Hanon Systems – Confidential #

CHECKLIST/ACTIVITIES FOR PREPARATION OF OPENING OF PLANTS AFTER LOC

S.No. Activity
A Communication with Employees and Assessment of Manpower availability
1 Complete Mapping of company Roll & Off roll employees to be done

2 Shift allocation of employees

Identify SPOC's for every 30 employees to connect with employees regarding any queries or doubt. (
3
All 1st Line Supervisors to be involved)

4 Meeting with Contractor/Supervisors to explain requirements & protocol.

Rotation plan should be prepared for support staff. It will be used if Government restricts number of
5
employees in the plant. All such roles where Work from Home is possible.

6 Do's & Don'ts to employees to be circulated in advance .

7 Employee Advisory with revised guidelines to be circulated to all employees

8 Video message from senior management to be prepared and shared for motivation of employees.

Everybody to fill an undertaking before starting work at seats/work stations

9
( Format Attached)

Incentive scheme in case of high absenteeism ( One time) to be decided for employees joined on or
10
before April.20,2020

Recognition of team who stayed in plant during lockdown by Plant Head with display at
11
reception/canteen to motivate that everyone's contribution matters.
If any contractual employees is not joining within eight days from the date of opening than his/her
12 name can be struck off from the muster roll and replacement to be arranged. ( Briefing to all
Contractors)
In case of partial working, decision related to leaves of employees who will not report for duty.
13
( Various scenarios - Border Sealing etc.)
B Transport Management
Availability of Buses, Drivers. Driver/Helper health condition Confirmation to be taken from
1
transporter
2 List of Shift employee to made available with Bus Monitor

3 Display of Dos & Don'ts while travelling in the bus

4 Company Buses & car thoroughly Sanitized by Approved disinfectants by trained person

5 Specific Chemicals (disinfectants & sanitizers) to be procured in advance.

6 Washing of Buses by the transporter
7 Driver/Helper must wear mask and gloves

8 Sanitizers in the Bus (Each Employee Temp check & sanitise his/Her hand before boarding the bus)
9 Social distancing to be ensured in queues after de- boarding the bus
10 Employees personal cars/ Suppliers Vehicles to be sanitized
Hanon Systems – Confidential #

11 Assignment of Sanitization to some agency / internally trained person.

12 No Change of Bus Driver
13 Bus Monitor to check the temperature of Driver and Helper
14 Ensure extra bus facility or CAR POOL, so that one seat gap between each person in bus.
C Gate Management
1 Provide PPEs for security team (mask and gloves)
2 All Security Personnel to monitor temperatures of each other
3 Security staff must wear Mask and sanitise their hands.
Self declaration Forms to be taken from each employee ( English / Hindi / Regional Language) As per
4
format attached
5 Sufficient hand washing & Sanitizing facility at gate for all employees
6 Hands Sanitization / Washing to be done at gate before entering plant.
7 Distribution of Mask and Awareness to be given for usage of Masks
Procurement of Masks and other related Items ( To be purchased as per the Regional requirements)
8
as per list attached
9 Bio metric finger swiping to be removed temporarily (Manual / Card scan entry instead of punching )

100% Thermal screening (temperature check) of all employees at entry gate (To track people where
10 they have been during quarantine... if they are travelling from affected areas wait another 14 days
before getting back to job)
Restrictions to GUEST Visit (in principle). Approval of Plant Head is required. Foreigners are
11
restricted to enter the company (allowed at designated room only)

Self-declaration by visitors before allowing urgent visit (To track where they have been during
12
quarantine... if they are travelling from affected areas in last 14 days, not allowed to enter plant)

100% screening (for temp or any symptoms) of all visitors including customers, personal drivers,
13 transport drivers, cleaners, supplier, government officials etc. at gate is mandatory subject to
permission of Plant Head
Washing of shoes while entering in the plant - a tray with mix of disinfectants in water to be placed at
14
entrance
15 Advisory issued to Suppliers to be followed upon.
D Canteen & Pantry Management
Re-arrange seating system in canteen & Tea break areas to ensure social distancing requirement of
1
1 meter

2 Additional batches to be made so that people come in smaller numbers at the canteen.

3 Reduce lunch time to 20 minutes (in canteen) to allow more batches in a day
All Employees who carry lunch from home will be allowed to take lunch at their Work- Stations / Tea
4
Areas
5 Keep all doors and windows open for natural ventilation.
6 Separate entry and exit in canteen (wherever possible)
7 Disposable utensils to be used for tea & snacks.
8 All wash basins at canteen must be equipped with sufficient number of Hand Wash of good Quality.
9 All Employees must thoroughly wash their hands before taking lunch ( Displayed Advisory)
10 All Canteen staff must be fully healthy. Daily monitoring of body temperature.
11 Canteen Staff must wear all required PPE such as Gloves, Masks, Cap etc.
All items including plates & spoons to be served by Canteen staff only. Employees should not touch
12
anything at the counter. Additional volunteers from the Plant
13 Service of Food to be done only by Canteen staff / Volunteers with full PPEs.
Social distancing marking should be marked at all counters so that people stand at a distance of
14
minimum one meter.
15 Self service of Saunf / Mouth fresheners not allowed in canteen.
Hanon Systems – Confidential #

16 All Utensils to be treated with Potassium per magnate solution before use. ( KMnO4)
17 Ample number of volunteers must support Canteen during the Lunch / Dinner Timings.
18 Green Cut salad to be avoided during the initial period as it may trigger some type of infection.
Instead, Lemon and Green Chilles must be provided as a source of Vitamin C enabling immunity
19
boosting.
Tables and Chairs must be washed / wiped with dis-infectant solution every time a person finishes his
20
/ her meal.

21 Cleaning of floor by approved disinfectants

22 Cleaning of table/chairs by disinfectants

23 Removal of glass/water jugs/salt bottle etc. from the table
24 Avoid common drinking water place, separate water bottle to each employee
E Plant
1 Identification & Declaration of Daily surveillance team for Health ( Covid Control Team)

2 Daily monitoring sheet with effective parameters

Surveillance team for regular patrolling across the plant. Any suspected case to be quarantined
3
immediately
4 Quarantine area / room to be nominated to keep an unhealthy person before sending to Hospital.

5 Sanitization of office/workstations/equipments.

Restricted Movement in the plant - a Help desk to be available at all shops to address employee
6
concerns then & there
7 Compulsory Hand washing- Liquid soap to be provided at all locations

8 Use of hand dryers suspended -remove hand dryers from wash room

9 Mask and gloves to be provide for Pantry /housekeeping team. No second person entry in the pantry.

10 Sanitization by professional agency of office and plant to be done atleast every week
Totally avoid the meeting of more then 3 people and if required follow social distance ( As for as
11
possible)
12 Attending training programs/seminars (in person) are suspended
13 Mass gatherings at work place like Unit Address, Birthday Meetings,etc are suspended
Extensive education to be done to all employees through posters, announcements for regular
14
handwashing and sanitizing .
15 Reduce travel to maximum extent, use Video Conference / Tele-Conference

16 All Offices and Shops to open for ventilation ( To the extent possible)
17 Disposal of Masks in closed Dust Bins being disinfected twice daily
18 Temporary partitions with polythene between work stations to maintain safe distance.

19 Stop all shift start meeting . Operators to directly go to their work place

20 Work from home, as appropriate for management staff

Hanon Systems – Confidential #

All machines ,operating buttons , working tables to be sanitized properly before Start of production.
21
Every Operator change should clean.
22 Support to villages Sarpanches for activities related to Corona protection.

Approaching all the sarpanches of near by villages to help in maintaining social distances, usage of
23 nose mask and hand wash practices in their villages to stop spread of corona virus and to give
awareness and protection activity against corona. So that our workers remains protected.

24 HOUSEKEEPING STAFF training & discipline monitoring for effective sanitization

 Hanon Systems – Confidential #

LANTS AFTER LOCKDOWN

Essential /
Frequency Desirable Resp. How to Do Target Date

HR & Admin
Before opening E
and Operation
As per the
announcement by the HR & Admin
E
related OEMs/ and Operation
Customers
Before opening and
E Operation
then need based.
Before opening and
E HR & Admin
then need based.

Once D Operation

Once E HR & Admin

To be deleted E HR & Admin

Once before opening D HR & Admin

Once on the first day

Department Wise
Can be circulated to E HR & Admin
employees in advance
for their understanding

Management to take a
call based upon the D HR & Admin
requirements/ indent

Once D HR & Admin

Once D Operation

Once E HR & Admin

Once E HR & Admin

Once D HR & Admin

Once E HR & Admin

Buses two times a day

- before & After E HR & Admin
boarding
As per Plant
E HR & Admin
Requirements
To be deleted E
one mask &
E HR & Admin
Gloves/2days
Once each shift D HR & Admin
In each shift time E HR & Admin
Each Day E HR & Admin
Hanon Systems – Confidential #

Once D HR & Admin

Each Day D HR & Admin
Once each shift E HR & Admin
E HR & Admin

On going E HR & Admin

Daily on each shift E HR & Admin
In each shift time E HR & Admin
On the day of reporting E HR & Admin
Daily each shift E HR & Admin
In each shift time E HR & Admin
In each shift time E HR & Admin
As per Plant
E HR & Admin
Requirement
Till the eradication of
E HR & Admin
Covid-19

Everyday while
E HR & Admin
entering in the plant

On going E HR & Admin

On going E HR & Admin

On going E HR & Admin

On going D Operation
On going E HR & Admin

at least 3 feet distance

E HR & Admin
between two person.

HR & Admin
On going E
and Operation
HR & Admin
On going D
and Operation
HR & Admin
On going E
and Operation
On going E HR & Admin
HR & Admin
On going E
and Operation
On going E HR & Admin
On going E HR & Admin
On going E HR & Admin
On going E HR & Admin
On going E HR & Admin
On going E HR & Admin
HR & Admin
On going E
and Operation
On going E HR & Admin
On going E HR & Admin
Hanon Systems – Confidential #

On going E HR & Admin

HR & Admin
On going D
and Operation
On going E HR & Admin
On going D HR & Admin

On going D HR & Admin

Every two hour during

Lunch / Dinner and in E HR & Admin
starting
after/before of every
E HR & Admin
meals/service
On going E HR & Admin
HR & Admin
D
and Operation

Once E Operation

HR & Admin
Once E
and Operation
patrolling of Every two
D Operation
hr
HR & Admin
Once E
and Operation
once in a day for first
one month and HR & Admin
E
thereafter once in and Operation
week
Till the eradication of
D Operation
Covid-19
HR & Admin
every break of 3 hrs. E
and Operation
Till the eradication of HR & Admin
D
Covid-19 and Operation
one mask &
E HR & Admin
Gloves/day
HR & Admin
Weekly E
and Operation
one month D Operation
one month D Operation
HR & Admin
one month D
and Operation
HR & Admin
Every Break time E
and Operation
HR & Admin
one month E
and Operation
HR & Admin
On Going D
and Operation
On Going E HR & Admin
Till the eradication of
D Operation
Covid-19
Till the eradication of
D Operation
Covid-19
Till the eradication of
D
Covid-19
Hanon Systems – Confidential #

Daily before starting of

shift E Operation
Till the eradication of
D Hr &Admin
Covid-19

Till the eradication of

D Hr &Admin
Covid-19

Daily D Hr &Admin
 Requirements of various necessary items

Items Specification Quantities Required Applicability

Masks All employees and visitors

Infrared Thermometer Body temperature checkpoint

All working areas, including door handles, floors and

Sanitizers desktops

Disinfectant Desk phones, door handles, hands

Hand Wash Production and office areas

Disinfectant Spray Production and office areas

Cleaning Cloth Production and office areas

Personnel responsible for segregating and transferring

Goggles people with abnormal symptoms to hospitals

Personnel responsible for segregating and transferring

Gloves people with abnormal symptoms to hospitals

Personnel responsible for segregating and transferring

Protective Clothing people with abnormal symptoms to hospitals

Potassium Permagnate For treating all Canteen and Pantry Utensils

Sanitization & disinfectant specs

Sanitization &
disinfectant specs
G.O.Ms.No.176.pdf

COVID waste disposal guidelines

Guidelines for
disposal of COVID
19 waste.pdf