Rev. No.

: 1
Ocean Jade Shipping Date : 1st Jan. 14
CMM CHECKLISTS Pre. by : SOT
App. by : DPA

CMM CL 09 MASTER’S HANDOVER REPORT Page 1 of 5

Vessel Name Vessel’s Flag

Off-signing Master On-signing Master
Estimated time for handover

A – OFFICIAL HANDOVER RECORD

This is to confirm that the vessel’s command has been handed over in port of __________________
on _____________ at __________hrs in accordance with below sections.

Sign On-signing Master__________________ Sign Off-signing Master ___________________

The Company / Owner / Charterer are to be informed about the change of command with an E-mail sent by newly joined Master.

B - LIST OF ATTACHED DOCUMENTS AND CHECKLISTS

No. Document / Checklist Y N Off-signer On-signer
1 Master’s Self Assessment (completed)
2 OCIMF HVPQ (latest edition - updated)
3 Ship’s Certificates Status List
4 Onboard Monthly Cash Account Statement (updated)
5 Slop Chest Monthly Account Statement (updated)
6 Provisions Stock Report (updated)
7 Provisions Monthly Account Statement (updated)
Monthly Crew Welfare Fund Account Statement
8
(updated)
8 Ship’s Standard Publications Outfit (updated)
9 Ship’s Standard Navigation Charts Outfit (updated)
10 Nautical Instruments Inventory
Medicines and Poison Treatment Chest Inventory
11
(updated)
12 Controlled Drugs Inventory
13 Ship’s Training Video / DVD / CBT Inventory

C - OFF-SIGNING MASTER ROB DECLARATION

No. Item As of (date) Amount
1 HFO MTS
2 LSFO MTS
3 DO MTS
4 LO Ltrs
5 FW (Domestic) CBM
6 FW (Tank Cleaning) CBM
7 Master’s Cash US$
8 Slop Chest US$
9 Provision US$
10 Crew Welfare fund US$
I, Captain _____________________, the off-signing Master of M/T __________________ hereby
declare that the above have been given diligently, to best of my knowledge and as of date(s) stated
above.
Signed _________________
D - HANDOVER NOTES (to be completed in hand and signed by on-signing Master)
1. GENERAL SHIP INFORMATION
 Rev. No. : 1
Ocean Jade Shipping Date : 1st Jan. 14
CMM CHECKLISTS Pre. by : SOT
App. by : DPA

CMM CL 09 MASTER’S HANDOVER REPORT Page 2 of 5

No. Item Rcvd Y/N On-signer

1-1 On-signing Master provided with brief general ship’s information
On-signing Master presented completed “Master’s Self
1-2
Assessment”
On-signing Master presented with updated OCIMF HVPQ (latest
1-3
edition)

2. SAFETY FAMILIARIZATION
2-1 On-signing Master given practical safety tour of the vessel
CMM CL 31 – “Familiarization Training in Personal Safety”
2-2
completed

3. CERTIFICATION AND DOCUMENTATION

3-1 Mortgage Agreement presented / reviewed / discussed
3-2 Official Logbook
3-3 Deck Logbook
3-4 Master’s Standing Orders and Night Orders
3-5 Last Port Clearance Documents
3-6 IMO Crew List
3-7 Officer’s Documents (Passports, SB’s, licenses, certificates)
Crewmember’s Documents (Passport, SB’s, licenses,
3-8
certificates)
3-9 Articles of Collective Bargaining Agreement (CBA)
3-10 ITF Blue Card
Ship’s Trading Certificates (those expiring within 3 months
3-11
noted)
Ship’s Equipment Certificates (those expiring within 3 months
3-12
noted)
Lifting Equipment Register (last entry dated
3-13
)
3-14 Charter Party
3.15 Bills of Lading
3-16 Emergency Muster List (updated)
3-17 Contingency Plan (last entry dated )
Oil Record Book – Deck (last entry dated
3-18
)
Oil Record Book – Engine (last entry dated
3-19
)
Cargo Record Book (last entry dated
3-20
)
3-21 Garbage Management Plan
Garbage Record Book (last entry dated
3-22
)
3-23 P&A Manual
3-24 Certificate of Fitness (COF)
3-25 Stability Information Book

4. MASTER’S CORRESPONDENCE
4-1 Master’s daily reports (to the Company and the Charterer)
Master’s end of voyage correspondence (the Company and the
4-2
Charterer)
Master’s end of month correspondence (the Company and the
4-3
Charterer)
4-4 Methods of communication system in use (E-mail, fax, telex)
4-5 Master’s computer, software, electronic filing system
 Rev. No. : 1
Ocean Jade Shipping Date : 1st Jan. 14
CMM CHECKLISTS Pre. by : SOT
App. by : DPA

CMM CL 09 MASTER’S HANDOVER REPORT Page 3 of 5

(passwords noted)

5. COMPANY HSEQ DOCUMENTATION

Shipboard SMS Manuals discussed and reviewed (latest
5-1
revisions)
5-2 Latest Master’s “SMS Evaluation Report” sighted / commented
5-3 Latest “Fleet Circulars” presented / discussed
5-4 Latest Near Misses and Accident / Incident Reports reviewed

6. SHIP’S INSPECTION STATUS

Last ISO/ISM Internal Audit (dated
6-1
)
Last ISO/ISM External Audit (dated
6-2
)
Last PSC Inspection (dated
6-3
)
Last SIRE Inspection (dated
6-4
)
Last Company (MSI/TSI) Vessel’s Visit (dated
6-5
)
Outstanding NCR’s, deficiencies and observations reviewed and
6-6
discussed
6-7 Last issue of SIRE Questionnaire onboard
6-8 Last issue of CDI SIR Questionnaire onboard
6-9 Planned / scheduled forthcoming internal / external inspection

7. SHIP’S ACCOUNTS
Cash in safe – count and confirm (US$ _ _ _
7-1
_ _ _,_ _)
7-2 Safe combination noted or keys handed over
7-3 Slop chest inventory / updated Slop Chest Account Statement
Provision Stock Report and updated Provision Monthly Account
7-4
Statement
7-5 Updated Monthly Crew Welfare Fund Account Statement
7-6 Familiarization with shipboard accounting system
Review of crewmember’s accounts (allotments, payrolls, cash
7-7
advances)

8. STANDARD PUBLICATION AND NAVIGATION CHARTS OUTFIT

8-1 Shown shipboard standard publication outfit (brief check)
Shown shipboard navigation chart outfit (brief check – next
8-2
voyage charts)
Latest nautical charts and publications corrections (NTM WK _
8-3
_)

9. BRIDGE EQUIPMENT AND SYSTEMS

9-1 Nautical instruments inventory
Operational / maintenance status of bridge equipment / systems
9-2
/ controls
9-3 Reported defects – reviewed and discussed
9-4 Ship handling and maneuvering performance and peculiarities
 Rev. No. : 1
Ocean Jade Shipping Date : 1st Jan. 14
CMM CHECKLISTS Pre. by : SOT
App. by : DPA

CMM CL 09 MASTER’S HANDOVER REPORT Page 4 of 5

discussed
CMM CL 32 – “Familiarization Training in Bridge Equipment”
9-5
completed

10. CARGO
10-1 Voyage Orders for current and next voyage given / discussed
10-2 Stowage Plan(s) for current and forthcoming voyage discussed
10-3 Loading / Discharging Plan(s)
Port / berths / terminals rotations and loading/discharging
10-4
schedules
10-5 Tank Cleaning Plan(s), timing and methods
Cargo documents required to be completed for current cargo
10-6
operation

11. BUNKERS AND FRESH WATER

Bunkers and FW ROB in accordance with above ROB
11-1
statement
Bunkers and FW sufficient to safely reach next suitable port of
11-2
call
Bunkers and FW replenishment plan / schedule / ordered
11-3
quantities

12. SHIPBOARD PERSONNEL

12-1 All Officers / crewmembers in possession of valid certification
Flag State applications status and endorsements issues
12-2
(schedule)
Current Officer’s / crewmember evaluation and performance
12-3
standards
Current Officer’s / crewmember’s training status (STRB +
12-4
CASys TRB)
12-5 Emergency Drills schedule – last drill held and next scheduled
12-6 Onboard Cadets training status and reported progress
Required onboard training (CBT) needed to be accomplished by
12-7
on-signer
12-8 Scheduled crew changes / relief and onboard promotions
12-9 Crewmember’s health status

13. GENERAL SHIPBOARD MAINTENANCE

13-1 Joint vessel’s inspection and condition assessment carried out
13-2 Defect list, PMS status and Dry-dock Repair List discussed
13-3 Pending onboard services by third party technicians
Master’s Self Assessment referred to during joint vessel’s
13-4
inspection
Shipboard files / maintenance records reviewed and discussed if
13-5
necessary

E – OFF-SIGNING MASTER REMARKS AND NOTES

......................................................................................................................................................... ...........
.
 Rev. No. : 1
Ocean Jade Shipping Date : 1st Jan. 14
CMM CHECKLISTS Pre. by : SOT
App. by : DPA

CMM CL 09 MASTER’S HANDOVER REPORT Page 5 of 5

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.

Signed ………………………….

F – ON-SIGNING MASTER REMARKS AND NOTES

......................................................................................................................................................... ...........

......................................................................................................................................................... ..........

........................................................................................................................................................ ...........

..................................................

Signed ………………………….

 To be completed in hand, signed and forwarded to the ship’s Personnel Superintendent immediately following onboard
satisfactory handover.
 The attached documents / checklists are not to be sent.
 Completed handover report, together with attachments is to be filed in “Shipboard Handover File”