Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:

Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority

Section II:

Bidding Data

Bidding Document, Section II: Bidding Data

Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:
Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority II - 1

Bidding Data

Whenever there is a conflict, the provisions herein shall prevail over those in the
Instructions to Bidders.

Instructio Bidding Data

n to
Bidders
Clause
Reference
1.1 Name and address of the Employer:

Ethiopian Roads Authority

Ras Abebe Aregay Street
P.O.Box 1770
Tel. +251-11-515 66 03
Fax. +251 11 5514866/51 00 82
Addis Ababa
Ethiopia
1.1 Summary of the Works:
Name and description of the Project:

Name of Project: Asphalt Overlay of Addis Ababa-Gohatsion Road Project:

Contract 3: Km 102+000 to km 177+147 (Fiche-Gohatsion).

Description of the Works: The project road is located in Oromia Regional State
and is part of the main road from Addis Ababa to Gondar through Fiche,
Dejen, Debremarkos and Bahirdar. The project consists of an Asphalt Overlay
work from Fiche to Gohatsion (Contract 3: from 102+000 to km 177+147). The
project is 75.06 km long and the work consists of an asphalt overlay work
with Asphalt Concrete surfacing including pre-overlay work, maintenance of
damaged road and Major and Minor drainage structures.
1.1 (a) Add the following to Clause 1.1(a)
Maintenance Services shall be referred to as Management and Maintenance
Services and consist of (1) Routine Maintenance and Periodic Maintenance Works
required to be carried out to achieve and maintain the required Levels of Service and
achieve the specified performance measures and (2) Management Services required
to monitoring, planning, programming, management, quality control and reporting
needed for effective execution of the Design, Improvement and Maintenance Works.
1.2 Period of Completion: The Completion time for the Contract is ten
(10)calendar years from the Start Date of the Contract under which the first
three (3) years will be for undertaking of Overlay Woks from the start date
and the remaining 7 (Seven) Years will be for Road Asset Management And
Maintenance Period as per Separable Portions detailed below:

Separable Portion 1: One (1) calendar year from the Start Date of the Contract
(Year 1)
Separable Portion 2: One (1) calendar year from the End Date of Year 1
Separable Portion 3: One (1) calendar year from the End Date of Year 2

Bidding Document, Section II: Bidding Data

Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:
Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority II - 2

Separable Portion 4: One (1) calendar year from the End Date of Year 3
Separable Portion 5: One (1) calendar year from the End Date of Year 4
Separable Portion 6: One (1) calendar year from the End Date of Year 5
Separable Portion 7: One (1) calendar year from the End Date of Year 6
Separable Portion 8: One (1) calendar year from the End Date of Year 7
Separable Portion 9: One (1) calendar year from the End Date of Year 8
Separable Portion 10: One (1) calendar year from the End Date of Year 9

The annual Asphalt Overlay Works required to be executed during the

Contract is shown in the table below.

Contract Year Total Length of I Asphalt Overlay

Works (km)
1 15.0
2 30.0
3 30.0
4 0
5 0
6 0
7 0
8 0
9 0
10 0

The completion time for the periodic overlay Works for each Separable
Portion is as defined in the Specifications – PART A. Periodic Overlay Works
that failed to achieve verified substantial completion within these time frames
will have liquidated damaged applied in accordance with GC Clause 47.1

5.2(e) The Joint Venture Agreement shall, as a minimum, show a joint and several
liability clause, the proposed administrative arrangements for the
management and execution of the project, the duties, responsibilities and
share of each partner, the authorized representative of the joint venture shall
also be included.

9.1 In addition to the list of Bidding Documents, and in accordance with the
provisions of Sub-clause 11.1 of Instructions to Bidders, the following
documents shall be available for inspection by Bidders, at the offices of ERA

Engineering Report
Soil and Materials Report;
Hydrological/Hydraulics and Structural Design Report and

The Bidders’ attention is drawn to the fact that the above documents are
available to them for information purpose only, and they are not part of the
bidding documents nor will form part of the contract to be signed with the
successful bidder.

Bidding Document, Section II: Bidding Data

Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:
Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority II - 3

10.1 Address to request any clarification:

W/rt Tirsit Tamiru

Engineering Procurement Directorate Director

ERA 2nd floor, Room No. 207
Tel. +251-11-515 50 02
Fax. +251 11 5510082/45 66
Addis Ababa, Ethiopia
12.1 Bid Language is: English

13.1 13.1 The Financial Bid shall comprise the following:

(a) Letter of Financial Bid;

(b) Appendix I to Financial Bid: Schedules of Adjustment Data

(Forms C, D and E), and

(c) Appendix II to Financial Bid: Payment Schedules A to C.

14.1 Replace Clause 14.2 with the following:

Bidders shall (i) fill in rates and prices for all items of Works and Services
described in the Bill of Quantities (BOQ) for Periodic Maintenance Works (ii)
submit a Lump Sum price for this contract as per the Letter of Bid which
includes Management and Maintenance Services, and the Total Price of the
BOQ for Periodic Maintenance Works. The Payment Schedules provided in
Section IV – Bidding Forms serve to define the basis of payment for the Lump
Sum percentages applied to each work category.
14.4 The Contract is subject to price adjustment as outlined in the Appendix to Bid
and clause 70 of the Conditions of particular applications.

15.1 Currency of Bid:

Bidders shall quote entirely in the currency of the Employer’s country.

16.1 Period of bid validity

The period of Bid Validity shall be 120 days from the latest date for submission
of bids, extended, if applicable, in accordance with the provisions of sub-
clause 22.2 of the Instructions to Bidders.

17.1 Bid Security is not required

18.1 Not Applicable

19.1 The Pre-bid Meeting shall be held

Venue

Ethiopian Roads Authority

Ras Abebe Aregay Street
P.O.Box 1770
ERA Building 4th floor ,Conference Room

Bidding Document, Section II: Bidding Data

Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:
Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority II - 4

Tel. +251-11-515 66 03
/Fax. +251 11 5514866/51 00 82
Addis Ababa
Ethiopia

Date: February 18, 2016

Time: 10:30 AM

20.1 Number of copies of bid to be completed and returned.

ONE ORIGINAL and FOUR COPIES

21.2(a) Employer’s address for the purpose of bid submission is:

Name and address of the Employer:

Director General Office
Ethiopian Roads Authority
Ras Abebe Aregay Street
P.O.Box 1770
ERA Building 4th floor
Tel. +251-11-515 66 03
Fax. +251 11 5514866/51 00 82
Addis Ababa
Ethiopia

21.2 (b) The name and identification number of the contract is:
Construction of road Asphalt Overlay of Addis Ababa-Gohatsion Road Project:
Contract 3: Km 102+000 to km 177+147 (Fiche-Gohatsion)

Procurement ID No. W/16/NCB/OC/GOE/2008 EFY

21.2 (c) Do Not Open Before March 04, 2016 at 2:30 P.M

22.1 Deadline for submission of bid is: March 04, 2016 at 2:30P.M

25.1 Venue, time, and date of bid opening are:

Venue
Ethiopian Roads Authority
Ras Abebe Aregay Street
P.O.Box 1770
ERA Building 4th floor
Tel. +251-11-515 66 03
Fax. +251 11 5514866/51 00 82
Addis Ababa
Ethiopia
Date: March 04, 2016
Time: 2:30 PM

30.2(d) Not Applicable

Bidding Document, Section II: Bidding Data

Addis Ababa – Gohatsion Road Upgrading and Overlay Project, Contract 3:
Fiche – Gohatsion Road Overlay Project (km 102+000 – 177+147) Ethiopian Roads Authority II - 5

31.1 margin of preference is not applicable

31.5 Alternative offers are not permitted.

36 Standard form and amount of Performance Security acceptable to the

Employer

Bank/Insurance Guarantee/Bond in an amount of 10% of the Contract Price.

Conditional Insurance guarantee/Bond is acceptable for local contractors.

37 Disputes Review Method is: Disputes Review Expert.

Bidding Document, Section II: Bidding Data