R e s u l t s - b a s e d P e r f o r m a nc e M a n a g e m e n t S y s t e m

Manual for Teachers and School Heads

THE
INDIVIDUAL
PERFORMANCE
COMMITMENT
AND REVIEW
FORM (IPCRF)
DATA COLLECTION
SYSTEM FOR S.Y. 2019-2020

USER GUIDE

The Results-based Performance Management System (RPMS) Manual for Teachers and School Heads was developed through
the Philippine National Research Center for Teacher Quality (RCTQ) with support from the Australian Government.

© Department of Education - Bureau of Human Resource and Organizational Development

Philippine National
RESEARCH CENTER FOR

TEACHER QUALITY
THE RPMS MANUAL

This guide is a supplement material to the

Results-based Performance Management
System (RPMS) Manual for Teachers
and School Heads. The RPMS Manual for
Teachers and School Heads was developed
through the Philippine National Research
Center for Teacher Quality (RCTQ) with
support from the Australian Government
through the Basic Education Sector
Transformation (BEST) Program.

Layout by Michael Wilson I. Rosero

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 IPCRF DATA COLLECTION SYSTEM

1. Preliminaries
To better support the continuous professional development of
teachers based on the Philippine Professional Standards for Teachers
(PPST), the Department of Education, through the Bureau of Human
Resource and Organizational Development (BHROD), seeks to
establish baseline data on teachers’ proficiency level on the first 12
indicators of the PPST. Hence, the DepEd needs to establish an
effective mechanism for collection, consolidation and analysis of the
RPMS data to obtain such data.

To facilitate the collection and consolidation of IPCRF data of

teachers across governance levels, the electronic IPCRF form was
developed. This Manual guides School Heads and other designated
personnel at the school, division, regional and national levels in the use
of these forms and the process of collection and consolidation of
teachers’ IPCRF data. It also specifies the roles and responsibilities of
personnel responsible for data collection at each governance level.

2. Accomplishing the Electronic IPCRF

Download the prescribed electronic IPCRF file from the

link: http://deped.in/IPCRFEncode20192020

Important notes before using the IPCRF file:

• The IPCRF works best in MS Office 2010 or newer.

• Each teacher shall have one IPCRF Collection file. The
IPCRF may be produced into a number of copies after
encoding in the following fields in Part 1 of the Encoding
tab: Region, Division, District/Municipality, School ID,
School Name, School Type, School Size and
Curricular Classification. Edit the name of each file to
include the name of the teacher (see Part B Step 9).
• Do not type in fields with dropdown button.

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THE RPMS MANUAL
 A. Opening the IPCRF Data Collection File
Personnel Involved: RATER

DOs DON’Ts

Laptops, tablets, desktop PCs Mobile/smartphones, tablets,

(Windows, macOS X) Chromebooks/Windows RT
(Android, iOS)

MS Excel 2011 MS Excel 2008 Google Sheets

Microsoft Office Excel versions

2010, 2013, 2016, 2019, 365

LibreOffice Calc WPS Office Numbers

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 IPCRF DATA COLLECTION SYSTEM

1. Extract the IPCRF file from the zipped folder and save it
on the Desktop.
Note: Do NOT double-click the zipped folder to open it.
Right-click and then extract folder to Desktop. Click OK.

2. Double-click on the “DepEd

Prescribed IPCRF Parts 1-4 SY 2019-
2020” file to open it.

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THE RPMS MANUAL

B. Accomplishing and Submitting the IPCRF Data Collection File

Personnel Involved:
Steps 1-4: RATER; Steps 5-9: TEACHER-RATEE

1. Open the IPCRF File and Enable Macros. Click “Enable

Editing” and “Enable Content”.
Note that the process of enabling “Macros” may differ
in different versions of MS Excel.

2. In the Encoding tab, accomplish Part 1 starting with the

fields for teacher, division and school information.
Read the Instructions carefully.
Enter the needed information by either typing it in the
empty cells (white) or by clicking the dropdown arrow
and selecting the demographic information applicable
to you. It is recommended to start with the Division and
School information first (rightmost data column). The
Date of Review, if not yet determined, may be
left unfilled for the meantime.

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 IPCRF DATA COLLECTION SYSTEM

How to “Enable Macros” manually (as an alternative to Step 1 on page 6)

Step i: Click “File”
in the Ribbon Bar.

Step ii: Click

“Options”.

Step iii: Click “Trust

Center”.

Step iv: Click “Trust

Center Settings...”.

Step v: Click “Macro

Settings”.

Step vi: Tick “Enable

all macros”.

After all the steps, click

“OK” and “OK”, then close
the MS Excel window and
reopen the file.

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THE RPMS MANUAL

3. Continue accomplishing Part 1 appropriate to your

position in the Encoding tab.
Encode the COT rating per observation period by
doing the following steps.

• Select the subject (or the discipline related to

your subject) for COT.
• Input the COT rating per objective.
• Encode date of observation.
• Click “Lock COT” button once finished.
• Provide a single password for COT 1-4 to
protect your data
Note: If in case there are less than 4 COT rating
sheets available, leave the entire COT column(s)
unfilled. No need to lock the COT column(s).

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 IPCRF DATA COLLECTION SYSTEM

4. Finish accomplishing Part 1 of the Encoding tab.

• Encode all other IPCRF Numerical Ratings for Q, E, and T.

• Input Name and Position of Approving Authority.
• When COT and QET ratings are encoded and checked
to its accuracy, click “Finalize Part 1”.
• Provide the same password, when prompted. Click
“Go”, then click “Ok” in the dialog box that will appear.
• Give the file copy to the teacher concerned, who then
accomplishes Part 2 in the Encoding tab and his/her
Development Plan in the Part 4 sheet of the file.

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THE RPMS MANUAL

5. Answer the Core Behavioral Competencies (Part 2)

of the Encoding Tab.
• Tick the box of the behavioral indicators that you
demonstrated during the performance cycle.
• Click “Finalize Part 2” when you are done to
save your data.
• Supply a password to further protect your data.
• Click “OK”.

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 IPCRF DATA COLLECTION SYSTEM

6. View IPCRF Parts 1-3 Sheets. After Step 5, the results of all
encoding done in the Encoding Tab appear in Parts 1-3 sheets.
Check on all contents of these sheets. These sheets are
protected from any editing.

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THE RPMS MANUAL

7. Update your Development Plan in the Part 4 sheet. This sheet is

not protected for any editing. You may add rows, if necessary.

• Click “Finalize Part 4” if done.

• Supply the same password as the one used
to finalize Part 2 of the Encoding tab.
• Click “Go”, then “OK”.

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 IPCRF DATA COLLECTION SYSTEM

8. Print Parts 1-4. Click “Print Parts 1-4”.

• The teacher must ensure that his/her computer is

connected to the printer using the File and Print
Options in MS Excel.
• He or she must print all the pages of this form,
complete all required signatures, and submit to
the Personnel Division of the school to be
attached to his or her 201 personnel file.

9. Submit the soft copy of the IPCRF electronic form

to your Rater or School Head for the school-wide
consolidation.

Use the following format in naming the file:

DepEd Prescribed IPCRF Parts 1-4 SY 2019-2020-

Level-Teacher’s Surname, First Name

Avoid using special characters, e.g. ñ, @

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THE RPMS MANUAL
Frequently Asked Questions on the Accomplishment of the
IPCRF e-Tool
Question
1. As I start using the file, some
features seem not working
properly. What can I do?
2. Who initiates the
accomplishment of e-IPCRF?
3. The file is for Proficient
Teachers. Where is the file
for HIGHLY PROFICIENT
teachers?
4. The dropdown options for level
taught and grade level taught do
not appear. What should I do?
14
Answer
• Ensure that you are using MS Office
2010 or newer.
• Ensure that you have enabled all
macros.
• Based from protocol (and as seen
in the tool instructions), the RATER
answers Part 1 of the Encoding Sheet,
including the teacher/rater/region/
division/school demographics,
COT and QET ratings. To do this,
open 1 file and start encoding the
fields for region/division/school
information (rightmost column of the
demographics portion), then replicate
the file into a number of copies. Edit
the name of each file to include the
name of the teacher.
• BUT GIVEN THE CURRENT COVID-19
SITUATION, the RATEE may initiate
the encoding of his/her demographic
profile, and the COT ratings. The
RATER consequently ensures that all
information are recorded accurately
during the ratee-rater conference.
• After downloading, the default file
is for Proficient teachers. However,
selecting from the POSITION field in
Part 1 of the Encoding sheet shows
the file/tool appropriate to the
position selected.
• Start by filling out the fields for
region/division/school information
(rightmost column of the
demographics portion), particularly
the CURRICULAR CLASSIFICATION
field.

Question
5. I am a Senior High School
(SHS) teacher. What option
shall I choose for Subject
Taught (in the demographic
field and in the subject for
COT)?
6. What will I choose for
SCHOOL SIZE?
7. The file is for Proficient
Teachers. Where is the file
for HIGHLY PROFICIENT
teachers?
8. There are restrictions in
the Employee number.
What shall I do?
9. Which will I choose in
Level Taught/Grade Level
Taught/Subject Taught?
10. I cannot edit Parts 1,2,
and 3 sheets. What will I
do?
11. What if I did not complete all
4 classroom observations?
12. What if I have 4 COT
rating sheets available?
IPCRF DATA COLLECTION SYSTEM
Answer
• Select the discipline directly related to
the SHS subject you are teaching.
• For the sole purpose of the e-IPCRF
for SY 2019-2020, the School Size
Parameters will adhere to the existing
2020 Brigada Eskwela implementing
guidelines (DM 032, s. 2020).
• After downloading, the default file is for
Proficient teachers. However, selecting
from the POSITION field in Part 1 of
the Encoding sheet shows the file/tool
appropriate to the position selected.
• The file currently uploaded in the link
has no restrictions in the Employee
number. Please download again if you
downloaded before 4 May 2020.
• First Priority: Plantilla/Appointment-
based
• Second Priority: Majority of number of
teaching loads
• These sheets are protected for any
editing and are automatic outputs after
all fields in the ENCODING sheet/tab
are accomplished and finalized. ONLY
the Encoding sheet/tab and Part 4
sheet are open for editing/encoding.
• Enter only the ratings available at
hand. Leave the entire COT column/s
(with no available ratings) unfilled. No
need to lock this/these COT column/s.
The Quality rating will still compute
automatically. For the Efficiency rating,
refer to DM 45, s. 2020.
• For those with COT4 ratings, the Rater
and Ratee shall agree to whether or not
it will be encoded in the e-IPCRF. The
agreement shall primarily consider the
advantage/benefit of the Ratee.
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 IPCRF DATA COLLECTION SYSTEM

Republic of the Philippines

Department of Education

DepEd MEMORANDUM
No. , s. 2020
RESULTS-BASED PERFORMANCE MANAGEMENT SYSTEM GUIDELINES FOR SCHOOL YEAR 2019-
2020 YEAREND ACTIVITIES IN LIGHT OF COVID-19 MEASURES
To: Undersecretaries
Assistant Secretaries
Minister, Basic, Higher and Technical Education, BARMM
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads
All Others Concerned

1. As mandated by DepEd Order No. 2, s. 2015 titled Guidelines on the

Establishment and Implementation of the Results-based Performance
Management System in the Department of Education, the Department is
scheduled to conduct Phase III: Performance Review and Evaluation and Phase IV:
Performance Rewarding and Development Planning of the Results-based
Performance Management System (RPMS) Cycle, School Year (SY) 2019−2020
for school-based personnel in April 2020. These phases include yearend review and
assessment, evaluation of portfolio and computation of final rating, ways forward and
development planning.
2. However, suspension of classes and all school activities at all levels in entire
Luzon was declared until April 14, 2020 as part of the enhanced community
quarantine and stringent social distancing measures for the management of COVID-
19 situation. Such enhanced community quarantine is extended until April 30,
2020.
3. As stated in Paragraph 35 of DepEd Order No. 2, s. 2015: “...In exceptional
cases, and only if the situation warrants, a one-time recalibration shall be
allowed. Exceptional cases shall include instances when high level decisions are
taken into effect such as changes in strategic directions, and circumstances
beyond the control of the ratee such as natural and/or man-made calamities,
including typhoon, earthquake and other fortuitous events.”
4. Given the above considerations, DepEd emphasizes specific RPMS-related
measures for school-based personnel. Please see Enclosure Nos. 1 and 2 for details.
5. It is also emphasized that the preparation and organization of the RPMS
Portfolio shall have started during the start of the SY, and only a sample of each
Means of Verification (MOV), excluding those MOVs with the specified required
number of pieces, is expected to be submitted. All RPMS-Philippine Professional
Standards for Teachers (PPST) Materials, including tools, forms, and other support
materials, for SY 2019-2020 can be accessed at
http://deped.in/RPMSPPSTSY20192020. Also, the prescribed Individual
Performance and Commitment Review Form (IPCRF) for teachers can be accessed at
http://deped.in/IPCRFEncode20192020.

DepEd Complex, Meralco Avenue, Pasig City 1600 8633-7208/8633-7228/8632-1361 8636-4876/8637-6209 www.deped.gov.ph

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THE RPMS MANUAL

6. Due to the COVID-19 situation, the Yearend Review shall be

postponed temporarily and shall resume when authorities issue a
declaration of safety for all DepEd employees. The adjusted schedule of
RPMS Portfolio submission and evaluation, data collection and consolidation of
IPCR rating will be released through a separate memorandum.

7. For more information, please contact the Bureau of Human Resource and
Organizational Development-Human Resource Development Division
(BHROD-HRDD), 4th Floor Mabini Building, Department of Education Central
Office, DepEd Complex, Meralco Avenue, Pasig City through email addresses
bhrod.hrdd@deped.gov.ph and helpdesk.rpms@deped.gov.ph or at telephone
number (02) 8470-6630.

8. Immediate dissemination of this Memorandum is desired.

LEONOR MAGTOLIS BRIONES

Secretary

Encls.:
As stated

References:
DepEd Order (No. 2, s. 2015)
DepEd Memorandum No. 43, s. 2020

To be indicated in the Perpetual Index

under the following subjects:

ASSESSMENT
BUREAUS AND OFFICES
EMPLOYEES
OFFICIALS
PERFORMANCE
RATING
TEACHERS
SCHOOLS

Page 2 of 4

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 IPCRF DATA COLLECTION SYSTEM

(Enclosure No. 1 to DepEd Memorandum No. , s. 2020)

RPMS-RELATED MEASURES FOR SCHOOL-BASED PERSONNEL

IN LIGHT OF THE COVID-19 SITUATION

A. Teaching Personnel

On Classroom Observable RPMS Objectives

The number of classroom observations may have been affected by the class
suspension which started in mid-March 2020. For this purpose,
each teacher is assumed to have obtained at least three (3)
classroom observations after the first three quarters which were not
covered by class suspension.

To compute for the rating for Quality for each of the classroom observable
RPMS objectives: (1) Identify the corresponding rating in the RPMS
5-point scale for each COT rating, (2) Get the average of the total
RPMS rating (or Divide the total RPMS rating by the number of
available classroom observations), and (3) Determine the final rating
for Quality. Detailed explanations and illustrative examples are
found on pages 40 and 41 of the Updated RPMS Manual, access at
http://deped.in/RPMSManualver2019.

To determine the rating for Efficiency, recalibrate the RPMS rubric in

such a way that the total number of available valid Main and
Supporting MOVs submitted obtains the highest rating of 5
(Outstanding). The RPMS Tools can be accessed at
http://deped.in/RPMSY1TOOLS2019.

A sample computation for Quality and Efficiency for classroom observable

RPMS objectives is found in Enclosure 2.

For COT Indicator 9 (or RPMS Objective 10) in the Proficient (P) tool, all
teachers using the Proficient tool shall be given an automatic rating
of 5 for both Quality and Efficiency in the IPCRF since this
indicator/objective can only be observed in Observation Period 4.

On Non-Classroom Observable RPMS Objectives

For the non-classroom observable RPMS Objectives, teachers are
encouraged to explore on the list of possible MOVs, and provide
whichever are available at hand that they may still obtain acceptable
results in Quality, Efficiency, and/or Timeliness.

B. Non-Teaching Personnel
School-based non-teaching personnel shall confer with their Rater for
agreements in relation to Paragraph 3 of this Memorandum. A similar
recalibration scheme with that of teachers may be done.

Page 3 of 4

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THE RPMS MANUAL

(Enclosure No. 2 to DepEd Memorandum No. , s. 2020)

SAMPLE COMPUTATION FOR QUALITY AND EFFICIENCY

FOR CLASSROOM OBSERVABLE RPMS OBJECTIVES

Scenario: Proficient Teacher A was scheduled for Classroom Observation Period 4

but was not observed because of the class suspension.

Table 1. Sample Ratings for COT Indicator 1 (RPMS Objective 1)

Classroom Observation COT Rating
Period
1 7
2 6
3 7
4 -

a. To compute for the rating for Quality in RPMS Objective 1, identify the
corresponding rating in the RPMS 5- point scale for each COT rating, get the
average of the total RPMS rating, and determine the final rating for Quality.

Table 2. Computation for Quality rating in RPMS Objective 1

Classroom Observation COT Rating Transmuted RPMS
Period Rating*
1 7 5
2 6 4
3 7 5
4 - -
TOTAL 14
AVERAGE** (14/3) = 4.667
QUALITY RATING* 5
* Refer to pages 40 and 41 of the Updated RPMS Manual
* Total divided by the No. of Available Classroom Observations

b. For Efficiency in RPMS Objective 1, recalibrate the RPMS rubric. Check the
validity of the submitted MOVs and determine the rating for Efficiency
referring to the recalibrated rubric.

FROM (original) TO (recalibrated)

5 4 3 2 1 5 4 3 2 1
Efficie Submitt Submitt Submitt Submitt No Efficie Submitt Submitt Submitt No -
ncy ed 4 ed 3 ed 2 ed 1 accepta ncy ed 3 ed 2 ed 1 accepta
Main Main Main Main ble Main Main Main ble
MOV, MOV, MOV, MOV evidenc MOV, MOV, MOV evidenc
each each each with e was each each with e was
with with with any 1 of shown with with any 1 of shown
any 1 of any 1 of any 1 of the any 1 of any 1 of the
the the the Support the the Support
Support Support Support ing Support Support ing
ing ing ing MOV ing ing MOV
MOV MOV MOV MOV MOV

Page 4 of 4

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 IPCRF DATA COLLECTION SYSTEM

BUREAU OF HUMAN RESOURCE AND ORGANIZATIONAL DEVELOPMENT

Dir. Jennifer E. Lopez
Education Program Supervisor, OIC, Office of the Director III

Cecille A. Anyayahan
Project Development Officer IV

Carlos B. Llamas III

Angelo D. Uy
Detailed Personnel, BHROD-HRDD

THE PROJECT TEAM

Field Personnel
Arthur M. Aquino Rey Valenzuela
Information Technology Officer I Information Technology Officer I
Division of Olongapo City Region IV-A CALABARZON

Dharyl C. Bucad Bryan L. Vicente

Head Teacher II/School ICT Coordinator Education Program Specialist II
Betis High School, Division of Pampanga Region III

Kevin G. Milo Jekyll D. Cadungog

Information Technology Officer I Information Technology Officer I
Division of the Island Garden City of Samal Region IX

Juan Carlos Sarmiento Johnnyline P. Jagdon

Information Technology Officer I Information Technology Officer I
Division of Manila Region VII

Information and Communications Technology National Educators Academy

Service (ICTS) of the Philippines (NEAP)

Maria Clarisse Ligunas, Leah Patricia M. Galgo

Information Technology Officer II Senior Education Program Specialist,
OIC Assistant Chief
Jonathan Fontanilla Professional Development Division
Information Systems Analyst III

Nicole M. Aquino
Information Systems Analyst II

RESEARCH CENTER FOR TEACHER QUALITY - UNE-SiMERR

Allan Reyes, Ph.D.

Project Leader, RPMS

Gina O. Gonong, Ph.D.

Director

Jennie V. Jocson
Deputy Director

Donnadette SG. Belza

Research Officer

Alwaleed Alssamani
Web Programmer, UNE-SiMERR National Research Centre
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THE RPMS MANUAL

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