The idea has to be a product. It has to have a physical plan. Neither
business plan nor software will be treated as an entry for product design.
3. It will be a closed door affair implying that only the Judges, the
participants of the presenting hall and the General Secretaries of the Gymkhana
are allowed to be present. One representative each from other competing halls
is allowed.
4. All software can be used to make the presentation and they have to be
installed on a common computer. No laptops allowed for presentation except the
common laptop. The CPU of the computer should not be connected to Local Area
Network or WiFi or any external network.
5. Teams have to install their software in the slot provided by GSec
gymkhana(and that to be notified at least 24hrs. before the start of the time slot).
6. Only software presentations are permitted. NO PHYSICAL MODELS
ARE ALLOWED.
7. Any pre-existing/patented product is to be checked by the halls for equality.

8. Any Project (B.Tech/M.Tech/Research scholar/PhD) of no student is allowed

as an entry.
9. Presenting team members “can not” take each others name during
the presentation .
10. In case of a claim by any hall , that claim will be send to the judges and the
judge’s discretion will be final , and the gymkhana representatives will decide
whether the claim should be forwarded to the judge or not . The claim will be then
forwarded to all the 3 judges . It has to be clarified to judges that they can do
change in marks in any of the judging parameters.
11. Median Marking rule to be applied for scoring in the event.(applied on
total marks allotted to each hall by each judge). Median method is as follows :
● Arrange Judges’ score in ascending order.

● Find median

● Divide all scores by median to get normalized score.

● Repeat for judge B,C,D…Sum all.

12. The subcom for making claim to Judges (after announcing results )
shall be within 48hrs after announcement.
13. The Exact marking criteria for Product Design is

Parameter Max. Marks

1.Report 10

2.Presentation 15

3.Innovativeness 15

4.Feasibility 10

5.Discussion 10

6.Design 10

Total 70

Report Making Rules:

A. Report should be done in A4 sheets only.

B. Number of Pages in Report:

a) Title - 1(Max)

b)Index - 1

c)Report Content - 15 (Max)

d)Annexure - 1+10 (Max)

C. In the first page of annexure nothing should be written other than “Annexure”.

1. Penalty for crossing the report limits:

● If exceeds less than or equal to one Page then 10% of the report marks will be
deducted

● If exceeds more than 1 page but less than or equal to 2 pages then 20% of
the report marks will be deducted.

● If exceeds 2 pages (>2 pages) then 100% marks will be deducted.

2. The soft copy of the report has to be submitted in the following formats:
● .docx (optional)
● .pdf (necessary)

3. Three hard copies of the report have to be submitted for giving to the judges.

4. The time limit for presentation is 15min (12+3 mins) which means the halls can
give their presentation for 12mins maximum and 3 mins will be for discussion.
5. The page size in the pdf file should be of ratio 21 * 29.7 (A4 portrait)