Clarification Regarding Questions Against Tender No.

PITC/G-224(60)/05-2021

Section/
Sr. PITC/G-224(60)/05-2021 Questions/ Suggestion Clarifications
Clause
The bidder shall furnish, as
part of its bid, a bid
security as mentioned at
Sr. No 6 of clause 1.5 in
PKR, in the shape of pay
order/demand draft/call
The Bid Security shall also be
1 Bid Security deposit in the name of CEO
acceptable in shape of bank Yes
Clause 3.3.6 PITC, WAPDA House,
guarantee.
Lahore. The unsuccessful
bidder’s bid security shall
be discharged or returned
soon after the
announcement of
successful bids.
The bid shall remain valid
for 90 days after the date
Tender validity should be maximum
Bid Validity of opening of technical bid
60 days keeping in view the
2 Clause as prescribed by PITC. A bid As per RFP
fluctuation of prices of raw material
3.3.7 having validity for a shorter
over the time.
period shall be rejected by
PITC as non-responsive.
iv) While making a price
quote, trend/inflation in The price escalation formula must
the rate of goods and be included in the tender
services in the market documents as per SRO 805(1)/2008
Bid Prices should be kept in mind. No under section 27 of PPRA ordinance,
3 As per RFP
Clause 3.3.2 request for increase in instruction of Planning and
price due e to market Development Division, PEC Rules
fluctuation in the cost of and Regulation, PPRA Rules, PEPCO
goods and services shall be instruction and ECNEC decision.
entertained.
What will be the duration of SLA? Duration is up to the contract
What PITC mean by alternate period.
A Service level agreement equivalent machine?
(SLA) between the Alternate machine will be
Instructions
indenter/consignee and What Performance levels like provided by PITC for standby
to Bidders
successful bidder will be guaranteed response time, backup.
Clause
4 signed to ensure defined availability of alternate equipment
3.6.4, sub
call logging procedure, machine is required from the 99.99 % services up time
clause iii
guaranteed response time, bidder? Response time will be maximum
Page[31]
availability of alternative Please provide draft SLA to of 24 hours after logging the
equivalent machine. understand PITC’s exact complaint including public
expectations from the Bidder? holidays. SLA will be provided to
the successful bidder.
Instructions A joint inspection One time Inspection of complete lot
5 to Bidders (sampling) of the of 3000 AMR meters shall be carried As per purchase Order
Clause 3.7.1 equipment being supplied out instead of multiple Inspections
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

Page[31] shall be carried out by CEO of partial quantities as per DISCO

(PITC) or his representative wise allocation mentioned at Annex-
and indenter/consignees or K. Multiple inspections of such a
their authorized small quantity will not pe practical
representatives and and feasible both for PITC/DISCO
representative from NTDC and Bidder. Please amend it to have
at firm’s premises. one time Inspection of complete lot
of 3000 meters.
Section –C:
SCHEDULE The vendor will install driver
Please share detail of software and
OF software after award of contract
Software & Server, Already Server specifications already
SUPPLIES and Hardware (primary and
6 deployed in PITC Office deployed at PITC for these meters
AND alternate). You may suggest
WAPDA, House, Lahore and what is its Acquisition IP/Port?
PAYMENT required specifications for the
Clause potential driver software
4.1(Page 33) deployment.

Available on PITC Official Website

i.e. Release 5.2. Please follow
http://www.pitc.com.pk/index.p
1. Please provide the latest UDIL hp/features/open-architecture-
Technical
Sr #1. document version number so based-ami.
Evaluation
Compliance of meter data that bidder shall not misled by
Criteria for
7 with the Universal Data following a wrong document.
Lot-A Clause
Integration Layer (UDIL) 2. Please provide Checklist for this
7.3 (Page
Annexure-E tender UDIL testing/ meter
No.36)
configuration.
Please follow the link
http://www.pitc.com.pk/index.p
hp/features/open-architecture-
based-ami
Technical
Evaluation
Criteria for
Additional Features, if any, Do PITC will consider the additional
Lot-A
8 Other than mentioned in features in Meter only or both Meter As per UDIL and check list
Clause 7.3
DDS Standards and driver software?
sub clause
Vi (Page
No.36)
In order to maintain its 1. Meters can only be compliant with UDIL Compliance is required for
business functions through the respective DDS but not with UDIL MDC driver software.
already established directly. Please explain if PITC have
Acquisition seamlessly integrated same or different understanding or
Clause 9 enterprise level requirements.
9
(Page application, PITC has 2. As per Annexure-B PITC intends to PITC is not integrating the new
No.39) decided to float tender on purchase Uni-directional HT type CT AMR meters with existing MDCs.
behalf of all DISCO’s for & PT operated Meters along with The successful bidder shall
procurement of AMR Driver software compliance with deploy his own driver software.
meters which are UDIL then why PITC wants to
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

compliance with the latest integrate new HT meters with

UDIL. existing MDC already functional at
AMI Infrastructure already PITC? We suggest to deploy separate
established as per MDC/driver software to interact with
following standards issued existing (LDIP) server through UDIL,
by Design & Standards please include requirement of
department of National MDC/driver software in the tender
Transmission and Dispatch documents.
Company (NTDC;
a. DDS-50: 2007 3 – Phase
Multirate (TOD/TOU) Solid
– State Energy Meters
kWh (CLASS – 1) kvarh
(CLASS – 2)
b. DDS-98: 2011
Specification Advanced
Metering Infrastructure
(AMI)
c. DDS-110: 2012 Meter
Data Collection (MDC)
Server to be used in
Advanced Metering
Infrastructure (AMI)
1. Section-F Acquisition (clause 9, 1. Accuracy class will be read as
Unidirectional HT type CT
page No. 39) in tender document 0.5s for kWH.
& PT operated, 3 phase, 4
mentioned accuracy class 1 for
wire, 3 element,
kWh, Please confirm do PITC
3x63.5/110V, 5/10 Amp, 50
need Accuracy Class 1 or
Hz, Accuracy Class 0.5s –
Accuracy Class 0.5s for kWh?
AMR Energy Meters along
2. Please also elaborate what do 2. PC/Optical port software to
with 3G Communication
you mean by Meter configure the IP Ports etc.
Modules for remote
Configuration kit? Is it PC
metering system
software to configure the meter
conforming to DDS-50:
if yes then please list down what
2007 and DDS-98:
parameters PITC want to
Annexure-B 2011(DDS-110:2012)
configure?
10 (Page amended to date and
3. Please elaborates that MDC 3. Separate instance will be
No.41) Software Drivers compliant
software which is already created as per RFP.
with UDIL. The AMR
installed in PITC VM will also
meters should be
accommodate these 3000 HT All types of
configurable to bi-
Types Meters? Secondly please connectivity/hardware will
directional for both import
clarify who will be responsible be provided by PITC
and export. The 3G
for the Internet connectivity’s, IT
module must be
hardware and Server machines?
downward compatible to
4. Will Soft copy of the Note-1 4. Both Hard and soft copy are
2G (GSM/GPRS).
activity will be enough or hard required.
Moreover, Meter
Copy also required?
configuration KIT will be
5. We assume that already installed
provided by vendor.
CT’s and PT’S will work for the
Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

Installation of new AMR Newly installed meter but if 5. The consignee will be
Meters along-with supply successful bidder found any responsible.
and installation hardware defects during installation then
such as painted mild PITC will replace defective
steel frame, insulated CTs/PTs. Please confirm?
glands, PVC insulated 6. Please share tentative quantity 6. As per RFP
copper control cables of AMR meters to be installed on
(2.5mm2 and 4mm2). nuts. Incoming and Outgoing panels?
washers, cable ties, sealing
wire/bits including
transportation of material
and installation of meters
on
when and where required
basis over a period of 12
months from the date of
signing of contract (at
all Grid stations) of all
DISCO’s.

Note 1:
Following activities are pre-
requisite to of meters at
Grids;
allocation to meters

compliance with UDIL

testing

-with
latitude and longitude
before and after
installation

details of connection like

meter serial number, grid
name, power

incoming/outgoing
feeders, feeder code, CT
ratio, PT ratio and grid
personnel contact numbers

Note 2:
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

The HT Type AMR meter

will be installed on the top
of 11kV incoming and
outgoing panel in series
with the existing grid
meters by using existing
11kV CTs and PTs.
Note 3:
DISCO wise Breakup of
AMR meters with
installation BOQ is given at
Annexure-K
In order to provide Total quantity will be 3000 of
continuous support and AMR Meters
Annex-K indicate total quantity
extend the LDI Project,
Annexure C: of required AMR meters as 3000
2050 GSM/GPRS enabled
11 Project brief whereas 2050 meters are
HT Type, AMR Energy
page 42 specified here. Please check and
Meters are required for
correct the anomaly.
current and future needs of
10 DISCO’s
Do Bidder have to submit Yes, Financial Bid Schedule Form
Financial Bid as per Annex-K i.e is attached herewith as per
DISCO wise cost of AMR meters Annexure-K of RFP
12 Annex -K and Installation charges or quote
lumpsum Unit price of AMR
meter including installation
charges? Please confirm.
For non-registered firms As per RFP
5% of the total value of
quoted cost
(Please enclose bid money
Page no: 2
13 with financial bid envelope)
Clause: 6&7
• For non-registered firms
As per clause 1, only
10% of the total value of
PEPCO/WPADA/DISCO’s pre-
Purchase
qualified
Order
and registered
This Invitation for Bids is As per RFP
manufacturers/suppliers are eligible
open to all original
to
manufacturers/their
participate. It is therefore requested
authorized
Page no: 22 to delete these clauses
agents/suppliers and in
14 Clause:
case of imported goods
2.3.1
their
authorized agents/
importers/suppliers in
Pakistan.
Page no: 22 As PEPCO/WPADA/DISCO’s (M-5 i, ii As per RFP
Has authorization of
15 Clause: & iii) pre-qualified and
principal manufacturer.
2.3.1 (v) registered manufacturers/suppliers
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

are manufacturer
themselves, it is requested to delete
this clause.
Page no: 22 Relevant and qualified
What is minimum requirement to
16 Clause: technical staff to fulfill the Please see the Clarification at
meet the criteria?
2.3.1 (vii) assignment. Sr.# 34
As all the operations including As per RFP
manufacturing, installation
Page no: 22 & O&M services can be managed
Offices in Lahore and
17 Clause: through single office, it is
Rawalpindi/Islamabad
2.3.1 (viii) suggested to remove the clause. It
will escalate the cost of
project without any added benefit.
Single Stage One Envelope
procedure will be followed
The bid shall comprise a
which states,
single package containing
“Each bid shall comprise one
two separate
Page no: 25 Does this procedure fall under single single envelope containing,
sealed envelopes. Each
18 Clause: stage single separately, financial proposal
envelope shall contain
3.2.2 envelope? Please confirm. and technical proposal (if any).
separately the
All bids received shall be opened
Financial Bid and the
and evaluated in the manner
Technical Bid;
prescribed in the bidding
document.”
Clause 4 refers to the supplies of As per Clause 7 Evaluation
Page no: 25 equipment. There is no Criteria.
All certificates as per clause
19 Clause: list/requirement of certificates
4
3.3.1 (iii) mentioned there. Please
explain this requirement.
Forms available in DDS Agreed
Document (Annexure F and
Forms to be filled under Annexure F
Annexure G),
and Annexure G of
Page no: 25 need to be filled in by the
tender document have no relevance
20 Clause: vendor. Any conflicting
with DDS
3.3.1 (iv) value in DDS
specifications. Please explain this
document will be
requirement.
superseded by PITC Tender
Document.
The bidder shall quote unit
Page no: 26 price (inclusive of all taxes As per RFP
Price should be inclusive of GST too.
21 Clause: and duties where
Please confirm
3.3.2 (i) applicable) as per price
schedule
duly authorized by
Page no: 26 Manufacturer/Principal of
This clause is in contradiction with
22 Clause: Leading Brands Already clarified at 15
clause 1. Please remove.
3.3.5 (Authorization Letter shall
be provided)
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021
Page no: 28 Evaluation of the
23 Clause: submitted bids will be
3.5.1 (iii) made on lot basis.
A Service level agreement
(SLA) between the
indenter/consignee
and successful bidder will
Page no: 31
be signed to ensure
24 Clause:
defined call logging
3.6.4 (iii)
procedure, guaranteed
response time, availability
of alternative equivalent
machine.
Supplier shall deposit 0.5%
Page no: 31
(service charges) of
25 Clause:
Purchase Order value in
3.7.1
account of PITC.
Software & server: Already
Page no: 33 deployed in PITC Office
26
Clause: 4.1 WAPDA, House,
Lahore
Supply of equipment:
Within 45 days (in
Consignee stores as per
address mentioned in
purchase order) from date
of issuance of
purchase order: however,
Page no: 33
in case of importable
27 Clause: 4.1
equipment to be
(1)
shipped from abroad,
delivery period can,
however be allowed up
to 90 days. Installation
Schedule will be provided
by the concerned
DISCO in Purchase Order.
There is only one LOT i.e.
There is no lot wise breakup in
“Three Phase Meters with
Annex. K. Please explain this
Installation along with
requirement.
Accessories”.
• Please share the draft SLA for As per RFP
review
• Is the response time for
Installation or O&M services? Please refer clarification at Sr.# 4
• What is the expected response
time?
• Is this fee additional to the
inspection fee to be
deposited in the account of CE (Q&I) Please see clause 3.7.1 (i) in RFP.
PEPCO?
• What is the percentage fee
charged by CE (Q&I) against
the POs issued by PITC? i.e. 0.5% or
2.5%. Please confirm
• It means only those bidders can Other bidders can also
participate who have participate in the bidding
their MDC already installed at PITC? process.
Please confirm.
• If the already installed software New instance of Driver Software
and server is under will be installed at suggested
capacity to accommodate new hardware.
quantities, how it will be
upgraded? Please confirm
Please amend to read as “Within 90
days (in Consignee
stores as per address mentioned in
purchase order) from
date of issuance of purchase order
or prototype approval
As per RFP
whichever is later: however, in case
of importable
equipment to be shipped from
abroad, delivery period can,
however be allowed up to 120
days.”
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

Installation of new AMR

Meters along-with supply
and installation
hardware such as painted
mild steel frame, insulated
glands, PVC • Is the allied material to be Yes
insulated copper control delivered in the consignee
Page no: 41
cables (2.5mm2 and store with meters? Please confirm.
28 Clause: 4.1
4mm2). nuts. • What will be the procedure for Allied material along with AMR
(2)
washers, cable ties, sealing issuance of allied material Meters will be issued from
wire/bits including from consignee store? consignee store accordingly.
transportation of
material and installation of
meters on when and where
required
basis
• Please delete the requirement of All payment clauses are as RFP.
GRN, Joint inspection
report & warranty certificate
submission with invoice of
Payment of
Page no: 34 installation of meters.
installation/replacement of
29 Clause: 6.1 • Please confirm the procedure for DISCOs can verify
new/defective AMR
(a) verification of number
meters
of meters installed.
• Please confirm that partial Partial payment is not allowed.
payments are allowed for
meter installation.
• Please confirm the minimum As per clarification No.04
A certificate describing the required response time.
guaranteed response time • Please confirm if the damaged
Page no: 35 after a meter to be replaced with
30 Clause: 7.1 hardware failure when the a new meter or the same will be Meter will be replaced and
(xii) complaint is logged within repaired. handed over to consignee.
the warranty • Please confirm the procedure for
period. repair of damaged
meter.
Registration/ As per RFP
Page no: 36 It is suggested to add PEC
Incorporation/ Business
31 Clause: 7.3 registration as mandatory
Certificate and number of
(i) component.
business years in Pakistan
A List of Clients (other than As per RFP
WAPDA/PEPCO/PITC/DISC
Os /NTDC)
Please confirm that PKR 100 million
Page no: 36 to whom the bidder has
is total cost of projects
32 Clause: 7.3 done or been doing
executed in last 3 years other than
(v) business during last 3
DISCOs.
years along with their
Names, Addresses, Phone
Numbers. List is
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

to be provided bifurcating
in following Slabs:
< than 50 million (7 marks)
50 million to 100 million
(15 marks)
> 100 million (20 marks)
Additional Features, if any, 1 mark will be awarded for 1
Page no: 36
Other than mentioned in How many additional features will additional feature.
33 Clause: 7.3
DDS be awarded full marks?
(vi) ii
Standards
Qualified Staff Position of 2 marks for 1 principal certified
Page no: 36 What is the minimum number of
Firm (attach list), Certified employee and
34 Clause: 7.3 staff members to get full
with principal will be given 1 mark for not principal certified
(viii) marks?
preference. employee.
AMR meters data must be
compliant to latest Please issue the UDIL checklist for
universal data this project with reply to Please see Clarification at Sr.# 7
Page no: 42
35 integration layer (UDIL) these questions for preparation of a
Annex C
specification developed by comprehensive
PITC for technical proposal.
multivendor compliance.
In partial modification of Acceptance certificate will be
the provisions, OEM issued after successful
Page no: 64 warranty period of installation of AMR meter.
What will be the procedure for
Annex J the supplied goods which
36 issuance of acceptance
Warranty shall be 3 (Three) Years, as
certificate?
per BOQ,
from the date of
acceptance of the supplies.
The period for correction As per requirement of
Please define the procedure for
Page no: 64 of defects in the warranty Consignee.
37 replacement of faulty
Annex J period is 15
meters
(Fifteen) days.
 Clarification Regarding Questions Against Tender No. PITC/G-224(60)/05-2021

Bid-Form: 4 – Financial Bid Form

Name of the Firm
Bid Ref No. {Add Tender No}
{Add Date of Technical Bid Opening}
Price Schedule
Annex-K: DISCOS wise Demand/BOQ of AMR Meters with Installation on FCS Bases
AMR with Supply of AMR Meter AMR Meter Installation
Total Amount of
Installation Total Price of
Unit Unit Rate Unit rate of Total Price of AMR AMR Meters with
Meters AMR Meters Unit Rate of
Rate with Tax Installation Meters Installation Installation
DISCO Required (Inclusive of Installation
Without (PKR) with Tax (Inclusive of All (Inclusive of all
All applicable Without Tax
Tax (PKR) applicable Taxes) Applicable Taxes)
Taxes) (PKR)
(PKR) (b) (d) (E)=d x a F =C+E
(a) (C)= a x b
LESCO 350
FESCO 320
GEPCO 270
IESCO 350
MEPCO 550
PESCO 520
HESCO 180
SEPCO 150
QESCO 160
TESCO 150
GRAND TOTAL 3,000
User Note:
This form is to be filled by the Bidder for each individual item and shall submit with the financial bid.
Note:
The quoted price should include the delivery charges.

FINAL TOTAL PRICE (in words): --------------------------------------

Signature: -------------------------------------------------
Designation: ---------------------------------------------
Date: -------------------------------------------------------
Official Stamp: ------------------------------------------