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The purpose of the closing entry is to reset the temporary account balances to zero on
the general ledger, the record-keeping system for a company's financial data.
Temporary accounts are used to record accounting activity during a specific period.
Recording a Closing Entry
There is an established sequence of journal entries that encompass the entire closing
procedure:
First, all revenue accounts are transferred to income summary. This is done through a
journal entry debiting all revenue accounts and crediting income summary.
Next, the same process is performed for expenses. All expenses are closed out by
crediting the expense accounts and debiting income summary.
Third, the income summary account is closed and credited to retained earnings.
Finally, if a dividend was paid out, the balance is transferred from the dividends
account to retained earnings.
Beginning inventory plus the net cost of purchases is the merchandise available for
sale. As inventory is sold, its cost is recorded in cost of goods sold on the income
statement. What remains is the ending inventory on the balance sheet. A period's
ending inventory becomes the next period's beginning inventory.
To obtain higher income, management could delay making the normal amount of
purchases until the next period and thus include some of the older, lower costs in cost
of goods sold.