REGIONAL OFFICE EMPLOYEES’ ASSOCIATION (ROEA) OFFICERS MEETING

Minutes of the Meeting

August 13, 2021

Present:

Florante E. Vergara
Clemente A. Bandao
Sasha Joseph L. Daganos
Cyrille Miranda
Mathemar Montes
Dalton S. Teliao
Shayra Kaye Dizon
Conchita S. Balura
Leonardo M. Aquino
Alfredo B. Lanas
Nover Keithley S. Mente
Purita Delos Santos
Romulo A. Basa

Absent:

Georaloy I. Palao-ay
Georgina C. Ducayso
Fremalyn Paclos
Marty Deion Estacio
Elvira M. Cudli
Khermit M. Padilla
Janelle Dogao

I. CALL TO ORDER
 The meeting was called to order at 8:45 AM at SNC Hall, DepEd – CAR, Regional Office
by ROEA President, Clemente Bandao being the Presiding Officer.

II. PRAYER
 The prayer was led by Mr. Dalton

III. ROLL CALL

 Roll call was conducted by Mr. Sasha Joseph L. Daganos.

IV. PRESENTATION AND APPROVAL OF AGENDA

The presiding officer presented the following agenda:
a. SEC Registration of the organization
b. New Constitution and By Laws
 c. Existing Bank Account and Cash assets of the organization
d. Pending claims of members
e. Lost (stolen) monetary donation
f. Organization’s Activities pending the adoption of the new CBL

 There was no motion to approve the agenda.

V. BUSINESS FROM THE PREVIOUS MEETING

 Presiding Officer reiterated and recalled the last meeting’s agenda which is the election
of ROEA Officers.

VI. DISCUSSION AND AGREEMENTS

 Presiding Officer emphasized on the importance of reorganizing the ROEA and the
benefits it would offer to all RO personnel.

On SEC Registration of the Organization

 Mr. Bandao proposed to register a new name for the organization.
 He further suggested that possible names may be discussed later.
 Mr. Abner and Ms. Fremalyn Paclos were tasked to prepare the documents needed for
the SEC registration such as Articles of Incorporation and the like.

On the New Constitution and By-Laws

 Atty. Flora suggested for the ADHOC Committee to draft the new CBL for presentation
and adoption.
Nominted AD HOC Committee
1. Atty. Vanessa Flora
2. Georaloy Palao-ay – Committee Chair
3. Dalton Teliao
4. Leonardo Aquino
5. Nover Keithley S. Mente

On the Draft Constitution and By-Laws

I. Membership
II. Purposes and Objectives
III. Officers and Advisers
 Atty. Vanessa Flora suggested to include the 2nd Level representatives in Section 4 on
the duties and responsibilities of officers and members.
 She also suggested that duties of members should be written on a separate article.

On Date of Meetings
 Atty. Vanessa Flora suggested that ROEA meeting shall be held every 2nd Friday of the
2nd month of the quarter.
 Meanwhile, ROEA Special Meeting shall be held on the 3rd of September 2021 for the
presentation of the CBL drafted by the AD HOC Committee.
On Existing Bank Account and Cash Assets of the Organization
 Identified ROEA officers shall transact and fix or settle accounts with RCBC Bank and
the Regional Office Cooperative on behalf of the ROEA.
 Identified officers to request treasurer of the RO Coop to recap existing account.
 Atty. Vanessa Flora suggested for the creation of an AD HOC Committee for Mutual Aid
System.

On Mutual Aid System

 Ms. Purita Delos Santos shared their institutional practice of giving financial assistance
to ROEA members and their beneficiaries in cases of death, serious illness and
operations.
 Atty. Vanessa Flora suggested that there should be a draft General Guidelines on
Financial Assistance enumerating or indicating type of benefit with corresponding
reasonable amount, subject for approval of the officers.
 To include Calamity/Emergency and education on mutual aid fund.
 Mr. Alfredo Lanas suggested if club be changed to organization or association.
 Ms. Cyrille Miranda suggested to check the arrangement of the section/provision in the
draft CBL.
 Atty Vanessa Flora also proposed to adopt the CBL of the SEC.
 She also suggested to integrate gender sensitivity on some of the provisions of the draft
CBL and have a GAD Committee.
 The following members were nominated to compose the AD HOC Committee on Mutual
Aid System
1. Fremalyn Paclos
2. Purita De Los Santos – Designated as Chair
3. Jonalyn Ambrona – Designated as Co-Chair
4. Ma Cris Sotelo
5. Conchita Balura

On the Issue on Stolen Monetary Donation

 Atty Vanessa Flora suggested the creation of a Fact-finding committee to settle the issue
 ARD Florante E. Vergara stressed the importance of securing valuables and cash items
at all times while inside the offices to avoid similar incident in the future.

Other concerns
 Organizational activities shall be undertaken pending the adoption of the New CBL.
 ARD Florante Vergara suggested to the association to benchmark activities from other
well-known associations.
 He also proposed that retirees shall automatically be registered as members of the
organization.
 He further stressed that the organization shall be transparent in all aspects.
 AD HOC Committee shall expedite the drafting and finalization of the New CBL.
  ROEA to be provided a slot in the announcements during the Flag Raising Ceremony.
 Tenure of Office shall be included in the provisions of the new CBL.
 ROEA to prepare a shirt-uniform with a logo and branding for all officers.
 Mr. Nover Keithley S. Mente shall be appointed as Assistant Secretary of the
Association.

IV. SUMMARY
 Mr. Joseph Sasha Daganos summarized all the important points, discussions and
agreements from the meeting.

V. ADJOURNMENT
 Meeting was adjourned by Atty. Vanessa Flora at 10:15 AM.

Prepared and submitted by:

SASHA JOSEPH L. DAGANOS

OIC – HRDD

NOVER KEITHLEY S. MENTE

Education Program Supervisor

Approved:

CLEMENTE A. BANDAO
ROEA President