TASK 1

RISK REGISTER

ATM ID: NAA RFT 2017/1058

Agency: National Archives of Australia
Category: 81110000

Prepared by: XXXX

Position: Team member
Date: 06/10/2020
Version No.:

Student name:
DAN
Document Version Control
Versio Changes Date Updated Authorized by Approval
n by (Name/ Titles) Signature
s
1 Documentation review 10/12/201 XXXX XXXX/Project
9 manager
2 Testing 19/2/2020 XXXX XXXX/Team
member
3 Security 16/06/202 XXXX XXXX/Team
0 member
4 Legal actions 05/10/202 XXXX XXXX/Sponsor
0 s

Definitions
Terms Definitions
API (Application Programming Interface) This is a software interface which allows to
communicate with the two applications
CMS (Content Management System) It is an interface which helps to modify and
recreate a digital interface

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 Table of Contents
i. Document Revision History ____
ii. Definitions ____
1. Introduction __1_
2. Key objectives of the project risk management __1_
3. Identify Risks __1_
4. Tools and Techniques to identify risks __2_
5. Risk Register __4_
6. Legend of Risk Categories __7_
7. Risk Matrix __7_
8. Action Plan for High-Rating Risk __8_
9. Monitor and Control Risks _11_
9.1. Monitor Risks ____
9.2. Control Risk Outcomes ____
10. Assess Risk Management Outcomes _12_
10.1. Project Performance Review ____
10.2. Risk Management Issues ____

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1. Introduction
(An overview of the project and client’s requirements. Say a bit about the risk register/ risk
management process)

This project is about upgrading of the website Destination: Australia. Destination: Australia
is a website where we can share the migrant experience in Australia by uploading your own
photographs. For better interaction and functionality of the site, it should be transferred from
proprietary CMS to an Open Source CMS. So, the requirements of the clients are to
redevelop the site as a user-friendly interface and modern. The request is also related to the
hosting and maintenance of the Destination: Australia.

A risk register is a repository where you can see all your potential risks in one place which
can impact your project or whole enterprise. You have capture and track the risks in project
to make it error free.

2. Key objectives of the project risk management

The key objectives of the project risk management are:

o It should provide high quality service to the customers (user friendly).
o For better interaction, reduce the effect of risk.
o Demonstrate the likelihood of the risk.
o When the project is practicable by the user, it should reduce the human costs of risk.
o Whenever, there is a redevelopment or upgrading the project make sure that the
project should have low risk.
o It is better to reduce the financial losses, other negative consequence and claims.
o Following legal obligations is very necessary.
o Should reduce the duplication of the systems.

3. Identify Risks
No. Risks Description
1 Delay in testing Because of the wrong estimates, unstable builds and

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2 Scheduling errors
3 Technological
4 Security
5 Documentation review
6 Design
7 Communication
8 Legal actions
poor team interaction testing delay may occur.
Not having proper planning on project and poor team
work
Even though there is major development in technology,
changes in technology can create a threat.
There may be some threats to the security and there
may be fraud users.
Project risk may be identified by reviewing the project
details and background details with the other project
data to check the whether project is copied from the
other organisation
Low quality of design may leads to risk. No feasibility
and flexibility of architecture and design.
Understanding the requirements of project is must.
Project purpose is not well defined.
Understanding the terms and conditions of the project.
Legal actions may pause the project.

4. Tools and Techniques to identify risks

(Describe your approach to identify risks on the project)

o Documentation review is must. This will help to identify risks in reviewing the
documents of the projects such as articles, organisation process etc.
o Brainstorming is a technique which is done with the group of people. They always
focus on identifying the risks in the project.
o To determine the risks, strengths and weakness are identified in the project.
o Thinking in different aspects to do the project and finding the validity of the each
assumption can reduce the risk rate.
o Identifying problem in the project, acknowledge the cause of it and then take
preventative action to overcome it.
o Delphi technique is used to consult the team of experts. In this required information is
sent to the experts they compile and then forward the results for the further review
until there are no consensus.
o To identify the risks in the project, interviewing is conducted between the team
members, stalk holders and the experts.
o Identifying the risks from the roots. This may further used to identify more risks.

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Student name:
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5. Risk Register
Mitigation
strategy/respons
Initial Risk e Residual Risk
Likelihoo Ratin Likelihoo Ratin
No. Risk Category Risk Description d Impact g d Impact g
1 Testing Because of the wrong Medium High 5 Understanding Low Mediu 2
estimates, unstable builds the plans and m
and poor team interaction updating
testing delay may occur. information with
the team can
reduce the risk.
2 Scheduling errors Not having proper Low High 4 Tracking Low Low 1
planning on project and schedules daily
poor team work and reviewing the
schedules done
by the project
team can reduce
the risk
3 Technological Even though there is major Low High 4 No abilities to Low High 4
development in reduce.
technology, changes in
technology can create a

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 threat.
4 Security There may be some threats Low High 4 Verifying the Low Mediu 2
to the security and there security details m
may be fraud users. may reduce the
risk.
5 Documentation Project risk may be Medium High 5 Refer the project Low Mediu 2
review identified by reviewing the and assess all the m
project details and changes that are
background details with made in project
the other project data to and document the
check the whether project scope in the
is copied from the other project initiation
organisation
6 Design No feasibility and Low High 4 Defining proper Low Low 1
flexibility of architecture design of the
and design. project and
identifying the
risks in the
project.
7 Communication Understanding the Medium High 5 Check the project Low Mediu 2
requirements of project is charter and make m
must. Project purpose is sure the project
not well defined. contains all the

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 requirements.
8 Legal actions Legal actions may pause Low Mediu 3 Follow all rules Low Low 1
the project. m and regulations of
the project. Make
sure that you sign
the contract
before imitating
the project.

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6. Legend of Risk Categories
Priority Risks Risk categories
high Delay in testing Testing
moderate No proper planning Scheduling errors
moderate Technological threats Technology
Moderate Security issues Security
High Reviewing project Documentation review
Moderate Quality of design Design
High Understanding Communication
requirements
Moderate Terms and conditions Legal actions

7. Risk Matrix
(Risk rating and likelihood)
Impact Rating
Negligible Minor Moderate Major Severe
Likelihood Rating

Rare
Unlikely
Possible Risk
2,3,4,6,8
Likely Risk 1,5,7
Almost Certain

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8. Action Plan for High-Rating Risk
Risk Action Plan #1

Item No. Risk Description:

(Risk No.) 7
Understanding the requirements of project is must. Project
purpose is not well defined.

Risk Rating: 5 Category: Communication Risk Treatment:

(Accept/ mitigate/ Avoid/
Transfer) Mitigate
Action Plan:

By identifying the misunderstandings that are done and clarifying it and correcting it as
soon as possible

Proposed Actions:
(Risk response)

It improves the communication among the project team and a way to solve every risk in the
project.
Resource Requirements:
(Resource requirements to put the risk response into place)

Good team work

Responsibilities:
(who will be responsible for putting the risk response into place)

Project manager

Scope Impact:

Improves team work which may reduce the risk

Time Impact:

Reduces time and can complete the project as scheduled

Cost Impact:

No cost impact

Reporting & Monitoring Required:

Yes

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Prepared by: Date: Reviewed by: Date:
(Name & position) 05/10/2020 (Name & position) 06/10/2020
XXXXXXX XXXXXX
Team member Project manager

Risk Action Plan #2

Item No. Risk Description:

(Risk No.)
1 Wrong assumptions and unstable building

Risk Rating: Category: Risk Treatment:

5 Testing (Accept/ mitigate/ Avoid/
Transfer) Mitigate
Action Plan:

Understanding the plans and updating information with the team can reduce the risk.

Proposed Actions:
(Risk response)

Reduces the errors that are done and can identify the problems immediately

Resource Requirements:
(Resource requirements to put the risk response into place)

Including schedule review and team work

Responsibilities:
(who will be responsible for putting the risk response into place)

Team manager

Scope Impact:

Identify the risk immediately and easy to reduce it.

Time Impact:

It make time some extra time for reviewing the project

Cost Impact:

No impact on cost

Reporting & Monitoring Required:

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Yes
Prepared by: Date: Reviewed by: Date:
(Name & position) 05/10/2020 (Name & position) 06/10/2020
XXXXX
Testing member

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DAN
9. Monitor and Control Risks
9.1. Monitor Risks
(What activities did you undertake to monitor the risk environment to identify changed
circumstances that would or did impact on your project?)

o Communication is the best thing to monitor the risks. Often, many failures are
occurred due to the lack of communication. Discussing every possible action and risk
among the team members can show more impact.
o Identifying and analysing the risk and how it shows impact on the project. Scaling the
risk according to the impact on the project.
o Evaluating the risk process effectiveness by performing risk management process,
identifying risk, evaluating qualitative and quantitative risk and performing the
response.
o Tracking the identified risks to find the impact on the time and budget.

9.2. Control Risk outcomes

(What was the outcome of this review and how did you manage the changed risk responses to
maintain the currency of your risk register and action plans and responses?)

o It may changes the entire project management plan in order to avoid the risk.
o Creating a risk report and forwarding it to the project manager to see any risk or to
make any decisions on the project. So, the necessary updates on the projects are
implemented.
o Along with the risks considering the threats on the project. Make sure that your
project should be in a beneficial way and should be scheduled in time and budget.
o Before identifying the risk, better understand the root that causes the risk. This helps
you to overcome the risk as soon as possible.

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10. Assess Risk Management Outcomes
10.1. Project Performance Review
(Review your project performance in terms of risk management. Would your risk
management processes and procedures be considered effective? Why/why not?)

This project has many better qualities compared to the previous version. Many of the risks are
identified and implemented a new mitigation for every risk. So the risk scale has been
reduced. Team work among the project team has been improved so there will be no
misunderstanding in the project and the project will be scheduled on time and with low
budget.
Considering my risk management will improve the team work, communication and reduces
the risks. There will be less impact in time and cost. For every risk there is action plan where
we can mitigate the risk and find a new solution for the better project. Even the team co-
ordination can be able to develop many more ideas for the better outcome of the project.

10.2. Risk Management Issues

Description of Recommended
problem/ action for next Lesson learnt/
Date opportunity time/ project Raised by
06/10/2020 Failure in risk Communicate risks Testing the risk
communicating to frequently which are frequently before it
the top management more complicate to is too complicated
measure
06/10/2020 Failure in Understanding the Finding the risks
monitoring risks strategies to inherent from its roots to stop
the risks additional risks
06/10/2020 Failure in managing Understanding, Keeping track of
risks measuring, every problem
monitoring the risk

Student name:
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Student name:
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