PURCHASING AND SUPPLY MANAGEMENT OUTLINE

STEP ACTIVITY DESCRIPTION POINT ENTITY REQUIREMENTS SOURCE DELIVERABLE

NO. FORM NO. OF COPIES & REMARKS
DISTRIBUTION
1. Material, Request for Enduser Take-off Quantity / Bare Enduser Purchase Enduser
Consumable, Purchase Cost Request (PR) Purchasing
Equipment Plans and Specs, Scope of Department
and Tools Works Warehouse
Requirement Date of Requirement
Canvassing Purchaser / Purchase Request (PR) Purchasing Quotations / Purchasing
Canvasser / Department Proposals (min Department
Expediter of 3) Suppliers
Bid Form
Evaluation of Purchaser Accomplished Quotations / Suppliers Canvass Sheet Purchasing
Quotations / Cost Control Proposals (min of 3) Department
Proposals In-Charge Accomplished Bid Form
Enduser
Negotiation Purchaser Canvass Sheet Purchasing Approved Purchasing
Department Canvass Sheet Department
Cost Control Cost Control
In-Charge Department
Purchase of Purchaser Approved Canvass Sheet Purchasing Purchase Order Purchasing
Material, Department Department
Consumable, Supplier
Equipment
and Tools
2. Material, Delivery Supplier Approved and Supplier Approved and Warehouse
Consumable, Acknowledged Acknowledged Accounting
Equipment Purchase Order Purchase
and Tools Order
Supply Delivery Receipt
Charge Invoice
Receiving Warehousema Approved and Supplier Warehouse Warehouse
n Acknowledged Purchase Receiving Accounting
Enduser Order Report (WRR)
Delivery Receipt
Charge Invoice
Purchase Request (PR)