CRI 018: Technical Report Writing 2

Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

Lesson title: Basic Types of Investigation Reports Materials:

Lesson Objective: at the end of the session, students are Activity Sheets
expected -
References:

Foronda, Mercedes A., Technical

Report Writing for Criminal Justice
1. To write samples of basic types of investigation reports.
Education
1.
Maria Cristina Bajado, Technical
Report Writing 2 for Criminology
Students

Productivity Tip: “Perseverance is the hard work you do after you get tired of doing the hard work you
already did.” ----Newth Gingrich

A. LESSON PREVIEW/REVIEW

Introduction (2 mins)

Last session you assessed yourself by answering the questions in the quiz that I prepared.
Let’s continue our lesson. In this module we are going to discuss the basic types of investigation report.
The basic types of investigation reports are spot report, progress report, after operation report and final
report. Let’s begin by reading the learning targets. The learning targets will serve as your guide and
goal in studying this lesson.

Activity 1: What I Know Chart, part 1 (3 mins)

Instruction: Read the questions in the second column and write in the first column what you know.
The third column is left blank at this time.

What I Know Questions: What I

Learned
(Activity 4)

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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

Spot report is a report made immediately after the 1. What is your idea
police officer has investigated a crime. about spot report?

Progress report is a report made after the spot report 2. How do you define a
when there is already a progress about the follow up progress report?
investigation.

Final report is a report submitted to the higher 3. What is a final

authorities after the thorough investigation. report?

B. MAIN LESSON

Activity 2: Content Notes (13 mins)

Basic Types of Investigation Report

The following are the basic types of Investigation Report:

1. Spot Report is an immediate initial investigative or incident report addressed to Higher
Headquarters pertaining to the commission of the crime, occurrence of natural or man-made
disaster or unusual incidents involving loss of lives and damage to properties. Must be acted
within 24 hours. When written, a spot report may use the PNP message form, especially if the
reporting officer is far from the receiver. If the reporter is within a particular installation only, the
report may use the Subject- to Letter form.
2. A Progress Report is an accounting of the actions or series of actions undertaken in relation to
an ongoing investigation of a case.
3. After Operation Report is a report that may be rendered after any successful police operation
that leads to the arrest of any member or some members of a syndicated crime group.
4. Final Report is a thorough, in-depth and lengthy account regarding an investigation into an
incident or case as mandated by higher authorities to establish a determination of the truth
and/or how far it could be determined based on the facts and circumstances with the appropriate
recommendation for the proper course/s of action/s to be made.

Activity 3: Skill-building Activities (with answer key) (18 mins + 2 mins checking)
Instruction: Research for an example of spot, progress, after operation and final report. You may print
in a short bond paper or write your examples in a yellow paper and attach it at the last page of this
activity sheet.

Activity 4: What I Know Chart, part 2 (2 mins)

Instruction: For this activity you will monitor how your knowledge has changed by reviewing the
questions in the What I Know Chart from Activity 1 and write your answers to the questions based on
what you now know in the third column of the chart.

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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

What I Questions: What I Learned (Activity 4)

Know

1. What is your idea Is an immediate initial investigation report addressed to Higher

about spot report? Headquarters pertaining to the incidents happened. Also it must
be done within 24 hours after the discovery of the incident.

2. How do you Is a series of actions undertaken in relation to an on-going

define a progress investigation of a case.
report?

3. What is a final Is a thorough, in-depth and lengthy account regarding an

report? investigation into an incident or case as mandated by higher
authorities to establish a determination of the truth.

Activity 5: Check for Understanding (5 mins)

To further check your understanding about our lesson for today you will do the activity below.

Instructions: Write a spot report based on the details below. Focus your report on the facts. You may
provide additional facts for the narrative of the case, but be sure that those ideas may not contradict the
succeeding reports. Address your report to the COP of police station where the crime was committed.
Apply what you have learned such as clarity, conciseness, completeness, correct grammar, and
mechanics, among others.

Spot Report re: Alleged Shooting Incident

Date & Time Reported: 24 August 2020 5:00 o‟clock in the morning
Date & Time of Incident: 24August 2020 4:30 o‟clock in the morning
Place of Incident: Brgy. Bitas, Cabanatuan City, Nueva Ecija
Reporting Person
Marian Cruz Nicolas, College Level, Housewife
Filipino, Female, Married, DOB: 10 Jan 1985, Age: 35, POB: Cabanatuan City
CP: 0919-859-322, Address: 39 Sangitan Este, Cabanatuan City, Nueva Ecija
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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

Suspect’s Data: Unknown, Height: 5’6”

Victim’s Data
Martin Lopez Dela Cruz, College Level, Driver
Filipino, Male, Married, DOB: 5 Jan 1975, Age: 45, POB: Cabanatuan City
CP: 0917-694-7156, Address: Purok 3 # 45 Brgy. Bitas, Cbanatuan City, Nueva Ecija
Details:
Reported - telephone call.
Unknown suspect - motorcycle without plate number.
Victim - nearest hospital, Good Samaritan Hospital.
Victim - washing his car in front of their house.
The unknown suspect shot the victim.
The suspect left immediately after the crime.

Republic of the Philippines

Department of Interior and Local Government

NATIONAL POLICE COMISSION

Nueva Ecija Police Station 4, Bisig, Cabanatuan City

MEMORANDUM

FOR : Chief of Police

Police Station 4, Bisig, Cabanatuan City

Nueva Ecija

FROM : Police Staff Sergeant

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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

JUNGIE S. BANARIA

SUBJECT : Spot Report re Alleged Shooting Incident

DATE : August 24, 2020

1. On August 24, 2020 at about 5:00 o’clock in the morning, Marian Cruz Nicolas, Filipino,
35 years of age (Jan 10, 1985, Cabanatuan city), female, married, college level,
housewife, with contact number 0919-859-322 and a resident of 39 Sangitan Este,
Cabanatuan City, Nueva Ecija called Police Station 4, Bisig, Cabanatuan City, Nueva
Ecija reported the alleged shooting incident that transpired at about 4:30 o’clock in the
morning of August 24, 2020 at Barangay Bitas, Cabanatuan City, Nueva Ecija.
According to the report, of Marian Cruz Nicolas, the victim identified as Matin Lopez Dela
Cruz, Filipino, 45 years of age (Jan 5, 1975, Cabanatuan city), male, married, college
level, driver and a resident of purok 3, #45, Barangay Bitas, Cabanatuan City, Nueva
Ecija was shot by the unidentified suspect riding a motorcycle without plate number at
about 5’6’’ in height while washing his car in front of his house. Suspect immediately left
after the incident. The victim sustained multiple gunshot wounds in the different parts of
his body and was rushed to Good Samaritan Hospital, Cabanatuan City, Nueva Ecija for
medical treatment but was pronounced dead on arrival by the attending physician
thereat. The cadaver of the victim was moved to the Regional Laboratory Office for an
autopsy examination.

2. The motive of the incident was undetermined and the case is still under investigation.

3. Progress report will follow.

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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

JUNGIE S. BANARIA

Police Staff Sergeant

Note: the three remaining types of report will be submitted before the end of the semester. Your
teacher will announce additional instruction.

C. LESSON WRAP-UP

Activity 6: Thinking about Learning (5 mins)

It’s time for you to mark your place in the work tracker which is simply a visual to help you track how
much work you have accomplished and how much work there is left to do. This tracker will be part of
your activity sheet.

You’re done with the session! Let’s track your progress.

Period 1 Period 2 Period 3

1 2 3 4 5 6 7 8 9 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6

Fill out the table below.

Three things that you learned:

1. About Spot report

2. About Progress Report

3. After Operation Report

FAQs
1. What is the purpose of spot report?
Answer: To inform an immediate chief (as SOP, considering that whatever happens in said area is a
command responsibility), or that one from a higher headquarters or office, regarding the details relative
to a particular occurrence.
2. What is the purpose of the progress report?

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 CRI 018: Technical Report Writing 2
Student Activity Sheet #7

Name: Jungie S. Bañaria BS CRIM IV Class number: _______

Section: CI-TRW-01 Schedule: Date: 1O-4-20

Answer: It is through this kind of report that a superior officer can determine if the detective or
investigator is working on his case and therefore, serve as a gauge or yardstick for the investigator’s
efficiency.