Issue Date : 01/09/2015

Revision No : 15
Revision Date : 01/09/2019
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Doc No : 506.003

SHIP’S FILING SYSTEM

102 CHARTERER’S CORRESPONDENCE / FORMS Document No Location Bridge

102.00 Index X
102.01 Charter Party / Voyage Orders X
102.02 Off-hire / On-hire Reports & Delivery Reports X
102.03 Abstract Of Log X
102.04 Deviation Statement X
102.05 Bunkering Operation Notes X
102.06 Speed and Performance Reports X

103 Left Blank Document No Location

104 MESSAGE FROM/TO AMVER – ROUTING SERVICES Document No Location Bridge

104.00 Index X
104.01 Message from/to AMVER X
104.02 Message from/to Routing Service X
104.03 Correspondence with AMVER X
104.04 Correspondence with Routing Service X
104.05 AMVER Circular-Issues X
104.06 Routing Service Circular-Issues X

105 CORRESPONDENCE, CLASS, FLAG STATE, INSURANCE Document No Location Bridge

105.00 Index X
105.01 Classification Society X
105.02 Flag State X
105.03 Radio Accounting Company X
105.04 H & M Underwriters X
105.05 P & I Underwriters X

105A CORRESPONDENCE, OPA90 – QI – USCG - MCA Document No Location Bridge

105A.00 Index X
105A.01 To USCG / MCA X
105A.02 Fm USCG / MCA X
105A.03 To Gallagher Marine, QI X
105A.04 From Gallagher Marine, QI X

105B VESSEL GENERAL PERMIT COMPLIANCE SYSTEM (VGP) Document No Location Master
105B.00 Index X
105B.01 VGP Log of Routine Inspections X
105B.02 NPDES VGP Weekly Inspection Worksheet X
NPDES VGP Quarterly Disch Stream Sampling X
105B.03
Worksheet
105B.04 NPDES VGP Annual Inspection Summary Worksheet X
105B.05 VGP Corrective Action Assessment Logsheet X
105B.06 VGP Corrective Action Assessment Record/Worksheet X
105B.07 NPDES VGP Violation Report Logsheet X
105B.08 VGP Violation Report Form X

106 MASTER’S CASH STATEMENTS Document No Location Master

106.00 Index X
106.01 Master’s Cash Calculation X
106.02 Master’s Gratuity Reports X
106.04 Crew Cash Request X
106.05 Crew Cash Receipt X

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107 PROVISION ACCOUNT Document No Location Bridge

107.00 Index X
107.01 Provision Receipt X
107.03 Provision Invoices X

108 COMMUNICATION ACCOUNT Document No Location Bridge

108.00 Index X
108.01 Owner’s Communication Account X
108.02 Charterer’s Communication Account X
108.03 Crew’s Communication Account X
108.04 Monthly Communication Account X
108.05 Crew Communication Account X
X
109 STORE PURCHASING (DECK) Document No Location Bridge
109.00 Index
109.01 Spare Parts Received
Left Blank
109.03 Service Orders and Repair
109.04 Material Landing / Receiving Forms x
109.05 Requisition of Charts & Publications, etc,
109.06 Receiving of Charts & Publications, etc,

110 MAILING LISTS Document No Location Bridge

110.00 Index
110.01 List of Documents Sent to the Ships x
110.02 Mailing List From Ship x

111 BRIDGE CHECK LISTS Document No Location Bridge

111.00 Index
111.01 01 Bridge Departure Checklist x
111.02 02 Bridge Watch Changeover Checklist x
111.03 03 ECDIS Operation Checklist x
111.04 04 Bridge Arrival Checklist x
111.05 05 Anchor Watch Checklist x
111.06 06 Heavy Weather Checklist x
111.07 07 Restricted Visibility Checklist x
111.08 08 Preparation for Ice Navigation Checklist x
111.09 09 Navigational Assessment x

111A BRIDGE FORMS Document No Location Bridge

111A.00 Index
111A.01 NAV 01 Passage Plan ( Berth to Berth) x
111A.02 NAV 02 UKC Form x
111A.03 NAV 03 Overhead Clearance x
111A.04 NAV 04 Pilot Card x
111A.05 NAV 05 Master Pilot Information Exchange x
111A.06a NAV 06a ECDIS Management Card Primary ECDIS x
111A.06b NAV 06b ECDIS Management Card Secondary ECDIS x
111A.07 NAV 07 Bridge Familiarisation x
111A.08 NAV 08 Ship Specific ECDIS Familiarisation x

111B BRIDGE EMERGENCY CHECK LISTS Document No Location Bridge

111B.00 Index
111B.01 Emergency Check Lists x

112 COMPASS ERROR LOG Document No Location Bridge

112.00 Index
112.01 Compass Error Log x
112.02 Compass Deviation Curve
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112.03 Compass Error Calculations

112.04 Cellestial position calculation
113 BRIDGE LOGS Document No Location Bridge
113.00 Index
113.01 Visitors Log x
113.02 Visitor Familarisation Card x
113.03 Immediate Contact List x
111.011 Stowaway Check List x
114 SAFETY CHECK LISTS Document No Location Bridge
114.00 Index x
114.01 Monthly Safety Team List x
114.02 Monthly Safety Equipment Check List x
114.03 Flag State Safety Check List x

114A THIRD PARTY QUESTIONNAIRES Document No Location Bridge

114A.00 Index x
114A.01 Q88 Questionnaire x
114A.02 Major Oil Company Questionnaire x
114A.03 Charterers Questionnaire x
114A.04 Terminal Questionnaire x

115 FAMILIRIZATION RECORDS Document No Location Bridge

115.00 Index x
115.01 Elementary Familiarization x
115.02 Specific Familiarization x
115.03 Bridge Familiarization x
115.04 Familiarization wıth engine room equipment & operation x
115.05 ECDIS Familiarization Check List x
115.06 CCR & Cgo Familirazation x
115.07 Third Party Familirazation x
115.08 Familiarisation with Portable % Fix Gas Detection x
Equipment
115.09 Onboard BWTS Familiarization and Training x

116 RECORDS OF OFFICER’S HAND OVER Document No Location Bridge

116.00 Index x
116.01 Master Hand-Over Form x
116.02 Chief Officer Hand Over Form x
116.03 2nd. Officer Hand Over Form x
116.04 3rd. Officer Hand Over Form x

NAVIGATIONAL&COMMUNICATION EQUIP SERVICE & Location Bridge

117 REPAIRS
Document No
117.00 Index
117.01 EPIRB and SART
117.02 Ship Security Alert System and LRIT
117.03 Radar and ARPA
117.04 Gyro Compass and Magnetic Compass
117.05 Echo Sounder, Speed Log, Course Recorder
117.06 GPS Receiver
Communication and GMDSS Equipment
117.07
NAVTEX,INM-C, MF-HF, VHF, F-77, Iridium etc.
117.08 Auto Pilot
117.09 Chronometer and Clocks
117.10 Barometer, Anemometer
117.11 Flags and Shapes
117.12 AIS
117.13 VDR

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117.14 ECDIS
117.15 Others
118 CONTRACTS AND AGREEMENTS Document No Location Master
118.00 Index x
118.01 Management Agreements (BIMCO Agreements) x
118.02 ITF Agreements x
118.03 GMDSS Service Contracts
118.04 Paint Supply Agreements x
118.05 Lube Oil Supply Agreements x
118.06 Radio Accounting Agreements x
118.07 Welding Consumables – Chemical Supply Agreements x
118.08 Charts and Nautical Publication Supply Agreements x
118.09 DNV ISM Contracts x
118.10 DNV Fuel Test Agreements x
118.11 Crew Agency Contracts x

119 RECORDS OF EMERGENCY DRILLS Document No Location Bridge

119.00 Index x
119.01 Emergency Drill Program x
119.01A Drill record Log x
119.02 Abandon Vessel x
119.03 Swinging Out The Lifeboats x
119.04 Launching the Rescue Boat x
119.05 Fire Fighting x
119.06 Emergency Steering Gear/ Gyro-Magnetic Compass x
119.07 M.O.B. – Search And Rescue x
119.08 Heavy weather damage / structural failure x
119.09 Oil Pollution (SOPEP) x
119.10 Grounding / Flooding x
119.11 Gas vapour realese x
119.12 Collision – explosion – personal injury x
119.13 Rescue From Enclosed Space x
119.14 Main Eng. breakdown / Eng Telegram Failure x
119.15 Deadship / Emergency Lighting / emerg. Power Supply x
119.16 Line Throwing / Emerg. Towing Arrangement x
119.17 Stuck and drift with ice x
119.18 Helicopter operation x
119.19 ECDIS x

119A RECORDS OF EMERGENCY DRILLS Document No Location Master

119A.00 Index x
119A.01 Bomb Search / Contraband Baggage Control x
119A.02 Watch Standing in all Security Levels x
119A.03 Search of Unauthorized Visitor on Shipboard x
119A.04 Search of Prohibited Article on Shipboard x
119A.05 Hijack x
119A.06 SSAS Test report x
119A.07 Ship / Shore ISPS Drill x

119B COMPANY OFFICE-SHIP DRILL Document No Location Master

119B.00 Index x
119B.01 Table Top Drill x
119B.02 Office-Ship Drill x
119B.03 Ship-Third Party Drill x

120 HSEQ ISSUES & LESSONS LEARNT Document No Location Bridge

120.00 Index x
120.01 HSEQ Issues From Company x
120.02 HSEQ Issues From 3rd. Parties x
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 Issue Date : 01/09/2015
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120.03 HSEQ Issue From Ship x

120.04 Safety Bulletins x
120A BEST STAFF OF MONTH Document No Location Master
120A.00 Index x
120A.01 Best Staff Of Month x
120A.02 Company approvals for best staff of the month x

120B MANAGEMENT REVIEW & HSEQ MEETINGS Document No Location Master

120B.00 Index x
120B.01 Company Management Review x
120B.02 Company Meeting x
120B.03 Shipboard Meetings and Company response x
120B.04 Inspection of Accommodation x
120B.05 Weekly Meal List x

121 HSEQ MANAGEMENT SYSTEMS DOCUMENTS Document No Location Master

121.00 Index x
121.01 Master’s Review x
121.03 Master Reports x
x
122 ACCIDENT & INCIDENT Document No x Master
122.00 Index x
122.01 Accident & Incident Reports x
122.02 HSSEQ Issue & Best Practice Report x
123 MOC & RISK ASSESSMENT & MODIFICATION REQUEST Document No x Bridge
123.00 Index x
123.01 Management of Change (MOC) x
123.02 Risk Assessment and Hazard Check List (RAS) x
123.03 Modification Request x
x
124 ONBOARD OPERATIONS BRIEF/DEBRIEF NOTES Document No x Bridge
124.00 Onboard Operations Brief/ Debrief Notes x
124A TEMPORARILY & PRELIMINARY CORRECTIONS LOG Document No x Bridge
124A.00 Index
124A.01 Temporarily and Preliminary Correction Log

124B SAILING DIRECTION CORRECTIONS Document No Location Bridge

124B.00 Index
124B.01 Sailing Direction Corrections

124C NAVIGATIONAL WARNING Document No Location Bridge

124C.00 Index
124C.01 Navtex
124C.02 GMDSS

124D EGC WARNING (NAVAREA) Document No Location Bridge

124D.01 EGC Warning (NAVAREA)

125 PASSAGE PLAN & PASSAGE PLAN APPRAISAL Document No Location Bridge
125.00 Index x
125.01 Passage Plan x
125.02 Passage Plan Appraisal Form x
125.03 Chart&Publication Randomly check log x

126 GMDSS RECORDS LOG Document No Location Bridge

126.00 Index
126.01 Daily Self Test Records

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 Issue Date : 01/09/2015
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Doc No : 506.003

126.02 Weekly Safety Test Records

126.03 Distress Messages
126.04 Safety & Urgency Messages

126A COMMUNICATION CALL LOG Document No Location Bridge

126A.00 Index x
126A.01 Fleet-77 Call Log x
126A.03 Inmarsat-C Call Log x
126A.04 Distress Alert and Frequencies to Use x

127 FIRE PATROL and U.M.S. CONTROL TEAM FOLLOW UP Document No Location Bridge
127.00 Index x
127.01 Fire Patrol Log x
127.02 Engine Room Entry Log During U.M.S. x

128 WEATHER FORECAST Document No Location Bridge

128E.00 Index x
128E.01 Weather Forecast x

129 ON BOARD TRAINING RECORD LOG Document No Location Bridge

129.01 List of Videotel library x
129.02 Videotel Library Watch Follow Up x
129.03 Training Certificate – pre joining training - x
129.04 Shipboard training programme x
129.05 Onboard training record log x
129.06 Individual training needs request form x

130 COMPANY CIRCULARS Document No Location Bridge

130.00 Index x
130.01 Company Circulars Follow Up Table x
130.02 Company Circulars x
130.03 Cancelled Circulars x
130.04 Company HSQ & Operation Instruction x

130A THIRD PARTY CIRCULARS Document No Location Bridge

130A.00 Index x
130A.01 Circular Letters from Charterers x
130A.02 P & I Circular Letters x
130A.03 H & M Circular Letters x
130A.04 War Risk Insurance Letters x
130A.05 Class Circulars x
130A.06 BIMCO / INTERTANKO / Shipping Circulars x
130A.07 Port State Circulars x
130A.08 Panama Canal Circulars x
130A.09 Suez Canal Circulars x
130A.10 Other Circulars x

130B MARS RECORDS Document No Location Bridge

130B.00 Index x
130B.01 MARS Reports x

130C THIRD PARTY REPORTS - ISSUES Document No Location Bridge

130C.00 Index x
130C.01 ISPS Flag State Issues x
130C.02 ISPS Port Issues x
130C.03 Hot Port News x
130C.04 USCG Issues x
130C.05 Gallagher Marine – (QI) Issues x
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130C.06 Other Issues x

131 PERSONNEL Document No Location Master

131.00 Index x
131.01 Summary of Crew Qualifications x
131.02 Officers Competency & Qualification Check List x
131.04 Letter of Undertaking regarding repatriation/other x
reasons
131.05 Notice of Dismissal x
131.06 Crewmember Decleration of Env. Compliance x
131.07 Delivery Confirmation List for Compliant Procedure x
131.08 Complaint Letter x

131A PERSONNEL Document No Location Bridge

131A.00 Index x
131A.01 Sign On Forms x
131A.03 Sea Services x
131A.04 Certificate of Good Service x
131A.05 Crew Lead and Benzene test reports x
131A.06 Delivery list of on signers x
131A.07 On-Signer & Off-Signer Crew Document Check List x
131B PERSONNEL Document No Location Master
131B.00 Index x
131B.01 Officers/Rating Employment Contracts x
131B.02 Crew Medical Examination Reports x
131B.03 Crew Medical Report in Port (fill in by hand) x
131B.04 Before Joining Drug and Alcohol Test x

131C PERSONNEL Document No Location Master

131C.00 Index x
131C.01 Chief Officer Promotion Check List x
131C.02 Second Officer Promotion Check List x
131C.03 Third Officer Promotion Check List x
131C.04 Cadet Promotion Check List x
131D REST PERIOD RECORDS Document No Location Master
131D.00 Index x
131D.01 Work/Rest Hour Records (ISF Records) x
131D.02 Crewmember Working Hours x
x
132 DRUG & ALCOHOL Document No x Master
132.00 Index x
132.01 Drug and Alcohol Policy x
132.02 Drug and Alcohol declaration at sign on x
132.03 Unannounced Drug and Alcohol Test x
132.04 Onboard Random Alcohol check log x

133 AUDITS Document No Location Master

133.00 Index x
133.01 External ISM x
133.02 External Audit Reports ISO 9001 x
133.03 External Audit Reports IS0 14001 x
133.04 External Audit Reports ISPS x
133.05 Internal Audit Reports ISM / ISO 9001-14001 / ISPS x
133.06 Internal SMS/9001 Audit Check Lists x
133.07 Environmental Inspection Check List x

133A MOC VETTING Document No Location Master

133A.00 Index
133A.01 Shell
133A.02 BP
133A.03 ExxonMobil
133A.04 ChevTex
133A.05 BHP
133A.06 Total
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133A.07 Petronas
133A.08 Statoil
133A.09 Repsol
133A.10 Agip
133A.11 KPC (Q8)
133A.12 Lukoil
133A.13 Ineos
133A.14 Preem
133A.15 Borealis
133A.16 ConocoPhilips
133A.17 CDI
133A.18 Terminal Inspection Reports
133A.19 Other

133B INSPECTIONS Document No Location Master

133B.00 Index
133B.01 Port State Control Reports
133B.02 Flag State Inspections
133B.03
133B.04 Pre- Vetting Inspections x
133B.05 Charterers Inspection Reports x
133B.06 P&I Inspection
133B.07 Superintendent Check List and Observation Follow Up x
List
133B.08 Navigational Inspections x
133B.09 New Building Delivery Check List x
133B.10 Vessel Takeover Check Lİst x
133B.11 Vessel Handover Check List x
133B.12 Re-Floating and Readiness Check List x
134 INSURANCE & CLAIMS Document No Location Master
134.00 Index x
134.01 P & I Claim (One File Each Claim) x
134.02 H & M Claim (One File Each Claim) x
134.03 Crew Claims x

135 ISO 9001 FORMS & RECORDS Document No Location Bridge

135.00 Index x
135.01 Supplier Questionnaire x
135.02 Supplier Assessment Letter x
135.03 Supplier Evaluation Form x
135.04 Vessel Performance Report x
135.05 Ship's Feedback Report x
135.06 Port Pre-Arrival Agent Questionnaire x
135.07 Seal Numbers for Overboard Valve Check Log x MASTER
135.08 Customer Feedback x
135.09 Waste Delivery Notification Form x

136 SHIP’S CERTIFICATE Document No Location Master

136.00 Index
136.01 Status of Ship’s Certificates
136.02 Class Status (last 3 three month)
136.03 Registry
136.04 Class Certificate
136.05 Safety Loadline
136.06 International Tonnage Certificate
136.07 Safety Equipment + Form E
136.08 Safety Construction
136.09 Safety Radio + Form R
136.10 IOPP + Form B
136.11 Minimum Safe Manning
136.12 CLC
136.13 Deratting Exemption Certificate
136.14 Document of Compliance
136.15 Safety Management Certificate

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 Issue Date : 01/09/2015
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Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

136.16 International Ship Security Certificate

136.17 IAPP certificate
136.18 Ship radio license
136.19 Continuous Synopsis Record
136.20 Certificate of Entry and Acceptance ( P & I )
136.21 Shore base Maintenance Certificate
136.22 Sewage pollution certificate

137 ENHANCED CLASS SURVEY FILE Document No Location Master

137.00 Index
137.01 General Notes
137.02 Hull Survey Report File
137.03 Executive Hull Summary Reports/Condition Evaluation
Rpt
137.04 Hull Reports from Renewal Survey (Commence &
Complt)
137.05 Hull Reports from Periodical and Occasional Surveys
137.06 Survey Programme
137.07 Thickness Measurements Reports
137.08 Structural Plans
137.09 Cargo & Ballast History 402.012
137.10 Previous Repair History
137.11 Inspection & Reporting By Ship’s Personnel
137.12 Extent of Use of Inert Gas Plant & Tank Cleaning
Procedure
137.13 Others

138 DRY DOCKING & SPECIAL SURVEY Document No Location Master

138.00 Index
138.01 All Painting Information, Specs, Tenders etc.
138.02 Measurements
138.03 Reports

139 HOSPITAL Document No Location Hospital

139.00 Index x
139.01 Hospital Log x
139.02 Medicine Inventory x
139.03 Hospital Equipment Inventory x

140 CLOTHING Document No Location Office

140.00 Index x
140.01 Crew clothing supply form x
140.02 Crew clothing supply form (2nd page) x
140.03 Crew clothing supply form (3rd page) x
x

CARGO OPERATION/ LOADING

200 All Commercial Cargo documentation to be filed together for each Document No Location C.C.R.
voy.
200.00 Index x
200.01 Loading Protocol x
200.02 OBQ/ROB x
200.03 Sample Receipt x
200.05 Rate Calculation x
200.06 Loading Plans x
200.07 Dry Tank Certificates x
CARGO OPERATION/ DISCHARGING
200 All Commercial Cargo documentation to be filed together for each Document No Location C.C.R.
voy.
200.00 Index x
200.01 Discharging Protocol x
200.02 OBQ/ROB x
200.03 Sample Receipt x

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200.04 Pumping Records x

200.05 Rate Calculation x
200.06 Discharging Plans x
200.07 Dry Tank Certificates x

200A CARGO OPERATION Document No Location C.C.R.

200A.00 Index x
200A.01 Ship / Shore Safety Check List x
200A.02 Before Loading / Discharging Check List x
200A.03 During Loading / Discharging Check List x
200A.04 After Loading / Discharging Check List x
200A.05 Stability Calculation x
200A.06 COW Operation forms x
200A.07 Tank Cleaning Log x
200A.07A COT Tank Cleaning Plan and Operation Check Lists x
200A.07B COT Athmosphere Monitoring Record Log x
200A.08 Ship To Ship Transfer Operation Check Lists x
200A.09 Helicopter/Ship Operation Check List x
200A.10 Ballast Record Book/Reporting Log x
200A.11 Chief Officer's Operational Orders x
200A.12 Cargo Sample Log x
200A.13 Passage/Loading in Extreme Cold&Cold Cargo Loading x
200A.14 Ballast Water Exchange Plan x
200A.15 BWTS Operational Check List x
200A.16 Ballast Water Handling Log x
200A.17 Oil Transfer Protocol x
200B CARGO MATERIAL SAFETY DATA SHEET Document No Location C.C.R.
200B.00 Index x
200B.01 Material Safety Data Sheet x

201 LOGS Document No Location C.C.R.

201.00 Index x
201.01 PV, Deck Seal, NRV, Mast Riser Check x
201.02 Decanting Operation Check List x
201.03 Cargo Pumps Bearing / Casing Temp. x
201.04 Fix / Portable Measurement Equipment Test &
Calibration
201.05 MMC Check
201.06 Water & Weather Tight Doors/Hatches Test Log x
201.07 Cargo Pumps Check &Maintenance x
201.08 Left Blank x
201.09 Valve Test
201.10 Cargo Vapor & Tank washing Hoses Test
201.11 Ballast Tanks Sounding & Oil Contamination x
201.12 Loadmeter test results(printouts)
201.13 Framo Ballast pump cofferdam filling record x
201.14 Purging routine for Framo submerged COP x
201.15 Cargo heating record log x
201.16 Fixed cgo level gauging sys test log x
201.17 Daily Cargo Condition Log x

201A LOGS Document No Location C.C.R.

201A.00 Index x
201A.01 Sea Chest Test x
201A.02 Cargo Oil Tanks HL/HHL Alarm Test x
201A.03 Cargo Pump Emergency Stop x
201A.04 Cargo operations AMS log x
201A.05 Toxic & Flammable Atmosphere Check List x
201A.06 IGS System Operation x
201A.07 Cargo tanks Oxygen Content Check Log x
201A.08 Onboard Vapour Cont System Check x
201A.09 Deck & Cargo Equipment Lubrication and Maintenance x
201A.10 Flame Screen Randomly Test x
201A.11 IG lines drain log x
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201A.12 IGS System Operational Data Record Log x

201A.13 Flue Gas Inert Operation Log x
201B MOORING SYSTEM RECORDS Document No Location C.C.R.
201B.00 Index
201B.01 Mooring Ropes & Wire Ropes & Shackles Inventory
201B.02 Mooring Arrangement Equipment Check Log 424.003
201B.03 Mooring Winch BHC & Rendering Test Records
201B.04 Mooring Synthetic Mooring Rope Certificates
201B.05 Mooring Wire Rope Certificates
201B.06 Tail Rope Certificate
201B.07 Tonsberg & Mandal Shackles Certificates
201B.08 Mooring Arrangment Plan and inspec&maintenance 424.004-005
Log

202 PERMITS Document No Location C.C.R.

202.00 Index x
202.01 Permit for Enclosed Space Entry x
202.02 Permit for Hot Work x
202.03 Permit for Cold Work x
202.04 Pump Room Entry Certificate x
202.05 Pump Room Entry Log x
202.06 Permit for Working Aloft x
202.07 Dry Dock Safety Check List & Gas Free Report x
202.08 Lock Out/Tag Out Permit x
202.09 Small Craft Alongside Permit x
202.10 Diving Operation Permit x
202.11 Working on Deck During Adverse Weather x
202.12 Energized Electrical Work Permit x
203 PLANNED MAINTENANCE (DECK DEPARTMENT) Document No Location C.C.R.
203.00 Index x
203.01 Planned Maintenance Program x
203.02 Left Blank x
203.03 PMS Monthly Opening Meeting Record x
203.04 Deck Work Reports x
203.05 Deck Paint Status x
203.07 WBT Check Log x
203.08 COT Check Log x
203.09 Monthly Paint Consumption Rpt x
203.10 Daily Work Plan x

204 STORES & CONSUMABLES (DECK DEPARTMENT) Document No Location C.C.R.

204.00 Index x
204.01 Deck Stores & Consumables Request x
204.02 Deck Stores & Consumables Received x
204.03 Deck Spares Stores & Consumables Request x
204.04 Deck Spares Stores & Consumable Received x

205 MATERIAL MANAGEMENT INVENTORY / DECK YEARLY Document No Location C.C.R.

205.00 Index
205.01 Synthetic Mooring Ropes & Wire Rope Inventory
205.02 Crew Working Gear Inventory
205.03 Deck Tools and Instruments Inventory
205.04 Bedclothes and Linen Inventory
205.05 Safety Equipment Inventory
205.06 Hospital Inventory
205.07 Provision Inventory
205.08 Galley and Cabin Inventory
205.09 Bridge Inventory
205.10 Communication Equipment Inventory
300 MESSAGES Document No Location C/E
300.00 Index x
300.01 Message In x
300.02 Message Out x

Note: This is a paper copy of the official document and may not be the valid version. The valid version can be found
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 Issue Date : 01/09/2015
Revision No : 15
Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

TECHNICAL INSTRUCTIONS/ INFORMATIONS/ SERV-

300A REPORTS Document No Location C/E
300A.00 Index x
300A.01 Technical Instructıons/circulars/ Information from x
Company
300A.02 Technical instructions/circulars From Third Parties x
300A.003 Service&Circ Letters from M/E-Aux Eng & Other
Manufactur
300A.004 ALL Service Eng Reports

301 EQUIPMENT CERTIFICATE Document No Location C/E

301.00 Index
301.01 Equipment Certificates

302 CLASSIFICATION RECORD FILE Document No Location C/E

302.00 Index
302.01 Class Status
302.02 Class & Survey Reports & Survey Schedule
302.03 Condition of Class Reports & Repairs
302.04 Continuous/Periodical Machinery Survey List

303 DRY-DOCKING Document No Location C/E

303.00 Index
303.01 All Painting Information, Specs, Tenders etc.
303.02 Measurements
303.04 Company Drydocking Job List 313
303.05 Machinery&Electric Items Reports/Correspondences
303.06 Hul&Deck Items Reports/Correspondences
303.07 Navigational Items Reports/Correspondences
303.08 Accomodation Items Reports/Correspondences

304 MAINTENANCE RECORDS ENGINE Document No Location C/E

304.00 Index
304.01 Engine Monthly Reports and Work Reports This file to be kept under Chief engineer
304.02 Electric Monthly Reports and Work Reports custody and wil not be shared witjout supt.
304.03 ME & DG Performance Reports approval . Will be dispossed after annual
304.04 ME & DG Running Hours Reports class survey.
304.05 M/E Overall or Repair Report
304.06 D/G Overall or Repair Report
304.06A Other Equip.(i.e.pumps)Overall
304.07 Crankshaft Deflection Report
304.08 Chief Engineer Feedback report
304.09 M/E Scavenge Inspection report
304.010 ME Recip. P Alignment/Clearance Report

304.012 IGG Performance Report 407.040

304A DEFICIENCY REPORTS Document No Location C/E
304A.00 Index x
304A.01 Deficiencies Report Form / Casualty Reports x
304A.02 DPA Records of Def Rpt Form x
304A.03 Guarantee Claims x
304A.04 Guarantee Claims Follow Up List x

305 WATER TEST RECORDS Document No Location C/E

305.00 Index Records earlier than Jan 2019 to be
305.01 Monthly Boiler Water Test &Anlys.Report disposed.
305.02 Cooling Water Test & Anlys.Report

306 ANALYSIS RECORDS OF FUEL OIL / LUB OIL TEST Document No Location C/E
306.00 Index
306.01 Fuel Oil Analysis Report
306.02 Lubricating Oil Analysis Report
306.03 Blank
306.04 Onboard Lub Oil Test Report 407.030
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 Issue Date : 01/09/2015
Revision No : 15
Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

307 BUNKERING RECORDS Document No Location C/E

307.00 Index
307.01 Fuel Oil Supply BDN to be kept
onboard
307.02 Bunkering Plan x
307.03 Bunkering Check List x
307.04 Oil Transfer Procedure x
307.05 Diesel Oil Supply BDN to be kept
onboard
307.06 Lube Oil Supply BDN to be kept
onboard
307.07 Bunker Survey Records x
307.08 Bunker & Sample Log 407.018
307.09 Voyage Consumption Reports; ( FO, DO, LO, FW ) x
307.10 Duty Team List x
307.11 Oil Transfer Protocol x

MAINTENANCE LOGS FOR CALIBRATION AND ANNUAL

308 AUTOMATION SYSTEM
Document No Location E.C.R.
308.00 Index Records earlier than Jan 2019 to be
308.01 Calibration Pressure Indicators disposed.
308.02 Calibration Temperature Indicators
308.03 Annual Automation Check List(Class apr.) and
Calibration Instruments
308.04 Calibration certificates of various equipment&materials

309 MAINTENANCE TEST RECORDS Document No Location C/E.

309.00 Index Records earlier than Jan 2019 to be
309.01 Megger Test Reports disposed.

310 MAINTENANCE RECORDS PM Document No Location C/E

310.00 Index x
310.01 Planned Maintenance Program x
310.02 PM Monthly Reports and Work Reports x
310.03 PMS Monthly Opening Meeting Record x
310.04 Working Areas Condition Inspection x

311 COMPANY&CLASS CIRCULARS Document No Location C/E

311.00 Index x
311.01 Company Circulars x
311.02 Class Circulars x

312 ENGINE CHECK LISTS Document No Location E.C.R.

312.00 Index x
312.01 UMS Check List / Control Form x
312.02 UMS Watchkeeper log x
312.03 Pre-Arrival Check List x
312.04 Pre-Departure Check List x

313 SPARE PART PURCHASING (ENGINE) Document No Location C/E

313.00 Index x
313.01 Store Requisition x
313.02 Store Received x
313.03 Spare Parts Requisition x
313.03A Spare Parts Request Follow Up List x
313.04 Spare Parts Received x
313.05 Spare Parts Consumption Reports x
313.06 Service Orders and Repair x
313.07 Material Landing / Receiving Forms x
x

314 CHEMICAL&LUBOIL CONSUMPTION RECORDS & LOGS Document No Location C/E

314.00 Index x

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 Issue Date : 01/09/2015
Revision No : 15
Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

314.01 Chemical Consumed & ROB Reports

314.02 Lubricating Oil Consumption Log x

314A EQUIPMENT CHECK & LOGS Document No Location E.C.R.

314A.00 Index x
314A.01 Battery Check Log x
314A.02 Emergency D/G Check Log x
314A.03 Emergency Compressor Check Log x
314A.04 Battery Capacity Test Log x
314A.05 Emergency Steering Gear Test Log x
314A.06 Emergency Fire Pump Test Log x
314A.07 Fire Alarms Test Log x
314A.08 Engine Room Watchkeeping Bill x
314A.09 Marine Potable Water Log x
314A.10 x
Log for M.G.P.S-I.C.C.P-Shaft Earth. Devices for ICE Records earlier than Jan 2019 to be
Vsls disposed.
Log for M.G.P.S-I.C.C.P-Shaft Earth. Devices for HMD
314A.12
Vsls
Log for M.G.P.S-I.C.C.P-Shaft Earth. Devices for STX
Vsls

314B EQUIPMENT CHECK & LOGS Document No Location E.C.R.

314B.00 Index
314B.01 Water Tight Doors Test Log x
314B.02 Life Boat Engine Test Log x
314B.03 Steering Gear L/O Level Check Log x
314B.04 Rescue Boat Engine check log x
314B.05 Fire Detector Log
314B.06 Insulation check log x
314B.07 Rocking Test of Vessel’s Crane 407.015
314B.08
314B.09 Breathing Apparatus Comp Test Log 415.015
314B.10 Chain Hoist,Lifting Strops&Slings Ch. Log 415.016
314B.11 Shackles and Eyebolt Inventory 415.018

314C EQUIPMENT CHECK & LOGS Document No Location E.C.R.

314C.00 Index x
314C.01 C.O.P Turbine Records x
314C.02 IGS Records & Fixed Oxygen Analyser & Calibration x
Log
314C.03 IGS System Operational Data Record Log x
314D Left Blank Document No Location

315 ENVIRONMENTAL RECORDS Document No Location E.C.R.

315.00 Index As per MARPOL paragrapgh
315.01 Incinerator Log
315.02 Sewage Discharge Log
315.03 Refrigerant Management Log
315.04 Atmospheric Emissions
315.05 LSFO Change Over Log
315.06 Energy Management Record (port stay)
315.07 Environmental records for Others
315.08 Left Blank
315.009 OWS Check List
315.010 Fuel Change/Overtime Calculation Sheet
315.011 On-Board Nox Verification Parameter Check List
305.012 ME SFOC & SLOC Calculations
305.013 IOPP Tanks Daily Operations Records
305.014 Fuel Analysis Follow Up Form
305.015 Sewage Sample Water Test Log
Sludge/Bilge/Slop Discharge Operation to Barge/Shore
305.016
Safety Check List

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 Issue Date : 01/09/2015
Revision No : 15
Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

316 MATERIAL INVENTORY–ENGINE DEPARTMENT (ANNUALLY) Document No Location E.C.R.

316.00 Index
316.01 Chemicals & Refrigerant Inventory x
316.02 Tools and Instruments Inventory
316.03 Crew Working Gear Inventory x
316.04 Spare Parts Inventory x
316.05 Electric Inventory x
316.06 Bunker – Lub Oil Inventory x

317 PERMIT TO WORK Document No Location E.C.R.

317.00 Index x
317.01 Permit for Enclosed Space Entry x
317.02 Permit for Hot Work x
317.03 Permit for Cold Work x
317.04 Permit for Working Aloft x
317.05 Lock Out/Tag Out Permit x
317.06 Dry Dock Safety Check List & Gas Free Report x

318 ENGINE ROOM TANKS DAILY SOUNDINGS Document No Location E.C.R.

318.00 Index x
318.01 E/R Tanks Daily Soundings Report x

319 RECORDS OF OFFICER’S HAND OVER Document No Location C/E

319.00 Index x
319.01 Chief Engineer Hand-Over Form x
319.02 2nd Engineer Hand-Over Form x
319.03 3rd Engineer Hand-Over Form x
319.04 4th Engineer Hand-Over Form x

320 PERSONNEL Document No Location C/E

320.00 Index x
320.01 First Asst. Engineer Promotion Check List x
320.02 Second Engineer Promotion Check List x
320.03 Third Engineer Promotion Check List x

Note: This is a paper copy of the official document and may not be the valid version. The valid version can be found
within the company’s official edocument management system and it is the responsibility of the reader to verify this. Page 15 of 16
 Issue Date : 01/09/2015
Revision No : 15
Revision Date : 01/09/2019
Zenith Gemi İşletmeciliği A.Ş. Approved by : DPA
Doc No : 506.003

Note: For new issued SMS forms or other documents, the new forms/documents can insert in the relevant department file section. eg: Form No. ZN
xxxxx Engine xxxxx check list can insert onto Engine file 314B as section 314B.17. If subject file is not enough place to put document, new file can
establish under this section name as 314B.17

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